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HomeMy WebLinkAbout12/10/1984 Council Minutes1 COUNCIL MEETING December 10, 1984 The regular meeting of the Lino Lakes City Council was called to order at 7:10 P.M. by Mayor Benson. Council members present: Reinert, Bohjanen, Marier, Kulaszewicz. City Attorney, Bill Hawkins; City Administrator, RAndy Schumacher; Public Works Direc- tor, Don Volk; Clerk - Treasurer, Marilyn Anderson were also present. CONSIDERATION AND APPROVAL OF MINUTES - November 26, 1984 Mr. Marier moved to approve the minutes of November 26, 1984 as presented. Mr. Bohjanen seconded the motion. Motion carried with Mr. Kulaszewicz abstaining. CONSIDERATION AND APPROVAL OF DISBURSEMENTS - November 30, 1984 Mr. Kulaszewicz moved to approve the November 30, 1984 disbursements as presented. Mr. Reinert seconded the motion. Motion carried unanimously. CONSIDERATION AND APPROVAL OF DISBURSEMENTS - December 10, 1984 Mr. Bohjanen moved to approve the December 10, 1984 disbursements as presented. Mr. Reinert seconded the motion. Mr. Bohjanen asked if the disbursement for the Senior Center is from grant money. Mr. Schumacher said yes. Mr. Marier asked about the disbursement for Chase Manhattan Service Corporation. Mr. Schumacher explained this was for the purchase of the telephone system. Mr. Marier asked the Clerk to give the Council a breakdown on the cost of the system. The disbursement to Koffler Sales Corporation was questioned. Mr. Schumacher explained it was for four pairs or rubber push bumpers for the squad cars. Mayor Benson asked why a -truck was rented from Mr. Schwankl. Mr. Volk explained the City does not have a truck large enough to carry the water equipment for flushing hydrants. On voting on the motion. Motion carried unanimously. OPEN MIKE Economic Development Committee - Harvey Barth - Mr. Karth appeared before the Council to give them an update on the Committee's activities. He explained the Committee is working with a group who would like to build a hardware store in Lino Lakes. The problem with the group is the land they wanted to purchase is not for sale. The group that wanted to build a shopping center, multi- family housing and office building have now scaled down their plans to just the shopping center. The Committee is still working with the group. The Committee feels that presently there is not enough activity to warrant two meetings a month. Mr. Bohjanen moved to set Economic Development Committee meetings every other month beginning in February, 1985 and moved to have the Committee on call as necessary. Mr. Marier seconded the motion. Motion carried unanimously. 065 066 COUNCIL MEETING Page Two December 10, 1984 CONSIDERATION OF STREET LIGHTING POLICY, RECOMMENDATION ON PETITION FOR STREET LIGHT AT DIANNE STREET AND LAKE DRIVE - RESOLUTION #35 -84 Mr. Volk had prepared a letter and Resolution #35 - 84 regarding street lighting. He also showed a map of Lino Lakes indicating where street lights are presently in place and where they should be placed in the future. There are over 100 intersections in Lino Lakes presently without street lights. Mr. Volk said most cities install street lights on a petition basis until they are more developed. They then develop some specific policy. He would like to install street lights on this same basis. He felt it could be costly to set a policy for instance that would require the above mentioned street lights to be installed in the next five years. There are some areas which do not want or need street lights. Mayor Benson asked Mr. Volk if he was recommending the petition policy. Mr. Volk said yes. BCA has determined that street lights do not deter crime significantly and the Minnesota Department of Transportion has determined that street lights do not decrease the incidence of accidents at intersections. Mr. Reinert asked if the City should have a plan where street lights are desired when a particular request comes in. Mr. Bohjanen felt the Resolution would take care of this problem. Mr. Marier moved to adopt Resolution #35 - 84 and dispense with the reading. Mr. Kulaszewicz seconded the motion. Motion carried unanimously. Mayor Benson asked about the petition from the area of Dianne Street and Lake Drive. Mr. Volk said the area meets the requirements of Resolution #35 - 84. Mr. Bohjanen moved to authorize Mr. Volk to place street lights where he or the City Engineer determine them to be the most effective. Mr. Marier seconded the motion. Motion declared passed. Resolution in its entirety is found on the following page of these minutes. CONSIDERATION OF RECOMMENDATIONS FROM THE SENIOR CENTER COUNCIL Mr. Schumacher explained that the Council has already designated approximately $7,300 for the COmmunity Development Grant Fund for start up costs in the Senior Center. Of this $7,300 approxi- mately $3,000 has been designated for a coordinator. The Senior Council has recommended that Margaret Smith be endorsed by the Council. She has submitted her resume and is 'a Lino Lakes City resident with previous experience with a senior group. Mr. Bohjanen moved to approve Mrs. SMith as coordinator. Mr. Kulaszewicz seconded the motion. Motion carried unanimously. 1 1 1 Page Three RESOLUTION # 35 - 84 RESOLUTION ESTABLISHING STREET LIGHTING POLICY COUNCIL MEETING December 10, 1984 WHEREAS, The LEAA Street Lighting Projects Report states: "Well lit streets may reduce the fear of crime, but there is no statistically significant evidence that street lighting reduces crime itself," and WHEREAS, the majority of vehicular accidents occur during the daylight hours, and WHEREAS, accident rates show only a modest decrease with inter- section righting; 067 NOW THEREFORE BE IT RESOLVED, by the City Council of the City of Lino Lakes, Anoka County, Minnesota, that the following policy be adopted, recognizing that unusual conditions or circumstances may require exceptions: 1. Street lighting will not be provided at City expense for crime prevention in residential areas since it is of no proven usefulness. 2. Street lighting at intersections may be provided if the follow- ing criteria are generally met: a) A Lino Lakes street or private road that intersects a county or state road. b) An intersection of two Lino Lakes streets or a private road. c) Intersections and crosswalks of distinctly unusual visual vehicular problems. 3. Street lighting may also be used where there are distinctly unusual safety problems, such as sharp curves, difficult to anticipate topographical consideration or other particularly dangerous physical problems which would be clearly mitigated by lighting. 4. Cul -de -sacs and dead -end streets over 300 feet in length should be provided a street light at the end of such sul -de -sac or street. 5. Applications are to be reviewed by the Superintendent of Public Works and the City Engineer. Passed by the Lino Lakes City Council this ' /6" day of 1984.. ATTEST: Marilyn G. Anderson, Clerk Benjamin{ G. Benson, Mayor Page Four ENGINEER'S REPORT There was no engineer's report. COUNCIL MEETING December 10, 1984 CONSIDERATION OF FIRST AMENDMENT TO JOINT POWERS AGREEMENT - CENTENNIAL FIRE DISTRICT Mr. Hawkins and Mr. Schumacher had met with the Circle Pines City Administrator and the Circle Pines City Attorney to establish three amendments to be incorporated into the joint powers agreement. Mr. Hawkins explained the sections changed in the original agreement: 1. The 1985 depreciation of a member municipality may be deferred until 1986 at the option of the municipality, however, the deferred depreciation shall include interest of 9% from the date the payment was due. This deferred payment shall be in addition to the regular depreciation expense payment due by the municipality in 1986. 2. When a municipality who has contributed equipment to the district withdraws before the district is dissolved, the withdrawing municipality must reimburse the contributing municipalities 25% of the depreciation expense paid by them. 3. When the district comes to an end and is not renewed, a municipality shall be reimbursed 15% of all depreciation expense paid by them for such equipment. Mr. Hawkins also noted that other revisions may have to be made to this agreement that have not already been covered, particularly the amount of the depreciation. Mr. Kulaszewicz moved to approve the First Amendment to the Joint • Powers Agreement. Mr. Bohjanen secondeithe motion. Motion carried unanimously. ATTORNEY'S REPORT Lion's Club Bingo Request - Mr. Hawkins said the request appears to be in order and recommended approval. Mr. Kulaszewicz moved to approve the Lion's Club request for a bingo license. Mr. Marier seconded the motion. Motion carried unanimously. CONSIDERATION OF A PROPOSED HIRING SCHEDULE AND PROCEDURE FOR THE CHIEF OF POLICE Mr. Schumacher read a memorandum he has prepared for the Council. He said he had been waiting for cost estimates which he has still not received. 1 1 1 1 1 COUNCIL MEETING Page Five December 10, 1984 Mr. Reinert asked why the ad appeared in the Minneapolis paper and not the St. Paul paper. Mr. Schumacher felt there would be ample coverage from the Minneapolis paper. Mr. Reinert felt a certain potential had been missed. Mayor Benson asked if the ad would appear in the outstate papers. Mr. Schumacher said yes. Mayor Benson questioned the requirements, who set up the criteria. Mr. Schumacher said he and former Chief Myhre had set the require- ments. Mr. Kulaszewicz felt the City could be chasing away good applicants if we require eight years experience, five at management level. Mr. Marier asked if this requirement would eliminate the possibility of promoting any officer from within our own department. It would eliminate all our full -time officers, may eliminate all the part -time as well. Mr. Marier felt the require- ments were too stringent. Mr. Kulaszewicz asked if the ad appears in any minority newspapers. Mr. Schumacher said no. Mayor Benson suggested the criteria should be five to eight years police experience, two to three of those years in management level. Mr. Schumacher felt this is a difficult department to manage and felt the requirements were not too stringent. Mayor Benson asked to have the experience range expanded as he suggested above in future advertisements. Mayor Benson asked about the interviewing committee outlined in Mr. Schumacher's memo. Mr. Schumacher said he will get two metro area Chiefs of Police who are familiar with Lino Lakes to interview with himself and one Councilman. Mr. Marier felt the Ways and Means Committee should be involved with this aspect. Mayor Benson suggested this would be too much to ask of this committee. Mayor Benson asked how Mr. Schumacher would determine which candi- date should be interviewed. Mr. Schumacher explained those who meet the qualifications will be tested and those with the highest test scores will be interviewed by the Committee. The Committee will select three to five candidates for the Council to interview for final selection. Mr. Reinert asked how Mr. Schumacher would determine who would best fit Lino Lakes as Chief of Police. Mr. Schumacher said this will-be handled in the testing and the Committee will have a number of questions built around Lino Lakes. Mr. Reinert asked if any of the Council can sit,in and observe the Committee interviews. Mr. Hawkins said this was legal as long as the Council did not participate in the interview process. Mayor Benson asked Mr. Schumacher to determine who will be the two Police Chiefs on the Committee, who the Councilman will be and to have this information by the end of December. 069 070 COUNCIL MEETING Page Six December 10, 1984 CONSIDERATION OF PART -TIME CLERICAL ASSISTANCE Mr. Schumacher explained that Sue Coleman has resigned effective the first of the year and he had advertised the position in the twin cities area papers and the local papers. Five applicants were interviewed and Mrs. Florence Ray was recommended as the most qualified candidate. She is a local resident and is extremely competent and has taught business education for a number of years. Mr. Bohjanen moved to approve hiring Florence Ray starting January 7, 1985. Mr. Kulaszewicz seconded the motion. Mr. Kulaszewicz asked if Mr. Schumacher has always hired part -time help in this manner, does the Ways and Means Committee not get involved? Mr. Schumacher said not on a part -time position, he has always interviewed and made a recommendation to the Council. Mayor Benson asked that the Ways and Means Committee get together with Mr. Schumacher before recommending both part -time and full -time candidates to the Council. On voting on the motion, motion declared passed. OLD BIISINESS Mr. Kulaszewicz reminded the Council they are to consider a meeting with the Planning and Zoning Board on the 5th Monday in whatever month it should fall. Mr. Schumacher said he is in the process of scheduling a joint meeting for January, 1985. NEW BIISINESS There was no new business. Mr. Kulaszewicz moved to adjourn. Mr. Bohjanen seconded the motion. Mr. Schumacher asked if the Counmcil wanted to review the budget. Mayor Benson said he did not have a problem with the budget. Mr. Marier asked for a list of all the surplus from each department by the end of February. He asked also where this surplus will be placed. He also said he had a problem with travel expenses. Mr. Schumacher asked if the Council was looking at adopting the budget at the last Council meeting in 1984. Mayor Benson said yes. On voting on the motion to adjourn - aye. These minutes were considered, corrected and approved at a regular meeting on December 27, 1984. enjamin G. Benson, Mayor t\ln,4 ft) (1,4,(114 Marilyn G. Anderson, City Clerk 1 1 1