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HomeMy WebLinkAbout01/23/1984 Council Minutes164 Special Council Meeting January 14, 1984 for their review and comment. There is a thirty day waiting period before any further action can be taken by this Council. If there are major areas of concern, then an EIS must be done by the developer. There was discussion of historical sites - is there any problems in this area? Mr. Schumacher said, on private property, the preservation of these sites can be requested, but there is no law to enforce this requirement. Mr. Marier moved to approve the EAW for Rice Lake Estates and forward to the appropriate agencies. Seconded by Mr. Kulaszewicz. Motion carried unanimously. Mayor Benson noted the Fire Study meeting scheduled for 10:00 A.M. this morning and felt that if the members have time, this is a very important meeting to attend. Mr. Reinert moved to adjourn. Seconded by Mr. Kulaszewicz. Aye. These minutes were considered and approved at a regular Council Meeting held on January 23, 1984. ,„- r) Z Cam? i Edna L. Sarner, City Clerk January 23, 1984 enson, Mayor The regular meeting of the Lino Lakes City Council was called to order at 7:15 P.M., January 23, 1984 by Mayor Benson with Council Members Bohjanen, Marier, Reinert present, Kulaszewicz, Absent. Mr. Hawkins, Mr. Schumacher, Mr. Davidson, Mr. Wetzler, Mr. Kluegel, Mrs Anderson, Mr. Volk and Mrs. Sarner were also present. MINUTES - January 9. 1984 Mr. Marier moved to approve the minutes of January 9, 1984 as presented. Seconded by Mr. Bohjanen. Motion carried unanimously. Minutes - January 14, 1984 - Mr. Reinert moved to approve the minutes of January 14, 1984 as presented. Seconded by Mr. Marier. Motion carried unanimously. DISBURSEMENTS Mr• Marier questioned the Anoka Job Training check - what is that for? Mr. Schumacher said this is persons working under the M.E.E.D. program. It was pointed out the amounts differ in the departments due to the number of persons in that department and the hours they work. This City pays one dollar per hour plus worker's comp. 165 January 23, 1984 Mr. Marier moved to approve the disbursements as presented. Seconded by Mr. Bohjanen. Motion carried unanimously. OPEN MIKE There was no one who had requested time under this protion of the agenda. ENGINEER's REPORT This report was scheduled for later in the Agenda, but, Mayor Benson suggested, that since the Engineer's were present, this report be heard at this time. The Council members had no objections. Mr. Dvaidson reported on the study done in conenction with the water problems in Sherwood Green. He explained the plans as originally planned pointing out the problems with this type of systems. M. Davidson then presented his proposal for solving the water problem in that area, also noting the estimated costs for this system. This would involve the development of the North ponding area and constructing a ditch on the West side of 4th Avenue to connect with the Anoka County ditch system. Mr. Bohjanen moved to authorize Mr. Davidson to meet with Mr. Nelson, the developer, to discuss this matter with him. Seconded by Mt. Marier. Motion carried unanimously. Mayor Benson referred to the discussion held earlier this evening on the Rice Lake Estates, suggesting that some direction should be given to the Engineer at this point. Mr. Reinert moved to authorize Mr. Davison to meet with the City's fiscal agent to discuss financing of this project. Seconded by Mr. Marier. Motion carried unanimously. 1983 FISCAL YEAR END REPORT Mr. Schumacher went through the report noting the departments that were over budget and the departments that were under budget. Mr. Schumacher noted that the surplus at the end of the year was $171,000.00 above 1982 in cash and investments. Mr. Schumacher noted that the receipts were $35,000.00 higher than planned and expenditures were $52.00 under the planned amount. Mayor Benson felt this report showed the City was making progress and he felt a part of that was due to the management of funds by the City Administrator, the staff and the department heads. PLANNING AND ZONING ACTIONS - Peter Kluegel Mr. Kluegel presented the request of Mose Pariseau for the re- arrangement of lot line to facilitate the selling of one parcel of land. This parcel has a non - conforming lot frontage. This request is to add land to that parcel but will still leave the lot with non- conforming frontage. Mr. Pariseau is asking for a variance to the lot frontage. This land is located in the R area. Mr. Short had reviewed this propsoal and noted that the re- arrangement of the lot lines would make the lots more in line with the requirements. 166 January 23, 1984 and would not create any new buildable lots. He recommended approval of this request. Planning and Zoning had reviewed this in conjunction with Mr. Short's letter and had recommended approval of this request on the basis of reducing the non - conformity of the lots and not creating any new buildable lots. Mr. Bohjanen moved to accept the Planning and Zoning recommendations for approval of this division creating a lot with less than the re- quired front footage in that this does not create any new buildable lots, it creates two lots that are less non - conforming, Tract A must remain a 10 acre parcel. Seconded by Mr. Reinert. Motion carried unanimously. APPOINTMENTS There had been one person interested in serving on the Rice Creek Advisory Board - Mr. Gary Barott of 681 Birch Street. Mr. Barott is a well driller and is interested in serving on this Board. Mr. SChumacher reported he had talked with the other communities involved with the Rice Creek Watershed and TKDA will represent all the communities and divide the costs. Mr. Marier moved to appoint Mr. Gary Barott to the Rice Creek Watershed Citizen Advisory Board. Seconded by Mr. Bohjanen. Motion carried unanimously. Mr. Marier moved to appoint TKDA as the representative to the Technical Committee, with Mr. John Davidson to serve in that capacity. Seconded by Mr, Reinert. Motion carried unanimosuly. A recess was called a tthis point in the meeting. The meeting re- convened. AMENDED ADMINISTRATIVE POLICY FOR BONDED IMPROVEMNTS Mr. Schumacher pointed out the reasons for this policy is to allow the City to be reimbursed for administrative costs involved with these projects. Mayor Benson asked if this policy, in this form, would be sufficient to cover the costs of the City and Mr. Schumacher felt that it would be very close. Mr. Marier requested that the 'Note' at the bottom of the first page be deleted. Mr. Marier mvoed to put this policy in the form of a Resolution. Seconded by Mr. Reinert. Motion carried unanimously. JOINT POWERS AGREEMENT TO ESTABLISH S.E. ANOKA FIRE DISTRICT RESOLUTION #84 -02 RESOLUTION OF SUPPORT FOR THE CREATION OF A TRI -CITY FIRE DISTRICT 1 167 January 23, 1984 WHEREAS, on January 14, 1984, the Fire Study Committee met with elected officials from Centerville, Circle Pines, and Lino Lakes to discuss the future of the Fire District, and WHEREAS, one purpose of the meeting was to receive input concerning the draft joint powers agreement and the future direction of such. NOW THEREFORE BE IT RESOLVED, that: 1. The Lino Lakes City Council hereby supports and wholeheartedly endorses the concept and creation of the Fire District between the Cities of Centerville, Circle Pines, and Lino Lakes. 2. The Lino Lakes City Council understands that the proposed joint powers agreement is only a draft and the areas of voting powers, initial contribution, and financial formulas must still be refined in order to make the District acceptable to all communities involved. Adopted by the Lino Lakes City Council this 23rd day of January, 1984. Benjami Edna L. Sarner, City Clerk son, Mayor Mr. Marier moved to adopt the foregoing Resolution, Seconded by Mr. Reinert. Motion carried unanimously. Mr. Reinert felt that the Mayor should be complimented for the stand he has taken on this issue and the action that have been taken in making this effort on this District a viable thing. Mr. Hawkins had some comments on the voting powers, but allowing a veto power - all budgetary items must be approve unanimously. Mayor Benson suggested a seven man panel with the seventh person being from outside the area, and being used to break a tie. Mr. Reinert suggested a clause that this Joint Powers Agreement should be reviewed annually to allow changes to be made, if necessary. Mayor Benson said one of the items discussed was the initial contributions to the District. The generally expection was that the City of Lino Lakes would construct a building and that would be this City's contribution to the District. The time frame for the construction of this building was discussed and Mr. Hawkins felt that this Joint Powers Agreement sets a date for the construction of this building and Mr. Hawkins said he would advise the Council against setting a definite date for this construction. 168 January 23, 1984 The existing contract with the City of Lexington and the possibility of terminating that contract was discussed. Mr. Hawkins said the clause in the contract allowing termination of the contract is not clear. He felt this is a negotiable point. Mayor Benson asked for some direction from this Council to MR. Hawkins on how this joint powers agreement should be worded to reflect this Council's discussion here this evening. Mr. Marier moved that Mr. Hawkins make all the recommendations of the Council had made here this evening. Seconded by Mr. Reinert. Motion carried unanimously. Mr. Marier moved to authorize Mr. Hawkins to pursue the feasibility of terminating the Fire Contract with the City of Lexington. Seconded by Mr. Reinert. Motion carried unanimously. BUILDING INSPECTION CONTRACT - 1984 - CIRCLE PINES Mr- Schumacher explained this contract is basically the same as last year with the exception of the manner is which the payment is computed. The steps of inspections have been broken into percentages and the person doing the inspection will be paid that portion of the permit fee. Mayor Benson asked if this method of computing the payment would cover the cost of the building Inspection and Mr. Schumacher said that it would. There was some discussion on this point with Mr. Schumacher explaining. The Council requested that the language that states that Lino Lakes' Building Inspection will do all plan checks and permits preparation be added to the contract. There should be no problem making this addition. Mr. Marier moved to approve the Building Inspections Contract with the above suggested language added under catagory No. 1. Seconded by Mr. Reinert. Motion carried unanimously. GARAGE DOOR BIDS Mr. Volk presented his bids for the installation of insulated garage doors in the shop. He noted that he had received three bids and recommended acceptance of the low bid. Mr. Volk pointed out these are not the top of the line doors in appearance but do have the same amount of insulation as the more expensive doors. Mr. Reinert moved to approve the low bid for the purchase of the garage doors as presented by Mr. Volk. Seconded by Mr. Bohjanen. Motion carried unanimously. BID ON OILED FUELED HEATER - Mr. Volk explained this is a waste oil heater. This unit will be using the waste oil from the City vehicles. This unit will be hung from the ceiling and is designed to heat an area larger than the garage area. Mr. Marier asked if this passed all the safety requirements and Mr. Volk said that it did. 1 169 January 23. 1984 Mr. Reinert asked what happens to the used oil now and Mr. Volk said they sell the oil. Mr. Marier moved to approve the purchase of this unit. Seconded by Mr. Reinert. Motion carried unanimously. Mayor Benson noted that Mr. Volk had saved $2200.00 on these two items - he would like to see that continued throughout the year. OLD BUSINESS Mr. Schumacher noted there is correspondence in the packets dealing with the phone legislation. These are answers to the City's request for support. Mayor Benson asked about the matter of the residents along Ash Street concerned with the proposed utilities in Shoreview. Mr. Schumacher said there are four residents that he has been unable to contact as yet.. Mayor Benson asked about the followup with Mr. Nathe and Mr. Schumacher said he had scheduled him for Open Mike for the first meeting in February. Mr. Marier reported on his negotiations on the Police Cars - he had arranged to purchase two cars under the quote - the first car will be delivered in March or April and the second one in September. Mr. Marier asked about the joint purchasing agreement with Ramsey County and Mr. Schumacher said he had contacted their purchasing agent and he is forwarding a Resolution for City adoption to be able to purchase under their contracts. Mayor Benson reminded the Council members that the State of the City will be presented the next meeting and if members has any item to be included, please contact him with the information. NEW BUSINESS Mr. Schumacher noted the new Letterhead that the staff has been using since the first of the year. If any member has any idea for change in the design, this can be changed. Mr. Reinert said he had a problem with the design of the "L's ". There was several suggestions about dividing the "L's" from the remainder of the design. Mr. Schumacher said they will work on it and have something for Council consideration at the next meeting. Mr. Reinert moved to adjourn at 9:20 P.M. Seconded by Mr. Bohjanen. Aye. These minutes were considered and approved at a re•,ula.r Council meeting held on February 12, 1984. Edna L. Sarner, City Clerk Benja in mop 'enson, Mayor