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HomeMy WebLinkAbout03/26/1984 Council Minutes198 March 12, 1984 The Council requested Mr. Schumacher to continue this study and report back to the Council. Mr.Schumacher reported there will be a Joint Fire Study meeting on Wednesday, March 21, 1984 at 7:00 P.M. at the Lino Lakes City Hall. 1 Mr. Bohjanen moved to ajdourn at 8:30 P.M. Seconded by Mr. Kulaszewicz. Aye. These minutes were considered and approved at a regular Council Meeting held on March 26, 1984. Edna L. Sarner, City Clerk AO/ Benjamin G. B:n -on, Mayor Council Meeting March 26, 1984 The regular meeting of the Lino Lakes City Council was called to order at 7:10 P.M., March 26, 1984 by Mayor Benson with all Council Members present. Mr. Hawkins, Mr. Davidson, Mr. Schumacher, Mr, Kluegel, and Mrs. Sarner were also present. MINUTES - March 12, 1984 Mr. Marier moved to approve the minutes as presented. Seconded by Mr. Kulaszewicz. Motion carried with Mayor Benson abstaining. DISBURSEMENTS - March 26, 1984 Mr.Kulaszewicz mvoed to approve the disbursements as presented. Seconded by Mr. Marier. 1 Mr. Marier asked about the 'platting' charges for the Planner - Mr. Schumacher explained this is a reimburseable charge that is either taken out of the developer's escrow fund or they are billed for the amount. Mr. Marier asked about the wiring done in the shop on the agarage door openers - was this let out on bids? Mr. Volk will be asked about this item. Mr. Reinert asked for clarification on the Union Dues - why is the City paying this amount? It was pointed out this is a withholing from the employee and then forwarded to the Union on a City voucher. MR. Marier asked that all items such as the ones listed above be noted on future disbursement lists. OPEN MIKE There was no one to appear under this potion of the agenda. 1 1 1 199 March 26, 1984 ATTORNEY's REPORT The Bingo Permit application for St. Joseph's Church was considered. Mr. Hawkins said the application isin order with the exception of a $10,000.00 Fidelity Bond. Mr. Kulaszewicz moved to approve the Bingo Permit A pplication with the stipulation that the Bond be provided. Seconded by Mr. Bohjanen. Motion carried unanimously. LaMotte. Park Update - Mr. Hawkins reported that this had been dedicated as a park as a part of th eplat and therefore the City does not have the ability to sell this land. Mr. Schumacher suggested this letter be sent to the Planning and Zoning Board and the Park Board. Mr. Marier questioned the portion of the letter dealing with the state- ment that the underlying owner retains the fee title and the City only has an easement for park purposes over this land. Mr. Hawkins pointed out taht even if the City could get a dded from the owners, it would also be necessary to get a deed from the other property owners in LaMotte's Third Addition. Mr. Hawkins said the Park land could be vacated and would then revert back to the original owner. There must be a public hearing and all persons involved must be notified. Mr. Marier felt this idea should be presented to the Park Board and let them decide what should be done. Joint Fire District Agreement - Mr. Hawkins went through the changes that have been done at the last meeting. He went throught these changes and explained the reasoning behind the changes. The Council had some questions on some of the changes which were dis- cussed by Mr. Hawkins. There was a question on the cancellation of the contract with the City of Lexington. Mr. Schumacher r eported he and discussed this with that City and the general consensus was there would be n o problem once this agreement has been approved and a starting date for the new district has been established. This City also has some equity in the equipment owned by the City of Lexington. This will need to be worked out. Mr. Marier moved to approve the Joint Powers Agreement to Establish the Southeast Anoka County Fire Protection District between the Cities of Centerville, Circle Pines, and Lino Lakes with the stipulation that a letter from the City of Lexington agreeing to the cancellation of the existing contract. Seconded by Mr. Kulaszewicz. Motion carried unanimously. Mayor Benson noted this is the culmination of a long four years and he thanked the persons involved in making this a reality. 200 March 26, 1984 On the appointment of the members to the Board, the Council requested these positions be advertised and a decision be made at the April 23, 1984 meeting. Mr. Bohjanen so moved. Seconded by Mr. Marier. Motion carried unanimously. PLANNING AND ZONING BOARD ACTIONS - Mr. Kluegel Marlin Hansen. Transfer of Property by Metes and Bounds. Mr. Kluegel pointed out Mr. Hamsen presently owns a parcel of alnd at the end of Otter Lake Drive and is reqeusting permission to transfer a parcel of 12+ acres to combine with his existing parcel. This conforms to the requirements of the Zoning Ordinance. Mr. Marier moved to approve this transfer. Seconded by Mr.Kulaszewicz Motion carried unanimously. Daryl Miller - Transfer of Porperty by Metes and Bounds - Mr. Kluegel pointed out this is a request to transfer a parcel of land containing 5.25 acres of alnd for a building site. This property is located on Birch Street and is in an ER District and Park dedication will be required. Mr. Miller had prepared an overlay for future sub - division. The remaining aprcel of land will contain approximately 20 acres. Mr. Kulaszewicz moved to approve this land division per Planning and Zoning recommendations. Seconded by Mr. Bohjanen. Motion carried unanimously Proposed Ordinance for the Deletion of Transmission Towers in the R Zone - Mr. Kluegel presented the proposed Ordinance as submitted by the Planning and Zoning Board. This would delete this type of construction Mr. Kluegel noted the reasons why the Planning adn Zoning Board is proposing this Ordinance change. Mr. Bohjanen moved to set a Public Hearing on this Zoning Change for April 23, 1984 at 7:30 P.M. Seconded by Mr. Marier. Motion carried unanimously. Minor Sub - Division - Norbert Weber _ Mr. Kluegle asked that a Public Hearing be set for consideration of this sub - division. Mr. Kulaszewicz moved to set a Public Hearing for April 23, 1984 at 8:00 P.M. Seconded by Mr. Marier. Motion carried unanimously. ENGINEER's REPORT Mr. Davidson reported on the opening of the bids for the construction of Reiling Road noting there were eight bidders and the low bidder was Northern Asphalt with a bid of $22,495.35. Mr. Reinert moved to approve the following Resolution. RESOLUTION #84 -14 A RESOLUTION ACCEPTING THE LOW BID AND AUTHORIZING THE CONSTRUCTION OF REILING ROAD. 1 March 26, 1984 201 WHEREAS, pursuant to an advertisement for bids for the improvement of Reiling Road from the existing surface for 600 feet to the West line of Lot 11, bids were received, opened and tabulated according to law, and WHEREAS, it appears that Northern Asphalt is the lowest responsible bidder. NOW THEREFORE, BE IT RESOLVED BY THE CI TY COUNCIL OF LINO LAKES, MINNESOTA: That the Mayor and Clerk are hereby authorized and directed to enter into the attached contract with Northern Asphalt in the name of the City of Lino Lakes for the improvement of Reiling Road to the West line of Lot 11 according to the plans ans specifications therefor approved by the City Council and on file in the office of the City Clerk. 2. The City Clerk is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next lowers bidder shall be retained until a contract is signed. Adopted by the Council this 26th day of March, 1984. Edna L. Sarner, City Clerk Mr.Hawkins noted there are some easements necessary for the slopes and wondered if the City is going to run into a problem if the contract is let and the City does not have these easements. Mr. Davidson suggested that provisions be made in the case the City must go to condemnation procedure to gain these easements. Mr. Reinert moved to approve the REsolution subjectup to 120 days delay in the event imment domain procedures are necessary for the easements. Seconded by Mr. Bohjanen. Motion carried unanimously. Mr. Davidson briefly discussed the proposed sewer extersion for the developers and requested authorization for him to meet with them on March 27, 1984 to discuss this matter further. Mr. Kulaszewicz moved to approve this request. Seconded by Mr. Marier. Motion carried unanimously. Mr. Schumacher presented a request for the extension of Maple Street for 400 feet W est of the existing surface noting that na escrow account 202 March 26, 1984 of $1,000.00 has been submitted for a feasibility report. RESOLUTION #84 -13 A RESOLUTION DECLARING ADEQUACY OF PETITION AND ORDERING PREPARATION OF FEASIBILITY REPORT BE IT RESOLVED BY THE CITY COUNCIL OF LINO LAKES, MINNESOTA: 1. A certain petition requesting the improvement of Maple Street from the existing surface for 400' West, filed with the Council on March 3, 1984, is hereby declared to be signed by the required percentage of owners of property affected thereby. This declaration is made in conformity to Minnesota Statutes, Section 420.035. 2. The petition is hereby referred to John Davidson of TKDA and he is instructed to report to the Council with all convenient speed advising the Council in a preliminary way as to whether the proposed improvement is feasible and as to whether it should best be made as proposed or in connection with some other improvement and the estimated cost of the improvement as recommended. Adopted by the Council this 26th day of March, 1984. enja i enson, Mayor Edna L. Sarner, City Clerk Mr. Kulaszewicz seconded the motion. Motion carried unanimously. Mr. DAvidson asked that Agenda Item #10 be discussed at this time. FEASIBILITY REQEUST FOR THE IMPROVEMENT OF EVA STREET AND THE STREET TO THE NORTH. Mr. Schumacher reported this request had been presented to the City and the $1,000.00 escrow has been deposited. RESOLUTION #84 -11 A RESOLUTION AUTHORIZING THE PREPARATION OF A FEASIBILITY'REPORT FOR THE COMPLETION OF CERTAIN STREETS WITHIN THE CITY OF LINO LAKES WHEREAS, it is proposed to improve Eva Street between Orange Street and the unimproved street to the North, and the street to the North from the Fast line of Lot 4, Block 1 to the West line of Lot 10, Bloch 2 by bringing the streets up to City standards and to assess the benefited property for all er a portion of the cost of the imprcvv -ment, pursuant to Minnesota Statutes, Chapter 429. 1 203 March 26, 1984 NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF LINO LAKES, MINNESOTA: That the proposed improvement be referred to Mr.John Davidson of TKDA for study and that he is instructed to report to the Council with all convenient speed advising the Council in a preliminary way as to whether the proposed improvement is feasible and as to whether is should best be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recommended. Adopted by the Council this 26th day of March 1984. 42,4ta_, Edna L. Sarner, City Clerk Benja Ate :en on, Mayor Mr. Marier moved to approve the foregoing Resolution, Seconded by Mr. Kulaszewicz. Motion carried unanimously. AWARDING BIDS FOR CEILING AND CARPET IN COUNCIL CHAMBERS Mr. Volk presented the bids for the installation of the ceiling and the quotes as follows: Architectural Sales - $1,960.00; Ceilings, Inc. - $1,964.00. Mr Kulaszewicz moved to approve the bid as submitted by Architectural Sales of Minnesota in the amount of $1,960.00. Seconded by Mr. Reinert. Motion carried unanimously. Mr. Volk presented the bids for the installation of carpet for the floor and raised platform in the Council Chambers. There were two quotes; North Country Interiors - $2,056.00; Architecturea Sales - $2,775.00. Mr.Kulaszewicz moved to approve the bid of North Country Interiors in the amount of $2,056.00. Seconded by Mr. Bohjanen. Motion carried unanimously. SECOND LEVEL STORAGE - MATERIALS Mr. Volk presented the specifications for the construction of this storage area. The area will be 10x80 along one side of the storage building to be used by the Road Department, Police Department and the Park Department. Mr. Volk had requested bids for just the materials and Interstate Lumber had submitted a bid in the amount of $2,137.30; GM Lumber in the amount of $2,243.56. Mr. Reinert moved to approve the bid from Interstate Lumber in the amount of $2,137.30. Seconded by Mr. Marier. Motion carried unanimously. A recess was called at this point in the meeting. The meeting reconvened. 204 March 26, 1984 NEGATIVE DECLARATION ON EIS FOR RIACE LAKE ESTATES Mr. Schumacher explained the procedures that must be followed in this type of consideration, noting that on a plat such as this and EAW must be prepared and submitted to approximately 15 different agencies for their comments. This has been done for this plat and the only agency with concerns is the Minnesota Historical Society who requested some additional studies. This is being done by the developer as soon as the snow is gone. Mr. Schumacher said a negative declaration could be made by the Council unless they have received some further information. Mr. Marier moved to declare a negative declaration on requiring an EIS on the Rice Lake Estates with the stipulation that the studies requested by the Minnesota Historical Society be done. Seconded by Mr. Kulaszewicz. Motion carried unanimously. RICE LAKE ESTATES FINAL PLAT Mr. Schumacher presented the list of items that must be done by the developer before the plat can be signed. He went through these items for Council comment. 1) Abstract must be updated; 2) deed to Lot 1, Block 1; Check in the amount of $6,525.00 as Park dedications; 4) pro- visions for entrances with MnDOT; 5) drainage provisions to be widened and an easement provided between 6/7 and 8/9, Lot 4; 6) Developers Agreement for installation of utilities; 7) permits for Corps of Engineers for filling; 8) Restrictive soils permit for low lands; 9) no basement below 887';10) Marshall Ash to replace Mountain Ash in the landscaping plan. There was some discussion on the difference of opinion between the Park Board and the Planning and Zoning Board. The Park Board did not feel that a Tot Lot was necessary in this plat and the Planning and Zoning had recommended the placement of a Tot Lot. Mr. Prokop, of the Planning and Zoning Board, presented the thoughts behind the Planning and Zoning Board's recommendation. Mr. Schumacher reported that the Park Board is aware of the Planning and Zoning Board's concers. Mr. Ken Johnson of the Park Board, had met with the Circle Pines' Park Board to discuss the sharing of Baldwin Park. The developers were asked their Opinion on the Tot Lot and Mr. Schaffer said they had provided for a tot lot per the Planning and Zoning's request and then the park Board had said they didn't need a tot lot so it was removed and they have proceeded on that information. They have no preference either for or against. Mr.Reinert moved to approve the feral Plat of _ -_Rice Lake Estates per the stipulations as outlined by the Administrator and contingent upon the feasibility for the utilities before final signature of the plat. Seconded by Mr. Marier. Motion carried unanimously. CLERK'S REPORT The Clerk had presented a proposal for dividing the City into two March 26, 1984 205 precincts for voting purposes. The proposed dividing line is I35W with Precinct I to be North and West of I35W and Precinct II South and East of I35W. Mr. Kulaszewicz and Mr. Marier both reported on phone calls they had received. It would seem that the residents of the City feel this proposal deals with the establishment of a 'ward' system of voting in this City. There was discussion on a method of informing them this is a 'precinct' system and merely splits the voters into several polling places. This was done at the request of the Council and tolessen the crush of voters at the one polling place now used in the City. There was discussion on how the residents could be informed of this action and how it would affect them. A suggestion of sending out a news letter was made - also a supplement to be stuffed in the legal papers - perhaps an informational meeting. Mayor Benson asked for amotion to instruct the Clerk to draft a letter for consideration at the April 9, 1984 meeting and then have an infor- mational meeting at the April 23, 1984 meeting. Mr. Marier so moved. Seconded by MR. Kulaszewicz. Motion carried unanimosly. The Clerk requested consideration of her request for the purchase of additional voting machines. She noted the reqeust if for six new machines but there is money in the budget to cover eight and thought that perhaps eight should be purchased at this time. Mr. Kulaszewicz moved to authorize the purchase of eight protable voting machines. Seconded by Mr. Marier. Motion carried unanimously. OLD BUSINESS Mr. Schumacher requested a meeting of the Ways & Means Committee be scheduled. After some discussion, this committee will meet on March 30, 1984 - the time to be set at a later date. NEW BUSINESS Mayor Benson presented a proclamation naming the week of April 8th through the 14th as REaltor Week. Mr. Kulaszewicz moved to approve this Proclamation. Seconded by Mr. Bohjanen. Motion carried unanimously. Mayor Benson announced there has only been one submission for consideration for appointment to teh Park Board - Mr. William Nissen. Mr.Kulaszewicz moved to approve the appointment of Mr.William Nissen to the Park Board. Seconded by Mr. Reinert. Motion carried unanimously. Mayor Benson made note of the resignation of Mr. Victor Poyer as a member of the Police Department. The Council requested Chief Myhre to present a recommendation to the Council at the April 9, 1984 meeting. Mayor BEnson also referred to Mr. Bill Short's leeter informing the Council of his move out of the State. He requested a letter of Thanks be forwarded to Mr. Short. 206 March 26, 1984 Mayor Benson reported there will be a hearing on the shared services bill on March 28, 1984. A list of seminars and conferences had been forwarded to the Council members and this is to be on the April 9, 1984 agenda - how many hours? The Clerk was reqeusted to compute the sick leave hours on a monthly basis and report to teh Council. The Clerk reported that Mr. McLean had called and requested time on the agenda to present the plans for some work to be done in the regional park. Mr. Torkildson will be present. This has been scheduled for the April 9th meeting. Mr. Kulaszewicz moved to adjourn. Seconded by Mr. Bohjanen. Aye. 9:12 P.M. These minutes were considered and approved at a regular Council meeting held on A pril 9, 1984. L/ A Edna L. Sarner, City Clerk 1 April 9, 1984 The regular meeting of the Lino Lakes City Council was called to order at 7:00 P.M., April 9, 1984 by Mayor Benson with Council members Marier, Reinert and Bohjanen present. Absent: Kulaszewicz. Mr. Hawkins, Mr Davidson, Mr. Schumacher and Mrs. Sarner were also present. MINUTES - MARCH 26, 1984 Mr. Reinert moved to approve the minutes as presented. Seconded by Mr. Marier. Motion carried unanimously. DISBURSEMENTS - March 30, 1984 /April 9, 1984 Mr. Bohjanen moved to approve the disbursements of March 30, 1984 as presented. Seconded by Mr. Marier. Motion carried unanimously. On considering the disbursements of April 9, 1984, Mr. Marier questioned the Kelly Agency disbursement for Bonds - what is this for? Mr. Schumacher explained this is bonds for the empoyees as required by the Charter. Mr. Marier asked how many meals were included in Chief Myhre's calim? This claim would need to be pulled. Mr. Marier asked about the lost wages for Mr. Wacholtz and Mr. Schumacher explained this is for a Court appearance. Mr. Marier moved to approve the disbursements of April 9, 1984. Seconded by Mr. Reinert. Motion carried unanimously. 1