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HomeMy WebLinkAbout10/07/1985 Council Minutes1 1 BUDGET HEARING October 7, 1985 A Special Council Budget Hearing was called to order at 7:00 P.M. by Major Benson on October 7, 1985. Council Members present: Kulaszewicz, Marier, Reinert, Bohjanen. City Administrator, Randy Schumacher; Accountant, Joe Huss; Police Chief, Dean Camp- bell; Public Works Director, Don Volk; Clerk - Treasurer, Marilyn Anderson; Fire Chief, Bob Berg and Fire Commission Member, Neal Benjamin were also present. CONSIDERATION OF RESOLUTION #85 -18 AUTHORIZING CITY CLERK- TREASURER TO CERTIFY DELINQUENT UTILITY BILLS Mr. Marier was concerned that the Council may be out of order in approving this resolution since the meeting was called as a Coun- cil work session for certifying the levy. He felt this Resolution had nothing to do with the levy. Mr. Schumacher explained all taxes are levies to be spread on the property. This Resolution was for a special levy. This meeting had been called by the Council at their last regular meeting and all three newspapers had been called. Mr. Marier said that this was a meeting called for by the Council as a work session and he did not feel passage of legislation was in order at a work session. Mrs. Anderson explained the Resolution is to certify delinquent sewer bills on property where the owner is at least three quarters in arrears. These must be certified by October 10th as provided for in the City Code. Mr. Reinert moved for the adoption of Resolution #85 -18 authorizing the City Clerk- Treasurer to certify certain delinquent water and sewer bills for collection with the 1986 property taxes. Mr. Boh- janen seconded the motion. Mrs. Anderson read the resolution. CITY OF LINO LAKES RESOLUTION #85 - 18 A RESOLUTION AUTHORIZING THE CITY CLERK /TREASURER TO CERTIFY CERTAIN DELINQUENT WATER AND SEWER UTILITY BILLS FOR COLLECTION WITH THE 1986 PROPERTY TAXES. WHEREAS, pursuant to City Code Chapter 400, Section 401.29 and Chapter 402, Section 402.14, Subd. 5, the City Clerk Treasurer has prepared a list of residents who have de- linquent sewer or delinquent sewer and water bills to be certified to the Anoka County Auditor for collection with the 1986 property tax statements, and 123 124 BUDGET HEARING October 7, 1985 Page Two WHEREAS, notice of impending action was delivered to the residen on September 9, 1985, NOW THEREFORE BE IT RESOLVED: that the City Council of the City of Lino Lakes, Anoka County, Minnesota, hereby does levy the following sums of money collectable in the year 1986 upon the taxable pro- perty in said City of Lino Lakes: Name and Address Stephen Adams 275 Ash Street Gene Lundgren 6534 Hokah Drive Jonathan Mills 6441 Rice Court J. C. Johnston 6525 Hokah Drive Amount PIN # $101.50 31- 31 -22 -43 -0002 123.00 29- 31 -22 -32 -0037 123.00 29- 31 -22 -33 -0033 123.00 29- 31 -22 -32 -0022 Passed by the Council of the City of Lino Lakes this 7th day of October, 1985. c $enjami Marilyn G Anderson, Clerk- Treasurer SEAL G. Benson, Mayor Voting on the motion, motion carried with Mr. varier voting no. 1 1 1 1 1 BUDGET HEARING October 7, 1985 Page Three PRESENTATION OF FIRE DISTRICT BUDGET - NEAL BENJAMIN AND CHIEF BOB BERG Mr. Benjamin had prepared a 1986 Budget and this also showed what was spent to date in 1985 by the Fire Commission. He also noted that he had split out all the expenses related to the Fire Mar- shall. Fire Marshall expenses were not included in the 1985 bud- get. Chief Berg was here to explain the technical parts of the budget. He further explained the 1985 Budget was based on specu- lation, however the 1986 Budget was prepared based on actual 1985 experience. It is realistic. Salaried Positions - Increase for 1986 is $5,325, Fire Marshall, $2,800; $1,500, secretary. Actual increase for the fire fighters is small. Emergency Call - Two types of calls; emergency calls and medical calls. He will address this later. Vehicle Maintenance - 1985 budget was much too low. Contract major repair work out, routine maintenance and small repair done in house by fire fighters or local mechanics. Mr. Reinert asked if bids were taken on the major repair contract. Mr. Berg explained that this would be difficult because this re- quires someone who can get the work done quickly and because of the unusual aspect of the trucks themselves. Their present con- tract is at $30.00 per hour and the work is done at the fire sta- tion. He felt it was a low rate and they were very happy with the quality of work as well as the quick service. Also whenever there is major work done on a vehicle the vehicle has to be recertified. Mr. Marier asked what precautions are being taken for asbestos? Chief Berg said none, he did not feel this was a problem. Also, Mr. Marier felt that $30.00 an hour was not a competitive rate for major repairs. He thought the dealer could give a better rate. Mr. Benjamin said he would look into this. He did like the pre- ventative maintenance system supplied by the contractor. Uniforms - The Fire District is trying to make the uniforms more consistent. Equipment - Nomax coveralls - $100 pair. These are worn under the protective outer covering to protect from burns, fire resistant. They could also replace other outer wear. - Hard suction - need additional footage to more effec- tively run trucks to capacity. - OBI hoods - not OSHA required. 125 126 BUDGET HEARING October 7, 1985 Page Four - Boots - 10 pair - replace those damaged. - Coats - some are in bad shape, did not buy any in 1985. - Helmets - need 5. - Radios - received money from VFW but need two additional radios. - Four inch hose - need 600 feet. - Air packs - cut out of 1985 budget, short on some trucks. - Pagers - need 15, bought 15 in 1985. - Telephone answering service - $150 per year. - Tires - will damage some. - R.S. -10 Rescue Kit for car extraction. - Cascade system - to fill air bottles. - Air bottles. Heavy duty flash lights - need 2. Bunker pants - $125 pair Gloves - $25 pair. Spanner belts - need 12. with leather at wear points. Medical - physicals are required for all new recruits. Accounting Service - Mr. Benjamin said he would prefer to leave the accounting services where it presently is for 1985 and 1986. Office Supplies and Printing - Increase due to Fire Marshall. Miscellaneous - Fire prevention seminars, fire safety classes. Used for morale building. Dues and Membership - Same. Subscriptions - Same. Travel, Conferences, Schools - Same - goal everyone will go to some school this year, training new fire fighters. The fire fighters regular salary is not paid, just tuition, mileage, meals. 1 1 1 1 BUDGET HEARING October 7, 1985 Page Five Cleaning Services and Schools - Same. Telephone, Medical Supplies, Utilities - Mr. Marier asked how it was determined how to bill the heating and electricity at the-Cen- terville Fire Station since it is a part of City Hall. Chief Berg said it is 85% Fire Hall and 15% City Hall according to square footage. Capital Outlay r There will be future discussions on this item. Emergency Calls - No problems on fire calls, however medicals are not organized. One problem is the dispatcher, trying to determine who will be the primary responder. The District is compiling a list of circumstances who will be the primary responder. Mr. Reinert asked what is the percentage of increase of the total 1986 budget over 1985. Mr. Benjamin said 21.6 %. Mr. Reinert asked if Mr. Benjamin or Chief Berg felt there was any- thing in the budget that could be phased in at a later date. Mr. Benjamin said that in 1985 everything was stripped, sooner or la- ter the purchases will have to be made. He also said given a bud- get the district would make it work. Mr. Benjamin said the District would end the year very near budget or slightly under. If there was a surplus he would escrow it for equipment or vehicles maintenance for a buffer. CONSIDERATION OF RESOLUTION #85 -19. APPROVE, ESTABLISH AND ADOPT 1985 TAX LEVY - COLLECTABLE 1986 Mr. Schumacher explained originally a 1986 budget was prepared in- dicating what each department head felt he needed to operate his department. This budget now has been cut by $286,000 to $1,339,228. He presented a list of cuts from each department. This budget rep- resents a zero mill increase in taxes, keeps consistent with the Capital Improvement Plan and follows the five year road program except for one road. Mr. Schumacher proposed using a Certificate of Indebtedness to pur- chase the Capital Outlay items. This would allow three years for repayment. The Certificate of Indebtedness would be in the amount of $107,500.00. No equipment except for two squad cars will be purchased in 1987. Mr. Marier asked Mr. Schumacher if he is proposing one new employee to the Administration Department. Mr. Schumacher said he is pro- posing to keep Dan Tesch on and part of his salary will come out of the Community Development Grant Funds and part from General Funds. He is also proposing to reduce the receptionist. position to four days rather than five days. 127 BUDGET HEARING October 7, 1985 Page Six Mr. Schumacher proposed a one mill increase. It was the consensus of the Council that there would be no increase in the mill rate. POLICE DEPARTMENT Chief Campbell has asked for one additional officer. He noted the Task Force report had indicated two additional officers should be hired to provide adequate full time police coverage for the City. This is based on the fact that the City has used four part time officers but availability is a problem and the salaries for part time officers is now well over $20,000.00. These people are needed. If a full time officer were employed it would provide flexibility in scheduling, better coverage and would generate more receipts. Mayor Benson asked what the difference would be if there would be a full time officer and reducing part time officers. Chief Camp- bell said the benefits would be in scheduling to cover vacations. It would cost the City an additional $6,000 - $7,000 to hire an additional full time officer and keep some of the part time help. Mr. Marier said he felt there was enough money in the Police Budget for one new officer and still have a good budget. PUBLIC WORKS DEPARTMENT Mr. Volk told the Council the cuts in the budget mainly affects the Five Year Road Maintenance Plan. He proposes cutting out one street such as Bald Eagle Blvd. from the 1986 Overlay Program. The seal coat program was cut $7,500 and represents cutting Patti Drive, Con- nie Lane and Marsha Lane from the program. They were constructed in 1984 and will be added to the 1987 or 1988 seal coat program. Mr. Schumacher explained another proposed cut is in the surplus. The auditors have recommended the City try to build its surplus to equal six months operating expenses. He has also extended revenues as far as possible. Mr. Marier said that everything that was looked at tonight would meet this Councils goals. There has been a big difference from four years ago and there has been no big sacrifice or hardships. There has been good management and this budget would be adequate with good management. Mr. Bohjanen said his major concern is the police and fire depart- ments and did not feel they were out of line. Mr. Reinert felt that tonight the levy should be established and the department budget figures can be reconciled later. He saw no reason to increase the mill rate. He would like to put more into the surplus. 1 1 1 1 1 fi DGET ? =-:';,1 ?T F G October Page Soven Mr. Marier moved to set the budget of $1,339,228 with a zero mill rate change. Mr. Kulaszewicz seconded the motion. Motion carried unanimously. Mr. Kulaszewicz moved to adopt Resolution #85 -19 and waive the reading. Mr. Reinert seconded the motion. Motion carried unani- mously. CITY OF LINO LAKES RESOLUTION #85 - 19 RESOLUTION APPROVING, ESTABLISHING AND ADOPTING THE 1985 TAX LEVY, COLLECTABLE IN 1986. WHEREAS, the City of Lino Lakes is in need of certain funds to pay expenses, obligations and operating costs anticip- ated in the year 1986, and WHEREAS, the City of Lino Lakes is not restricted by any levy limitations imposed upon it by the State of Minnesota, NOW THEREFORE BE IT RESOLVED, that the City Council of the City of Lino Lakes, Anoka County, Minnesota, hereby does levy the following upon the taxable property in said City of Lino Lakes, to wit: 1. Total amount levied in the year 1985 to be spread for taxes due and payable in the year 1986 is in the total sum of $835,500.00. 2. The amount above levied is for the purpose of operational costs within the General Fund. No bond and interest Levy is necessary for 1986 due to the surplus in such particular funds. BE IT FURTHER RESOLVED by the Lino Lakes City Council that the budgets as reviewed by the respective departments and City Council in numerous meetings, represent the basis for this levy. Individ- ual department budgets are subject to final approval by the City Council and shall be authorized by separate action prior to January 1, 1986. Passed the 7th day of October, 1985. 129 njamin�G. Bpi n, Mayor Marilyn G. Anderson, Clerk- Treasurer 130 } ;DGi!T NEARING October 7, 1985 Page Eight CONSIDERATION OF RESOLUTION #85 -23, ISSUANCE OF CERTIFICATES OF INDEBTEDNESS FOR CITY EQUIPMENT Mr. Schumacher explained that this Resolution is for $107,500 for the purchase of equipment, of which $45,000 will be paid in the 1986 budget. Mr. Marier said he was not in favor of this Resolution, he felt there was enough money in the budget to pay the bills as they come due. Mr. Schumacher explained the Capital Improvements Plan and said Certificates of Indebtedness are a major tool used by many cities to purchase Capital Outlay. Other than police squads there will be no other Capital Outlay items for the next two years. Mr. Bohjanen moved to adopt Resolution #85 -23. Mr. Reinert sec- onded the motion. Mayor Benson read the Resolution. - RESOLUTION #85 - 23 RESOLUTION AUTHORIZING THE ISSUANCE OF A CERTIFICATE OF INDEBTEDNESS FOR CITY EQUIPMENT IN THE CITY OF LINO LAKES, MINNESOTA. WHEREAS, the Lino Lakes City Council is desirous of purchasing Police and Street equipment for the proper maintenance and protection of the City of Lino Lakes; and WHEREAS, existing City funds are insufficient for the purchase of said equipment; and WHEREAS, the needs and requirements of Minnesota Statutes regard- ing said purchases were discussed along with the approx- imate costs; and WHEREAS, the Lino Lakes City Council determined that the issuance of a Certificate of Indebtedness pursuant to Minnesota Statutes Annotated 412.301 and in the sum of $107,500 would be necessary in order to purchase the above men- tioned equipment; NOW THEREFORE, upon a motion duly made by Mr. Bohjanen, seconded by Mr. Reinert, put and carried, it was RESOLVED: 1. That a Certificate of Indebtedness in the sum of $107,500 shall be issued by the City of Lino Lakes to purchase Street and Police equipment, pursuant to M. S. A. 412.301. 2. That the Lino Lakes City Council authorizing the City Administrator to negotiate interest on the Cert- ificate of Indebtedness to be repaid within three (3) 1 1 131 BBUD(; I9: c October 7, 1985 Page Nine years from the date of issuance. Interest to be paid biannually. 3. That the full faith, credit and taxing powers of the City of Lino Lakes are hereby pledged, and that the Lino Lakes City Council authorized a tax levy to pay this prin- cipal and interest on said Certificate of Indebtedness with at least five (5%) percent excess on the tax levy as per M.S.A. 475.61. 4. That said principal shall be paid as follows: on the first day of December, 1986 and on every December first thereafter until fully paid. 5. That the Lino Lakes City Clerk- Treasurer is author- ized and directed to file with the Anoka County Auditor a certified copy of this Resolution regarding the oblig- ations concerning said Certificate as per M.S.A. 475.61. Dated this 7th day of October, 1985. ATTEST: Marilyn G. Anderson, Clerk- Treasurer CITY SEAL 132 BUDGET HEARING October 7, 1985 Page Ten Voting on the motion, motion carried with Mr. Marier voting, no. CONSIDERATION OF RESOLUTION #85 -22, AUTHORIZING TAX LEVY TO REPAY CERTIFICATE OF INDEBTEDNESS Mr. Kulaszewicz moved to adopt Resolution #85 -22 and waive the reading. Mr. Reinert seconded the motion. Motion carried with Mr. Marier voting, no. RESOLUTION #85 - 22 1 RESOLUTION AUTHORIZING A TAX LEVY TO REPAY THE CERTIFICATE OF IN- DEBTEDNESS IN THE SUM OF $107,500 FOR THE PURCHASE OF POLICE AND STREET EQUIPMENT IN THE CITY OF LINO LAKES, MINNESOTA. WHEREAS, in a Resolution passed, and dated October 7, 1985, the Lino Lakes City Council authorized the issuance of a Certificate of Indebtedness for the purchase of Police and Street equipment in the sum of $107,500, and, WHEREAS, Minnesota Statutes Annotated 475.61 requires the Counci of any municipality issuing obligations, to levy by Re- solution, prior to the delivery of the obligations, a general tax for the payment when due of the principal and interest on the obligations: NOW THEREFORE, upon a motion duly made by Mr. Kulaszewicz, seconded by Mr. Reinert, put and carried, it was RESOLVED: 1. That there is hereby created a special account in the sinking fund which shall be used only for paying principal and interest on the Certificate of Indebted- ness issued by the Lino Lakes City Council pursuant to a Resolution dated October 7, 1985 to finance the pur- chase of the police and street equipment. Into this fund shall be paid all receipts from the taxes levied by the Resolution and any other money appropriated to the fund from any other source. If any principal or interest on the Certificate becomes due when there is not sufficient money in the fund to pay for it, the Lino Lakes City Treasurer shall make up the deficit from the general fund of the City and the general fund shall be reimbursed for such advances from the proceeds of the taxes levied in this Resolution. 2. There is hereby levied upon all taxable property in the City of Lino Lakes a direct, annual, irrepealable, 1 1 133 BUDGET HEARING October 7, 1985 Page Eleven ad valorem tax which shall be spread upon the tax rolls and collected with and as a part of the other general property taxes in the City in the years and amount as follows: Year Tax Levy 1986 45,000 1987 42,000 1988 39,000 3. Such tax levy shall be irrepealable until all of the principal and interest on said certificate is paid. The Lino Lakes Treasurer is directed to certify to the Anoka County Auditor on or before October 10, in each year, the amount on hand and available from any source and which has been appropriated to the sinking fund to be used to pay the principal of and interest on this certificate and to direct the County to reduce the levy for such year by that amount. 4. The Lino Lakes City Clerk is hereby authorized and directed to file a certified copy of this Resolution with the Anoka County Auditor together with such information as he shall require, and to obtain from the Anoka County Aud- itor a certificate that this Certificate of Indebtedness has been entered on his Certificate Register and the tax has been levied as required by law. Dated this 7th day of October, 1985. . ATTEST: Marilyn G. Anderson, Clerk- Treasurer CITY SEAL enjami G. Be son, Mayor Mr. Kulaszewicz moved to adjourn at 8:52 P.M. Mr. Bohjanen seconded the motion. Aye. These minutes were considered and approved by October 15, 1985 Council. Marilyn G. Anderson, City Clerk Benjamin G Benson, Mayor