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HomeMy WebLinkAbout09/09/1985 Council Minutes1 1 1 COUNCIL MEETI NG September 9, 1985 The regular meeting of the Lino Lakes City Council was called to order by Mayor Benson at 7:04 P.M., September 9, 1985. Council members present: Bohjanen, Reinert, Marier. Mr. Kul - aszewicz arrived at 7:10 P.M. City Attorney, Bill Hawkins; Building Official, Pete Kluegel; Acting City Engineer Bob Tod - die and Clerk- Treasurer, Marilyn Anderson were also present. City Administrator, Randy Schumacher was at a Park Board Meeting and arrived at 7:20 P.M. CONSIDERATION AND APPROVAL OF MINUTES AUGUST 26. 1985 Mrs. Anderson noted an error on page thirteen (13) first line; the first line should read "Mr. Reinert moved..." Mr. Reinert moved to approve the minutes as corrected. Mr. Marier seconded the motion. Motion carried unanimously. CONSIDERATION AND APPROVAL OF DISBURSEMENTS August 31, 1985 - Mr. Reinert moved to approve the Disbursements as presented. Mr. Bohjanen seconded the motion. Motion carried unanimously. September 9, 1985 - Mr. Marier asked that the disbursement to Central Auto Parts be held until Mr. Volk can tell the Council why the windows in the two vehicles were replaced and why the costs were so high. Mr. Marier also asked about the disbursement to Battery and Tire Warehouse. He would like an explanation of why the costs for tires and windshield cleaner were so high. Mr. Marier moved to approve the Disbursements and hold the Dis- bursement to Central Auto Parts for further explanation. Mr. Reinert seconded the motion. Mr. Kulaszewicz questioned the Dis- bursement to Audio Communications. Mrs. Anderson explained that this was due to the sale of several city vehicles. The radios were removed from the cars that were sold and placed in vehicles cur- rently being used. On the motion, motion carried unanimously. OPEN MIKE A. Diane Harberts - Senior Transportation - Ms. Harberts has sent the Council a memorandum outlining the results of the Senior Trans- portation Survey for Centerville, Circle Pines, Lexington and Lino Lakes and a recommendation that the City Council approve a joint - sponsored senior transportation program and appoint a committee to review and select the different components of the program. Mayor Benson asked if some of the costs of this program can be obtained from the Community Development Block Program. Ms. Har- bert said that this is an option. Also the County has secured 087 ObB COUNCIL MEETING September 9, 1985 Page Two some funds and plans to do this each year to help subsidize the program. Mayor Benson also asked if some of the taxes the sen- iors pay can be turned directly into this program. Ms. Harberts said the County has allocated some of their funds along with other federal and state funds that the County has been able to secure. She was not familiar with how the County distributed the taxes it collected from the landowners. Mr. Reinert asked what the cost per person would be in this pro- gram. Ms. Harberts said this would depend upon the number of pass- engers, the seating capacity and the distance traveled. For in- stance, in Linwood Township, the cost is estimated to be $1.00 to $1.50 per mile or $4.00 to $6.00 per person.' They own an older van. He said that since the people without transportation now depend on their neighbors for rides, would it not be more rea- sonable to pay them. Ms. Harberts said this option has been in- vestigated and the majority of ride providers said they do not want to continue providing this service because liability insur- ance rates are becoming very expensive. In addition in the past six months Centennial Congregrate Dining has lost four ride pro - viders because they have died. Mr. Marier said there is reimbursement to people who provide rides for their neighbors. However, this is a very small amount. He said the survey did not point to a need for this program at this time. The people seem to be well taken care of. Ms. Harberts pointed out that seniors may be able to drive today but unable tomorrow. Mayor Benson asked what portion of other communities are finding similar type results from surveys. Ms. Harberts defined the area this survey was taken in and explained she had just received today from Mr. Warren Tester of the Centennial School District a list of 797 seniors in the district and she plans to mail surveys to these seniors for their feedback. Mayor Benson suggested that Ms. Har- berts wait for this information since it may point out a greater need than what is already anticipated. Ms. Harberts explained her intent tonight was just to point out the information regarding what her efforts have already uncovered. Mayor Benson asked Ms. Harberts to return to the Council after her survey of the Centennial area is completed with actual cost figures, estimated use of the service - or potential riders, and results of her contacts with service groups and private ride providers as soon as possible since the 1986 budget is already being prepared. He thanked Ms. Harberts for coming this evening. CONSIDERATION OF RESOLUTION #87 -17, ADVERTISING FOR BIDS FOR THE SALE OF $1,850,000.00 GENERAL OBLIGATION BONDS FOR PUBLIC IMPROVE- MENTS Mr. Ron Langness of Springsted, Inc. outlined his recommendations for the sale of the General Obligation Temporary Improvement Bonds, 1 COUNCIL MEET [ NG September 9, 1985 Page Three Series 1985 and told the Council he felt this was a very flexible plan and well suited to the situation in Lino Lakes. This sale is for a three year temporary bond sale and if the bonds are not entirely paid off in three years the bond can be rolled over for another three year period. Mrs. Anderson read Resolution #85 -17. Mr. Kulaszewicz questioned the interest rate of 10% for special assessments. Mr. Langness explained he felt this was necessary in case the bonds have to be rolled over to a permanent bond. Mr. Langness told the Council that he will have a rating review prepared for this issue and it will probably cost about $1,000.00. This fee will be included in the bond issue. Mr. Marier told Mr. Langness that the Council motion was for a temporary three and one half year bond with a 35% letter of credit and if the bond had to be rolled over the letter of credit was to be 52%. He wanted this to be made a part of the Council record. Mr. Schumacher said this has now been incorporated into the de- velopers agreement and letter of credit. Mr. Kulaszewicz moved to adopt Resolution #85 -18. Mr. Bohjanen seconded the motion. Motion carried unanimously. RESOLUTION #85-17 EXTRACT OF MINUTES OF A MEETING OF THE CITY COUNCIL OF THE CITY OF LINO LAKES, ANOKA COUNTY, MINNESOTA HELD: SEPTEMBER 9, 1985 Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Lino Lakes, Anoka County, Minnesota, was duly called and held at the City Hall in said City on the 9th day of September, 1985, at 7:00 o'clock P.M. The following members were present: Benson, Reinert, Marier, Bohjanen, and Kulaszewicz. and the following were absent: None Member Kulaszewicz introduced the following resolution and moved its adoption: 089 090 COUNCIL MEETING September 9, 1985 Page Four RESOLUTION PROVIDING FOR PUBLIC SALE OF $1,850,000 GENERAL OBLIGATION TEMPORARY IMPROVEMENT BONDS, SERIES 1985 BE IT RESOLVED by the City Council of the City of Lino Lakes, Minnesota, as follows: 1. It is hereby found, determined and declared that this City should issue $1,850,000 General Obligation Temporary Improvement Bonds, Series 1985 to defray the expense of various improvements within the City. 2. This Council shall meet at the time and place specified in the form of notice hereinafter contained for the purpose of opening and considering sealed bids for, and award- ing the sale of $1,850,000 General Obligation Temporary Improvement Bonds, Series 1985 of said City. 3. The City Clerk is hereby authorized and directed to cause notice of the time, place and purpose of the City and in Commercial West not less than ten days in advance of date of sale, as provided by law, which notice shall be in substantially the form set forth in Exhibit A attached hereto. 4. The terms and conditions of said bonds and the sale thereof are fully set forth in the "Official Terms of Offering" attached hereto as Exhibit B and incorporated herein by reference. The motion for the adoption of the foregoing resolution was duly seconded by member Bohjanen and upon a vote being taken thereon, the following voted in favor thereof: Benson, Reinert, Marier, Bohjanen, and Kulaszewicz. and the following voted against the same: None Whereupon said resolution was declared duly passed and adopted. Marilyn G. Anderson, Clerk- Treasurer � ! i C r - •-" -� (kit Benj in 13: Benson, Mayor 1 1 1 1 1 1 COUNCIL MEETING September 9, 1985 Page Five UPDATE - PAUL WOLTERS, A -WELL CONDITIONAL USE PERMIT - KLUEGEL Mr. Kluegel told the Council that Mr. Wolters now has all the materials on site that he needs to comply with the conditions of his Conditional Use Permit. Mr. Kluegel had talked to Mr. Wolters today who promised to have all the screening in place by the end of the week. Mayor Benson asked Mr. Kluegel to give the Council a final up- date on this Conditional Use Permit at the next Council Meeting. Mr. Schumacher told the Council that Mr. Wolters had been given extensions several times which amounts to special consideration. He asked that the time limit be enforced. Mayor Benson asked Mr. Kluegel to write to Mr. Wolters to let him know he must comply with his Conditional Use Permit by the end of the week. ENGINEERS REPORT Mr. Bob Toddie appeared for John Davidson who is in Washington, D.C. A. Municipal Water System Location - Mr. Toddie has contacted David Torkildson of the Anoka County Parks Department regarding constructing a water storage facility in the County Park. Mr. Torkildson indicated that restrictive covenants prohibit the use of the park land for anything but park use. It appears the City would have to determine another place for water storage. B. West Shadow Lake Drive Speed Study - A speed study was re- quested by the residents of West Shadow Lake Drive so that the speed limit on that street would be reduced from the present 30 mph. The Minnesota Department of Transportation did conduct the speed study and recommended a speed limit of 35 mph. Mr. Toddie explained this recommendation was based on the fact that 85% of the traffic was driving at a speed of 35 mph or less. The Council decided to keep the speed limit at the present 30 mph. The Metropolitan Waste Control Commission will be installing a metering manhole as part of the Rice Lake Estates project. The entire cost of this metering manhole will be paid by the Metro- politan Waste Control. The City Engineer does need the City authorization to design the manhole although they will have no costs and it will be a Metro facility. This will be a separate item and will appear when the plans are presented for Ppproval. ATTORNEYS REPORT A. Rice Creek Watershed District Request for Petition - The City Council had presented a Resolution to the Rice Creek Watershed Board requesting them to conduct a ditch study in the area of 091 092 COUNCIL MEETING September 9, 1985 Page Six County Ditch #22 and to participate in any upgrading and improve- ments in the project as well as share in the costs of the improve- ments. Mr. Hawkins told the Council that the attorney for the Rice Creek Watershed District had written a letter requesting the City follow all the statutory requirements to get the ditch improved. There has been a new lengthly and complicated statute enacted by the state. Mr. Hawkins said he needed to go over the statute with John Davidson, especially the statute language in regard to what an improvement is and what a repair is as well as the requirements of the statutes. He will return to the Council with this informa- tion for further discussion. CLERKS REPORT A. Tax Forfeit Lands - The Clerk explained there are two separate areas of tax forfeit lands. One area is in the Sunset Oaks Subdi- vision and the second area is in the Lakes Addition #2 and #3 areas. The County Auditor has prepared applications for conveyance of these tax forfeit properties to the City of Lino Lakes and the Clerk is requesting permission to sign the applications. The lands in Sunset Oaks contain a City Park, ponding areas and right -of -way for future streets. Mr. Kulaszewicz moved to approve the Clerks request to sign the conveyance documents. Mr. Reinert seconded the motion. Motion carried unanimously. The land in Lakes Addition #3 is Outlot F. This lot can be obtained and used for open space. The City would be responsible for main- taining the area and be liable for injury or anything of that na- ture. The City could also try to divide the property and deed it to the adjoining landowners. This process could be expensive and an adjacent landowner could determine he did not want the property and he could not be forced to accept it. Mayor Benson asked that the adjacent landowners be contacted by letter and determine if they would be interested in obtaining a portion of the property or collectively obtaining the property and maintaining it. The lands in Lakes Addition #2 are four lots on Captains Place. Municipal water and sewer are already installed and the installa- tion was paid for by the developer. There are no assessments on these lots. Mr. Marier moved to acquire Lots 6, 7, 8, and 9, Block 5, Lakes Addition #2. Mr. Kulaszewicz seconded the motion. Motion carried unanimously. B. Lino Lakes Zip Code and Drop Off Station - The Clerk explained that several years ago some area citizens started action to obtain a postal drop off station in Lino Lakes as well as an individual zip code number. Previous Councils were aware of the action but there has never been official approval. She also explained some of the difficulty some area residents had encountered. 1 1 1 COUNCIL MEETING September 9, 1085 Page Seven This spring these residents with the help of the local Chamber of Commerce collected petitions in some area business establishments. These petitions have been sent on to Representative Sikorski's office in Washington, D.C. A sample Council resolution has been included in the Council packet. This is the type of resolution that may be required but no action is required at this time. Mr. Marier did not feel this action was necessary or needed. He had talked to a former postal employee and he thought that as it is set up right now if you are in the 55038 zip code area that is the east side of Lino Lakes. He felt the way the zip codes were set up you would know exactly where people live. Mayor Benson said the input he has heard is that the people are interested in looking into this. It would help improve their identity as being a part of Lino Lakes. He asked that more infor- mation be acquired such as the information from Representative Si- korski and more input from the community. Mr. Reinert commented that Lino Lakes has the greatest potential in the future when compared to Circle Pines, Lexington, etc. and the zip code would have the tendency to give identity to this City. Mr. Kelling from the audience explained how mail should be delivered by zip code. Mr. Bisel agreed that Lino Lakes does have an identity problem and felt there could be more signs posted at the entry of the City Mr. Bohjanen suggested that if there is a problem getting proper mail delivery you can address your envelope John Doe, Lino Lakes, Hugo, MN 55038. Mayor Benson said that the Council has the responsibility to col- lect all the facts and information regarding this situation before it is evaluated any further. CONSIDERATION OF A STREET LIGHT PETITION - 4TH AVENUE AND SHERWOOD LANE Mr. Volk, Public Works Director, has received a petition to install a street light at 4th Avenue and Sherwood Lane. He has recommended approval since it would fit into the budget and light a potentially dangerous intersection. Mr. Marier moved to approve the installa- tion of this street light. Mr. Bohjanen seconded the motion. Mo- tion carried unanimously. Mr. Schumacher saidthe engineer has discussed what the City options are as to where an elevated water storage tank should be located. 093 COUNCIL MEETING September 9, 1985 Page Eight He asked for some directions regarding selling the City owned lots on Black Duck Drive. Should we re- advertise all the lots or re- serve lot #2 next to the well house. Mayor Benson said since this was not an agenda item and the en- gineer was not prepared to comment the Council would not deal with it tonight. Mr. Schumacher said there is an active interest in the lots and he would like this resolved yet this year. Mayor Ben- son asked him to prepare a recommendation for the next Council Meeting. This recommendation should include the engineers recom- mendation on lot #2 next to the well house. ADMINISTRATORS REPORT Mr. Schumacher told the Council the computer hardware is here and will be located in the Senior Center until the remodeling is com- pleted. We will start with payroll, proceed to word processing and then sewer billings and financial reports. The remodeling has started. Two local area semi - retired carpenters are performing the preliminary work. He is working with the prison on the construction of the demountable walls. Mr. Schumacher, Mr. Marier and Mr. Bohjanen met with officials at the Correctional Facility along with Circle Pines Representative. The major issue of this meeting was the price of the gas that Cir- cle Pines was charging them. The Correctional Officials wanted to see if 1) the price of gas from Circle Pines could be reduced, 2) explore an option of obtaining gas from North Central since North Central has offered their gas at a lower rate but would not commit on how long the lower rates would remain in effect or 3) explore using wood chips for fuel. Circle Pines is now compiling data to determine what effect it would have on the Lino Lakes gas system if we too offered a lower rate. This information will be ready by September 12, 1985. Mr. Schumacher will update the Council on this matter. The Correctional Facility would like an answer from this Council by the end of the month. OLD BUSINESS A. Set Meeting for Budget Work Session - The draft of the budget will be out to the Council by Monday, September 16, 1985. A ten- tative date of September 23, 1985 of 5:30 P.M. was set. B. Joint Council Meeting With the City of Shoreview - The Shoreview City Council will meet at the Lino Lakes City Hall September 30, 1985 at 7:00 P.M. Mayor Benson asked that an agenda be sent out in ad- vance of the meeting. 1 1 1 1 COUNCIL MEETING September 9, 1985 Page Nine NEW BUSINESS A. Set Meeting to Discuss Developers Agreement - This will be discussed at the October 21, 1985 Council Meeting and a date will be set at that time. B. Rice Creek Watershed District Budget Proposal - Mr. Reinert asked for further information. Mr. Schumacher explained this is a preliminary budget so that they can set their levy with the County. Mr. Reinert said it appeared they will be spending more than they will be receiving. C. David Doris - Forest Glen - Mr. Doris has called Mayor Benson explaining he has problems with his new home built by the Menkveld Company. Mr. Kluegel has checked this situation and it has gone through the mediation process and the findings were such that no corrections were required. Mr. Kluegel has in the past worked with contractors to get other problems resolved. He was not aware of any other homeowners with similar problems. Mr. Hawkins said there is nothing the City can do here, it falls under the civil liability section. There is no violation of any ordinances or City Codes. If there is a continuing pattern of poor performance by the builder his contractors license can be looked at further. Mr. Bisel asked Mayor Benson if he had an opinion on the proposed Mega Mall in Bloomington. Mayor Benson said since it is not pro- posed for Lino Lakes he had no opinion. Mr. Kulaszewicz moved to adjourn at 8:45 P.M. Mr. Bohjanen sec- onded the motion. Aye. These minutes were considered, corrected and approve at a regular meeting on September 2.3-,--119- 85:-1- f! Marilyn`G.Anderson, City Clerk \09.5