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HomeMy WebLinkAbout07/22/1985 Council Minutes054 COUNCIL MEETING July 22, 1985 The regular meeting of the Lino Lakes City Council was called to order by Acting Mayor, Mr. Reinert, at 7:00 P.M., on Monday, July 22, 1985. Present: Kulaszewicz, Marier, Bohjanen. Absent: Mayor Benson. Also present were City Attorney, Bill Hawkins; City Administrator, Randall Schumacher; Building Official, Peter Kluegel; City Engineer, John Davidson; Secretary, Shar Foster. CONSIDERATION OF MINUTES Regular meeting 7/8/85 - Mr. Marier moved and Mr. Kulaszewicz seconded the motion to approve the minutes of the 7/8/85 Council meeting as presented. Motion carried unanimously. Special meeting 7/10/85 - Mr. Kulaszewicz moved and Mr. Marier seconded the motion to approve the minutes of the 7/10/85 joint meeting between City Council, Economic Development Committee, Park Board and Planning and Zoning Board. Motion carried with Mr. Bohjanen abstaining. CONSIDERATION OF DISBURSEMENTS Mr. Bohjanen moved and Mr. Marier seconded the motion to approve the disbursements of July 22, 1985. Motion carried unanimously. ENGINEER'S REPORT Estimate of Cost to Review Reshanau Lake Water System Per Mr. Davidson's request, this item was moved to this time slot. Mr. Davidson explained that the issue of TKDA preparing an estimate of cost to review the water system in the Reshanau Lake area was brought about by the concern by City staff for increased development and restricted capacity of the system. TKDA can do an evaluation study and take any records that the City makes available to find out the needs and the future needs in this area. Mr. Marier voiced his concern that the the estimated engineering cost is stated in TKDA's 7/3/85 memo to be between $500 and $1,000. He felt that this was quite a wide range. He was also concerned that the City has done previous studies on this sub- ject, which should make TKDA's task much easier. Mr. Marier seemed to recall two such previous studies, and suggested that the City make these studies available to TKDA. MOTION: Mr. Marier moved to submit any previous related studies to TKDA and then request that TKDA return with a cost estimate to review the water system in the Reshanau Lake area. Motion was seconded by Mr. Bohjanen. Mr. Schumacher stated that he was familiar with one previous study and would make that study and any other related study available to Mr. Davidson. Motion carried unanimously. 1 1 1 1 1 COUNCIL MEETING July 22, 1985 Page Two Extension of Lois Lane The next item of discussion was a request by Mr. Thomas J. Zangla to blacktop Lois Lane in front of his property (Lot 2, Block 2, Lakeview Woodlands). The City at this time is planning to blacktop Lois Lane just to the edge of his property. Mr. Zangla was present in the audience. Mr. Schumacher explained that in order to satisfy Mr. Zangla's request, that the adjacent property owners would need to be involved. Mr. Schumacher stated that he had spoken with the owner of the adjacent lots and felt that this owner would not object to improvements which would benefit his property. It was suggested to Mr. Zangla that the next step he should take in this endeavor is to petition this improvement with the signatures of the property owners involved. Mr. Zangla agreed to continue in that direction. Engineering Standards Mr. Davidson brought with him (per request by the Planning and Zoning Board) booklets and information with regard to engineering standards such as street standards, utilities, street lighting, culvert standards and public improvements. He explained that books were "generic" policies and procedures and that he wanted the Council to be aware that these items were requested and delivered and that the Council may wish to refer them to the Planning and Zoning Board. MOTION: Mr. Kulaszewicz moved and Mr. Bohjanen seconded the motion to refer the engineering standards booklets to Planning and Zoning for review. Mr. Marier questioned who authorized Mr. Davidson's compiling this information and what was the cost of the work done on the booklets. Mr. Davidson answered that the Planning and Zoning requested the standards and that the cost is only for the printing and assembly and is minimal. Mr. Marier was concerned that the Planning and Zoning Board requested this action without Council authorization. Mr. Schumacher explained that for this same concern, the issue of Planning and Zoning's interest in reviewing the Comprehensive Plan was brought to the attention of the Council. On the vote, Mr. Marier voted no. Motion carried. MSA Five -Year Construction Program Mr. Davidson referred to his 7/22/85 memo to Council which reminds the Council that the City must submit a five -year con- struction program by August 15, 1985 and that a suggested . schedule has been given to each Councilmember for their review. Mr. Schumacher agreed, at Mr. Reinert's request, to have the City staff (particularly Mr. Schumacher and Mr. Volk, Public Works Director) review the MSA Five Year Construction Program, and make recommendations to the Council at their next regular meeting. 055 056 COUNCIL MEETING July 22, 1985 Page Three Traffic Count Requirements Mr. Davidson explained that he would like to try and borrow the traffic counters from Anoka County and then have the City staff compile the counts in order to meet traffic count require- ments. Since there was no objection by the Council to Mr. Davidson's suggestion, he was told to continue with this traffic counting project in the manner he had suggested. Mr. Davidson apologized for bringing some of this evening's items before the Council at the meeting rather than having background included with the agenda and packets. Some of the items had just come to his attention and he felt that the Council should be made aware as soon as possible. OPEN MIKE Transportation Coordination Program - Diane Harberts Ms. Harberts explained that she was coming before the Council this evening with additional information on the transportation coordination program and she will be returning in August with a documented need for the program and a plan for its inception and request for a portion of shared funding for the program. She stated that the greatest unmet need for seniors, according to the Anoka County Aging Services Study is the need for trans- portation. She noted that the tentative plans are to provide transportation for congregate dining three days a week, which will need to be funded by public and private monies. Mr. Kulaszewicz asked if Ms. Harberts had received any direction from the Regional Transit Board. Ms. Harberts answered that she had worked with this group. Al Ross, from the audience, suggested that the program be expanded to include grocery and personal shopping transportation. Ms. Harberts agreed that this need has been explored and that later in the program this may be added. Arnold Kelling, from the audience, suggested that Ms. Harberts be in contact with the Lino Lakes Seniors Club for their input. She made herself available for suggestions from Mr. Kelling after her presentation and invited any persons interested in this project to contact her. Mr. Reinert asked Ms. Harberts what her background was. She explained her background and then thanked the Council for their interest. CONSIDERATION OF A RECOMMENDATION FROM THE, ECONOMIC DEVELOPMENT COMMITTEE CONCERNING ESTABLISHMENT OF AN ECONOMIC DEVELOPMENT (TAX INCREMENT FINANCING) DISTRICT Mr. Schumacher introduced this issue, explaining that the Economic Development Committee suggested that the City look into the concept of Tax Increment Financing as a means of increasing 1 1 1 COUNCIL MEETING July 22, 1985 Page Four the tax base in Lino Lakes and offering opportunities for inter- ested businesses to locate within Lino Lakes. Mr. Dan Wilson, of Wilson Management Services, attended a special meeting within the last month to introduce the concept of tax increment financing to the Economic Development Committee, Council, Park Board and Planning and Zoning Board. Mr. Wilson, at no charge, has at the request of the City put together a proposal to get the City on the road to learning about and possibly beginning a tax increment financing program. Mr. Marier voiced a concern that Mr. Wilson did not provide a clear philosophy for this program or criteria which applicants must follow to benefit from this program. He also questioned whether or not the new business this program will bring into the City will make enough of a contribution to make the City's risk worthwhile. Mr. Karth, from the audience, stated that Mr. Wilson has shown some examples within his proposal from other Cities. Mr. Karth felt that these examples are not a reflection of the types of tax increment financing agreement that the City of Lino Lakes would enter into when just beginning this program. Mr. Karth also wanted it understood by the Council that there would be basic criteria, both financially and personally, which applicants would be required to meet and that the Council would have the authority to approve or deny each situation. Mr. Reinert felt that he did not have a clear enough picture of the tax increment financing concept to make a decision at this point. It was also mentioned that Mayor Benson would want to be included in any further discussion of this issue. MOTION: Mr. Marier moved to table the tax increment financing item until the Council can receive further clarification of the concept and until Mayor Benson can also be involved. Motion seconded by Mr. Bohjanen, and the motion carried unanimously. Mr. Kulaszewicz asked that further discussion of this subject take place before a regular meeting, preferably 6:00 P.M. Mr. Schumacher agreed to contact Mr. Wilson for further information. PLANNING AND ZONING BOARD REPORT T. F- James Company Site and Building Plan for an Addition to the Tom Thumb Store, Lake Drive and Main St. Mr. Kluegel and Mr. Kvanbeck (T. F. James Company representative) introduced this request for a 2,700 square foot addition to the Tom Thumb Store. Mr. Kluegel explained that the Planning and Zoning Board had made a recommendation for approval with certain stipulation (see Planning and Zoning Board minutes of July 10, 1985% 057 058 COUNCIL MEETING July 22, 1985 Page Five Mr. Marier showed concern over a potential drainage problem which may be caused by the proposed addition. Mr. Marier recalled drainage problems in the past which affected the neighbors to the west of the Tom Thumb. He asked Mr. Kvanbeck if T. F. James Co. would take responsibility for any drainage problems created with the addition. Mr. Kvanbeck stated that he has had his own engineer and also TKDA give opinions on the drainage and feels that there should not be a problem; however, if a problem should arise due to the addition, T. F. James Co. would take responsibility. MOTION: Mr. Kulaszewicz moved to adopt the recommendation of the Planning and Zoning Board to approve the site and building plan from T. F. James Co. of 39481 W. 50th St., for property at 7997 Lake Drive with the stipulations that the drainage and septic system comply with 7/8/85 TKDA memo and are to the satisfaction of the Building Official; the grading and drainage plan comply with the 7/3/85 memo; and the screen consist of five foot at planting pine trees spaced 12 feet on center, or a fence suffi- cient to make at least 50% screen, or a combination of both (to the satisfaction of the Building Official). Another stipu- lation is that should any drainage problems be created by this expansion, the problem will be the responsibility of T. F. James Co. The motion was seconded by Mr. Bohjanen and carried unanimously. The Council took a five minute break. ATTORNEY'S REPORT Mr. Hawkins gave the following suggestions with regard to the contract for planning services with Mr. Zack Johnson /Wuornos & Associates. 1) The contract does not say anything about Mr. Zack Johnson's involvement with City planning. Mr. Hawkins felt this should be included. 2) Paragraph 12 of the contract states that the City could terminate the contract "for cause ". Mr. Hawkins felt that "for cause" is not a good provision. 3) The contract would allow for Wuornos and Associates to subcon- tract without approval. Mr. Hawkins felt the City should have approval of subcontracting. MOTION: Mr. Kulaszewicz moved and Mr. Bohjanen seconded a motion to approve the contract with Wuornos and Associates /Mr. Zack Johnson for City planning services with the three changes recommended by Mr. Hawkins above. Motion carried unanimously. CONSIDERATION OF A PROPOSAL TO CONDUCT THE REVENUE SHARING COMPLIANCE AUDIT FOR 1984 Mr. Schumacher explained that it is a Federal requirement to conduct an audit of revenue sharing programs such as the one 1 1 1 COUNCIL MEETING July 22, 1985 Page Six Lino Lakes is involved in every three years. Since it is a requirement, Mr. Schumacher took the liberty to request an esti- mate of the cost of the audit from the City auditor, Voto, Reardon, Tautges & Co. A July 11, 1985 reply from the firm states that such an audit would cost a fee not to exceed $1,500. MOTION: Mr. Kulaszewicz moved to request that Voto, Reardon, Tautges & Co. perform the revenue dl aring audit at a cost of under $1,500. Mr. Marier seconded the motion which carried unanimously. OLD BUSINESS City Depositories Mr. Schumacher referred to a list of City depositories which the City is currently using for investments. When appointments, etc. were being made earlier in the year, these City depositories should have been considered, but were overlooked. At this time Mr. Schumacher felt that the Council should go through the formality of approving these depositories. Mr. Marier moved to approve those City depositories which were listed - Northwestern National Bank of Minneapolis, First Bank of Minneapolis, Midwest Federal, Bank of Mpls. & Trust Co.,. F & M Corporate Banking Service, Merrill Lynch, First Bank of St. Paul, First State Bank of Hugo (Lino Lakes Branch), Twin City Federal, American National Bank, Government Guarantee Funding. Mn Kulaszewicz seconded the motion, which carried unanimously. Remodeling Old Council Chamber Mr. Kulaszewicz stated that Mayor Benson would want to be present for any discussion of remodeling the old council chamber... Mr. Schumacher said that he would like to mention a few things with regard to this issue. MOTION: Mr. Kulaszewicz moved to table this item of remodeling the old council chamber until Mayor Benson is present for dis- cussion. Mr. Marier seconded the motion. Mr. Reinert said there would be no discussion. The motion carried unanimously. NEW BUSINESS Reminder of Upcoming Meeting The Council was reminded by Mr. Reinert that there will be a meeting on July 25 for the Council. Mr. Reinert mentioned that he may not be available to attend. Insurance Coverage Mr. Schumacher mentioned for the Council's information that the insurance carrier the City has had has notified the City that they will not be renewing the Police Professional or 060. COUNCIL MEETING July 22, 1985 Page Seven Public Official Professional policies (the company has withdrawn from the marketplace on these coverages). Mr. Schumacher has requested 2 bids on these coverages from the Kelly Agency as hot to have the coverage lapse. Compliment to Police Department Mr. Kulaszewicz publicly complimented the performance of Officers Gleason and Tim Ross in their excellent action and response time at a wedding in one of the community churches recently. Mr. Kulaszewicz was in attendance at the wedding and witnessed what he considered excellent police work and felt a public com- pliment should be made. Mr. Schumacher said he would pass this on to the Police Chief. Mr. Kulaszewicz moved and Mr. Bohjanen seconded a motion to adjourn at 8:35 P.M. Aye. These minutes were considered, corrected and approved at a regular Council meeting on August 12, 1985. Marilyn')G. Anderson, Clerk- Treasurer i Benjamin G. Benson, Mayor