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HomeMy WebLinkAbout06/27/1983 Council Minutes60 June 13, 1983. He had presented the Council with a copy of the agreement being worked on with hisnotes in the corner. NEW BUSINESS A copy of the mowing and sweeping agreement he had worked out with the City of Centerville. Mr. Schumacher noted that this is for informational purposes. Mr. Schumacher reported that he had a Developer's Agreement with Mr. Paul Howard on the Baldwin Lake Mobile Home Court Project and requested authorization for the Mayor and Clerk to sign this agreement. Mr. Kulaszewicz moved to approve this authorization. Seconded by Mr. Marier. Motion carried unanimously. 1 Mr. Marier moved to adjourn. Seconded by Mr. Kulaszewicz. Aye. 9:35 P.M. These minutes were considered and approved at a regular- Council meeting held on June 27, 1983 Edna L. Sarner, City Clerk JUNE 27, 1983 The regular meeting ofthe Lino Lakes City Council was called to order at 7:04 P.M., June 27, 1983 by Mayor Benson with all members present except MR. Kulaszewicz. Mr. Schumacher, Mr. Hawkins, Mr. Davidson, Mr. Kluegel and Mrs. Sarner were also present. MINUTES JUNE 13, 1983 Mr. Reinert moved to approve the iilinutes of June 13, 1983 as presented. Seconded by Mr. Marier. Motion carried unanimously. DISBURSEMENTS JUNE 27, 1983 Mr. Marier moved to approvethe disbursements as lsited. Seconded by Mr. Reinert. Motion carried unanimously. OPEN MIKE Mrs. Shirley Drewlo appeared before the Council asking for an easement for street purposes through LaMotte park. THis is necessary in order to obtain access to their property to the East of the Park. There is an easement on the South of tiiis property that is listed as a County Road - 1 JUNE +.‹ 1983 21 The Council questioned gaining access at that point. After some discussion on this matter, the Councilrequested that Mrs. Drewlo put her desires in a letter and mail tothe Council. The Council will contact the County as to their plans for this road. 61. Mr. Marier moved, that upon receipt of this letter, Mr. Schumacher is to contact the County Engineer and Mr. Torkildson (this road abuts the County Park) for their intent as to the installation of this County "Road. Seconded by MR. Reinert. Motion carried unanimously. PLANNING AND ZONING ACTIONS Variance - Gary Volk - this is a varinace request to sell .4 acres of his lot to hisneighbor for the purpose of constructing a garage. Mr. Volk would have 2 acres left in his lot. The Planning and Zoning has recommend- ed this variance be'.:3ehied. After discussing thisrequest, Mr. REinert moved to deny the request in that there is no hardship cif the land and there is an alternative spot for the construction of the garage. Seconded by MR. Marier. Motion carried with Mrs. Elsenpeter voting, No. Mrs. Elsenpeter suggested thatthe Planning and Zoning Board be made aware of the fact that thenew Ordinance is just a guide and is not law yet. COMPREHENSIVE PLAN AMENDMENTS - CENTERVILLE - SHOREVIEW - Mr. Kluegel reported thses amendments had been presented to the Planning and Zoning Board and they had recommended approval. Mr. Reinert moved to approve theamendments to the Centerville and Shoreview Comprehensive Plans. SEconded by M. Marier., Motion carried unanimously. PARKING- ,TRUCKS IN R -1, AREA - Mr. Kluegel reported that he and chebked with six other commuhit es and none allow the parking of semi tractors in a residential area. There was discussion as to the weight ofthese units, possible damage to streets, noise and air pollution. Mrs. Elsenpeter moved to publish a notice in the paper that this subject wilibe discussed in an open forum at the July 11, 1983 meeting. Seconded by Mr. Marier. Motion carried unanimously. ENGINEER'S REPORT Mr. Davidson reported on the proposal for theextnsion of Lois Lane as proposed by Mr. Videen. The estimated costs would require a letter of credit in the amount of $182,650.00 and a $1000:00 Escrow account to cover the Engineering. There was discussion on thedrainage as approved by Rice•Creek Watershed District and the matter of a holding pond at thefront of two lots. Mayor Benson questioned the West end of Lois Lane - Mr. Davidson said this is not the responsibility of Mr. Videen. Mr. Videen asked about theCity. providing a bond issue for the installation of this street and Mr. Davidson said he had not reviewed these plans and specifications on that basis. 62 Junel.7, 1983 Mr. Marier moved to approve the Plans and Specifications, drainage plans with the amendments as presented by the Engineer, with a Letter of Credit in the amount of $182,650.00 and a $1000.00 Escrow account. Seconded by Mr. Reinert. Motion carried unanimously. Seal coating Prbgram - Mr. Davidson presented a Change Order No. 1 on that project. The bid had included the sweeping of the streets which the City usually does. Mr. Davidson had contacted the Contractor and had negotiated this out of the contract and reducedthe =cost by $2000.00 making the overall contract cost $37,228.80. Mr. Reinert moved-tb approve this Change Order. Seconded by Mr. Marier. Mbtion carried unanimously. A ten monute recess was called a this point in the meeting. The meeting reconvened at 8:05 P.M. Mr. Davidson presented the Council with the propsoed schedule for the installation of the sewer at the Baldwin Lake Mobile Home Court. Mr. Davidson reported on the streets that were installed by H &S Asphalt in the MarDon development and on Carl Street in the Air Park noting that these streets do not meet the MnDot specifications. MR. Davidson recommended that the Letters of Credit not be returned and that the developers be required to establish a one year gauranty on those streets. He also recommended that the developers not pay the contractor until the streets are brought up to specifications. Mr.Reinert moved to authorize Mr. Davidson to follow through on these recommendations. Seconded by MR. Marier. Motion carried unanimously. ATTORNEY'S REPORT Mr. Hawkins presented the amendment to the City Code allowing temporary set -up licenses and setting forth a fee, noting that Section 3 should be changed to read "Lino Lakes City Charter". This was presented for the first reading of the Ordinance amendment. Mrs. Elsenpeter moved to waive the reading and approve the Amendment. Seconded by Mr. Marier. Motion carried unanimously. The Clerk isto call St. Joseph's Church and let them know of the delay. RESOLUTION 03 -19 - AUTHORIZATION TO7TRANSFER FUNDS Mr.Reinert moved theapproval of the'following Resolution: RESOLUTION AUTHORIZING TRANSFER OF FUNDS PURSUANT TO AUDITOR'S RECOMMENDATIONS. WHEREAS, in the course of the audit, certain receipts and disbursements were reclassified by the auditors necessitating the transfer of funds. NOW THEREFORE BE IT RESOLVED, that: The following interfund transfers be authorized by the Council of the 1 June 27, 1983 City of Lino Laies: 63 1. Transfer $1142.70 from 1980 Certificates of Indebtedness ( #302) and $1290.02 from 1981 Certificates of Indebtedness ( #303) to General Fund ( #101). Total amount to be trans- ferred $2,432.72. 2. Transfer from G.O. Improvement Bonds, 1980, #80 -10, the amount of $1247.24. $131.40 to be transferred to 1977 General Obligations Improvement Bonds #77 -01, and $1115.84 to be transferred to 1982 General Obligation Improavement Bonds #82 -01. Total amount to be transferred $1247.24. Adopted by the Council of the City -6f Lino Lakes this 27th day of June, 1983. Edna er, City Clerk The motion was seconded by Mrs. Elsenpeter. Motion carried unanimously. AREAS TO BE MONITORED PER THE AUDITOR Mr. "Schumacher reported on these areas that were suggested by the Auditor to be monitored. The areas listed were discussed briefly. The general consensus of the Council was that the-majority of these items are in -house procedures. Mr. Reinert asked 'what kind of pla ?' in reference to No. 5 - Mr. Schumacher felt this should be done at budget time in accordance with what surplut the Councils-felt they should maintain. Mr.Reinert suggested Mr. Schumacher prepare several plans for :Council consideration. There was discussion on the maintaining of accurate and timely document tion of minutes and Resolutions. Mayor Benson noted that this is an area where work precessing would' be useful. This had been discussed with the Clerk previously and Mayor Benson felt this is an area that could be checked. Mr. Reinert asked about No. 10 and Mr. Schumacher expalined, when there are only two persons in ce office, itis difficult to have a proper 'checks and balance' system. Mr. Reinert felt this would be another area for use of a computer. He would like to discuss No. 5 and No. 10 in more detail, possible during budget meetings. CLERKS' REPORT 64 June 27, 1983 The Clerk reported on the correction of house numbers on the East /West portion of Ottet Lake Road and will be peer as Otter Lake Drive. The street from County Road J to County Road #14 will be posted as Otter Lake Road. She noted that only one compalint and been received from that area. However, the residents of Ash Street are still using the old numbers, which are completely out of order. Mr. Reinert suggested having one of the officers stop and talk to these persons, particularly the lady who had written the letter to the Council. Mrs. Elsenpeter asked if there is a need for an Ordinance to change 22nd Avenue to Otter Lake Road? Mrs. Elsenpeter moved to ahve the City Attorney research and if necessary, write an Ordinance to change the name to "Otter Lake Road ". Seconded by Mr. Reinert. Motion carried unanimously. I.M.A.C. Retirement Fund- Resolution #83 -21. The Clerk explained this is a retirement fund with no obligations to the City. It is the employees choice as to whether they participate in or not and there is no set amount that must be deposited in the fund. Mr. Marier moaned to waive the reading of the Resolution and approve Resolution #83 -21 as presented: RESOLUTION # 83 -21 A RESOLUTION ESTABLISHING A DEFERRED COMPENSATION PLAN. WHEREAS. the City of Lino Lakes has in its employ certain personnel, and WHEREAS, said employees are and will be rendering valuable services to the City of Lino Lakes, and WHEREAS, the City of Lino Lakes ahs considered the establishment of a Deferred Compensation Plan for the said employees made available to the City of Lino Lakes and to said employees by the Inter- national City Management Association Retirement Corporation, and WHEREAS, WHEREAS, said employees often are unagle to acquire retirement security under other existing and available retirement plans due to the contingencies of employment mobility, and the City of Lino Lakes receives benefits under said plans by being able to assure reasonable retirement security to said employees by being more able to attract competent personnel to its service and by increasing its flexibility in personnel management through elimination of the need for continued employment for the sole purpose of allowing an employee to qualify for retirement benefits. NOW THEREFORE BI IT RESOLVED, that the City of Lino Lakes establish said Deferred Compensation Plan for said employees and hereby authorizes its' Mayor to execute the Deferred Compensation Plan with the International Clty Management Association Retirement Corporation attached hereto as Appendix A, and 65 June 27, 1983 IT IS FURTHER RESOLVED, that the City Clerk- Treasurer may, on behalf of the City execute all Joinder Agreements with said employees and other eligible officials and officers, which are necessary for said persons participation in the Plan, an example of which appears as Appendix B except that any Joiner Agreement for said designated official sahll be executed by the Mayor. Adopted by the Council of the City of Lino Lakes this 27th day of June, 1983. Edna L. Sarner, City Clerk The motion was seconded by Mrs. Elsenpeter. Motion carried unanimously. REVIEW OF LEGISLATIVE ISSUES AFFECTING CITY Mr, Schumacher noted that he wanted to present the issues that have been passed that will have an affect on this City. Mr. Reinert interrupted to suggest that perhaps this should be done by the State Ligislators. He felt he would like to hear what they have to say on some of the legislation. Mr. Reinert moved to extend an invitation of Sen. Dahl and Rep. Quinn to appear at a Council meeting to discuss the current legislation. Seconded by Mrs. Elsenpeter. Motion carried unanimously. OLD BUSINESS Extension of Reiling Road. - Mr. Schumacher aksed that this be tabled. Mr. Marier moved to table this item until the Jull 11, 1983 agenda. Seconded by Mr. Reinert. Motion carried unanimously. Mr. Reinert asked that the Council read the 'Joint Powers Agreement' and if they have comments, please forward to him. He felt this should be presented to the City Attorney for checking soon. Mr. Schumacher recommended that the City Engineer also review this document. This item will be on the July 11, 1983 agenda. Mr. Reinert reported on the League of Minnesota Cities convention and han some material to be copied for the remainder of the Council. NEW BUSINESS 1 Mrs. Elsenpeter moved to direct the City Attorney to research the new Zoning Ordiannce for exemption from Referendum. Seconded by Mr. Marier. Motion carried unanimously. June 27, 1983 Mr. Schumacher requested authorization to use S.B.A. for investments and explained precedures of this organization. The Council had some questions that Mr. Schumacher answered. Mayor Benson asked for some specific information on this so the Council could make an intellignet decision. Mr. Reinert suggested this be presented to our Auditor and ask him for the specific information on this firm. Mr.. Schumacher reported that Mrs. Langfeld had negotiated the sale of the lots (10) on Black Duck for $100.00 per lot. Mr. Reinert asked why these lots are not just deeded over to the City? Why not $1.00? The general consensus of the Council was to ask the County. Mr. Schumacher reported on the location of the BMX Track - is this to be as close to Luther's as possible? and the Council members said, Yes. Mrs. Elsenpeter felt the new storage building and the BMX Track are blocking the entrance tothe park thorugh the gate. Mr. Volk is to check this out. The Letter from Mrs. Munoz asking for signs to be posted on Ash Street - Mr. Schumacher said 'Children at Play' signs cannot be posted. The sooed signs cannot be posted by the City since the State posts all speed signs. The Council requested Chief Myhre to stop and talk to Mrs. Minoz on these requests and also to suggest that she change her house number. Mr. Reinert moved to adjourn. Seconded by Mr. MArier.. Aye. 9:30 P.M. These minutes were considered and approved at a regular Council meeting held on July 11, 1983. 4, 116±.--. Edna L. Sarner, City Clerk Ben amin Benson, Mayor