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Home My WebLink About2013-124 Council ResolutionCITY OF LINO LAKES RESOLUTION NO. 13 -124 • APPROVING PAYMENT REQUEST NO. 1F (FINAL) AND COMPENSATING CHANGE ORDER NO. 1, 2013 MILL & OVERLAY PROJECT • WHEREAS, pursuant to the resolution of the Council adopted July 22, 2013, awarding the contract for the 2013 Mill & Overlay Project to Rum River Contracting; WHEREAS, a complete breakdown is detailed in Payment No. 1F (Final) and Compensating Change Order No. 1; NOW, THEREFORE, BE IT RESOLVED by the City Council of Lino Lakes, Minnesota that Payment Request No. 1F (Final) and Compensating Change Order No. 1 is approved for a final contract amount of $343,563.32. Adopted by the City Council of Lino Lakes, Minnesota this 25th day of November, 2013. The motion for the adoption of the foregoing resolution was introduced by Council Member Rafferty and was duly seconded by Council Member S toes z and upon vote being taken thereon, the following voted in favor thereof: Rafferty, Stoesz, Roeser, O Donnell, Reinett The following voted against same: none ATTEST: Jeff Reinert M .y. • • • CITY COUNCIL AGENDA ITEM 6A STAFF ORIGINATOR: Jason C. Wedel, City Engineer MEETING DATE: November 26, 2012 TOPIC: Consider Resolution No. 13 -124 Approving Pay Request 1F (Final) and Compensating Change Order No. 1, 2013 Mill & Overlay Project VOTE REQUIRED: 3/5 Vote Required BACKGROUND At the July 22, 2013 meeting, City Council awarded the 2013 Mill & Overlay Project contract to Rum River Contracting in the amount of $288,687.24. The contractor for the 2013 Mill & Overlay Project, Rum River Contracting is requesting City approval of Payment Request 1F (Final) in the amount of $343,563.32. A copy of the Final Payment is attached. The contractor has satisfactorily completed all work and has provided all necessary documentation. Also included with the request for Final Payment is Compensating Change Order No. 1 in the amount of $54,876.08. A copy of the Compensating Change Order is attached. With this change order, the final project amount is $343,563.32. The increase to the contract is a result of the need to increase the thickness of the paving that was done to ensure a proper crown was established on all of the streets. The existing streets were flatter than expected, so additional bituminous was needed to build up the center of the road to ensure that storm water would drain to the curbs and storm sewer. The City's budget for pavement management in 2013 was $490,000. The actual costs break down as follows: 2013 Seal Coat Project (Including Engineering) $ 70,222.00 2013 Mill & Overlay Project (Including Engineering) $386,063.32 Total $456,285.32 Approval of the Final Payment will begin the two year warranty period. RECOMMENDATION Approve Resolution 13 -124, Approving Payment Request No. 1F (Final) and Compensating Change Order No. 1, 2013 Mill & Overlay Project. ATTACHMENTS Pay Request No. 1 & Final Compensating Change Order No. 1 • • • Pay Voucher 0 A wsB • • & Associates, Inc. Owner: City of Lino Lakes 600 Town Center Parkway Lino Lakes, MN 55014 -1182 For Period: 9/2/2013 to 10/31/2013 Contractor: Rum River Contracting 31913 124th Street Princeton, MN 55371 Pay Voucher LINO - 2013 Mill & Overlay Project Client Contract No.: Project No.: 02029 -52 Client Project No.: Page 1 of 3 Date: 11/1/2013 Request No.: 1 & FINAL Protect Summary 1 Original Contract Amount $288,687.24 2 Contract Changes - Addition $54,876.08 3 Contract Changes - Deduction $0.00 4 Revised Contract Amount $343,563.32 5 Value Completed to Date $343,563.32 6 Material on Hand $0.00 7 Amount Earned $343,563.32 8 Less Retainage $0.00 9 Subtotal $343,563.32 10 Less Amount Paid Previously $0.00 11 Liquidated Damages $0.00 12 AMOUNT DUE THIS PAY VOUCHER NO. 1 & FINAL $343,563.32 I HEREBY CERTIFY THAT A FINAL EXAMINATION HAS BEEN MADE OF THE ABOVE NOTED CONTRACT, THAT THE CONTRACT HAS BEEN COMPLETED, THAT THE ENTIRE AMOUNT OF WORK SHOWN IN THE FINAL VOUCHER HAS BEEN PERFORMED AND THE TOTAL VALUE OF THE WORK PERFORMED IN ACCORDANCE WITH, AND PURSUANT TO, THE TERMS OF THE CONTRACT IS AS SHOWN IN THIS FINAL VOUCHER. Recommended for Approval by: WSB ;_ ssociates, Inc. oved by Contractor: Rum River pntracti Construction Observer: 60Doaee i'... ( iey'(e oved by Owner: i of Lino Lak Specified Contract Completion Date: 7 -22 -2013 Date: /�)% 3 Comment: Pay Voucher Project Material Status Page 2 of 3 Item No. Item Description Units Unit Price Contract Quantity Quantity to Date Current Quantity Amount to Date SCHEDULE A - MILL AND OVERLAY IMPROVEMENTS 1 2021.501 MOBILIZATION LUMP SUM $13,300.00 1 1 1 $13,300.00 2 2104.501 REMOVE BITUMINOUS CURB LIN FT $0.15 4000 4000 4000 $600.00 3 2104.513 SAWING BITUMINOUS PAVEMENT (FULL DEPTH) LIN FT $3.15 120 120 120 $378.00 4 2112.501 SUBGRADE PREPARATION (SPECIAL) ROAD STA $322.58 31 31 31 $9,999.98 5 2232.604 EDGE MILL BITUMINOUS SURFACE 8' WIDE (0.00" TO 1.0") SQ YD $1.15 9550 9550 9550 $10,982.50 6 2331.604 BITUMINOUS PAVEMENT RECLAMATION SQ YD $1.09 10100 10100 10100 $11,009.00 7 2357.502 BITUMINOUS MATERIAL FOR TACK COAT GALLON $3.15 1860 1860 1860 $5,859.00 8 2360.501 TYPE SP 12.5 WEARING COURSE MIXTURE (2,B) TON $60.72 2400 2400 2400 $145,728.00 9 2360.502 TYPE SP 12.5 NON WEARING COURSE MIXTURE (2,B) TON $63.58 1300 1300 1300 $82,654.00 10 2504.602 ADJUST GATE VALVE EACH $76.28 4 4 4 $305.04 11 2506.602 ADJUST FRAME & RING CASTING EACH $188.62 6 6 6 $1,131.72 12 2535.501 BITUMINOUS CURB LIN FT $0.25 4000 4000 4000 $1,000.00 13 2575.501 SEEDING (INCL TOPSOIL & FERTILIZER) ACRE $7,000.00 0.7 0.7 0.7 $4,900.00 14 2575.502 SEED MIXTURE 260 POUND $2.00 70 70 70 $140.00 15 2575.519 DISK ANCHORING ACRE $1,000.00 0.7 0.7 0.7 $700.00 Totals For Section SCHEDULE A - MILL AND OVERLAY IMPROVEMENTS: $288,687.24 Change Order 1 18 2104.501 REMOVE BITUMINOUS CURB LIN FT $0.15 2104 2104 2104 $315.60 17 2112.501 SUBGRADE PREPARATION (SPECIAL) ROAD STA $322.58 0.5 0.5 0.5 $161.29 18 2331.604 BITUMINOUS PAVEMENT RECLAMATION SQ YD $1.09 1605.9 1605.9 1605.9 S1,750.43 19 2357.502 BITUMINOUS MATERIAL FOR TACK COAT GALLON $3.15 690 690 690 $2,173.50 20 2360.501 TYPE SP 12.5 WEARING COURSE MIXTURE (2,B) TON $60.72 726.21 726.21 726.21 $44,095.47 21 2380.502 TYPE SP 12.5 NON WEARING COURSE MIXTURE (2,B) TON $63.58 85.49 85.49 85.49 $5,435.45 22 2504.602 ADJUST GATE VALVE EACH $76.26 4 4 4 $305.04 23 2506.602 ADJUST FRAME & RING CASTING EACH $188.63 1 1 1 $188.63 24 2535.501 BITUMINOUS CURB LIN FT $0.25 2104 2104 2104 $528.00 25 2232.604 EDGE MILL BITUMINOUS SURFACE 8' WIDE (0.00" TO 1.0') SQ YD ($1.15) 65.5 65.5 65.5 ($75.33) Totals For Change Order 1: $54,876.08 Project Totals: $343,563.32 • • • • • Pay Voucher Project Payment Status Owner: City of Lino Lakes Client Project No.: Client Contract No.: Project No.: 02029 -52 Contractor: Rum River Contracting Contract Changes Page 3 of 3 No. Type Date Description Amount CO1 Change Order 10/31/2013 This compensating change order shows the actual quantities installed at the unit price bid amounts. $54,876.08 Change Order Totals: $54,876.08 Payment Summary No. From Date To Date Payment Total Payment Retainage Per Payment Total Retainage Total Payment + Retainage Work Certified Per Payment Total Work Certified 1 & FINAL 9/2/2013 10/31/2013 $343,563.32 $343,563.32 $0.00 $0.00 $343,563.32 $343,563.32 $343,563.32 Payment Totals: $343,563.32 $0.00 $343,563.32 $343,563.32 Project Summary Material On Hand: Total Payment to Date: Total Retainage: Total Amount Earned: $0.00 $343,563.32 $0.00 $343,563.32 Original Contract: Contract Changes: Revised Contract: $288,687.24 $54,876.08 $343,563.32 03 MILL AND OVERLAY IMPROVEMENT CITY OF LINO LAKES, MN WSB PROJECT NO. 2029-52 CHANGE ORDER NO 1 OCTOBER 31, 2013 OWNER: CITY OF LINO LAKES 600 TOWN CENTER PARKWAY LINO LAKES, MN 55014 CONTRACTOR: RUM RIVER CONTRACTING COMPANY 31913 124TH STREET NW PRINCETON, MN 55371 YOU ARE DIRECTED TO MAKE THE FOLLOWING CHANGES IN THE CONTRACT DOCUMENT DESCRIPTION: This compensating change order shows the actual quantities installed at the unit price bid amounts (see attached itemization). ADDITIONAL CONTRACT QUANTITIES ARE SHOWN ON THE ATTACHED DETAIL SHEET. IT IS UNDERSTOOD THAT THIS CHANGE ORDER INCLUDES ALL ADDITIONAL COSTS AND TIME EXTENSIONS WHICH ARE IN ANY WAY, SHAPE, OR FORM ASSOCIATED WITH THE WORK ELEMENTS DESCRIBED ABOVE. CHANGE IN CONTRACT PRICE: CHANGE IN CONTRACT TIME: ORIGINAL CONTRACT PRICE: PREVIOUS CHANGE ORDERS: iiiTRACT PRICE PRIOR TO THIS CHANGE ORDER: NCREASE OF THIS CHANGE ORDER: CONTRACT PRICE WITH ALL APPROVED CHANGE ORDERS: $288,687.24 $0.00 $288,687.24 $54,876.08 $343,563.32 ORIGINAL CONTRACT TIME: NET CHANGE FROM PREVIOUS CHANGE ORDERS: CONTRACT TIME PRIOR TO THIS CHANGE ORDER: NET INCREASE OF CHANGE ORDER: CONTRACT TIME WITH APPROVED CHANGE ORDERS: 7/22/2013 NONE 7/22/2013 NONE 7/22/2013 RECOMMENDE . WEDEL, PE, PROJECT MAh1l4GER WSB & ASSOCIATES, INC. ENGINEER APPROVED BY: NTRACTOR SIGNATURE RUM RIVER CONTRACTING COMPANY CONTRACTOR APPROVED B • ipa CITY ENGINEER — t3 DATE P" 1.'1" "iClarrelocin •11131Poilr", ow 1- I>, re-aweN, 1/// DATE • K:102029- 5201AdminMConstruct$on Adminl Page 1 Compensating Change Order-103113C0 1 CHANGE ORDER NO. 1 2013 MILL AND OVERLAY IMPROVEMENT CITY OF LINO LAKES, MN WSB PROJECT NO. 2029-52 OCTOBER 31, 2013 ADDED ITEMS Item No. Mat. No. Description Qty Unit Price Extended Amount 16 2104.501 REMOVE BITUMINOUS CURB 2104 LIN FT $0.15 $315.60 17 2112.501 SUBGRADE PREPARATION (SPECIAL) 0.5 ROAD STA $322.58 $161.29 18 2331.604 BITUMINOUS PAVEMENT RECLAMATION 1605.9 SQ YD $1.09 $1,750.43 19 2357.502 BITUMINOUS MATERIAL FOR TACK COAT 690 GALLON $3.15 $2,173.50 20 2360.501 TYPE SP 12.5 WEARING COURSE MIXTURE (2,B) 726.21 TON $60.72 $44,095.47 21 2360.502 TYPE SP 12.5 NON WEARING COURSE MIXTURE 85.49 TON (2.B) $63.58 $5,435.45 22 2504.602 ADJUST GATE VALVE 4 EACH $76.26 $305.04 23 2506.602 ADJUST FRAME & RING CASTING 1 EACH $188.62 $188.62 24 2535.501 BITUMINOUS CURB 2104 LIN FT $0.25 $526.00 TOTAL ADDED ITEMS CHANGE ORDER NO. 1 DELETED ITEMS $54,951.4110 Item No. Mat. No. Description Qty Unit Price Extended Amount 25 2232.604 EDGE MILL BITUMINOUS SURFACE 8' WIDE (0.00" 65.5 SQ YD $1.15 $75.33 TO 1.0 ") TOTAL DELETED ITEMS CHANGE ORDER NO. 1 TOTAL ADJUSTMENT TO ORIGINAL CONTRACT AMOUNT Page 2 $75.33 $54,876.08 K:102029- 5201AdminlConstruction Adminl Compensating Change Order- 103113CD 1 Detail