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HomeMy WebLinkAbout11/15/1982 Council Minutes)6 Special Meeting November 15, 1982 The Special Meeting of the Lino Lakes City Council was called to order at 7:07 P.M. by Mayor Benson with Council Members Elsenpeter, Marier, Reinert present. Absent: Kulaszewicz. Members of the Planning and Zoning Board present; Doocy, Goldade, Klaus, Juleen, Johnson, Prokop and McLean. Mr. Schumacher, Mr. Kluegel and Mrs. Sarner were also present. This meeting had been called for the purpose of discussion on the lack of communications felt by the Planning and Zoning Board. Mr. Johnson stated that the Planning and Zoning has some complaints of the ways things are h ndled and would like to iron them out. He felt that the efforts of the Planning and Zoning Board is not under- stood by the Council. Mr. Johnson said the minutes of the Planning and Zoning Board meetings are too brief and do not reflect the time spent discussing some of these items that appear on the Planning and Zoning Agenda. Mr. Johnson also noted teal: they have been receiving their minutes late (Clerk's note: Only one set of minutes has been late) and that they are now receiving minutes with blank spaces for names to be inserted ( Clerk's note: Only one set of minutes has been set out in this manner). Mr. Johnson said there is no liaison activity between the Council and the Planning and Zoning Board. He fe ±t someone should be appointed to relay the messages from the Planning and Zoning Board to the Council as to their actions and the reasons for those actions. He also felt that there was a lack of communications between the City Administrator and the Building Official - that they are dealing with two different people. Mr. Johnson also felt the Planning and Zoning Board is spending too much time on matters that should be handled administratively. He pointed out the Nathe problem and the matter of the garage with the wrong setback as examples and to include a house with square footage that does not conform. Mr. Johnson noted that these thoughts are the consensus of the Planning and Zoning Board not necessarily of any one person. The Planning and Zoning Board would request the following: 1) They want a secretary to back up the tapes 2) they want Mr. Schumacher at all meetings as liaison to the Council. Mr. Prokop said they are making sure the directions of the Planning and Zoning to the Council is reported accurately. Mr. Johnson noted that he felt they have a good Planning and Zoning Board who are volunteers and give of the ±i time. He also reminded the Council that just a few years ago the Council could not find people willing to serve on the Planning and Zoning Board. Special Council Meeting 2OO November 15, 1982 Mayor Benson felt the main thought he got from the Board was they felt there is a lack of communications and the Board felt the motions were not complete. He asked if they were usnig the forms and he was told they haven't seen the forms. Mr. Johnson felt the conversation of the Planning and Zoning Board on various items should be transcribed in total. He said the manner in which the '49 Club was handled made it look as if they dod not spend over ten minutes on the matter and,in fact there was a lot of time spent discuss:.iiiirg that problem. Mayor Benson asked if there was a problem with a member of the staff taking minutes, other than costs? Mr. Reinert asked to sepak to some of the items listed by Mr. Johnson. One of Mr. Johnson's complaints were that the minutes were not complete - not bb ng recorded properly. Mr. Reinert suggested that if this is happening, perhaps the meeting is not being conducted properly. Mr. Reinert suggested that Mr. Kluegel spend some time with the transcriber to fill in the blanks. Mr. Reinert pointed out that the most important item is that the motions reflect the action taken from the discussion. It is not the intent of minutes to record everything that is said. He also pointed out that if the mikes are used properly, the tape is sufficient. Mr. Juleen felt the minutes should be transcribed verbatim - specifically the Nathe and Henriksen appearances. He felt the minutes of those items was misconstrued. Mayor Benson disagreed. Mr. Prokop Said there had been a number of mistakes made in the past few months - there is a need for a personal form of communications between the Planning and Zoning and the Council - someone to act as a spokesman. Mr. Johnson asked why they could not have an active liaison to the Council? Mr. Reinert said he would not steer or tell the Planning and Zoning how to go. Also, he may take a bias report to the Council. He felt the Planning and Zoning should function as a citizen's committe and, even though he is present at the meeting, he would not enter into the dis- cussion of the Planning and Zoning Board. He said he would try to attend the meetings but will ;not present a biased view to the Council. He felt the minutes and Mr. Kluegel was sufficient to present the Planning and Zoning actions to the Council. Mr. Mcilean felt that Mr. Schumacher should attend the meetings - doesn't he present the motions to the Council? Mr. Schumacher said, No, the motions are presented by Mr. Kluegel and the forms are filled out and put im the Council packets. Mr. Johnson said the Planning and Zoning Board had not seen the forms. Mr. Schumacher said the forms have been used for the past four months. Was he getting the forms confused with the envelopes? These are at the printers. Mr. Johnson insisted that a secretary to take munites is necessary to back up the tapes. 266 Special Meeting November 15, 1982 Mr. Marier suggested having a person at the next two meetings and see how that works out and also to see that Mr. Johnson has a copy of the form used. Mayor Benson said it sounded like alot of little things - nothing major that has been aired here tonight. He felt there is a need to use the mikes properly and to indicate who's speaking, Sue Coleman will attend the next two meetings, as for the liaison, there will be Mr. Kluegel and Mr. Schumacher and occasionally a Council member. If the Planning and Zoning feels they would prefer to send one of their members to the Council, that does not present any problem. Try these things for a couple of months - if there is no improvement, then another meeting can be called. Mr. Johnson repeated that the consensus of the Planning and Zoning Board was that their messages are not being conveyed properly and they are not being understood. Mayor Benson asked if they wished a liaison for the Task Force also and Mr. Johnson said, No, he would like to keep that a separate committee. Mrs. Klaus said if there is no one from staff present at the Planning and Zoning Meetings, then the Board must rely on one person's interpretation of the tapes. Mr. Reinert suggested that the minutes be rough drafted from the tapes and then ask Mr. Kluegel for confirmation of the actions. He asked Mr. Kluegel to jot down a few of the important items at the meetings. This could insure more accuracy in the minutes. Mr. Johnson insisted that he would rather have someone there taking the minutes. Mayor Benson felt the. Council has a good idea of the problems they are concerned about. Mr. Schumacher was directed to follow through on the secretary to take minutes. He also noted that the standard procedure in the office is to get the minutes out as soon as possible for their comment. Mayor Benson thanked them for their attendance and the work they are doing. A recess was called at this point in the meeting. The meeting was reconvened and Mr. Schumacher reported on the audit proposals. Mr. Reinert had called this date to give Mr. Schumacher his input. Mr. Schumacher reported that he had talked with the League and their recommendations is that once a selection is made, the City should stay with that firm for about six years. The City has been with Anfinson for six years and with the recent loss of Mr. Gary Grouen, there is no one left at that firm, with the exception of Mr. Anfinson, who has worked on the City records during an audit. Mr. Grouen is now with Abdo, Abdo Eick and has an office in Richfield and has presented the low bid for one year. It was pointed out that the bid is different for 1983 and 1984. It was pointed out that most of the other firms presented their bids in the same manner. Mr. Schumacher pointed out an important item is the content of the audit. Mr. Reinert agreed. This is starting all over. He felt all the proposals were good and in a couple of cases, there were some very good suggestions, but he felt the firm of DeLaHunt offered the most to the City. He felt the City would get more for their money from this firm. Mr. Schumacher agreed they had more experience. 1 Special Meeting November 15, 1982 2 Mr. Marier said that's the point they are Auditors. Mr. Reinert moved to engage the firm of DeLaHunt Voto Company for the 1982 audit with the declared intent of this Council to retain this firm for three years. Seconded by Mr. Marier. Motion carried unanimously. Mortgage Revenue Bonds Mr. Schumacher noted that a letter from Mr. Bill Hawkins had been received this date answering the Council's request for more information on these bonds. The Council took time to read the letter. Mr. Schumacher felt the letter summarized the law, noting that a public hearing must be held. There are five developers interested in this means of financing and are requesting 5/6 Million dollars. Mr. Marier asked who the developers were and Mr. Schumacher listed El Rehbein & Son, Glenn Rehbein, Ulmer's Const., Nelson Properties and Schilling Const. Mr. Marier asked if this involved any new plats and Mr. Karth said, No, this would be used on existing lots. Mr. Marier asked about money in escrow and Mr. Karth said the package plan is paid for by the developers and they must also deposit a percentage on the bonds. Mr. Marier asked what percentage for each? Is that part of the agreement? Mr. Karth said, Yes, this is decided before the bonds are sold. Mr. Marier asked what happens if one of the developers back out and Mr. Karth said the amount of money he had requested is not sold or else one of the other developers picks up that amount. I Mr. Reinert felt that there was not much detail as to the impact on a community in Mr. Haskin's letter. Mr. Schumacher introduced Mr. Dave Liddle of Dain Bosworth, who has worked on one of these plans for the City of Sauk Rapids. Mr. Liddle explained that a housing plan is required by the State, it is submitted to Metro Council for their review and approval, and some of the information that is needed such as the impact on schools, sewer, police, fire, etc. The people eligible must be first time home buyers, must fall within a certain income bracket and the price of the home must be within a certain price range. Mr. Reinert asked if the standards of the community as to the type and size of a home that can be constructed is affected and Mr. Liddle said, No, as long as the price range is met. Mr. Reinert asked Mr. Karth the cost per square foot of home construction and Mr. Karth said the 960 square foot split entry in Shenandoah II are selling for $66,900.00 and that a sewered lot. Mayor Benson asked if the income restrictions are related to the type of home that could be purchased? Must it be a single family home or could it be an apartment or some other type of housing? Mr. Liddle said yes, there is no distinction as to the type of home. I Mrs. Elsenpeter asked who makes the decision as to what percentage is used for new homes or used housing? Mr. Liddle said the City makes that decision. It would appear that this City is more interested in new housing. Mr. Kulaszewicz noted that this is the positive side of this program, what is the negative part? Mr. Liddle said the negative side is that the program must be completed by Jan. 2, 50 Special Meeting November 15, 1982 1983. The staff must commit time to complete this program. He also told the Council there is no charge for his services unless there are bonds sold. Mayor Benson asked when the program is completed, the homes are sold, are the bonds retired? Mr. Liddle explained that the payments on the mortgages are used to retire the bonds. If there is bond money not used, this money is also used to retire the bonds. Mrs. Elsenpeter moved to adopt Resolution 82 -22 setting a public hearing for December 20, 1982 at 7:30 P.M. Seconded by Mr. Kulaszewicz. Mr. Reinert asked for more information on the housing plan that is referred to in 462C. He also asked the estimated cost of the plan and Mr. Schumacher said Mr. Short estimated the cost between 2/3 thousand dollars. He also asked to have this in writing. Motion carried. Mr. Schumacher requested authorization from the Council to work with Mr. Liddle and Mr. Short on this program. Mrs. Elsenpeter moved to grant this authorization. Seconded by Mr. Marier. Motion carried unanimously. Mr. Kulaszewicz moved to adjourn at 9:00 P.M. Seconded by Mr. Marier. Motion carried unanimously. Edna L. Sarner, Clerk - Treasurer cf a C. `:enso, or Council Meeting November 22, 1982 The regular meeting of the Lino Lakes City Council was called to order at 7:00 P.M., November 22, 1982 by Mayor Benson with Council members Marier and Reinert present. Absent; Kulaszewicz, Elsenpeter. Mr. Hawkins, Mr. Davidson, Mr. Kluegel, Mr. Volk and Mrs. Sarner were also present. Mr. Schumacher was absent. MINUTES - NOVEMBER 8, 1982 Mr. Marier moved to approve the minutes as presented. Seconded by Mr. Reinert. Motion carried unanimously. 1 MINUTES - NOVEMBER 15, 19 82 Mr. Reinert moved to approve the minutes as presented. Seconded by Mr. Marier. Mayor Benson corrected the minutes as follows; page three, paragraph 4, 5th line, delete the word "or" after the word "and ". Motion to approve with corrections carried unanimously. DISBURSEMENTS - NOVEMBER 22, 1982 The Clerk noted some corrections on the disbursements listings as follows: delete the $40.00 check under Administration and transfer to Park Fund; change amount of Check to Helm, Inc. under Parks to $43.25; add a check to Noble Welding in the amount of $125.00 to Public Works. All totals were changed accordingly. Mr. Reinert moved to approve 1