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HomeMy WebLinkAbout08/12/1985 Council Minutes (2)064 COUNCIL MEETING August 12, 1985 The regular meeting of the Lino Lakes City Council was called to order by Mayor Benson at 7 :24 P.M., August 12, 1985. Council mem- bers present: Bohjanen, Reinert, Marier, Kulaszewicz. City Attor- ney, Bill Hawkins; Engineer, John Davidson, Accountant, Joe Huss; Administrator Randy Schumacher and Clerk - Treasurer, Marilyn Ander- son were also present. CONSIDERATION AND APPROVAL OF MINUTES Regular Meeting, July 22, 1985 - Mr. Marier moved to approve these minutes as presented. Mr. Kulaszewicz seconded the motion. Motion carried with Mayor Benson abstaining. Special Meeting, July 25, 1985 - Mr. Kulaszewicz moved to approve these minutes as presented. Mr. Bohjanen seconded the motion. Mo- tion carried with Mayor Benson abstaining. CONSIDERATION OF DISBURSEMENTS July 31, 1985 - Mr. Reinert moved to approve the disbursements as presented. Mr. Kulaszewicz seconded the motion. Mr. Kulaszewicz questioned the purchase of the truck for Public Works. Mayor Ben- son said the cost is about $1000 - $1500 under Mr. Volk's estimate. Motion carried unanimously. August 12, 1985 - Mr. Kulaszewicz moved to approve these disburse- ments with the exception of the disbursement to Apitz Garage and Minar Ford, Inc. Mr. Schumacher will get clarification of these expenditures before Council approval. Mr. Kulaszewicz seconded the motion. Motion carried unanimously. OPEN MIKE Herbert Johnson - Mr. Johnson updated the Council on the installa- tion of Cable TV in Lino Lakes. At this date there are 2,118 custo- mers on the total Group W System and title is being cleared so that the tower can be constructed on Old Birch Street. Restoration is being completed and complaints by residents are being resolved to everyones satisfaction. Mr. Johnson and several other Cable TV commissioners are being sent to St. Louis, Missouri to be updated regarding federal regulations and proposed federal regulations. At this time Mr. Johnson is very satisfied with the Group W Cable in- stallations. Mr. Johnson expressed his concern about the animal control in Lino Lakes and said he has a great deal of problems in his neighborhood with dogs running loose at night and getting into garbage containers. Mr. Schumacher explained that normally residents notify the City Offices of the problem and the City notifies the Animal Control who resolves the problem with the help of the Police Department. 1 1 1 1 1 1 065 COUNCIL MEETING August 12, 1985 Page Two Mr. Johnson said he was a little disturbed about some of the articles that appeared in the local newspaper concerning criticism of the Lino Lakes Police Department. He explained he had been a Lino Lakes re- serve police officer and he had yet to meet a bad Lino Lakes or Circle - Lexington police officer. The Lino Lakes Police Department had pro- vided excellent service when he and his family needed it. He said if any citizen has a complaint they should contact Chief Campbell and not waste any more of the Council's time.___. Mayor Benson asked that the Police Department and White Bear Animal Control be notified of the dog problem in Mr. Johnson's neighborhood. CONSIDERATION OF A PRESENTATION BY GARY UHDE REGARDING LAKES ADDITION #3 Mr. Uhde representing G.M. Development and Regency Homes appeared be- fore the Council. He explained he had recently purchased over forty lots for Northern States Power Company and plans to develop them. For marketing purposes the area is now being called Reshoneau Estates. His proposal for developing this area will be considered by the Planning and Zoning Board on Wednesday evening. The Army Corp of Engineers has some concerns about the grading of ponds and they also may address de- velopment of the City owned Black Duck lots. For this reason, he asked the Council to delay awarding bids on the sale of these lots until the Army Corps gives some decision as to their development. Mr. Uhde fur- ther explained he has a permit from Rice Creek Watershed District and the Department of Natural Resources said they have no jurisdiction in this area. Written permits or notices will be required to obtain G.I. and FHA financing. Mayor Benson questioned where the ponds will be located. Mr. Uhde said they will be constructed on the north portion of Outlot F. Regarding the City owned Black Duck lots, Mr. Schumacher explained he has ob- tained a letter from the Army Corp of Engineers stating they have no concern if construction on these lots are above the 886' elevation. Mr. Uhde gave some information on his background. His major company is UD Development and is concerned with site development and gave completed projects from small developments to developments in excess of 2.5 million dollars. The Lakes Addition #3 area fits very well into his type of business. He has been in business since 1970 and is a member of several builders associations. He also owns akusiness involved in building commercial buildings. Mayor Benson thanked Mr. Uhde for coming this evening. CONSIDERATION OF AWARDING BIDS ON CITY OWNED BLACK DUCK LOTS Mr. Marier moved to table this item until after Mr. Davidson has pre- sented his water supply evaluation study report this evening. Mr. 066` COUNCIL MEETING August 12, 1985 Page Three Kulaszewicz seconded the motion. Motion carried unanimously. CONSIDERATION OF THE MSA FIVE YEAR CONSTRUCTION PROGRAM Mr. Davidson explained that this program must be provided to the State MSA Office by August 15, 1985. He has prepared a five year construction program for Lino Lakes and the Council has copies of this program. Mr. Davidson expects $1,645,964.00 to be available from State Aid Funds for use in Lino Lakes. His program is as fol- lows: 1985 - 4th Avenue, acquire right -of -way, grading, base, and storm water control; 1986 - 4th Avenue, initial bituminous surface; 1987 - 2nd Avenue, acquire right -of -way, grading, base, and storm water control; 1988 - 2nd Avenue, initial bituminous surface; 1989 - Ware Road, acquire right -of -way, grading, base, and storm water con- trol; 1990 - Ware Road, initial bituminous surface. Mr. Davidson told the Council this plan will be reviewed by the Council and Staff each year and can be amended at that time. In addition more mileage will be designated as state aid roadway each year. Mr. Reinert moved to approve the MSA Five Year Construction Program as presented by Mr. Davidson. Mr. Kulaszewicz seconded the motion. Motion carried unanimously. ENGINEERS REPORT A. Consideration of Water Supply Evaluation in Reshanau Lake Area - Mr. Davidson had presented a proposal to the Council on a study of the inplace water supply in the Country Lakes Area. He has prepared an authorization for the study but did not have it with him. The purpose of the study will be to determine what is the present water supply, what are the immediate needs for residential use and fire protection, what is the present unit (when expect to run out of wa- ter) and what is needed to upgrade the present system, add more storage, another well, use the lot to the south etc. Mr. Davidson expected this study to take four to six weeks. Mr. Reinert recalled that some time ago he had heard that the present water system could serve a given number of homes. He suggested that the Council could place a moratorium on construction of new homes until the study is concluded. This situation could jeopardize the homes that are presently in the area. Mr. Davidson said he did not think that the situation was such as to warrant a moratorium. Mayor Benson asked if the study proposed by Mr. Davidson would show the Council how many homes could be served by the present water sys- tem, what should be done in terms of future homes and what kind of storage or additional wells would be needed and be more economical. Mr. Marier moved to approve the study as proposed by Mr. Davidson and at a cost not to exceed $1,000.00. Mr. Bohjanen seconded the motion. Motion carried unanimously. COUNCIL MEETING August 12, 1985 Page Four B. Baldwin Lake Court Additional Sewer Hookups - Mr. Davidson told the Council that the Baldwin Lake Court is preparing to expand the Court by forty -four units. There is capacity in the present sewer system through the Baldwin Lake lift station to accommodate this expansion. C. Resolution #85 -13 Authorizing Plans and Specifications for 4th Avenue State Aid System - This resolution had been requested at the Council Meeting held with Rice Creek Watershed District Board and Anoka County so that Plans for 4th Avenue can move ahead. This res- olution authorizes Mr. Davidson to prepare plans and specifications for this area to be submitted to the State Aid Engineer. Mr. Kulaszewicz moved to adopt Resolution #85 -13. Mr. Reinert sec- onded the motion. Mrs. Anderson read the resolution. On the motion, motion carried unanimously. CITY OF LINO LAKES RESOLUTION #85 - 13 IRESOLUTION AUTHORIZING PREPARATION OF PLANS AND SPECIFICATIONS FOR 4TH AVENUE STATE AID SYSTEM. 1 WHEREAS: it is proposed to improve 4th Avenue between Main Street and Lilac Street by providing adequate area drainage and upgrading 4th Avenue to Minnesota State Aid stand- ards; NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF LINO LAKES, MINNESOTA: That the proposed improvement be referred to John Davidson of Toltz, King, Duvall, Anderson and Associates, Inc. and he be instructed to prepare plans and specifications for submission to the State Aid Engineer for approval as a part of the State Aid Road System in Lino Lakes. Adopted by the Lino Lakes City Council this Twelfth day of August, 1985. ATTEST: Marilyn G. Anderson, Clerk - Treasurer Benjamin G. Gensdh, Mayor 067 COUNCIL MEETING .August 112, 1985 Page Five Mr. Davidson told the Council he and Mr. Volk had both met Mr. Jim Steinke of Group W. Cable TV regarding placing underground cable under three city streets and several driveways. It was Mr. David - sons opinion that rather than jack the cable under the pavement it would be less disruptive if the street were open cut and cable laid and the street restored. He had set some standards on this proce- dure and Mr. Steinke had no problem with this. Mr. Davidson told the Council the County is going to provide traffic counters so the required traffic counts can be taken. The City will have to provide the batteries for the counters. There will have to be traffic counts conducted in sixteen locations between now and October. CONSIDERATION OF RESOLUTION #85 -12 PETITIONING RICE CREEK WATERSHED DISTRICT FOR WATER MAINTENANCE FUNDS Mr. Schumacher explained this resolution was also requested at the Special Council Meeting held with Rice Creeks Watershed District and Anoka County at the July 25, 1985 Meeting. It was the consensus of those at this meeting that the City Council could request through resolution form that RCWD conduct a study by using their maintenance funds. Mr. Reinert moved to adopt Resolution #85 -12. Mr. Marier seconded the motion. Mrs. Anderson read the resolution. On the motion, mo- tion carried unanimously. CITY OF LINO LAKES RESOLUTION #85 - 12 RESOLUTION PETITIONING RICE CREEK WATERSHED DISTRICT FOR WATER MAINTENANCE FUNDS. WHEREAS: On July 25, 1985 the City Council of the City of Lino Lakes met with the Rice Creek Watershed District and Anoka County to discuss a proposed drainage project and; WHEREAS: The consensus of the group recommended a petition by the City of Lino Lakes to the Rice Creek Watershed District for a ditch study to be conducted in the area of County #22; NOW THEREFORE BE IT RESOLVED: 1. That the Lino Lakes City Council hereby petition the Rice Creek Watershed District to conduct a ditch study for the area of County Ditch #22. 1 1 1 069. COUNCIL MEETING August 12, 1985 Page Six 2. Request the Rice Creek Watershed District to par- ticipate in any upgrading and improvements in the proposed drainage project, 3. That such costs for the above requests be shared through the Rice Creek Watershed District Main- tenance Fund, Municipal State Aid Funds and Anoka County State Aid Funds. Passed by the Lino Lakes City Council this Twelfth day of August, 1985. ATTEST: Marilyn G:' Anderson, Clerk - Treasurer CONSIDERATION OF AWARDING BIDS ON CITY OWNED BLACK DUCK LOTS Mr. Bohjanen moved to table this to a future agenda after Mr. David- son concludes his Reshanau Lake Area Water Supply Study. Mr. Kula - szewicz seconded the motion. Motion carried unanimously. CONSIDERATION OF ACCEPTING THE BID FROM COMPUTER LAND FOR OFFICE AUTOMATION Mr. Marier moved to accept the bid from Computer Land. Mr. Kulasze- wicz seconded the motion. Mr. Schumacher explained a lot of time has been spent by Mr. Huss and himself researching the computer most ade- quate for the City. He felt this selection would fill the needs of the City for the next five years. On the motion, motion carried un- animously. 070 COUNCIL MEETING August 12, 1985 Page Seven CONSIDERATION OF THE CITY HALL OFFICE PLAN AND AUTHORIZATION FOR CONSTRUCTION Mr. Schumacher showed the Council the floor plan on the overhead projector and asked if the Council would accept this plan. He told the Council he had cost estimates on both a stick built plan and de- mountable wall plan and the Council should decide what method of reconstruction was preferred. The stick built plan was approximate- ly $3,000 to $8,000 less than the demountable plan, but the demount- able plan offered greater flexibility for future use. He noted that since the cost of the computer was less than anticipated the Council could afford to go with the demountable plan. Competitive bids would be required for this system. It was the consensus of the Council that the demountable plan would provide the flexibility needed in the future. Mr. Reinert asked if the floor plan would provide enough space for the Police Department. Mayor Benson said the Ways and Means Committee had talked to the Chief earier this evening and he indicated this plan would really help his department. It is adequate for the present and there is some room for expansion. Mr. Schumacher noted there would be more security for the police offices in that the door to the police de- partment will have controlled access. Only persons with keys will be able to enter this area. Mr. Marier moved to request bids for a demountable wall system not to exceed $27,000.00. Mr. Bohjanen seconded the motion. Mr. Reinert requested that the bidders not be made aware of the figure of $27,000.00. Voting on the motion, motion carried unanimously. CONSIDERATION OF A RECOMMENDATION FROM THE ECONOMIC DEVELOPMENT COMMITTEE (TAX INCREMENT FINANCING DISTRICT) Mr. Schumacher explained that the Economic Development Committee met on July 16, 1985 and a motion was made by Mr. Karth asking for Coun- cil authorization to use Mr. Dan Wilson to begin establishment of a tax increment policy and district for this City. This was discussed at the July 22, 1985 Council Meeting and in a work session at 6:00 P.M. this evening. Mr. Wilson has presented a proposal for his services and has listed items he proposes to complete for a fee not to exceed $3,500.00. Mr. Schumacher said this money is in the Economic Development Committee budget and would be recouped through the tax increment project. Mr. Marier asked why are we not using any of our own consultants. Mr. Schumacher said this is a very technical area and did not believe the City Accountants were that familiar with tax increment. Also Voto, Reardon and Tautges charge much more than $35.00 per hour and if they are not that familiar it would take longer for them to put to- gether a plan. IMayor Benson noted a meeting this coming Friday sponsored by the Minnesota League of Cities at City Center dealing with tax incre- ment financing. Mr. Bohjanen will attend and possibly Mr. Marier as well. 071 COUNCIL MEETING August 12, 1985 Page Eight Mr. Goldade from the audience told the Council that the Minneapolis Star and Tribune paper did a study on tax increment financing and it appeared in one of their editions last week. Mayor Benson noted at $35.00 per hour the study by Mr. Wilson would take 100 hours. He requested a breakdown of the costs in the various areas. Mr. Kulaszewicz moved to table this item. Mr. Marier secon- ded the motion. Motion carried unanimously. CONSIDERATION OF A PROPOSAL FOR A THREE YEAR AUDITING CONTRACT SERVICE FROM VOTO, REARDON, TAUTGES & CO., INC. Mayor Benson asked Mr. Huss if he will be contributing to the audit more than has been previously done. Mr. Huss explained he felt he would be able to prepare more of the work sheets, trial balances and other preparation required prior to the actual audit. He felt the new computer would further make the audit easier and faster. Mr. Schumacher noted that in the third yedr of the proposed contract there is no charge for accounting services. This assumes that Mr. Huss will be doing these services. Mayor Benson suggested a two year contract rather than a three year contract and also asked if the contract could be further negotiated. Mr. Reinert noted that the City has been satisfied with the work performed by this firm and this is one of the costs of doing busi- ness. He did suggest that Mr. Schumacher go back to the auditors and ask if they had taken into consideration we now have a CPA on staff who can possibly do more of the audit, the computer system will be operational for 1986 and remind them the increase is rang- ing near 10% per year. Mr. Schumacher noted that this firm does not charge for phone calls and other services during the year. This is very helpful. Mr. Kulaszewicz moved to table this item until the next Council meet- ing. Mr. Bohjanen seconded the motion. Motion carried unanimously. ATTORNEYS REPORT A. Circle Lex Lions Club Request for Beer Permit and Authorization for Use of Sunrise Park. - Mr. Hawkins has reviewed this applciation and recommended approval. Mr. Kulaszewicz moved to approve this request. Mr. Bohjanen seconded the motion. Motion carried unan- imously. B. Wilson Law Suit. - Mr. Hawkins has received a proposal from Mr. Wilson's attorney for settlement of the law suit. He asked that this be discussed in a closed meeting following the regular meet- ing. 072 COUNCIL MEETING August 12, 1985 Page Nine OLD BUSINESS Mayor Benson has received a letter from the Forest Lake School District #831 informing him there will be a meeting on Wednesday evening. He felt some one from the Council should attend this since the Council is on record indicating they would work with District #831 to try to re- duce school taxes. Mr. Bohjanen and Mr. Marier will attend. Mr. Arnold Kelling has sent the Council a copy of the letter he received from Senator Dave Durenberger in answer to his letter regarding Mr. Reaggn's tax reform plan which repeals the federal income tax ded- uction for state and local taxes. NEW BUSINESS Mr. Kulaszewicz met the mayor of Shoreview today who asked if the Lino Lakes City Council would consider meeting with the Shoreview City Coun- cil to discuss development in both cities. Mayor Benson asked Mr. Sch- umacher to set a meeting some time in September. Mayor Benson noted the City Clerk has brought to his attention that state law regarding the period of time for candidates to file affidavits of candidacy has now been changed by the state legislature. Since the City Charter followed previous state law it should be brought to the Charter Commissions attention. Mayor Benson wanted everone e to have a copy of Mr. Schumacher 's letter to the Minnesota Correctional Facility. Mayor Benson wanted all Council Members to note an article in the League of Minnesota Cities recent publication regarding signs and signing. Speed limits are set by state statutes and a city may not change them unless it receives consent from the Minnesota Department of Transportat- ion. The Council recessed at 9:05 P.M. to discuss the Wilson law suit. The Council reconvened at 9:23 P.M. Mr. Kulaszewicz moved to authorize the City Attorney to work with the City Engineer to determine the feasibility of the settlement proposal from Mr. Wilson. Mr. Bohjanen seconded the motion. Motion carried unanimously. Mr. Marier moved to adjourn at 9:25 P.M. Mr. Kulaszewicz seconded the motion. Aye. These minutes were considex,ed, corrected and approved at a regular Council meeting on August 26, 1985. Marilyn G. Anderson, City Clerk M; `B'enj amin' G . Benson, Mayor 1