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Home My WebLink About2013-079 Council Resolution• CITY OF LINO LAKES RESOLUTION NO. 13-79 RESOLUTION APPROVING THE PLANS AND SPECIFICATIONS AND AUTHORIZING ADVERSTISEMENT FOR BIDS — 2013 OVERLAY PROJECT WHEREAS, the City Engineer has prepared plans and specifications for the 2013 Overlay Project and has presented such plans and specifications to the City Council for approval; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Lino Lakes, Minnesota: Such plans and specifications, a copy of which is on file at City Hall, are hereby approved. The City Engineer is directed to advertise for bids, provide construction observation, and close out the project once it is complete, and shall be paid by the hour in an amount not to exceed $39,800. The City clerk shall prepare and cause to be inserted in the official paper and in Finance and Commerce an advertisement for bids for the making of such improvement under such approved plans and specifications. The advertisement shall be published for two weeks, shall specify the work to be done, shall state that bids will be received by the Clerk, at which time they will be publicly opened at the City Hall by the City Clerk and Engineer, will then be tabulated, and will be considered by the Council at 6:30 p.m. on July 22, 2013, in the Council chambers of the City Hall. Any bidder whose responsibility is questioned during consideration of the bid will be given an opportunity to address the Council on the issue of responsibility. No bids will be considered unless sealed and filed with the Clerk and accompanied by a cash deposit, cashier's check, bid bond or certified check payable to the Clerk for five (5) percent of the amount of such bid. Adopted by the Council of the City of Lino Lakes this 24th day of June , 2013. The motion for the adoption of the foregoing resolution was introduced by Council Member 0' Donnell and was duly seconded by Council Member Rafferty and upon vote being taken thereon, the following voted in favor thereof: O'Donnell, Rafferty, Roeser, Stoesz, Reinert The following voted against same: none ATTEST: uli. ; e Bartell, C' Clerk • • • GOVERNING SPECIFICATIONS 2013 Overlay Project THIS WORK SHALL BE DONE IN ACCORDANCE AVM THE 2005 EDITION OF THE for the City of MINNESOTA NS FOR CON TR TRANSPORTATION "STANDARD AMENDMENTS FOR CONSTRUCTION", SPECIAL PROVISIONS, AND ANY AMENDMENTS THERETO AND THE "STANDARD UTIIJIIES SAND RATION FOR INSTALLATION. SERNCE LINE INSTALLATION Lino Lakes, Minnesota AND STORM SEWER INSTALLAT ON' REFERENCED TEAM' DATED 1999, OR AS MODIFIED IN THE PROJECT MANUAL. / l/ ,/ / /// /// O '�� Ah4TRAFFIC ALL TRAFFIC EDITIONS DANCES AND SIGNING M SHALL CONFORM TO THE LATESO EDITIONS OF DHT E FI LD A MANUAL ON UPOORM IRAFFlC CONTROL RAFFIC OND OLE FIELD MANUAL FOR TEMPORARY CONTROL ZONE LAYOUTS. Wm.. MARVY STREET Z ^I m '`t� INDEX SHEET NO. DESCRIPTION A... _.em 2 Typicol Sections and Oetoils 3 -4 Marvy Street and Jon Avenue 5 Rice Lake Lane 8 Rice Lake Drive 7 Ul,n Lake Court 8 Ulmer Drive THIS PLAN SET CONTAINS 8 SHEETS ALL WILL BE IEOERA4 STATE, CON CONSTRUCTION LAWS AND ORDINANCES . APPLICABLE BL COMPLIED RA L IS THE CU0SLOCALI L OF ANDS PROJECT. it �", 1 _ ■■ .- 1-.1n r .' 7 I. .I.. -_ i-_ _— ,i��ll11�1 �` �� 1�I.y�� gpil . ' — W''uIuw _ , ,,,. Will )— ". - rT-r -F1Tl X I 1 m M..- MI THE SUBSURFACE UTILITY INFORMATION SHOWN ON THESE DRAWINGS CONCERNING TYPE AND LOCATION OF PRIVATE UT1L/RES HAS BEEN DESIGNATED UTILITY DUALITY LEVEL D. THIS OUAL/TY LEVEL WAS DETERMINED ACCORDING TO THE GUIDELINES OF CI /ASCE 38 -02, ENTITLED "STANDARD GUIDELINES FOR ME COLLECTION AND DEPICTION OF EXISTING SUBSURFACE DATA ". THE CONTRACTOR /5 TO DETERM /NE THE TYPE AND LOCATION OF PR /VATS UTILITIES AS MAY BE NECESSARY TO AVOID DAMAGE THERETO. moo "MI' ' .' E� X11111. NI ■ m ism m m z I -r, IN= MI S MM UQ 111111 ej �� I / // / { /_� / — nu �_ mm ODICO J �:: Fl u ,i MEM MIME 1.� iiiii= Mir Ilar�r11111I ��w111111111� —� aim 1 m ;�� -: ill ., - DRIVE I rap lULMER i jr l 1 111. C I — ' I D 1000 2000 lik 0 50 100 NMI HORIZ. ririfir 0 50 100 _ 1 1 I VERT. I — 0 5 10 i— 1 xa OA •E Br pW MMO Dee, BY — ■IMEW CM 0.8,180810 =ECM IC RR .81104.031109 """ .��x..n em WSB rot Xenia Annus Tomes l s= w ;8 2013 Overlay Project for the City of Lino Lakes, Minnesota VVSB PROD. NO 02029 -520 CITY PROD. NO 12 -02 SHEET 1 OF 8 r Title Sheet ahxd d BP KAK 0 ® MexLM.R.1411. Jeem a WON PE ws 00/1•/19 •c WOE 4.141%, JCW MMWWIeR1Ir •DMINEI M•RWIIAn•mIMIWAT31 • CITY COUNCIL AGENDA ITEM 6C STAFF ORIGINATOR: Jason C. Wedel, City Engineer MEETING DATE.: June 24, 2013 TOPIC: Consider Resolution No. 13 -79, Approve Plans and Specifications and Authorize Advertisement for Bids, 2013 Overlay Project VOTE REQUIRED: 3/5 Vote Required BACKGROUND In accordance with the City's Pavement Management Policy that was adopted by the City Council on May 10, 2005, streets are selected annually for milling and overlaying. On March 25, 2013 the City Council authorized the preparation of plans and specifications for the 2013 Overlay Project. Candidate streets were selected based on recommendations from the Pavement Management Report, Public Works input, and feasibility of locations. • The original project scope presented to the City Council on March 25, 2013 included Marvy Street, Jon Avenue, Rice Lake Lane, Rice Lake Drive, Rice Lake Court, and Ulmer Drive. • Overlaying is typically a maintenance activity that includes patching of the existing street, followed by the placement of a bituminous wearing course of the entire surface. As part of the design of the improvements, pavement corings were performed on the existing streets. It was discovered that there is an inadequate amount of existing pavement to perform a traditional mill and overlay on some of the streets. This project will therefore require the complete reclamation of the existing bituminous in place and 3 -1/2 inches of new bituminous on Rice Lake Lane, Rice Lake Court and Jon Avenue. The remaining streets, Rice Lake Drive, Ulmer Drive, and Marvy Street will be edge milled and 1 -1/2 inches of new bituminous will be installed. The City's budget for 2013 Pavement Management Projects is $490,000. This year's projects breakdown as follows: 2013 Mill & Overlay Project (including engineering) $166,500 2013 Reclamation Project (including engineering) $270,800 2013 Sealcoating (including engineering & striping) $ 65,000 Total Cost $502,300 Due to the fact that this year's sealcoating project is smaller than previous years and is well below the $100,000 threshold required for public bidding, we will be requesting quotes for the sealcoating and bring them back to the City Council for approval. We will also bring back separate quotes for the striping. • Similar to last year, we have purposely exceeded our budget with this year's project knowing that actually project costs typically come in a little lower than estimated. However, we want to utilize as much of the budget as possible each year to maximize the amount of street maintenance we are completing. The schedule for this project is as follows: City Council Authorizes Plans and Specifications City Council Approves Plans and Specifications City Council Authorizes Ad for Bids Open Bids City Council Awards Contract Construction Begins RECOMMENDATION March 25, 2013 June 24, 2013 June 24, 2013 July 17, 2013 July 22, 2013 August, 2013 Staff recommends adoption of Resolution 13 -79 Approving Plans and Specifications and Authorizing Advertisement for Bids for the 2013 Overlay Project. ATTACHMENTS • 1. Location Map •