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09-08-14 Council Packet
EXPANDED AGENDA CITY COUNCIL AGENDA Monday, September 8, 2014 *********** 6:30 p.m. (Scheduled to be broadcast on Channel 16) City Council: Mayor Reinert, Council Members Kusterman, Rafferty Roser and Stoesz City Administrator: Jeff Karlson SPECIAL COUNCIL WORK SESSION, 6:00 P.M. 1. 2015 Budget CITY COUNCIL MEETING, 6:30 P.M. ➢ Roll Call - Council Members Stoesz, Roeser, Rafferty, Kusterman, and Mayor Reinert were present ➢ Pledge of Allegiance ➢ Open Mike / Public Comment - none ➢ Setting the Agenda: Addition or deletion of agenda items The agenda was accepted as presented SPECIAL CEREMONY Oath of Police Service — Officer Kristin Wills Promotion Recognition — Sergeant Chad Schirmers SPECIAL PRESENTATION Proclamation — September 17-23 — United States Constitution Week Daughters of the American Revolution, Anoka Chapter 1. CONSENT AGENDA A) Consideration of Expenditures: i) September 8, 2014 (Check No. 98718 through 98784) in the amount of $375,360.40; ii) Centennial Fire District (Check No. 6544 through 6548) in the amount of $2,934.99); B) Consider approval of August 25, 2014 Work Session Minutes C) Consider approval of August 25, 2014 Council Meeting Minutes D) Consider approval of August 25, 2014 Closed Council Meeting Minutes E) Consider Resolution No. 14-103, Approving a Peddler License for Custom Remodelers Inc. Action Taken: Motion by Rafferty, seconded by Stoesz, to approve the Consent Agenda, Items 1A thru 1E, as presented, was adopted Council Agenda -2- September 8, 2014 EXPANDED AGENDA 2. FINANCE DEPARTMENT REPORT A) Consider Resolution No. 14-97, Adopting Preliminary 2014/2015 Property Tax Levy Action Taken: Motion by Roeser, seconded by Kusterman, to approve Resolution No. 14-97 as presented, was adopted; Council Members Rafferty and Stoesz voted nay B) Consider Resolution No. 14-98 Setting Date for the Public Hearing for the Proposed 2015 Operating Budget and 2014 Tax Levy Collectible in 2015 Action Taken: Motion by Roeser, seconded by Kusterman, to approve Resolution No. 14-98 as presented, was adopted C) Consider Resolution No. 14-99 Canceling the 2014/15 Debt Service Tax Levy for G.O. Tax Increment Financing Bond Series 2007A Action Taken: Motion by Roeser, seconded by Kusterman, to approve Resolution No. 14-99 as presented, was adopted D) Consider Resolution No. 14-100 Canceling the 2014/15 Debt Service Tax Levy for G.O. Improvement Bond Series 2013A Action Taken: Motion by Roeser, seconded by Kusterman, to approve Resolution No. 14-100 as presented, was adopted 3. ADMINISTRATION DEPARTMENT REPORT A) Consider Resolution No. 14-102, Approving an On -Sale Liquor and Special Sunday License for Paleos Restaurant, Julie Bartell Action Taken: Motion by Rafferty, seconded by Stoesz, to approve Resolution No. 14-102 as presented, was adopted B) First Reading of Ordinance No. 08-14, Amending Chapter 701 of the Lino Lakes Code of Ordinances, to allow Sunday sales at licensed brewer taprooms, Julie Bartell Action Taken: Motion by Roeser, seconded by Rafferty, to approve the first reading of Ordinance No. 08-14 as presented, was adopted 4. PUBLIC SAFETY DEPARTMENT REPORT A) Additional Compensation for City Staff Trained in Fire Operations Action Taken: Motion by Roeser, seconded by Kusterman, to approve the additional compensation plan as presented, was adopted B) Public Safety Department Update Action Taken: Update provided; no action required 5. PUBLIC SERVICES DEPARTMENT REPORT No report Council Agenda -3- September 8, 2014 EXPANDED AGENDA 6. COMMUNITY DEVELOPMENT REPORT A) Talan Ridge, Katie Larsen i. Consider Resolution No. 14-95 Approving Final Plat ii. Consider Resolution No. 14-96 Approving Development Contract Action Taken: Motion by Kusterman, seconded by Roeser, to approve Resolution No. 14-95 and Resolution No. 14-96 as presented, was adopted B) NorthPointe, Diane Hankee i. Consider Resolution No. 14-101 Approving Plans and Specifications and Authorizing Advertisement for Bids, NorthPointe Roadway and Utility Improvement Project Action Taken: Motion by Roeser, seconded by Kusterman, to approve Resolution No. 14-98 as presented, was adopted 7. UNFINISHED BUSINESS None 8. NEW BUSINESS None Adjournment Action Taken: Motion by Roeser, seconded by Kusterman, to adjourn at 7:55 p.m. Community Calendar — A Look Ahead September 8, 2014 through September 22, 2014 v- Monday, September 10 6:00 pm, Community Room Planning & Zoning 4- Thursday, September 18 8:00 am, Community Room EDAC +- Monday, September 22 6:00 pm, Community Room Council Work Session 4- Monday, September 22 6:30 pm, Council Chambers City Council Meeting i2GL.cet_6?)W Ic, Siei 2 till 2015 GENERAL FUND FORECAST GAP ANALYSIS 9/2/2014 Changes Affecting 2015 Draft Budget Gap Revisions Revisions Revisions Updated Gap Base Budget Changes 7/1/2014 8/25/2014 8/29/2014 9/2/2014 9/2/2014 Expenditures/Uses Public Safety Admin Asst (1/2) 33,295 33,295 Position Reclass - Dep Director Police Ops 4,841 - - 4,841 Salary/Benefit Adjustments 111,884 (30,000) 3,212 ' 39,865 124,961 Other Supplies, Services and Contractual 100,284 100,284 Centennial Fire District 10,154 43,499 (52,971) 682 Capital Outlay - Elections, Police (4,027) .. - - (4,027) Pavement Management/Street Maintenance 24,500 24,500 Total Expenditures/Uses 280,931 13,499 (49,759) 39,865 284,536 Revenues/Sources Use of Reserves - 2014 165,947 (150,000) FLIok,opoft (4,053) Transfers from Narcotics Forfeitures - 2014 121,656 - 121,656 Other Revenue Impacts .(69,400) -- - (69, 400) [Lease Revenue - ECFE_BIdg - . (59 0001 ,,...,,_.....:: (591:ipp).] Total Revenues/Sources 218,203 (150,000) (79,000) (10,797) Total Changes to Base Eludget to date 499,134 (136,501) (49,759) (39,135) 273,739 New Startup Budget Changes F,re Department Estimate (Startup Operating Costs) 480,894 480,894 New Budget Requests Personnel (Salary and Benefits) Assistant Administrator (Diff of PT Office Tech) 80,602 80,602 Temp Scanning 17,295 17,295 3 Patrol Officers 241,686 (241,686) - - - 1 Patrol Officerhired 7/1 - 43,052 43,052 1 Police Overtime - Fire/Med Crosstraining (600 hrs) - 37,485 37,485 Paid, On Call Stipend (10x$2,704) - 2 31,813 31,813 _ _ ... Total Personnel 339,583 (241,686) 112,350 210,247 Other Items Pay Equity Study 30,000 (30,000) Capital Outlay - Parks 90,000 (90,000) Total General Operations 120,000 (120,000) Capital Expenditures Cap Equipment Replacement Fund 50,000 (50,000) Total Capital 50,000 (50,000) ,Total New Budget Requests 509,583 (411,686) - 112,350 210,247 Total Operating Gal 1,489,611 (548,187) (49,759) 73,215 964,880 Less: Incremental Levy generated at 46.500% Tax Rate _ 870,922 93,958 General Fund Special Levy - Special Levy - Special Levy - City of Lino Lakes 2015 Estimated Tax Levy Levy PERA Contribution Total Operating Levy* Target/Kohls Abatemt Legacy/YMCA Abatemt 2006C Adopted Adopted Estimated Difference 2013 2014 2015 2014-2015 7,140,310 7,098,922 7,971,472 872,550 50,228 - 7,190,538 7,098,922 7,971,472 872,550 Debt Levy Certificate of Indebtedness 2010 Certificate of Indebtedness 2011 Certificate of Indebtedness 2012 Certificate of Indebtedness 2013 Certificate of Indebtedness 2014 Taxable G.O. Imp Bond 2003B G.O. Improvement Bond 2005A G.O. Improvement Refunding Bond 2005B (1) G.O. Tax Abatement Bond 2006C (2) G.O. CIP Refunding Bond 2006E (3) G.O. Bond 2012A (Signal Project) (1) Total Debt Levy Total Levy * Includes MVHC (1) Levy result of Voter -Approved Referendum (2) Levy result of participation in YMCA project (3) Levy result of Civic Complex Construction. 64,890 42,851 54,469 23,781 134,528 245,511 459,060 1,025,090 8,215,628 B-7 43,481 53,561 70,034 54,086 69,615 177,952 155,782 255,381 264,458 443,940 449,820 174,943 179,563 1,197,122 1,195,494 (43,481) 525 (419) 177,952 (155,782) 9,077 5,880 4,620 (1,628) 8,296,044 9,166,966 870,922 CITY OF LINO LAKES 2015 General Fund Budget/Gap Analysis Net Tax Capacity Calculation Taxable Market Value Annual % Change Actual Actual Estimate 2013 2014 2015 1,519,857,242 1,509,921,169 1,696,252,813 (7.35%) (0.65%) 12.34% Total Net Tax Capacity Value 16,601,721 16,439,245 18,362,453 Less FD Contribution in Value 1,205,912 1,063,999 1,072,911 Less Captured Value for Tax Increment 234,159 232,280 225,467 Total Net Tax Capacity Value 15,161,650 15,142,966 17,064,075 Annual % Change (7.96%) (0.12%) 12.69% Net Tax Capacity Rate Calculation Total Levy Less FD Distribution Total Net Levy for Tax Rate Annual % Change 2013 2014 2015 8,215,628 8,296,044 9,166,966 1,124,143 1,226,988 1,232,171 7,091,485 7,069,056 7,934,795 0.36% (0.32%) 12.25% 46. TAX CAPACITY RATE GAP Levy Required for Estimated 2015 2015 levy at 2014 rate of 46.682% 9,166,966 9,198,041 Adjustment Needed to FW3aintain 2014 Tax Rte . . .. .. j PROCLAMATION CONSTITUTION WEEK SEPTEMBER 17-23, 2014 WHEREAS, the Constitution of the United States of America, the guardian of our liberties, embodies the principles of limited government in a Republic dedicated to rule by law; and WHEREAS, September 17, 2014, marks the two hundred twenty-seventh anniversary of the drafting of the Constitution of the United States of America by the Constitutional Convention; and, WHEREAS, it is fitting and proper to accord official recognition to this magnificent document and its memorable anniversary, and to the patriotic celebrations which will commemorate it; and WHEREAS, Public Law 915 guarantees the issuing of a proclamation each year by the President of the United States of America designating September 17 through 23 as Constitution Week; NOW THEREFORE, BE IT RESOLVED that I, Jeff Reinert, Mayor of the City of Lino Lakes, do hereby proclaim the week of September 17 through 23, 2014 as CONSTITUTION WEEK IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal of the City of Lino Lakes to be affixed. Adopted by the Lino Lakes City Council on September 8, 2014. Jeff Reinert, Mayor Attest: Julie Bartell, City Clerk Expenditures September 8, 2014 Check #98718 to #98784 $375,360.40 Date: 08/29/2014 Time: 09:03:55 City of Lino Lakes FM Entry - Invoice Journal Ranges: Options: Vendor # Vendor #: (A) Invoice #: (A) Entry Journal #: (R) 12076 12087 Trans #: (A) Line #: (A) Due Date: (A) Bank #: (A) Detail / Summary: S Name Operator: TJT Page: 1 Invoice Status: A # of copies: 1 Sort: A Check Over Expend: N # of items Discount Net Gross Discount Lost 009058 A-1 EXCAVATING, INC. 1 210,335.48 210,335.48 .00 .00 000200 AFLAC 1 520.78 520.78 .00 .00 000100 AID ELECTRIC CORPORATION 3 4,349.27 4,349.27 .00 .00 007904 AMERICAN LEGAL PUBLISHING CORP 2 927.00 927.00 .00 .00 000420 ANOKA COUNTY PROPERTY RECORDS 9 TAXATION 1 138.00 138.00 .00 .00 000421 ANOKA COUNTY TREASURY DEPARTMENT 1 150.00 150.00 .00 .00 009068 ANOKA-HENNEPIN SCHOOL DISTRICT 1 29.00 29.00 .00 .00 000541 ASPEN MILLS, INC. 2 323.65 323.65 .00 .00 004469 AUTO NATION FORD WHITE BEAR LAKE 3 102.07 102.07 .00 .00 009065 AV EVENTS 1 95.00 95.00 .00 .00 008293 BIFF'S INC. 2 372.50 372.50 .00 .00 000724 BLUE TOW SERVICE, INC. 1 190.00 190.00 .00 .00 001265 BOYER TRUCKS, INC. 1 2,246.09 2,246.09 .00 .00 001040 CENTENNIAL FIRE DISTRICT 1 1,638.49 1,638.49 .00 .00 000537 CENTRAL PENSION FUND 1 3,225.60 3,225.60 .00 .00 007776 CENTURYLINK 1 51.74 51.74 .00 .00 001100 CIRCLE PINES POST OFFICE 1 656.42 656.42 .00 .00 003990 CITY OF SHOREVIEW 1 480.00 480.00 .00 .00 009063 KRISTINE DAVIES 1 50.00 50.00 .00 .00 001301 DELTA DENTAL PLAN OF MINNESOTA 1 4,413.90 4,413.90 .00 .00 003220 FACTORY MOTOR PARTS COMPANY, INC. 2 512.42 512.42 .00 .00 007405 FASTENAL COMPANY 2 418.54 418.54 .00 .00 Date: 08/29/2014 Time: 09:03:55 City of Lino Lakes FM Entry - Invoice Journal Operator: TJT Page: 2 Discount Vendor # Name # of items Net Gross Discount Lost 000022 FERGUSON WATERWORKS #2516 1 227.41 227.41 .00 .00 007698 FRATTALLONE'S/CIRCLE PINES ACE 2 19.93 19.93 .00 .00 007751 GALLS QUARTERMASTER 1 219.80 219.80 .00 .00 009026 GREAT AMERICAN INSURANCE GROUP 1 281.39 281.39 .00 .00 001048 HARMON AUTO GLASS 1 250.00 250.00 .00 .00 009027 HAUGLIES, INC. 1 19,621.10 19,621.10 .00 .00 001480 HAWKINS, INC. 1 9,604.85 9,604.85 .00 .00 001847 HIRSHFIELD'S PAINT MANUFACTURING,IN 1 760.00 760.00 .00 .00 008740 HYDRAULICS PLUS & CONSULTING, LLC 1 311.39 311.39 .00 .00 002340 IMAGE PRINTING & GRAPHICS, INC. 6 1,042.27 1,042.27 .00 .00 000303 INSTRUMENTAL RESEARCH, INC. 1 142.50 142.50 .00 .00 008271 DONALD LEE JENSEN 1 49.00 49.00 .00 .00 007701 LINCOLN NATIONAL LIFE INS CO 1 1,041.20 1,041.20 .00 .00 000665 LINO LAKES POLICE EXPLORERS 1 1,000.00 1,000.00 .00 .00 009066 MAGIC BOUNCE, INC. 2 3,901.00 3,901.00 .00 .00 008224 MEDICA 1 40,439.84 40,439.84 .00 .00 002584 METRO SALES INCORPORATED 2 1,353.54 1,353.54 .00 .00 002350 MIDWAY INDUSTRIAL SUPPLY CO., INC. 1 87.00 87.00 .00 .00 002931 MN CHILD SUPPORT PAYMENT CENTER 3 1,061.30 1,061.30 .00 .00 008021 MN METRO NORTH TOURISM 1 6,242.00 6,242.00 .00 .00 000900 O'REILLY AUTOMOTIVE STORES, INC. 2 83.03 83.03 .00 .00 009040 OTIS CONCESSIONS 1 237.60 237.60 .00 .00 008811 KRISTIN PECHMAN - DESKTOP IMPRESSIONS 1 75.00 75.00 .00 .00 000677 PHILIP'S TREE CARE 1 112.50 112.50 .00 .00 007731 PLEAA 1 35.00 35.00 .00 .00 000217 POLAR CHEVROLET & MAZDA 1 47.15 47.15 .00 .00 009067 Q3 CONTRACTING 1 600.00 600.00 .00 .00 Date: 08/29/2014 Time: 09:03:56 City of Lino Lakes FM Entry - Invoice Journal Operator: TJT Page: 3 Discount Vendor # Name # of items Net Gross Discount Lost 001832 QUAD AREA CHAMBER OF COMMERCE 1 95.00 95.00 .00 .00 009064 MATTHEW JOHN REHBEIN 1 100.00 100.00 .00 .00 000468 RELIASTAR LIFE INSURANCE COMPANY 1 1,512.08 1,512.08 .00 .00 007756 SHI INTERNATIONAL CORP 2 2,033.00 2,033.00 .00 .00 004000 SIGNAL SYSTEMS INC. 1 59.85 59.85 .00 .00 008297 STACY DO IT BEST HARDWARE 1 367.96 367.96 .00 .00 008649 STAR TRIBUNE 1 1,048.50 1,048.50 .00 .00 004240 STREICHER'S, INC. 2 161.74 161.74 .00 .00 000539 TARGET BANK 1 826.19 826.19 .00 .00 004540 TWIN CITY GARAGE DOOR CO., INC. 1 125.00 125.00 .00 .00 000970 VERIZON WIRELESS 1 1,144.34 1,144.34 .00 .00 000225 WHITE BEAR LOCKSMITH, INC. 2 135.00 135.00 .00 .00 007421 WRIGHT-HENNEPIN CO-OP ELECTRIC ASSOC 1 990.00 990.00 .00 .00 008395 WEB & ASSOCIATES, INC. 12 36,146.55 36,146.55 .00 .00 003250 XCEL ENERGY 1 9,173.44 9,173.44 .00 .00 008668 XTREME CUSTOM APPAREL & PROMOTIONS 1 1,370.00 1,370.00 .00 .00 Grand Totals: 99 375,360.40 375,360.40 .00 .00* Date: 08/29/2014 Time: 09:02:55 Operator: TJT Ranges: Page: 1 City of Lino Lakes FM Entry - Invoice Payment - Department Report Fund: Dept Id: Program: Vendor #: Invoice #: Schedule Journal #: Bank #: (A) (A) (A) (A) (A) (R) 12079 - 12089 (A) Options: Print Ranges/Options: Y # of copies: 1 Page on Department: N Department Vendor Name Description Amount MAYOR/COUNCIL ADMINISTRATION ADMINISTRATION ADMINISTRATION ADMINISTRATION ADMINISTRATION ADMINISTRATION ELECTIONS FINANCE FINANCE FINANCE FINANCE AFLAC SEPT INS PREMIUMS ANOKA COUNTY PROPERT EASEMENT ENCROACHMENT 30 ANOKA COUNTY PROPERT EASEMENT ENCROACHMENT 30 RELIASTAR LIFE INSUR SEPT INS PREMIUMS CENTRAL PENSION FUND AUG CENTRAL PENSION FUND DELTA DENTAL PLAN OF SEPT DENTAL INS PREMIUMS MN CHILD SUPPORT PAY CHILD SUPPORT MEDICA SEPT MEDICAL INS PREMIUM GREAT AMERICAN INSUR CLAIM #941503848 01 1 REHBEIN, MATTHEW JOH ACE REFUND Total for Department TARGET BANK RETIREMENT CAKE L.RYDEEN Total for Department 401 AMERICAN LEGAL PUBLI AMERICAN LEGAL PUBLI RELIASTAR LIFE INSUR DELTA DENTAL PLAN OF LINCOLN NATIONAL LIF MEDICA 2014 2014 SEPT SEPT SEPT SEPT S-4 FOLIO SUPPLEMEN S-4 SUPPLEMENT PAGE INS PREMIUMS DENTAL INS PREMIUMS INS PREMIUMS MEDICAL INS PREMIUM Total for Department 402 TARGET BANK ELECTION SUPPLIES Total for Department 403 RELIASTAR LIFE INSUR SEPT INS PREMIUMS DELTA DENTAL PLAN OF SEPT DENTAL INS PREMIUMS LINCOLN NATIONAL LIF SEPT INS PREMIUMS MEDICA SEPT MEDICAL INS PREMIUM Total for Department 407 ECONOMIC DEVELOPMENT MN METRO NORTH TOURI JULY MN METRO NORTH TOUR Total for Department 415 PLANNING & ZONING PLANNING & ZONING PLANNING & ZONING PLANNING & ZONING PLANNING & ZONING ANOKA COUNTY PROPERT LAND USE AGREEMENT 7309 RELIASTAR LIFE INSUR SEPT INS PREMIUMS DELTA DENTAL PLAN OF SEPT DENTAL INS PREMIUMS LINCOLN NATIONAL LIF SEPT INS PREMIUMS MEDICA SEPT MEDICAL INS PREMIUM 520.78 46.00 46.00 1,317.08 3,225.60 1,847.10 1,061.30 5,124.64 281.39 100.00 13,569.89* 40.16 40.16* 203.00 724.00 9.00 127.20 59.08 966.13 2,088.41* 131.04 131.04* 9.00 127.20 58.58 1,069.31 1,264.09* 6,242.00 6,242.00* 46.00 3.00 42.40 17.84 412.71 Date: 08/29/2014 Time: 09:02:55 Operator: TJT Department Page: 2 City of Lino Lakes FM Entry - Invoice Payment - Department Report Vendor Name Description Amount ENGINEERING COMM DEV COMM DEV POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE FIRE FIRE FIRE FIRE BUILDING INSPECTIONS BUILDING INSPECTIONS BUILDING INSPECTIONS BUILDING INSPECTIONS BUILDING INSPECTIONS STREETS STREETS STREETS STREETS STREETS STREETS STREETS STREETS STREETS STREETS STREETS Total for Department 416 WSB & ASSOCIATES, IN JUNE GENERAL ENGINEERING Total for Department 417 RELIASTAR LIFE INSUR SEPT INS PREMIUMS LINCOLN NATIONAL LIF SEPT INS PREMIUMS Total for Department 418 AID ELECTRIC CORPORA CIVIL SIREN MAINT/INSPEC RELIASTAR LIFE INSUR SEPT INS PREMIUMS ASPEN MILLS, INC. ASPEN MILLS, INC. VERIZON WIRELESS DELTA DENTAL PLAN OF XCEL ENERGY STREICHER'S, INC. LINCOLN NATIONAL LIF PLEAA GALLS QUARTERMASTER SHI INTERNATIONAL CO SHI INTERNATIONAL CO MEDICA 521.95* 4,755.17 4,755.17* 6.00 42.12 48.12* 1,396.52 87.00 UNIFORM ALLOWANCE M.MONS 48.95 UNIFORM ALLOWANCE V.ICLOS 274.70 VERIZON WIRELESS 640.64 SEPT DENTAL INS PREMIUMS 1,086.20 ELECTRIC 3.67 UNIFORM ALLOWANCE M.HAGE 161.74 SEPT INS PREMIUMS 473.08 SPRING TRAINING SESSION 35.00 UNIFORM ALLOWANCE W.OWEN 219.80 OFFICE PRO PLUS 2013 332.00 OFFICE STD 2013 1,701.00 SEPT MEDICAL INS PREMIUM 20,118.92 26,579.22* Total for Department 420 RELIASTAR LIFE INSUR SEPT INS PREMIUMS 9.00 DELTA DENTAL PLAN OF SEPT DENTAL INS PREMIUMS 84.80 LINCOLN NATIONAL LIF SEPT INS PREMIUMS 43.89 MEDICA SEPT MEDICAL INS PREMIUM 2,624.37 Total for Department 421 2,762.06* RELIASTAR LIFE INSUR SEPT INS PREMIUMS 6.00 VERIZON WIRELESS VERIZON WIRELESS 19.72 DELTA DENTAL PLAN OF SEPT DENTAL INS PREMIUMS 84.80 LINCOLN NATIONAL LIF SEPT INS PREMIUMS 33.59 MEDICA SEPT MEDICAL INS PREMIUM 966.13 Total for Department 422 1,110.24* RELIASTAR LIFE INSUR VERIZON WIRELESS DELTA DENTAL PLAN OF XCEL ENERGY WRIGHT-HENNEPIN CO -O LINCOLN NATIONAL LIF CENTURYLINIC MEDICA WSB & ASSOCIATES, IN WSB & ASSOCIATES, IN WSB & ASSOCIATES, IN Total for Department 430 SEPT INS PREMIUMS 21.00 VERIZON WIRELESS 19.74 SEPT DENTAL INS PREMIUMS 254.40 ELECTRIC 4,431.08 AUG ELECTRIC 990.00 SEPT INS PREMIUMS 101.73 SIGNAL PHONE 51.74 SEPT MEDICAL INS PREMIUM 2,063.55 JUNE 2013 SURFACE WATER 356.00 JUNE 2014 SURFACE WATER 1,286.00 JUNE STREET SWEEPING TES 1,395.50 10,970.74* Date: 08/29/2014 Time: 09:02:55 Operator: TJT Department Page: 3 City of Lino Lakes FM Entry - Invoice Payment - Department Report Vendor Name Description Amount FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET GOVERNMENT GOVERNMENT GOVERNMENT GOVERNMENT GOVERNMENT GOVERNMENT GOVERNMENT GOVERNMENT GOVERNMENT GOVERNMENT GOVERNMENT GOVERNMENT GOVERNMENT GOVERNMENT PARKS PARKS PARKS PARKS PARKS PARKS PARKS PARKS PARKS RECREATION RECREATION RECREATION RECREATION POLAR CHEVROLET & MA WHITE BEAR LOCKSMITH RELIASTAR LIFE INSUR O'REILLY AUTOMOTIVE O'REILLY AUTOMOTIVE HARMON AUTO GLASS BOYER TRUCKS, INC. DELTA DENTAL PLAN OF FACTORY MOTOR PARTS FACTORY MOTOR PARTS AUTO NATION FORD WHI AUTO NATION FORD WHI AUTO NATION FORD WHI FASTENAL COMPANY FASTENAL COMPANY #401 RESISTOR TRANSPONDER KEYS SEPT INS PREMIUMS #401 U -JOINT STOCK OIL,CABIN,FUEL,TRA #379 WINDSHEILD TINT #249 A/C,TRANSMISSION,AI SEPT DENTAL INS PREMIUMS #525 BATTERY STOCK BATTERIES #381 CORE RETURN #381 HOUSING #383 SEAT BELT STOCK NUTS & BOLTS STOCK SUPPLIES STACY DO IT BEST HAR #139 REPAIR POLARIS RANG HYDRAULICS PLUS & CO REPAIR JD LOADER STEERIN Total for Department 431 BUILDINGS AID ELECTRIC CORPORA BUILDINGS AID ELECTRIC CORPORA BUILDINGS WHITE BEAR LOCKSMITH BUILDINGS ANOKA COUNTY TREASUR BUILDINGS IMAGE PRINTING & GRA BUILDINGS IMAGE PRINTING & GRA BUILDINGS IMAGE PRINTING & GRA BUILDINGS IMAGE PRINTING & GRA BUILDINGS METRO SALES INCORPOR BUILDINGS METRO SALES INCORPOR BUILDINGS SIGNAL SYSTEMS INC. BUILDINGS TWIN CITY GARAGE DOD BUILDINGS FRATTALLONE'S/CIRCLE BUILDINGS FRATTALLONE'S/CIRCLE REPAIR/REPLACE GFCI RECE REPLACE CITY HALL LIGHTS IC CORE,IC CORE REKEY SEPT BROADBAND BUSINESS CARDS H.ROBINSO PARK & REC LETTERHEAD PUBLIC SERVICES LETTERHE WINDOW LETTERS GUNS ARE KONICA COPIER MAINTENANC RICOH COPIER MAINTENANCE TIME CARDS AND TIME CLOC INSPECT, ADJUST OPENER PICTURE WIRE WASP & HORNET SPRAY Total for Department 432 RELIASTAR LIFE INSUR SEPT INS PREMIUMS PHILIP'S TREE CARE HERBICIDE,BROADLEAF APPL VERIZON WIRELESS VERIZON WIRELESS DELTA DENTAL PLAN OF SEPT DENTAL INS PREMIUMS HIRSHFIELD'S PAINT M ATHLETIC FIELD STRIPING MIDWAY INDUSTRIAL SU PRESSURE RELIEF VALVE KI XCEL ENERGY ELECTRIC LINCOLN NATIONAL LIF SEPT INS PREMIUMS MEDICA SEPT MEDICAL INS PREMIUM Total for Department 450 RELIASTAR LIFE INSUR SEPT INS PREMIUMS VERIZON WIRELESS VERIZON WIRELESS DELTA DENTAL PLAN OF SEPT DENTAL INS PREMIUMS LINCOLN NATIONAL LIF SEPT INS PREMIUMS 47.15 57.00 3.00 19.94 63.09 250.00 2,246.09 83.95 130.44 381.98 -50.00 129.42 22.65 232.63 185.91 367.96 311.39 4,482.60* 348.50 2,604.25 78.00 150.00 51.00 199.88 199.88 69.00 894.54 459.00 59.85 125.00 4.99 14.94 5,258.83* 15.60 112.50 217.83 302.73 760.00 87.00 175.81 68.08 2,981.97 4,721.52* 9.60 28.29 135.68 50.33 Date: 08/29/2014 Time: 09:02:56 Operator: TJT Page: 4 City of Lino Lakes FM Entry - Invoice Payment - Department Report Department Vendor Name Description Amount RECREATION MEDICA SEPT MEDICAL INS PREMIUM 1,018.65 Total for Department 451 1,242.55* ENVIRONMENTAL RELIASTAR LIFE INSUR SEPT INS PREMIUMS 1.05 ENVIRONMENTAL VERIZON WIRELESS VERIZON WIRELESS 19.72 ENVIRONMENTAL DELTA DENTAL PLAN OF SEPT DENTAL INS PREMIUMS 14.84 ENVIRONMENTAL LINCOLN NATIONAL LIF SEPT INS PREMIUMS 7.14 ENVIRONMENTAL MEDICA SEPT MEDICAL INS PREMIUM 144.45 Total for Department 461 187.20* SOLID WASTE RELIASTAR LIFE INSUR SEPT INS PREMIUMS .90 SOLID WASTE DELTA DENTAL PLAN OF SEPT DENTAL INS PREMIUMS 12.72 SOLID WASTE IMAGE PRINTING & GRA A -FRAME SIGNS 165.01 SOLID WASTE IMAGE PRINTING & GRA RECYCLE WINDOW CLINGS 357.50 SOLID WASTE LINCOLN NATIONAL LIF SEPT INS PREMIUMS 6.13 SOLID WASTE MEDICA SEPT MEDICAL INS PREMIUM 123.81 SOLID WASTE PECHMAN, KRISTIN - D RECYCLING WINDOW CLING D 75.00 SOLID WASTE ANOKA-HENNEPIN SCHOO MASTER RECYCLER/COMPOSTE 29.00 Total for Department 462 770.07* FORESTRY RELIASTAR LIFE INSUR SEPT INS PREMIUMS 1.05 FORESTRY DELTA DENTAL PLAN OF SEPT DENTAL INS PREMIUMS 14.84 FORESTRY LINCOLN NATIONAL LIF SEPT INS PREMIUMS 7.14 FORESTRY MEDICA SEPT MEDICAL INS PREMIUM 144.45 Total for Department 463 167.48* Total for Fund 101 86,913.34* CENTENNIAL FIRE DIST 2014 SAFETY CAMP 1,638.49 Total for Department 1,638.49* ADULT SPORTS JENSEN, DONALD LEE CONTRACT SPORTS OFFICIAL 49.00 Total for Department 202 49.00* FAMILY ACTIVITIES TARGET BANK CORN ROAST SUPPLIES 91.13 FAMILY ACTIVITIES CITY OF SHOREVIEW PUPPET WAGON PERFORMANCE 480.00 Total for Department 203 571.13* SPECIAL EVENTS/TRIPS TARGET BANK ART CAMP SUPPLIES 29.36 SPECIAL EVENTS/TRIPS TARGET BANK PLAYGROUND SUPPLIES 17.83 SPECIAL EVENTS/TRIPS TARGET BANK POPCORN MOVIES IN THE PA 28.44 SPECIAL EVENTS/TRIPS TARGET BANK PROGRAM SUPPLIES 208.48 SPECIAL EVENTS/TRIPS TARGET BANK SCIENCE CAMP SUPPLIES 67.75 Total for Department 205 351.86* Total for Fund 201 2,610.48* BLUE HERON DAYS TARGET BANK PROGRAM SUPPLIES 212.00 BLUE HERON DAYS LINO LAKES POLICE EX DONATION BHD VOLUNTEER W 1,000.00 BLUE HERON DAYS QUAD AREA CHAMBER OF BLUE HERON DAYS BUSINESS 95.00 Date: 08/29/2014 Time: 09:02:56 Operator: TJT Department Page: 5 City of Lino Lakes FM Entry - Invoice Payment - Department Report Vendor Name Description Amount BLUE HERON DAYS BLUE HERON DAYS BLUE HERON DAYS BLUE HERON DAYS BLUE HERON DAYS BLUE HERON DAYS BLUE HERON DAYS BLUE HERON DAYS BLUE HERON DAYS POLICE BIFF'S INC. BIFF'S INC. STAR TRIBUNE ADVERTI XTREME CUSTOM APPARE OTIS CONCESSIONS DAVIES, KRISTINE AV EVENTS MAGIC BOUNCE, INC. Q3 CONTRACTING Total for BLUE HERON DAYS BLUE HERON DAYS BLUE HERON DAYS BLUE HERON DAYS BLUE HERON DAYS PARADE REFUND BLUE HERON DAYS BLUE HERON DAYS BLUE HERON DAYS Department 497 Total for Fund 205 5K ADVERTIS 5K SHIRT GENERATO MICROPHO MAGIC BO TRAFFIC BLUE TOW SERVICE, IN ICR#14-163957 JEEP GRAND Total for Department 420 Total for Fund 208 GOVERNMENT BUILDINGS HAUGLIES, INC. CARPET CITY HALL Total for Department 432 OTHER OTHER OTHER OTHER WATER WATER WATER WATER WATER WATER WATER WATER WATER WATER WATER Total for Fund 401 WSB & ASSOCIATES, IN JUNE WELLHEAD PROTECTION Total for Department 499 Total for Fund 406 WEB & ASSOCIATES, IN JUNE 2014 MILL & OVERLAY Total for Department 499 Total for Fund 421 WSB & ASSOCIATES, IN JUNE 21ST AVENUE EXTENSI A-1 EXCAVATING, INC. 21ST AVENUE EXTENSION RE Total for Department 499 Total for Fund 477 FERGUSON WATERWORKS TAP CURB BX LID W/PLUG INSTRUMENTAL RESEARC JULY TOTAL COLIFORM BACT RELIASTAR LIFE INSUR SEPT INS PREMIUMS VERIZON WIRELESS CIRCLE PINES POST OF DELTA DENTAL PLAN OF HAWKINS, INC. XCEL ENERGY LINCOLN NATIONAL LIF MEDICA WSB & ASSOCIATES, IN VERIZON WIRELESS UTILITY BILLING POSTAGE SEPT DENTAL INS PREMIUMS LPC-5,HYDROFLUOSILICIC A ELECTRIC SEPT INS PREMIUMS SEPT MEDICAL INS PREMIUM JUNE GENERAL ENGINEERING 300.00 72.50 1,048.50 1,370.00 237.60 50.00 95.00 3,901.00 600.00 8,981.60* 8,981.60* 190.00 190.00* 190.00* 19,621.10 19,621.10* 19,621.10* 2,696.50 2,696.50* 2,696.50* 5,897.00 5,897.00* 5,897.00* 14,165.00 210,335.48 224,500.48* 224,500.48* 227.41 142.50 6.90 158.96 328.21 97.52 9,604.85 2,717.11 36.24 1,340.40 944.19 Date: 08/29/2014 Time: 09:02:56 Operator: TJT Department Page: 6 City of Lino Lakes FM Entry - Invoice Payment - Department Report Vendor Name Description Amount SEWER SEWER SEWER SEWER SEWER SEWER SEWER SEWER Total for Department 494 Total for Fund 601 RELIASTAR LIFE INSUR VERIZON WIRELESS CIRCLE PINES POST OF DELTA DENTAL PLAN OF XCEL ENERGY LINCOLN NATIONAL LIF SEPT INS PREMIUMS VERIZON WIRELESS UTILITY BILLING POSTAGE SEPT DENTAL INS PREMIUMS ELECTRIC SEPT INS PREMIUMS MEDICA SEPT MEDICAL INS PREMIUM WSB & ASSOCIATES, IN JUNE GENERAL ENGINEERING Total for Department 495 WSB WSB WSB WSB WSB Total for Fund 602 & ASSOCIATES, IN JUNE CENTURY FARM NORTH & ASSOCIATES, IN JUNE ISABELL ESTATES FIN & ASSOCIATES, IN JUNE NORTHPOINTE FINAL P & ASSOCIATES, IN JUNE SADDLE CLUB FINAL P & ASSOCIATES, IN JUNE TALAN RIDGE FINAL P Total for Department Total for Fund 801 Grand Total 15,604.29* 15,604.29* 6.90 39.44 328.21 97.52 1,845.77 36.23 1,340.35 944.19 4,638.61* 4,638.61* 483.00 423.00 698.50 1,460.00 642.50 3,707.00* 3,707.00* 375,360.40* CENTENNIAL FIRE DISTRICT Check Register - FIRE GL Page: 1 Check Issue Dates: 8/30/2014 - 9/2/2014 Sep 02, 2014 04:17PM Report Criteria: Report type: Summary GL Check Check Vendor Period Issue Date Number Number Payee 09/14 09/02/2014 6544 09/14 09/02/2014 6545 09/14 09/02/2014 6546 09/14 09/02/2014 6547 09/14 09/02/2014 6548 Grand Totals: 10600 ANCOM COMMUNICATIONS, IN 11565 ASPEN MILLS, INC 30500 CENTURY LINK 31137 CONNEXUS ENERGY 220200 VERIZON WIRELESS Description Check Amount PAGER PACKAGE/SERVICE FIRE BOOT CENTERVILLE PHONE JULY ELECTRIC STATION 1 COMMUNICATIONS 1,021.00 1,245.05 57.48 515.40 96.06 2,934.99 M = Manual Check, V = Void Check CENTENNIAL FIRE DISTRICT Check Register - FIRE GL Page: 1 Check Issue Dates: 8/20/2014 - 8/29/2014 Sep 02, 2014 04:O0PM Report Criteria: Report type: Summary GL Check Check Vendor Description Check Period Issue Date Number Number Payee Amount 08/14 08/29/2014 2014010 210300 US BANK VISA -MEDICAL SUPPLIES 1,449.51 Grand Totals: 1,449.51 M = Manual Check, V = Void Check CENTENNIAL FIRE DISTRICT Invoice Register - Edit Report Page: 1 Input Dates: 8/30/2014 - 9/2/2014 Sep 02, 2014 03:58PM Name Vendor Number Invoice Seq Type Description Invoice Date Payment Due Date Total Cost GL Account GL Period 09/02/2014 10600 ANCOM COMMUNICATIONS, INC ANCOM CO 10600 45940 1 Invoi PAGER PACKAGE/SERVICE 09/02/2014 09/02/2014 1,091.19 801-42-2210-204 09/14 ANCOM CO 10600 45940 2 Invoi SALES TAX 09/02/2014 09/02/2014 70.19- 801-21800 09/14 Total 10600 ANCOM COMMUNICATIONS, INC: 1,021.00 11565 ASPEN MILLS, INC ASPEN MIL 11565 153451 1 Invoi UNIFORMS 09/02/2014 09/02/2014 121.75 801-42-2210-218 09/14 ASPEN MIL 11565 153488 1 Invoi UNIFORMS 09/02/2014 09/02/2014 121.30 801-42-2210-218 09/14 ASPEN MIL 11565 153599 1 Invoi UNIFORMS 09/02/2014 09/02/2014 557.60 801-42-2210-218 09/14 ASPEN MIL 11565 153600 1 Invoi UNIFORMS 09/02/2014 09/02/2014 194.50 801-42-2210-218 09/14 ASPEN MIL 11565 153691 1 Invoi FIRE BOOT 09/02/2014 09/02/2014 249.90 801-42-2210-216 09/14 Total 11565 ASPEN MILLS, INC: 1,245.05 30500 CENTURY LINK CENTURY 30500 090214 1 Invoi CENTERVILLE PHONE 09/02/2014 09/02/2014 57.48 801-42-2210-321 09/14 Total 30500 CENTURY LINK: 57.48 31137 CONNEXUS ENERGY CONNEXU 31137 090214 1 Invoi JULY ELECTRIC STATION 1 09/02/2014 09/02/2014 515.40 801-42-2210-380 09/14 Total 31137 CONNEXUS ENERGY: 515.40 220200 VERIZON WIRELESS VERIZON 220200 97304137 1 Invoi COMMUNICATIONS 09/02/2014 09/02/2014 96.06 801-42-2210-321 09/14 Total 220200 VERIZON WIRELESS: 96.06 Total 09/02/2014: 2,934.99 9/2/2014 GL Period Summary GL Period Amount 09/14 2,934.99 Grand Totals: 2,934.99 Grand Totals: 2,934.99 Report GL Period Summary GL Period Amount 09/14 2,934.99 Grand Totals: 2,934.99 Vendor number hash: 350262 CENTENNIAL FIRE DISTRICT Invoice Register - Edit Report Page: 2 Input Dates: 8/30/2014 - 9/2/2014 Sep 02, 2014 03:58PM Terms Description Invoice Amount Discount Amount Net Invoice Amount Vendor number hash - split: 360862 Total number of invoices: 9 Total number of transactions: 10 Terms Description Invoice Amount Discount Amount Net Invoice Amount Open Terms 2,934.99 .00 2,934.99 Grand Totals: 2,934.99 .00 2,934.99 CENTENNIAL FIRE DISTRICT Invoice Register - Edit Report Page: 1 Input Dates: 8/29/2014 - 8/29/2014 Sep 02, 2014 02:43PM Name Vendor Number Invoice Seq Type Description Invoice Date Payment Due Date Total Cost GL Account GL Period 08/29/2014 210300 US BANK US BANK US BANK US BANK US BANK US BANK US BANK US BANK 210300 082914 1 Invoi 210300 082914 2 Invoi 210300 082914 3 Invoi 210300 082914 4 Invoi 210300 082914 5 Invoi 210300 082914 6 Invoi 210300 082914 7 Invoi Total 210300 US BANK: Total 08/29/2014: 8/29/2014 GL Period Summary GL Period Amount 08/14 Grand Totals: Grand Totals: 1,449.51 1,449.51 Report GL Period Summary GL Period Amount 08/14 Grand Totals: 1,449.51 1,449.51 Vendor number hash: Vendor number hash - split: Total number of invoices: Total number of transactions: Terms Description 210300 1472100 1 7 VISA -OFFICE SUPPLIES VISA -FEMA SUPPLIES VISA -FIRE PREVENTION SUPPL VISA -SALES TAX VISA -PUBLISH ING/PRINTING VISA -TRAINING VISA -MEDICAL SUPPLIES 08/29/2014 08/29/2014 08/29/2014 08/29/2014 08/29/2014 08/29/2014 08/29/2014 Invoice Amount Discount Amount Net Invoice Amount Open Terms Grand Totals: 1,449.51 .00 1,449.51 1,449.51 .00 1,449.51 08/29/2014 08/29/2014 08/29/2014 08/29/2014 08/29/2014 08/29/2014 08/29/2014 98.50 801-42-2210-201 50.80 201-42-2220-201 126.61 801-42-2210-217 11.41- 801-21800 45.21 801-42-2210-350 87.03 801-42-2210-331 1,052.77 801-42-2210-331 1,449.51 1,449.51 1,449.51 08/14 08/14 08/14 08/14 08/14 08/14 08/14 CITY COUNCIL WORK SESSION August 25, 2014 DRAFT l CITY OF LINO LAKES 2 MINUTES 3 4 DATE : August 25, 2014 5 TIME STARTED : 5:30 p.m. 6 TIME ENDED : 6:25 p.m. 7 MEMBERS PRESENT : Council Member Stoesz, Kusterman, 8 Rafferty, Roeser (arrived @5:45 pm) and 9 Mayor Reinert 10 MEMBERS ABSENT : None 11 12 13 Staff members present: City Administrator Jeff Karlson; Community Development 14 Director Michael Grochala; City Engineer Diane Hankee; City Planner Katie Larsen; 15 Finance Director Al Rolek; Public Safety Director John Swenson; City Clerk Julie Bartell 16 17 1. Work Session Schedule — Administrator Karlson reported that Council 18 Members Roeser and Stoesz have brought forward the possibility of changing the 19 council's work session start time to 6:00 p.m. (from the current 5:30 p.m.). They suggest 20 that the change would better fit schedules and time needed for work sessions. 21 22 The council concurred to change the start time to 6:00 p.m. Mayor Reinert suggested 23 that the group will reserve the right to begin meetings early when that is necessary. 24 25 2. 2015 Budget- Finance Director Rolek noted the updated budget information 26 included in the council's packet. The updated Gap Analysis includes shaded items that 27 represent changes from the council's last review. 28 29 Chief Swenson distributed a memorandum outlining recent analysis and research on 30 public safety response protocols. The report identifies potential efficiencies for fire and 31 emergency medical services delivery in the city, based on the recommendations of the 32 North Memorial Medical Director and the implications of implementing changes based 33 on the recommendations. He reviewed response time data included in the report that is 34 based on a three year period. It was noted that some response time improvement has 35 occurred since the ambulance service has added an additional unit to the area. Chief 36 Swenson noted that the report is provided for the council's review and comment as the 37 2015 budget is discussed. The council discussed the levels of training involved in 38 emergency medical services. 39 40 Chief Swenson distributed a memorandum regarding the possible use of city staff as 41 resources for fire personnel. He is recommending a stipend be established for employees 42 who become certified. Use of city staff increases the availability of day time emergency 43 responders. Mayor Reinert said he'd like additional data comparing the possible cost of 44 calls compared to the current. Council Member Kusterman asked for clarification on I CITY COUNCIL WORK SESSION August 25, 2014 DRAFT 45 issues that could arise related to pensions. At the request of the council, Chief Swenson 46 reviewed the types of calls that require fire personnel. 47 48 3. Regular Agenda of August 25, 2014- The council reviewed the regular 49 agenda. An Item 4A was added to the agenda; Chief Swenson will give an update on the 50 Public Safety Department and this will be a regular item for every council meeting. 51 52 Item 2A, Authorization to Execute a contract with Springbrook Software - 53 Finance Director Rolek reviewed his update on progress to upgrade the city's 54 financial software. The council had authorized execution of a contract for 55 updated software with Tyler Technologies but Mr. Rolek explained that staff ran 56 into some issues they were not able to resolve with that company. Therefore staff 57 went to Springbrook, got a better offer from them, and can now recommend this 58 contract. The term of the contract would be five years. 59 60 The meeting was adjourned at 6:25 p.m. 61 62 These minutes were considered, corrected and approved at the regular Council meeting held on 63 September 8, 2014. 64 65 66 67 68 Julianne Bartell, City Clerk Jeff Reinert, Mayor 69 2 COUNCIL MINUTES August 25, 2014 DRAFT 1 CITY OF LINO LAKES 2 MINUTES 3 4 DATE : August 25, 2014 5 TIME STARTED : 6:30 p.m. 6 TIME ENDED : 7:10 p.m. 7 MEMBERS PRESENT : Council Member Stoesz, Kusterman, Rafferty, 8 Roeser, and Mayor Reinert 9 MEMBERS ABSENT : none 10 11 Staff members present: City Administrator Jeff Karlson; Community Development Director Michael 12 Grochala; City Planner Katie Larsen; City Engineer Diane Hankee; Finance Director Al Rolek; Chief 13 of Police John Swenson; and City Clerk Julie Bartell 14 15 PUBLIC COMMENT 16 17 No one was present to address the council regarding a matter not on the agenda. 18 19 SETTING THE AGENDA 20 21 The agenda was amended to add Item 4A, a Public Safety Department Update. 22 23 CONSENT AGENDA 24 25 Council Member Roeser moved to approve Consent Agenda Items lA through 1H, except Item 1B, as 26 presented. Council Member Kusterman seconded the motion. Motion carried unanimously. 27 28 Council Member Stoesz moved to approve Consent Agenda Item 1B as presented. Council Member 29 Rafferty seconded the motion. Motion carried; Council Member Roeser abstained from voting. 30 31 ITEM ACTION 32 33 City Expenditures: a) August 25, 2014 (Check No. 98604 34 through 98717, in the amount of $631,685.94 Approved 35 36 Centennial Fire District Expenditures (Check No. 6517 37 through 6532) in the amount of $37,497.94 Approved 38 39 August 4, 2014, Council Work Session Minutes Approved 40 41 August 11, 2014 Council Meeting Minutes Approved 42 43 Appointment of Celeste McDermott for Community 44 Development Intern Position Approved 45 1 COUNCIL MINUTES August 25, 2014 DRAFT 46 August 11, 2014 Special Council Session (Fire Station 47 Site) Minutes Approved 48 49 August 11, 2014 Special Council Session (2014 Budget) 50 Minutes Approved 51 52 August 18, 2014 Emergency Closed Council Session 53 Minutes Approved 54 55 Resolution No. 14-94, Off -Sale Liquor and Tobacco 56 License for Novaks Liquor Barrel Approved 57 58 FINANCE DEPARTMENT REPORT 59 60 2A) Authorization to execute a contract with Springbrook Software- Finance Director Rolek 61 reviewed his written report requesting authorization to execute a contract with Springbrook Software. 62 After issues arose with the previously authorized vendor, staff is recommending this five year contract 63 that will include a web portal and on-line payment system for the city's utility customers. 64 65 Mayor Reinert noted that staff and the council have planned for this upgrade to the city's financial 66 system for some time. Funding is set aside and he's glad to see that staff has drilled down to get the 67 best deal for the city. Relative to on-line payments, the council prefers no fees to the customers for 68 that service. Council Member Stoesz asked if Public Safety Department fines could be handled on - 69 line; Public Safety Director Swenson said that citations are handled by the county or state. Council 70 Member Roeser asked about access for council members to information on expenditures and Mr. 71 Rolek said that would be available. 72 73 Council Member Roeser moved to authorize staff to execute the contract with Springbrook Software 74 as requested. Council Member Kusterman seconded the motion. Motion carried on a unanimous 75 voice vote. 76 77 ADMINISTRATION DEPARTMENT REPORT 78 79 There was no report from the Administration Department. 80 81 PUBLIC SAFETY DEPARTMENT REPORT 82 83 4A) Public Safety Department Update- Public Safety Director Swenson indicated that he will be 84 giving updates regularly as the department moves forward on integrating fire services. As history, he 85 noted that the council has previously decided to establish a public safety model for the city that 86 includes both fire and police services to be fully implemented in January of 2016. Staff has been 87 working with experts in the emergency services field on implementation of that model. To date, the 88 city has identified an architect and a site for a new fire station. Some site work on that facility is 89 anticipated this fall with the facility opening in November of 2015. Staff and council members will 2 COUNCIL MINUTES August 25, 2014 DRAFT 90 be involved in a fire station tour in order to gain information on design decisions that lay ahead. Staff 91 continues to work on: 92 Recruitment of firefighters; 93 - Pension plan; 94 - Hiring of a Deputy Director (process underway and includes a good pool of experienced 95 candidates); 96 Plans for training personnel (through Century College on a flexible schedule). 97 98 Regarding equipment, Chief Swenson explained that assets of the Centennial Fire District have been 99 evaluated and distribution among the entities selected. He noted that the city has been contacted by 100 the Maplewood City Fire Chief who indicates that they have some fire equipment available after 101 having consolidated their facilities. In addition staff is looking at contract services for a policy and 102 training consultant for the department. The department has also added a "fire service" tab to their 103 website, as a way to provide information to the public. 104 105 Mayor Reinert thanked Chief Swenson for all his work. Although there have been some differing 106 opinions, he feels the data looks good for this model moving into the future. The council's decisions 107 on this have been data driven and they will continue to share information as it is available. 108 109 PUBLIC SERVICES DEPARTMENT REPORT 110 111 There was no report from the Public Services Department. 112 113 COMMUNITY DEVELOPMENT DEPARTMENT REPORT 114 115 6A) Saddle Club: i. Resolution No. 14-63, Approving PUD Final Plan /Final Plat; 116 ii. Resolution No. 14-64, Approving Development Contract and Planned Unit 117 Development Agreement; 118 iii. Resolution No. 14-92, Approving Maintenance Agreement Stormwater Management 119 Facilities Between Rice Creek Watershed District and the City. 120 121 City Planner Larsen reviewed a PowerPoint presentation containing information on the project which 122 is a 55 lot subdivision. A site location map was used to indicate lots and roadways. She reviewed the 123 history of the development, the density calculations (2.6 units per acre), the phasing, easements for 124 utilities and conservation, park dedication funding, transportation and trail plans and the development 125 contract. 126 127 Council Member Roeser moved to approve Resolution No. 14-63, Resolution No. 14-64 and 128 Resolution No. 14-92 as presented. Council Member Kusterman seconded the motion. Motion 129 carried on a unanimous voice vote. 130 131 6B) Resolution No. 14-93, Accepting Bids and Awarding a Construction Contract for the 2014 132 Mill and Overlay Project — City Engineer Hankee reviewed the staff report. She noted that the bids 133 were favorable with the low bid going to Rum River Contracting, a company with whom the city has 134 an established work history. 3 COUNCIL MINUTES August 25, 2014 DRAFT 135 136 Council Member Kusterman moved to approve Resolution No. 14-93 as presented. Council Member 137 Roeser seconded the motion. Motion carried on a unanimous voice vote. 138 139 UNFINISHED BUSINESS 140 141 There was no Unfinished Business. 142 143 NEW BUSINESS 144 145 There was no New Business. 146 147 COMMUNITY CALENDAR 148 149 150 151 152 153 154 155 156 157 ADJOURN 158 159 There being no further business, Council Member Rafferty moved to adjourn at 7:10 p.m. Council 160 Member Stoesz seconded the motion. Motion carried unanimously. 161 162 These minutes were considered and approved at the regular Council Meeting, September 8, 2014. 163 164 165 166 167 Julianne Bartell, City Clerk Jeff Reinert, Mayor 168 Community Calendar - A Look Ahead August 25, 2014 through September 8, 2014 - Wednesday, August 27 6:30 pm, Council Chambers Environmental Board 44- Monday, September 2 5:30 pm, Community Room Council Work Session - Monday, September 2 6:30 pm, Council Chambers Park Board • Thursday, September 4 8:00 am, Community Room EDAC 4- Monday, September 8 6:30 pm, Council Chambers City Council Meeting 4 CLOSED COUNCIL SESSION August 25, 2014 DRAFT t 2 CITY OF LINO LAKES 3 MINUTES 4 CLOSED COUNCIL SESSION 5 6 DATE : August 25, 2014 7 TIME STARTED : 7:20 p.m. 8 TIME ENDED : 8:55 p.m. 9 MEMBERS PRESENT : Council Members Rafferty, Roeser, 10 Stoesz, Kusterman and Mayor Reinert 11 MEMBERS ABSENT : none 12 13 Staff present: City Administrator Jeff Karlson. 14 15 Mayor Reinert called the meeting to order at 7:20 p.m. in the Council Work Room at 16 Lino Lakes City Hall. Before the meeting was closed, Mayor Reinert read a statement on 17 the purpose of the meeting. The meeting was closed as a session of the city council 18 pursuant to the Open Meeting Law for the purpose of discussing the city administrator 19 performance review. 20 21 The meeting was adjourned at 8:55 p.m. 22 23 These minutes were considered, corrected and approved at the regular Council meeting held on 24 September 8, 2014. 25 26 27 28 29 Julianne Bartell, City Clerk Jeff Reinert, Mayor 30 1 CITY COUNCIL AGENDA ITEM lE STAFF ORIGINATOR: Lisa Hogstad-Osterhues, Deputy Clerk MEETING DATE: September 8, 2014 TOPIC: Resolution No. 14-103, Approving a Peddler License for Custom Remodelers Inc. VOTE REQUIRED: 3/5 BACKGROUND Custom Remodelers Inc., 474 Apollo Drive, Lino Lakes has submitted a peddler's license application to the city clerk's office. The company representatives who will be working in Lino Lakes are Tara Anderson, Hannah Gerdesmeier, Benjamin Smothers, Brandon Meyer, Thomas Bannochie, Martin Bergner and Devin Sellin. The group plans to travel through the Lino Lakes' neighborhoods setting up appointments for free estimates for window, siding, roofing and door installation. The City has received all the necessary forms required to issue this company a license. The Lino Lakes Police Department has performed a background checks and indicated no reason to deny the application. The application and all other required information is on file in the city clerk's office for review. RECOMMENDATION Approve Resolution No. 14-103, Approving the issuance of a peddler license for Custom Remodelers Inc. for a six month period commencing September 9, 2014. CITY COUNCIL AGENDA ITEM 2A STAFF ORIGINATOR: Al Rolek MEETING DATE: September 8, 2014 TOPIC : Consideration of Resolution No. 14-97 adopting the preliminary 2014 Tax Levy, collectible in 2015. VOTE REQUIRED: Simple Majority BACKGROUND Minnesota State Statutes require the City of Lino Lakes to adopt and certify a preliminary tax levy for the coming year on or before September 15th of each year. Over the last several months the City Council and staff have met many times to discuss budget and levy considerations for 2015. After much deliberation the City Council has arrived at preliminary tax levy amount for the coming year. The levy includes $480,894 in one-time for startup costs for the Lino Lakes Fire Department to be operational by January, 2016 (plus the City's contribution to the Centennial Fire District), the addition of 2 staff positions, increased efforts for street maintenance, $179,563 for the voter - approved debt service levy for the signalization of the Lake/Main and Birch/Ware intersections, as well as adjustments for ongoing City operations. The proposed preliminary tax levy of $9,166,966 will increase city taxes by 10.5% over the 2013/14 tax levy. Over the last year the City's tax capacity has grown by 12.69%. The levy is estimated to result in a city tax rate of 46.500% for 2015, a decrease from the 2014 tax rate of 46.682%. The preliminary levy in Resolution 14-97 represents the City's maximum levy for 2014/15. The final levy may be decreased, but cannot be more than the preliminary levy when it is adopted in December. The total levy includes funding for the general operating budget, including startup costs for the Lino Lakes Fire Department, general bonded debt and tax abatements for debt service for the YMCA bonds. The levy may be further reviewed by the City Council and staff prior to the public hearing on the levy in December for changes, if necessary. RECOMMENDATION Staff recommends Adoption of Resolution No. 14-97. ATTACHMENTS Resolution No. 14-97 CITY OF LINO LAKES RESOLUTION NO. 14-97 RESOLUTION ADOPTING AND CERTIFYING THE PRELIMINARY 2014 TAX LEVY, COLLECTIBLE IN 2015 WHEREAS, Minnesota State Statutes grant local governments the authority to levy property taxes to finance the operations of the local jurisdiction; and, WHEREAS, the City of Lino Lakes annually levies property taxes to finance General Fund operating costs and annual debt service on outstanding indebtedness; and, WHEREAS, the City Council of Lino Lakes has reviewed the proposed 2015 General Fund operating budget and the preliminary 2014 tax levy collectible in 2015; and, WHEREAS, the preliminary levy is the maximum that the City will levy for tax year 2014 collectible in 2015, and which may be lowered but cannot be increased before adopting the final tax levy; and, WHEREAS, the City Council must certify the preliminary 2015 tax levy collectible in 2015 to the Anoka County Auditor by September 30, 2014. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Lino Lakes, Anoka County, Minnesota, hereby does levy on a preliminary basis the following upon taxable property in said City of Lino Lakes: 1. Total amount levied in the year 2014 to be spread for taxes due and payable in the year 2015 is $9,166,966. 2. The total amount above levied is for the following purposes: General Operating Levy $7,971,472 General Bonded Debt G.O. Improvement Refunding Bond 2005B G.O. Tax Abatement Bonds 2006C 264,458 G.O. CIP Refunding Bond 2006E 449,820 G.O. Bonds 2012A 179,563 Equipment Certificates of 2012 54,086 Equipment Certificates of 2013 69,615 Equipment Certificates of 2014 177,952 Total General Obligation Bonded Debt 1,195,494 TOTAL LEVIES $9,166,966 Adopted by the Lino Lakes City Council this 8th day of September, 2014. The motion for the adoption of the foregoing resolution was introduced by Council Member and was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: Jeff Reinert, Mayor ATTEST: Julianne Bartell, City Clerk CITY COUNCIL AGENDA ITEM 2B STAFF ORIGINATOR: Al Rolek MEETING DATE: September 8, 2014 TOPIC: Resolution 14-98 setting the date and time for a Public Hearing for the Proposed 2015 Operating Budget and 2014 Tax Levy Collectible In 2015 VOTE REQUIRED: Simple Majority BACKGROUND All local government entities over 500 in population are required to hold a public hearing to receive public input on the proposed levy and general operation budget. Resolution 14-98 sets Monday, December 8, 2014, at 6:30 p.m. during the regularly scheduled City Council meeting as the date for the City's hearing. Final adoption of the 2014/2015 tax levy and 2015 general operating budget is anticipated immediately following the hearing. RECOMMENDATION Staff recommends adoption of Resolution 14-98. ATTACHMENTS Resolution No. 14-98 CITY OF LINO LAKES RESOLUTION NO. 14-98 RESOLUTION SETTING DATE FOR THE PUBLIC HEARING FOR THE PROPOSED 2015 OPERATING BUDGET AND 2014 TAX LEVY COLLECTIBLE IN 2015 WHEREAS, governmental entities are required to hold a hearing during a regularly scheduled City Council meeting to receive public input on the proposed operating budget and tax levy; and, WHEREAS, the City Council of Lino Lakes wishes to set the date and time of its meeting for this purpose. NOW, THEREFORE, BE IT RESOLVED by The City Council of The City of Lino Lakes, Minnesota that the City of Lino Lakes, Anoka County, Minnesota, that: 1. The public hearing date is hereby set for Monday, December 8, 2014, at 6:30 p.m. during the regularly scheduled City Council meeting with final adoption of the 2014-2015 tax levy and 2015 general operating budget anticipated immediately following the hearing. Adopted by the Lino Lakes City Council this 8th day of September, 2014. The motion for the adoption of the foregoing resolution was introduced by Council Member and was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: Jeff Reinert, Mayor ATTEST: Julianne Bartell, City Clerk CITY COUNCIL AGENDA ITEM 2C STAFF ORIGINATOR Al Rolek MEETING DATE September 8, 2014 TOPIC Consideration Resolution 14-99 Canceling the 2014/2015 Debt Service Tax Levy for G.O. Tax Increment Financing Bond Series 2007A VOTE REQUIRED Simple Majority BACKGROUND At the time that the City issued its G.O. Tax Increment Financing Bonds Series 2007A, an annual tax levy was included in the bond documents for the payment of future debt service. It was fully anticipated that the annual debt service would be satisfied by TIF revenue collections and through the use of MSA funding, and that the tax levy would be evaluated and canceled, if possible, on an annual basis. Following an analysis of the resources available for payment of the ensuing year debt service, staff has concluded that adequate resources are available, and recommends that the debt service tax levy for 2014 collectible in 2015 be canceled by the City Council. By adopting Resolution 14-99 the City Council hereby cancels the 2014/2015 debt service levy for this bond issue. RECOMMENDATION Staff recommends adoption of Resolution 14-99. ATTACHMENTS Resolution No. 14-99 CITY OF LINO LAKES RESOLUTION NO. 14-99 RESOLUTION CANCELING THE 2014/2015 DEBT SERVICE TAX LEVY FOR G.O. TAX INCREMENT FINANCING BOND SERIES 2007A WHEREAS, a tax levy is scheduled for 2014 to be collected in 2015 to pay the debt service on the G.O. Tax Increment Financing Bonds, Series 2007A; and WHEREAS, funds are available from other sources to satisfy such debt service requirements; and, WHEREAS, it is the desire of the City Council to cancel such debt service levy for 2014 collectible in 2015. NOW, THEREFORE, BE IT RESOLVED by The City Council of The City of Lino Lakes, Minnesota that the tax levy scheduled for 2014 to be collected in 2015 to pay the debt service on the G.O. Tax Increment Financing Bonds, Series 2007A is hereby cancelled. Adopted by the Lino Lakes City Council this 8th day of September, 2014. The motion for the adoption of the foregoing resolution was introduced by Council Member and was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: Jeff Reinert, Mayor ATTEST: Julianne Bartell, City Clerk CITY COUNCIL AGENDA ITEM 2D STAFF ORIGINATOR Al Rolek MEETING DATE September 8, 2014 TOPIC Consideration Resolution 14-100 Canceling the 2014/2015 Debt Service Tax Levy for G.O. Improvement Bond Series 2013A VOTE REQUIRED Simple Majority BACKGROUND At the time that the City issued its G.O. Improvement Bonds Series 2013A, an annual tax levy was included in the bond documents for the payment of future debt service. It was fully anticipated that the annual debt service would be satisfied by collections of special assessments and through other funding sources, and that the tax levy would be evaluated and canceled, if possible, on an annual basis. Following an analysis of the resources available for payment of the ensuing year debt service, staff has concluded that adequate resources are available, and recommends that the debt service tax levy for 2014 collectible in 2015 be canceled by the City Council. By adopting Resolution 14-100 the City Council hereby cancels the 2014/2015 debt service levy for this bond issue. RECOMMENDATION Staff recommends adoption of Resolution 14-100. ATTACHMENTS Resolution No. 14-100 CITY OF LINO LAKES RESOLUTION NO. 14-100 RESOLUTION CANCELING THE 2014/2015 DEBT SERVICE TAX LEVY FOR G.O. IMPROVEMENT BOND SERIES 2013A WHEREAS, a tax levy is scheduled for 2014 to be collected in 2015 to pay the debt service on the G.O. Improvement Bonds, Series 2013A; and WHEREAS, funds are available from other sources to satisfy such debt service requirements; and, WHEREAS, it is the desire of the City Council to cancel such debt service levy for 2014 collectible in 2015. NOW, THEREFORE, BE IT RESOLVED by The City Council of The City of Lino Lakes, Minnesota that the tax levy scheduled for 2014 to be collected in 2015 to pay the debt service on the G.O. Improvement Bonds, Series 2013A is hereby cancelled. Adopted by the Lino Lakes City Council this 8th day of September, 2014. The motion for the adoption of the foregoing resolution was introduced by Council Member and was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: Jeff Reinert, Mayor ATTEST: Julianne Bartell, City Clerk STAFF ORIGINATOR: MEETING DATE: TOPIC: CITY COUNCIL AGENDA ITEM 3A Lisa Hogstad-Osterhues, Deputy City Clerk September 8, 2014 Resolution No. 14-102, Approving Issuance of an On -Sale and Special Sunday Sales Liquor Licenses for Paleos VOTE REQUIRED: 3/5 BACKGROUND John and Elizabeth Pavlick have signed a lease at 566 Lilac Street (former Red Oak site) and applied for an on -sale and special Sunday liquor license for their restaurant Paleos. The liquor license would run through June 30, 2015 along with all liquor licenses in the city. Paleos is the name of the restaurant and is a style of eating. The liquor license requires additional approval by the Minnesota Department of Public Safety Alcohol and Gambling Division. Paperwork will be forwarded to the state if local approval is granted. Under city policy, applicants applying for license are required to undergo a background investigation. The Lino Lakes Police Department has performed the background investigation and has reported no information that would make applicants ineligible for license. Paleos is required to submit verification of liquor liability and workers' compensation insurance as well as pay appropriate fees. No license will be released until all requirements are met. The city code requires that when the city council considers the issuance of a liquor license, opportunity shall be given to any person to be heard for or against the granting of the license. RECOMMENDATION Adopt Resolution 14-102 Approving Issuance of an On -Sale and Special Sunday Sales Liquor Licenses for Paleos for the time of approval through June 30, 2015. ATTACHMENTS Resolution 14-102 CITY OF LINO LAKES RESOLUTION NO. 14-102 Approving a Liquor and Special Sunday Sales License for Paleos Restaurant for the 2014/2015 licensing period WHEREAS, the liquor licensing period for Paleos Restaurant will begin upon approval and run concurrent with all city' liquor licenses through June 30, 2015; WHEREAS, the City Council is required to approve liquor licenses, in some cases, prior to State issuance of a license; WHEREAS, City staff has reviewed the application that has been submitted and verified that local licensing regulations are met; WHERAS, the Lino Lakes Police Department has conducted the required background investigation for the license renewal; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LINO LAKES, MINNESOTA: The City of Lino Lakes hereby approves the liquor license for Paleos Restaurant with said approval contingent upon applicant meeting all city and state requirements for said licenses. Adopted by the Council of the City of Lino Lakes this 8th day of September, 2014. The motion for the adoption of the foregoing resolution was introduced by Council Member and was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: Jeff Reinert, Mayor ATTEST: Julianne Bartell, City Clerk CITY COUNCIL AGENDA ITEM 3B STAFF ORIGINATOR: Julie Bartell, City Clerk MEETING DATE: September 8, 2014 TOPIC: Brewery Taproom Sunday Sales VOTE REQUIRED: 3/5 INTRODUCTION The Minnesota Legislature Omnibus Liquor Bill approved in 2014 includes various changes to liquor license requirements. One change is a statutory amendment that allows brewer taprooms to be open and conduct on -sale business on Sundays if authorized by their municipality (Minn. Stat. 340A.201, subd. 6b). Currently Sunday sales are allowed in the city but only for facilities that are restaurants and sell on -sale liquor in conjunction with the serving of meals. BACKGROUND Hammerheart Brewery, 7785 Lake Drive, has an on -sale brewer taproom license issued by the City and the brewery owners have expressed interest in obtaining Sunday sales authorization. Allowing them to sell on Sunday would require an amendment to the city's liquor regulations that are included in Chapter 701 of the City Code. RECOMMENDATION If the council supports allowing Sunday Sales for brewery taprooms in the City, staff recommends approval of the First Reading of Ordinance No. 08-14, Amending Chapter 701 of the City Code relating to Liquor Licensing. ATTACHMENTS Ordinance No. 08-14 1St Reading: Publication: 2nd Reading: Effective: CITY OF LINO LAKES ORDINANCE NO. 08-14 AMENDING TITLE 700, CHAPTER 701 OF THE LINO LAKES CODE OF ORDINANCES RELATING TO LIQUOR LICENSING. The City Council of the City of Lino Lakes, Anoka County, Minnesota, does ordain: Section 1. That Section 701.02, subdivision 6, of the Lino Lakes Code of Ordinances be amended as follows: 701.02 LICENSE REQUIRED (6) Sunday on -sale license. Sunday on -sale licenses may be issued to any hotel, restaurant or club which has facilities for serving at least 30 guests at one time and meets the definition of restaurant in division (1)(b) above, and which has an on -sale license and shall permit on -sale of liquor on Sunday in conjunction with the serving of meals only. A special license authorizing sales on Sunday may be issued to a license holder of an On - Sale Brewer Taproom license for the operation of a taproom on Sundays. Jeff Reinert, Mayor Attest: Julianne Bartell, City Clerk Adopted by the Lino Lakes City Council this day of , 2014. The motion for the adoption of the foregoing resolution was introduced by Council Member and was duly seconded by Council Member upon vote being taken thereon, the following voted in favor thereof: The following voted against same: and CITY COUNCIL AGENDA ITEM 4A STAFF ORIGINATOR: John Swenson, Director of Public Safety MEETING DATE: September 8, 2014 TOPIC: Additional of Compensation for City Staff Trained in Fire Operations VOTE REQUIRED: 3/5 INTRODUCTION In order to leverage current City of Lino Lakes staff in the delivery of fire services, staff has developed a fire stipend for Council consideration. BACKGROUND As part of the fire integration, staff has identified current City staff as potential resources for fire personnel. Staff has reviewed applicable federal and state laws as well as reviewed practices of other Minnesota cities to determine the best course of action on this matter. In order to address applicable labor laws and remain fiscally responsible, staff is recommending the Council approve an additional $1.30 per hour to staff members that volunteer and successfully complete all required firefighter training and certification. For full time staff, the stipend amount to $2,704 annually per employee. City staff will not be allowed to participate in the Statewide Lump -Sum Volunteer Firefighter Retirement Plan. RECOMMENDATION Staff recommends Council approval of $1.30 per hour stipend for staff upon the successful completion of the State of Minnesota firefighter certification process. ATTACHMENTS Memo Dated August 25, 2014 — Response Protocols Lino Lakes Public Safety Department Memo DATE: TO: FROM: RE: August 25, 2014 Mayor Reinert & members of the City Council John Swenson, Public Safety Director Public Safety Response Protocols After careful analysis of calls for service data from the CFD, and consulting with fire and medical professionals, staff has identified potential efficiencies for fire and emergency medical services delivery in Lino Lakes. Emergency Medical Services: Lino Lakes police officers currently respond to all medicals and will continue to do so. Officers arrive on medicals calls an average of 3 minutes and 45 seconds prior to fire personnel. The Medical Director for North Memorial Ambulance (ambulance service for the City of Lino Lakes) has provided EMS response protocols for when fire personnel are needed at medical calls for services. If Lino Lakes adhered to the response protocols set by the North Medical Director, fire response to medical calls would be reduced (65% reduction in 2012 & 64% reduction in 2013). North Memorial ambulance provided staff with response time data. From 2011 to 2013, the average response time for an ambulance was 7 minutes and 52 seconds. For this same time period, CFD response time on medicals was 7 minutes and 48 seconds. On average during the last three years, CFD personnel arrived 4 seconds prior to ambulance staff. There would be no increase in the number of calls that police officers respond to if the response protocols set forth by the North Memorial Medical Director were followed in Lino Lakes. However, the amount of time police officers would be required to be on - scene of medical calls for service would increase. If these medical response protocols were followed, officers would have spent an additional 38 hours in 2013 and 9 hours in 2012 on medical calls for service. ONE VISION. ONE MISSION. LINO LAKES PUBLIC SAFETY DEPARTMENT. Alarms: Many suburban fire agencies have implemented a Fire Duty Officer model of response to address firefighter "burn -out", budget issues, and enhance the level of service provided to their communities. The Fire Duty Officer model assigns one staff member to respond to calls, such as alarms, to determine if the alarm is false. This model of response has ensured that fire response is appropriate and reduced the staffing demands on the fire agency as a whole in the communities utilizing this model. If Lino Lakes moves to a duty officer model by utilizing properly trained police officers that are already on -duty, full fire response call load would be reduced by 64 calls in 2012 (66% reduction) and 87 calls in 2013 (72% reduction). Currently police officers do not respond in this manner, therefore it would increase the call volume for police. Training: In order to properly training and certify personnel on fire services it is estimated to require 170 hours of initial training with at least 4 hours of additional monthly training. If 10 police officers volunteered to become certified firefighters that would require 1700 of initial training hours. The ongoing annual training would add 36 training hours per cross trained police officer at a minimum. Conclusion: Given the analysis of CFD data, if the City of Lino Lakes implements the response protocols as recommended by the Medical Director for medical response and a Duty Officer model is used the call load for paid on-call fire personnel would be reduced from the current levels. Had these response protocols been implemented in Lino Lakes in 2012 and 2013 the CFD call load for Lino Lakes would have been reduced to 305 (2012) and 227 (2013). Staff is providing this information for Council review, comment and consideration in the continuing 2015 Budget discussion. Detailed analysis of the CFD 2012 & 2013 Data is below: ONE VISION. ONE MISSION. LINO LAKES PUBLIC SAFETY DEPARTMENT. 2012 and 2013 Centennial Fire District CFS Data Analysis Findings: In 2012, Centennial Fire District reported 1084 total incidents with 65 canceled while enroute for a total of 1019. Twenty incidents were listed as Lino Lakes when they occurred elsewhere and 20 were listed as other cities, when they occurred in Lino Lakes. There were 644 total reported incidents with 48 canceled while enroute leaving 596 incidents in Lino Lakes, 58% of the CFD call load. In 2013, Centennial Fire District reported 1066 total incidents. There were 34 incidents incorrectly entered. Eleven incidents were listed as Lino Lakes when they occurred elsewhere and 23 were listed as other cities when they occurred in Lino Lakes. There was a total of 628 calls in Lino Lakes, with 41 of them canceled with no arrive times for a total of 587 incidents. There were another 21 incidents that had arrive time, but where CFD was cancelled leaving 566 incidents in Lino Lakes in 2013. CFD Hours On -Scene Lino Lakes Data Total All 3 Cities Lino Lakes Lino Lakes % of Total 2012 585 303 51% 2013 495 287 58% Lino Lakes Data Response Time by Shift for All Calls To further examine potential impacts on police patrol shifts, staff categorized the alarm time of each call into the corresponding police shifts and then determined the number of calls during each shift, the average response time, and the average time on -scene. Shift CFD Average Response Time CFD Average Time Spent on Scene 2012 7:51 mins 30:36 mins 2013 8:16 mins 30:02 mins Response Time by Shift for All Calls To further examine potential impacts on police patrol shifts, staff categorized the alarm time of each call into the corresponding police shifts and then determined the number of calls during each shift, the average response time, and the average time on -scene. Shift Number of Calls Average Response Time Average Time On Scene 2012 2013 2012 2013 2012 2013 A -Shift (0600-1600) 261 241 7:11 7:32 31:08 28:47 B -Shift (1600- Midnight) 256 236 7:51 8:23 30:00 29:46 C -Shift (Midnight- 0600) 79 89 9:28 9:55 30:48 34:11 ONE VISION. ONE MISSION. LINO LAKES PUBLIC SAFETY DEPARTMENT. Response time by shift for EMS calls (code 321) Shift Number of Calls Average Response Time Average Time On Scene 2012 2013 2012 2013 2012 2013 A -Shift (0600-1600) 188 161 6:49 7:08 26:55 24:39 B -Shift (1600- Midnight) 187 174 7:24 7:59 26:05 26:37 C -Shift (Midnight- 0600) 63 63 9:17 9:20 25:55 29:45 Analysis of EMS data: Staff identified 439 EMS incidents in Lino Lakes for 2012. Staff then went through the dispatch notes for each of the medicals to determine if they fall within the criteria set forth by North Ambulance Medical Director for fire/rescue response. Staff was able to analyze 346 of the 439 EMS incidents (79%). Of the 346 EMS incidents analyzed, 119 involved victims who were having heart issues, were obese, having difficulty breathing, unresponsive, or were involved in an accident with injuries. There were 227 incidents (65%) where those conditions were not present. Staff identified 398 EMS incidents in Lino Lakes for 2013. Staff then went through the dispatch notes for each of the medicals to determine if they fall within the criteria set forth by North Ambulance Medical Director for fire/rescue response. Staff was able to analyze 391 of the 398 EMS incidents (98%). Of the 391 EMS incidents analyzed, 139 involved victims who were having heart issues, were obese, having difficulty breathing, unresponsive, or were involved in an accident with injuries. There were 252 incidents (64%) where those conditions were not present. Fire/Rescue Response Needed Per North Memorial Ambulance Medical Director Fire/Rescue Response Not Needed Per North Memorial Ambulance Medical Director 2012 2013 2012 2013 Number of Incidents 119 139 227 252 Time with CFD on Scene 53 hrs 09 mins 63 hrs 03 mins 97 hrs 06 mins 107 hrs 47 mins It is important to note that the reported times do not include time spent at the station on reports or post incident inspections, training, or maintenance. Response Time Comparison Anoka County Dispatch provides the Lino Lakes Police Department with data regarding calls for service. The data was analyzed from 2011-2013 for police response to medicals from the time the call was dispatched to the time of arrival. North Ambulance then ONE VISION. ONE MISSION. LINO LAKES PUBLIC SAFETY DEPARTMENT. provided data regarding average response times for the same period. For the CFD response time, I used the response time provided in the Springsted report. Agency Average Response Time on Medicals 2011-2013 Lino Lakes Police Department 4 minutes 3 seconds Centennial Fire District 7 min 48 seconds North Ambulance 7 min 52 seconds The data suggests that on average, paramedics are arriving 4 seconds after CFD and police are arriving 3 minutes and 45 seconds prior to CFD. Analysis of Fire Data: Incident Type - Fire CFD Average Response Time CFD Average Time Spent on Scene 2012 8:44 mins 52:58 mins 2013 7:30 mins 56:25 mins During 2012, CFD requested mutual aid twice and received automatic mutual aid two times. All mutual aid assistance stemmed from building fires. During 2013, CFD requested mutual aid twice for building fires and received automatic mutual aid for a vehicle fire. CFD provided mutual aid assistance to Shoreview on a structure fire. Alarms and Hazardous Condition Calls In 2012, there were 96 incidents and in 2013, there were 120 incidents that fell into the categories of: Hazardous Condition (400 codes), Service Calls (500 codes), Good Intent calls (600 codes), and False Alarms (700 codes). Staff spoke with other suburban fire agencies as well as other fire professionals to determine which of these calls could be handled by a duty officer instead of paging out a full crew. Of the 96 incidents in 2012, 64 incidents (66%) and of the 120 incidents in 2013, 87 incidents (72%) could have been handled by a police officer assigned as a fire duty officer. Conclusion By following the protocol recommended by the Medical Director of North ambulance, medical incidents requiring a full crew would have been reduced from 346 to 119 in 2012 (a 65% reduction) and 391 to 139 in 2013 (a 64% reduction) with no reduction in service. ONE VISION. ONE MISSION. LINO LAKES PUBLIC SAFETY DEPARTMENT. No Duty Officer Model Duty Officer Model 2012 2013 2012 2013 Number of Full Crew Response 96 120 32 33 Conclusion By following the protocol recommended by the Medical Director of North ambulance, medical incidents requiring a full crew would have been reduced from 346 to 119 in 2012 (a 65% reduction) and 391 to 139 in 2013 (a 64% reduction) with no reduction in service. ONE VISION. ONE MISSION. LINO LAKES PUBLIC SAFETY DEPARTMENT. If a duty officer model was used in 2012, a full crew would have been dispatched to 32 of the 96 alarms and in 2013, a full crew would have been dispatched to 33 of the 120 alarms. ONE VISION. ONE MISSION. LINO LAKES PUBLIC SAFETY DEPARTMENT. CITY COUNCIL AGENDA ITEM 6A STAFF ORIGINATOR: Katie Larsen, City Planner MEETING DATE: September 8, 2014 TOPIC: Talan Ridge i. Consider Resolution No. 14-95 Approving Final Plat ii. Consider Resolution No. 14-96 Approving Development Contract VOTE REQUIRED: 3/5 INTRODUCTION Staff is requesting City Council consideration of the Final Plat and Development Contract for Talan Ridge. Complete Application Date: June 12, 2014 60 -Day Review Deadline: August 11, 2014 60 -Day Extension Deadline: October 10, 2014 Environmental Board Meeting: NA Park Board Meeting: NA Planning & Zoning Board Meeting: August 13, 2014 City Council Work Session: September 2, 2014 City Council Meeting: September 8, 2014 BACKGROUND The applicant has submitted a Land Use Application for final plat for Talan Ridge. This is a three (3) lot residential subdivision located at 260 Linda Avenue and is legally described as the east 290.00 feet of Lots 3 and 4, Block 2 Arthur E. Thom Acres. The following staff report is based on the revised plan set dated July 11, 2014 prepared by Mattke Surveying & Engineering, Inc. and received by the City on July 16, 2014. In April 2014, the City Council approved the following: 1 • Ordinance No. 05-14, Rezoning from R, Rural to R-1, Single Family • Resolution No. 14-34, Preliminary Plat The Planning & Zoning Board reviewed and recommended approval of the final plat at the August 13, 2014 meeting. Analysis A full analysis of the final plat is detailed in the Planning & Zoning Staff Report dated August 13, 2014. Revised Preliminary Plat As required, the wetland boundary has been delineated and approved by Rice Creek Watershed District and the preliminary plat has been revised to reflect the delineation. The upland area of Lot 3 is 14,605 s.f. and exceeds zoning requirements for lot size and width. Parcel Upland Area (s.f.) Wetland Area (s.f.) Total Area (s.f.) Lot 1 20,441 0 20,441 Lot 2 23,675 638 24,313 Lot 3 14,605 7,061 21,666 TOTAL 58,721 I 7,699 66,420 Zoning requirements and standards of the R-1 Single Family Residential District apply to this subdivision. R-1 Single Family Residential District Standards 2 Required per R-1 Proposed Lot 1 Lot 2 . Lot 3 Min. Lot Size' 10,800 s.f. 20,441 s.f. 23,675 s.f. 14,605 s.f. Min. Lot Width (feet) 80 90.00 106.00 94.00 Min. Lot Depth (feet) 135 228.30 229.77 230.48 Building Setback (feet) -From Local Streets 30 30 30 30 -Rear --Principal 30 195 195 195 --Accessory 5 5 5 5 2 -Side --Principal 10 10 10 10 --Accessory 5 5 5 5 Impervious Surfaceb 40% 20% 21% 27% 'Contiguous buildable land only (upland). bImpervious surface calculations will be required with the individual building permits for the new single family homes Conformity with the Comprehensive Plan and Zoning Code The final plat has been reviewed for compliance with the comprehensive plan, zoning and subdivision ordinance. The subdivision is not considered premature, is consistent with the comprehensive plan for residential development and meets the performance standards of the subdivision and zoning ordinance. Resolution 14-34 approved the preliminary plat with conditions required prior to approval of the final plat. The conditions have been satisfied unless otherwise noted in this report. Blocks and Lots The final plat creates 1 block with 3 lots. Lot 2, Block 1 has an existing home. Lot 1 and 3 are intended to be developed with single family homes. A wetland delineation has been completed and approved by RCWD. The upland area of Lot 3 is 14,605 s.f. and exceeds the minimum lot size of 10,800 s.f. All 3 lots can be final platted at this time. Public Land Dedication The City will require payment in lieu of land dedication for purposes of public land dedication. Since this is an existing lot with 1 home, fees will be required for the two (2) newly created lots. 2 lots x $2,500 payment in lieu = TOTAL $5,000 Final Plat All 3 lots meet the requirements of the zoning and subdivision ordinance and the final plat substantially conforms to the preliminary plat. Wetlands The Rice Creek Watershed District issued a Notice of Decision on May 29, 2014 approving the wetland delineation. The Notice indicates materials on the northern edge of the wetland area are to be removed. The delineated boundary area of the wetland is 7,699 s.f. 3 Development Contract The City Engineer has prepared the Development Contract which provides for the submittal of fees and securities to cover City review costs and ensure completion of the public and private improvements in accordance with the approved plans. Maintenance of Stormwater Facilities Talan Ridge includes the construction of a stormwater pond to convey surface water and provide water treatment prior to entering public waters. Per the Development Contract, the City shall be responsible for performing inspections and maintaining the stormwater facility. RECOMMENDATION Staff is recommending approval of the following items with conditions as listed: 1. Resolution No. 14-95 Approving the Final Plat 2. Resolution No. 14-96 Approving Development Contract ATTACHMENTS 1. Revised Preliminary Plat 2. Resolution No. 14-95 3. Final Plat 4. Resolution No. 14-96 5. Development Contract 4 4,000 SF Impervious (Including Boulevard) 4,000 SF Impervious (Including Boulevard) Total Upland — 20,441 SF Total Wetland = 0 SF Area = 24,313 SF = 0.56 Acres Total Upland = 23,675 SF Total Wetland = 638 SF Area = 21,666 = 0.50 Acr Total Upland = 14,60 Total Wetland = 7,061 N 89`32'23" W 289.12 (Description 290.00) 30 0 15 GRAPHIC SCALE 30 60 120 Setbacks: 30' Front 5' Garage 10' House 30' House Side Side Rear ( IN FEET ) 1 inch = 30 ft. Comprehensive Plan 2030 Designation: Low—Density Residential Current Zoning: Rural Proposed Zoning: Single Family Residential Total Area of Plat: 66,420 SF = 1.52 Acres Total Wetland: 7,699 SF = 0.18 Acres Total Upland: 58,721 SF = 1.34 Acres Legal Description: The East 290.00 feet of Lots 3 and 4, Block 2, Arthur E Thom Acres Anoka County, Minnesota 13048 I hereby certify that this plan, specification, or report was prepared by me or under my direct supervision, and that I am a duly Licensed Professional Engineer under the State of Minnesota Statutes, Sections 326.02 to 326.16. -AJ. in Tedd W. Mattke, P.E. Date: 2/4/14 Minn. Reg. No. 15612 ADDITIONS / REVISIONS NO. DATE DRWN. CHKD. APPVD COMMENTS 1 2/5/14 2 6/9/14 Add Delineated Wetland Info 3 7/11/14 Change Lot Line & Areas A Q Lv attke Surveying & Engineering, Inc. 599 Hawthorn Road Lino Lakes, MN 55014 (763) 783-0300 Avenger Home Solutions, Inc. AUTHORITY 3128 Priest Lane Mound, MN 55364 (612) 991-3888 PROJECT TITLE DRAWING TITLE TALA Drell \ AGE Tin cry DRAWN CADD APPROVED TWM SCALE: 1"=30' CHECKED DATE 2/4/14 Plat DRAWING 3 OF 7 CITY OF LINO LAKES RESOLUTION NO. 14-95 RESOLUTION APPROVING THE FINAL PLAT FOR TALAN RIDGE WHEREAS, the City has received an application Final Plat approval for Talan Ridge hereafter referred to as "Development"; and WHEREAS, City staff has completed a review of the proposed "Development" based on the revised plan set dated July 11, 2014 prepared by Mattke Surveying & Engineering, Inc. and received by the City on July 16, 2014; and WHEREAS, a public hearing was held before the Planning & Zoning Board on February 12, 2014 and continued to the March 12, 2014 meeting and the Board recommended approval of the Preliminary Plat; and WHEREAS, the City Council approved the rezoning from R, Rural to R-1, Single Family Residential with Ordinance 05-14 and the Preliminary Plat with Resolution 14- 34; and WHEREAS, Planning & Zoning Board reviewed and recommended approval of the Final Plat at the August 13, 2014 meeting; and WHEREAS, the proposed development is not considered premature and meets the performance standards of the subdivision and zoning ordinance; and WHEREAS, the final plat is consistent with the preliminary plat; and NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Lino Lakes hereby approves the Final Plat for Talan Ridge, subject to the following conditions: 1. All comments from the City Engineer letter dated July 25, 2014 shall be addressed. 2. All comments from Environmental Coordinator letter dated August 7, 2014 shall be addressed. 3. The following executed documents shall be recorded with Anoka County within 90 days of City Council approval of final plat: a. Final Plat b. Development Contract 4. The following executed document shall be approved by the City Council prior to issuance of a Grading Permit: a. Development Contract 5. The following items shall be submitted to the City prior to issuance of a Grading Permit: I a. Revised plans based on staff comments. b. Executed Declaration for Maintenance of Storm Water Facilities, if applicable. c. NPDES Permit, if applicable. d. RCWD Permit. e. Securities and Escrows as detailed in the Development Contract. f. Grading Permit Fee of $150. 6. The following items shall be submitted to the City prior to issuance of a Building Permit: a. Revised plans based on staff comments. b. An electronic PDF of the final approved plans. c. Building Permit Fee as determined by the Building Official. d. An as -built survey of the grading. 7. The existing house shall hook up to the municipal water system prior to issuance of any building permit. 8. The existing well shall be properly capped and abandoned or disconnected from the house if used for irrigation purposes prior to the issuance of any building permit. 9. The final plat shall be resubmitted to Anoka County Surveyors Office for review. 10. All plan sheets shall include a legend indicating meaning of differing line types, hatching marks, etc. 11. Sheet 3 -Preliminary Plat: a. Proposed drainage & utility easements shall be shown. 12. Sheet 4 -Grading, Drainage & Erosion Control Plan: a. Water table data shall be shown. b. Location of soil borings shall be shown. 13. Sheet 6 -Landscaping Plan: a. Indicate what hatched areas represent. b. Open space calculations shall be shown on plan sheet as required per ordinance. Please review page 3-38 of Section 3, Required Screening, Landscaping and Buffer Yards. c. Normal water level of storm water pond shall be indicated. d. Sizes of willow and ash tree near stormwater pond are inconsistent with sizes shown on Sheet 7, Tree Preservation Plan. Please revise. e. Seed mix type shall be indicated on plan sheet. 14. Tree Preservation Plan a. Re -number plan sheet as 7 of 7. b. The developer shall submit a complete Tree Preservation and Mitigation Plan in full compliance with the tree preservation and mitigation ordinance i. The Tree Preservation and Mitigation Standards matrix on page 3- 44 of the ordinance shall be calculated and included on the plan sheet. ii. This site is a Non -ESA. iii. Existing trees on site may be used to fulfill tree mitigation requirements; however, the developer shall provide calculations in order to make such determination. 2 c. Fencing, tree preservation measures and erosion control shall be installed by the developer and inspected by the City prior to any soil disturbance. 15. Final Plat a. The developer shall verify the drainage and utility easement is 10 feet around the boundary of the wetland delineation. b. The developer shall verify the drainage and utility easement is a minimum of 10 feet beyond the basin's 100 -year storm high water level elevation. c. The City Attorney shall review the final plat and title commitment. i. Title issue regarding Debbie Tschida shall be resolved. ii. Title issue regarding Nate Helmueller shall be resolved. Adopted by the Council of the City of Lino Lakes this 8th day of September, 2014. The motion for the adoption of the foregoing resolution was introduced by Council Member and was duly seconded by Council Member upon vote being taken thereon, the following voted in favor thereof: The following voted against same: ATTEST: Julianne Bartell, City Clerk 3 and Jeff Reinert, Mayor , \ <y1. \' •• • Southwest comer of Intersection - of Undo Avenue and CSAN 49 (Hod9eso, Road)• ♦♦ \ LiNDA AVENUE 589'58'28"E 290.00 90.00 106.00 ✓ -1 t------1—� /-\\J \, ct 1 i<; 'A` 2 . , F 3 t-.„ 1 ♦ .% \,\ �'Si ry0 ,, _o (y m `c. I B I o c k;�, 1; 0 South line f Lot 4. Block 2. h ,4 At -i7� i ry (-ARTHUR E. THOU ACRES I\ -(/ I 1 0 A."3:1.74.‘,, -.N11 `..North ifie f Lot 3, Block 2. Z \\ A. ARTHUR E 1HOM ACRES ) \ a WI I e \m\u- ''.71')";1 Ti to::. ' ,(n / �)1` .South Line of Lott 3, Black 2\\ n f` 1, �♦ . y0.30 -i eO�e° JGc \� r ARTHUR L THOU ACRES •0 L_ /_ (as mmumented / {.5' , d14 1` 1 y$„\, ( 88.82 0 / 106.00 \ `` ------__94.30 __ ....1.".„,” �' (�}____ N89 "32'23"W \289.12 —,t` .A._ • j` N89'40'294E 3349.13 A } N89'40'28'E 289.06 \\ ti89•40'28'E 1794.73 \ \ 5' Gap betwtth ARTHUR'E, i-Oei ACFC5 ) \ r'1 /\ t I 9 / I .-- \\ \9 /\ I i /- as plotted cod ne monumehfed. 9 I-4' I I t - -I/ b \ / I I \ ♦\ I I La h\ Southeast corner of Northeast Ouorter -' \ i \ \J I r I \ V I - ♦ 1....r/ 91 \ J of Section 31,' T31i R22. MDR.' County, ♦ Minnesota. Also the'East Quarter Corner. Southwest coney of Northwest Cuarter '' South Itne of North Wolf of of Section 31, T31, 922, Anoka County, Section 31. T31, R22. Anoka Minnesota, Aso the West Quarter Caner. County, Minnesota. (East-West Cuarta linea) South Rios of Lot 3,Block 2 ARTHUR L THOU ACRES (as plotted) 94.00 ------1 North line of Lot 4, Block 2, ARTHUR E THOM ACRES S89'58'284EJ 439.87 KNOW ALL PERSONS BY THESE PRESENTS: Avenger Home Solutions, Inc., a Minnesota corporation, owner of the following described property, and Renovo Capital LLC, a Minnesota limited liability company; mortgagee of the following desm'bed property, and Nate Helmueller, mortgagee of the following described property: The East 290.00 feet ofLots 3 and 4, Block 2, Arthur Thom Acres, Anoka County, Minnesota Have caused the same to be surveyed and platted as TALAN RIDGE and do hereby dedicate to the public for public use the drainage and utility easements as shown on this plat In witness whereof said Avenger Home Sohrtions, Inc., a Minnesota corporation, has caused these presents to be signed by itsproper officer this day of 20 Avenger Home Solutions, Ina - .... Patrick Judge, P'tesident STATE OF COUNTY OF This instrument was acknowledged before me on by Patrick Judge as President of Avenger Home Solutions, Inc., a Minnesota corporation, on behalf of the corporation. Notary Public, My Commission expires In witness whereof said Renovo Capital, LLC, a Minnesota limited liability company, has caused these presents to be signed by its proper officer this _ day of 20 . Renovo Capital, ILC David Frey, Chief Manager A AN STATE OF COUNTY OF This instrument was acknowledged before me on by David Frey, Chief Manager ofRenovo Capital, LLC, a Minnesota limited liability company. Notary Public, My Commission expires In witness whereof said Nate Helmueller has set his hand this day of Nate HP1mueler STATE OF COUNTY OF This instrument was acknowledged before me on by Natelielmueller. 20 Notary Public, My Commission expires I Tedd W. Menke do hereby certify that this plat was prepared by me or under my direct supervision; that I am a duly Licensed Land Surveyor in the State ofMnnesota; that this plat is a correct representation of the boundary survey, that all mathematical data and labels are corr ectly'desigoated on this plat; that all monuments depicted on this plat have been, or will be correctly set within one year, that all water boundaries and wet lands, as defined in Minnesota Statutes, Section 505.01, Subd. 3, as of the date of this certificate are shown and labeled on this plat; and all public ways are shown and labeled on this plat Dated this day of STATE OF COUNTY OF This instrument was acknowledged before me on by Todd W. Menke 20 Tedd W. Menke, Licensed Land Surveyor Minnesota License No. 15612 Notary Public, My Commission expires .. City Council, City of Lino Lakes, Minnesota This plat of TALANRIDGE was approved and accepted by the City Council of the City of Lino Lakes, Minnesota an a regular meeting thereof held this day of 20 and said plat is in compliance wish the provisions ofMmnesota Statutes, Section 505.03, Subd. 2. City Council, City of Lino Lakes, Minnesota By: , Mayor By: - City Clerk County Surveyor • I hereby certify that in accordance withMmnenota Statutes, Section 505.021, Subd. 11, this plat has been reviewed and approved this day of 20 . Lary D. Holum, Anoka County Surveyor City of Lino Lakes County of Anoka Sec. 31, T.31, R. 22 GRAPHIC SCALE so 0 25 50 100 200 SCALE (IN Fa -r) t ami a SO POET NOTE: FOR THE PURPOSES OF THIS PLAT, THE SOUTH LINE OF THE NORTH HALF OF SECTION 31, 731, R22 IS ASSUMED TO BEAR. N 89'4O'28' E. C) DENOTES AN ANOKA COUNTY MONUMENT • DENOTES FOUND IRON MONUMENT o DENOTES 1/2' IRON PIPE SET AND MARKED BY R.LS. REGISTRATION NO. 15612 DRAINAGE & URLITY- EASEMENTS SHOWN THUS: I L1—_ o� o� NO SCALE BEING 5 FEET IN WIDTH, UNLESS OTHERWISE INDICATED, ADJOINING LOT LINES, AND BEING 10 FEET IN WIDTH, UNLESS OTHERWISE INDICATED, ADJOINING RIGHT-OF-WAY LINES, AS SHOWN ON THE PLAT. RECEIVED JUL 232014 Ma t tke SurveaR OF liAtailAgag, Inc. CITY OF LINO LAKES RESOLUTION NO. 14-96 RESOLUTION APPROVING DEVELOPMENT CONTRACT FOR TALAN RIDGE WHEREAS, the City Council approved the Final Plat for Talan Ridge with Resolution No. 14- 95 on September 8, 2014; and WHEREAS, the City's subdivision ordinance and conditions of approval require the execution of a development agreement between the Developer and the City of Lino Lakes. NOW, THEREFORE BE IT RESOLVED by The City Council of The City of Lino Lakes hereby approves the Development Contract between Avenger Home Solutions Inc. and the City of Lino Lakes for Talan Ridge and authorizes the Mayor and City Clerk to execute such agreement on behalf of the City. Adopted by the Council of the City of Lino Lakes this 8th day of September, 2014. The motion for the adoption of the foregoing resolution was introduced by Council Member and was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: Jeff Reinert, Mayor ATTEST: Julianne Bartell, City Clerk DRAFT DEVELOPMENT CONTRACT Talan Ridge THIS AGREEMENT made this day of , 2014, is by and between the City of Lino Lakes, whose address is 600 Town Center Parkway, Lino Lakes, Minnesota, 55014, a municipal corporation organized under the laws of the State of Minnesota, hereinafter referred to as the "City," and Avenger Home Solutions, Inc. whose address is 3128 Priest Lane, Mound, MN 55364, hereinafter referred to as the "Developer." WHEREAS, the Developer has received preliminary plat approval from the City Council by Resolution No. 14-34 for a plat of land within the corporate limits of the City known as Talan Ridge, hereinafter called "Subdivision," as shown in Attachment A and is legally described as: East 290.00 feet of Lots 3 and 4, Block 2 Arthur E. Thom Acres. WHEREAS, the Developer is splitting the above described land into three lots with one existing residence and two additional residence, which will be legally described to -wit. Lot 1, 2 and 3, Block 1, Talan Ridge WHEREAS, service to the subdivision has been previously made; and WHEREAS, the Developer is to be responsible for the installation and financing of certain private improvements within the Subdivision; and WHEREAS, the City Subdivision Ordinance and Minnesota Statute sections 462.358 authorize the City to enter into a performance contract secured by cash escrow or other security to guarantee completion and payment of such improvements following final approval and recording of the final plat. NOW, THEREFORE, in consideration of the mutual promises of the parties made herein, IT IS AGREED BY AND BETWEEN THE PARTIES AS FOLLOWS: I. DEVELOPER IMPROVEMENTS a. Improvements to be installed by the Developer and financed by the Developer are hereinafter referred to as "Developer Improvements." b. Improvements to be installed by the City and financed by the Developer are hereinafter referred to as "City Improvements." Talan Ridge Development Contract September, 2014 II. DEVELOPER PLANS a. The subject property shall be developed in accordance with the following Developer Plans, original copies of which are on file with the City Engineer. The Developer Plans may be prepared after entering this Agreement but must be completed and approved by the City before commencement of any work on the Subject Property. If the plans vary from the written terms of this Agreement, the written terms shall control. b. The Developer Plans are: i. Talan Ridge, dated July 11, 2014, prepared by Mattke Surveying and Engineering Inc.: a. Sheet 1, Certificate of Survey b. Sheet 2, Resources Inventory c. Sheet 3, Preliminary Plat d. Sheet 4, Grading, Drainage, and Erosion Control Plan e. Sheet 5, Preliminary Utility Plan f. Sheet 6, Landscaping Plan g. Sheet 7, Tree Preservation Plan c. The Developer Plans shall be approved by the City. The Developer shall secure a contractor to install these improvements, which contractor shall be approved by the City in its absolute discretion. All Developer Improvements shall require City inspection and approval and, where appropriate, the approval of any other governmental agency having jurisdiction. The Developer shall construct and install at the Developer's expense the improvements according to the following terms and conditions: i. Erosion Control Construction & Maintenance a. Prior to the commencement of construction the Developer shall schedule a preconstruction meeting with the contractor, developer and city, and submit an erosion control plan. b. The Developer shall obtain an NPDES Stormwater Permit prior to construction. All terms and conditions of the NPDES permit must be adhered to by the Developer throughout the duration of construction of the Subdivision from start to finish. page 2 Talan Ridge Development Contract September, 2014 c. The wetland buffer areas shall be protected as detailed in the approved plans. d. The Developer shall install four (4) inches of topsoil on all boulevards and seed or sod as approved by the City. e. All disturbed areas shall be restored immediately upon completion of construction. f. Drainage swales, ditches, storm water storage ponds and other high risk erosion areas shall be protected from erosion. g. All grading must be completed prior to issuance of building permits. h. All streets shall be protected from erosion deposits. This should include a combination of roadside silt fences, roadside sod strips, catch basin inlet protection, rock construction entrances, erosion control blanket, mulch, and/or street sweeping. i. The Developer's engineer shall certify, in writing with an as -built survey, that all grading complies with the approved grading plan prior to issuance of any building permits. J. The Developer shall be responsible for ascertaining that site geotechnical and groundwater conditions are adequate and conforming with the grading and site improvement as proposed. k. The Developer shall provide financial security and/or cash escrow to assure completion of the construction and restoration, in the event that the work is not completed by the Developer. ii. The Developer shall place iron monuments at all lot and block corners and at all other angle points on boundary lines. Iron monuments shall be placed after lawn grading has been completed in order to preserve the lot markers for future property owners. Lot corner irons on the back property line shall be installed so that the top of the iron corresponds to the finished ground elevation in accordance with the approved grading plan. Guard stakes shall be appropriately installed to mark these irons. iii. The Developer shall promptly clear dirt and debris within public right-of- ways and drainage and utility easements resulting from construction by the Developer, its purchasers, builders and contractors within five (5) days after notification by the City. The Developer or its assigns shall be responsible for all necessary street and storm sewer maintenance, including street sweeping, prior to issuance of any Certificates of page 3 Talan Ridge Development Contract September, 2014 Occupancy. Warning signs shall be placed when hazards develop in streets to prevent the public from traveling on same and directing attention to detours. If and when the streets become impassable, such streets shall be barricaded and closed. The Developer shall maintain a smooth, hard driving surface and adequate drainage on all temporary streets. iv. Landscaping Plan & Tree Preservation Plan a) The Developer shall implement tree preservation in accordance with the approved Landscaping Plan & Tree Preservation Plan prior to any site grading. Said plan includes a delineated preservation area, which shall be in accordance with the City Tree Preservation requirements. The Developer shall provide a cash escrow as security, in the amount specified in Attachment B, to insure implementation of the Tree Preservation requirements. Site grading shall not commence until review of the plan and site has been completed and approved by the City Environmental Coordinator, and any other governing agency with jurisdiction as required. b) The Developer shall remove, dispose of, or treat all dead and diseased trees in accordance with the City Forester's recommendation before building permits will be issued v. The Developer shall dedicate to the City, prior to approval of the final plat, at no cost to the City, any permanent or temporary easements that may be necessary for the construction and installation of the Developer Improvements. All such easements required by the City shall be in writing, in recordable form, containing such terms and conditions as the City shall determine. vi. The Developer shall submit all gas, telephone, cable TV and electric utility designs to the City for review and approval prior to construction of the improvements. Following review and approval by the City, the Developer shall insure that all installations comply with applicable City, County and State design standards and show proof of security arrangements with said utility companies. vii. Cost of Developer Improvements and description are as shown on Attachment B. viii. Construction of Developer's Improvements: a. The construction, installation, materials and equipment shall be in accordance with the Developer Plans and specifications approved by the City. page 4 Talan Ridge Development Contract September, 2014 b. All of the work shall be under and subject to the inspection and approval of the City and, where appropriate, any other governmental agency having jurisdiction. c. Prior to the acceptance of Developer Improvements by the City, the Developer shall obtain final plat approval and record the final plat which will dedicate all permanent easements necessary for the construction and installation of the Developer and City Improvements as determined by the City. d. All construction debris and trash shall be properly disposed of at the Developer's expense and in a timely manner as determined by the City. ix. The Developer shall construct and pay for all improvements as described in the approved landscaping plan. x. Record Drawings a. Upon completion of construction of site improvements, and grading, the developer shall submit two (2) sets of record Developer Plans, two (2) electronic copies of record Developer Plans in Anoka County NAD 83 Coordinates compatible with the City's computer system, including accurate locations, dimensions, elevations, grades, slopes and all other pertinent information concerning the completed work. xi. Faithful Performance of Construction Contracts and Surety a. The Developer will fully and faithfully comply with all terms and conditions of any and all contracts entered into by the Developer for the installation and construction of all Developer Improvements. III. STORMWATER FACILITIES MAINTENANCE a. The stormwater facilities serving the development include drainage swales and a stormwater pond which also serves as an infiltration basin. The City will access the stormwater system via drainage and utilities easements, and inspect the stormwater pond and filtration basin, annually, to preserve storage capacity. The City will also remove vegetation, maintain healthy plant growth and remove excess sediment and debris to ensure that the facilities continue to perform per design. Drainage swales will be inspected for conveyance of surface water to ensure preservation of designed hydraulic capacity. page 5 Talan Ridge Development Contract September, 2014 IV. RECORDING AND RELEASE a. The Developer agrees that the terms of this Development Contract shall be a covenant on any and all property included in the Subdivision. The Developer agrees that the City shall have the right to record a copy of this Development Contract with the Anoka County Recorder to give notice to future purchasers and owners. This shall be recorded against the Subdivision described on Page 1 hereof. City shall provide to Developer upon payment of all the special assessments levied against a parcel, a release of such parcel from the terms and conditions of this Development Contract subject to provisions contained in this contract. V. REIMBURSEMENT OF COSTS a. The Developer agrees to establish a non-interest bearing escrow account with the City in an amount determined by the City Administrator or his designee for the payment of all costs incurred by the City related to the development of the Subdivision and the Developer Improvements including, but not limited to, the following (See Attachment C for breakdown of costs): i. Plat Review ii. Planner Review iii. Administration - 3% Construction Cost iv. Engineering v. Legal vi. Publications vii. Boulevard Tree Planting viii. Street - Storm Sewer - Pond Maintenance b. If the above escrow amounts are insufficient, the Developer shall make such additional deposits as required by the City. The City shall have a right to reimburse itself from the Escrow upon notice to the Developer, with suitable documentation supporting charge. c. The Developer agrees to pay the following fees related to the development of the Subdivision and the Developer Improvements including, but not limited to, the following (See Attachment C for breakdown of costs) page 6 Talan Ridge Development Contract September, 2014 i. Sealcoating ii. Aerial Photo VI. TRUNK UTILITY & SURFACE WATER MANAGEMENT CHARGES a. Trunk Sewer Unit Charges. i. The City established trunk unit charges to uniformly distribute the costs of public trunk sanitary sewer infrastructure. Each individual connection to the sanitary sewer system shall be charged a unit charge per SAC unit (currently at $2,975 per SAC unit). The unit charge shall be based on the procedure outlined in the Metropolitan Environmental Services Service Availability Charge Procedure Manual. Trunk sewer unit charges addressed under this paragraph are in addition to any SAC charges imposed by Metropolitan Council Environmental Services. An estimate of the total charge and the trunk utility credit for developer installed trunk oversizing is specified in Attachment B. b. Trunk Water Unit Charges. i. The City established trunk unit charges to uniformly distribute the costs of public trunk water infrastructure. Each individual connection to the water system shall be charged a unit charge per SAC unit (currently at $3,939 per SAC unit). The unit charge shall be based on the procedure outlined in the Metropolitan Environmental Services Service Availability Charge Procedure Manual. An estimate of the total charge and the trunk utility credit for developer installed trunk oversizing is specified in Attachment B. c. Surface Water Management Area Charges. i. The City established a trunk area charge to uniformly distribute the costs of public trunk surface water infrastructure and water quality improvements. The Surface Water Management Charge shall be based on developable acreage, in the amount specified in Attachment B. d. Assessment of Charges and Waiver of Rights. i. In consideration of the provision of sewer, water and storm water services, the Developer agrees that the Trunk Sewer Unit Charge, Trunk Water Unit Charge and the Surface Water Management Area Charge (collectively, "the Charges") may be assessed against the Subdivision parcels. The Developer hereby waives any and all procedural and substantive objections to the special assessments, including notice and hearing page 7 Talan Ridge Development Contract September, 2014 requirements, any claim that the assessments exceed the benefit to the properties, and any right to appeal. ii. Unless the Developer pays the entire balance owed for the Charges contemporaneously with the execution of the Agreement, the Developer shall provide to the City a cash escrow or irrevocable letter of credit in an amount equal to 35% of the total assessments as estimated by the City Engineer (see Attachment B). The letter of credit shall be in a form, and from a bank, as approved by the City. The letter of credit or cash escrow may be used by the City upon default by Developer in the payment of special assessments. The cash escrow or letter of credit shall remain in place throughout the term of the special assessments. iii. All special assessments shall be payable to the City Clerk in semi-annual installments over 15 years commencing on April 15th of the year after the levy of such assessment and on each September 15th and April 15th thereafter until the entire balance plus accrued interest is paid in full. In the alternative, the City may, at its option, certify the entire assessment roll to the Anoka County Auditor for collection with real estate taxes. iv. Developer, its heirs, successors or assigns, agrees that within 30 days after the issuance of a certificate of occupancy for a residence on a lot located within the Subdivision that is assessed for the cost of the Charges, the Developer, its heirs, successors or assigns, agrees, at its own cost and expense, to pay the entire unpaid Charges assessed or to be assessed under this agreement against such property. v. If a certificate of occupancy is issued before the special assessments have been levied, the Developer, its heirs, successors or assigns shall pay the City the sum of cash equal to 120% of the Engineer's estimate of the special assessments for such City Improvements that would be levied against the property. Upon such payment the City shall issue a certificate showing the assessments are paid in full. Notwithstanding the issuance of said certificate, the Developer shall be liable to the City for any deficiency and the City shall pay the Developer any surplus arising from the payment based upon such estimate. Developer will be paid interest on all assessments paid before the levy of such assessments by the City at the bond interest rates paid by the City. e. Acceleration upon Default. i. In the event the Developer violates any of the covenants, conditions or agreements herein, violates any ordinance, rule or regulation of the City, County of Anoka, State of Minnesota or other governmental entity having jurisdiction over the plat, or fails to pay when due any installment of any page 8 Talan Ridge Development Contract September, 2014 special assessment levied pursuant to this agreement, or any interest thereon, the City at its option, in addition to its rights and remedies hereunder, after 10 days written notice to the Developer, may declare all of the unpaid special assessments which are then estimated or levied pursuant to this agreement due and payable in full, with interest. The City may seek recovery of such special assessments due and payable from the security provided herein. In the event that such security is insufficient to pay the outstanding amount of such special assessments plus accrued interest the City may certify such outstanding special assessments in full to the County Auditor pursuant to Minnesota Statutes section 429.061, subdivision 3, for collection the following year. The City, at its option, may commence legal action against the Developer to collect the entire unpaid balance of the special assessments then estimated or levied pursuant hereto, with interest, including reasonable attorney's fees, and Developer shall be liable for such special assessments and, if more than one, such liability shall be joint and several. Also, if Developer violates any term or condition of this agreement, or if any payment is not made by Developer pursuant to this agreement the City, at its option, may refuse to issue building permits to any of the properties within the Subdivision on which the assessments have not been paid. VII. BUILDING PERMITS a. Subject to any other requirements in this Agreement, building permits may be issued upon approval of the Final Plat by the City Council at which time all required Financial Security must be in place with the City. b. An as -built survey certifying that all the grading complies with the grading plan must be submitted to and approved by the City prior to issuance of building permits. VIII. HOURS OF CONSTRUCTION ACTIVITY a. All construction activity shall be limited to the hours as follows: i. Monday through Friday ii. Saturday iii. Sunday and Holidays IX. INSURANCE 7:00 a.m. to 7:00 p.m. 9:00 a.m. to 5:00 p.m. No working hours allowed a. Developer or its general contractor shall take out and maintain until one (1) year after the City has accepted the Developer Improvements, public liability and property damage insurance covering personal injury, including death, and claims for property damage which may arise out of the Developer's work or the work of his subcontractors or by one directly or indirectly employed by any of them. page 9 Talan Ridge Development Contract September, 2014 Limits for bodily injury and death shall be not less than Five Hundred Thousand and no/100 ($500,000.00) Dollars for one person and One Million and no/100 ($1,000,000.00) Dollars for each occurrence; limits for property damage shall be not less then Two Hundred Thousand and no/100 ($200,000.00) Dollars for each occurrence; or a combination single limit policy of One Million and no/100 ($1,000,000.00) Dollars or more. The City, its employees, its agents and assigns shall be named as an additional insured on the policy, and the Developer or its general contractor shall file with the City a certificate evidencing coverage prior to the City signing the plat. The certificate shall provide that the City must be given ten (10) days advance written notice of the cancellation of the insurance. The certificate may not contain any disclaimer for failure to give the required notice. X. REIMBURSEMENT OF COSTS FOR DEFENSE a. The Developer agrees to reimburse the City for all costs incurred by the City in defense of enforcement of this contract, or any portion thereof, including court costs and reasonable engineering and attorneys' fees if the City prevails in such action. XI. VALIDITY a. If a portion, section, subsection, sentence, clause, paragraph or phrase in this contract is for any reason held to be invalid by a court of competent jurisdiction, such decision shall not affect or void any of the other provisions of the Development Contract. XII. GENERAL a. Binding Effect i. The terms and provisions hereof shall be binding upon and inure to the benefit of the heirs, representatives, successors and assigns of the parties hereto and shall be binding upon all future owners of all or any part of the Subdivision and shall be deemed covenants running with the land. b. Notices i. Whenever in this agreement it shall be required or permitted that notice or demand be given or served by either party to this agreement to or on the other party, such notice or demand shall be delivered personally or mailed by United States mail to the addresses hereinbefore set forth on Page 1 by certified mail (return receipt requested). Such notice or demand shall be deemed timely given when delivered personally or when deposited in the mail in accordance with the above. The addresses of the parties hereto are as set forth on Page 1 until changed by notice given as above. page 10 Talan Ridge Development Contract September, 2014 c. Final Plat Approval i. The City agrees to give final approval to the plat of the Subdivision upon execution and delivery of this agreement and all required petitions, bonds, security, and documents including the following: a. A Grading Permit application shall be submitted and approved by City Staff prior to any grading or site work. b. The Rice Creek Watershed District must review and issue a permit for the project prior to building permits being issued by the city for any new construction. XIII. VIOLATIONS/BUILDING PERMITS a. In the event that Developer violates any of the covenants and agreements contained in this Development Contract and to be performed by the Developer, the City, at its option, in addition to the rights and remedies as set out hereunder may refuse to issue building permits and/or Certificate of Occupancies to any property within the Subdivision until such time as such default has been corrected to the satisfaction of the City. XIV. PARK DEDICATION a. The Park Dedication fee the Talan Ridge development is calculated as follows: 2 units x $2,500 = $5,000 XV. PROPERTY TAXES a. Should the recording of the Final Plat occur after July 1, any and all property taxes on any public property dedicated as a part of this plat shall be the responsibility of the Developer. Dollars shall be incorporated into the escrow agreement to cover the cost of said property taxes. page 11 Talan Ridge Development Contract September, 2014 DEVELOPER CITY OF LINO LAKES Developer STATE OF MINNESOTA ) ) ss. COUNTY OF ANOKA ) By Mayor ATTEST: By City Clerk On this day of , 2014, before me, a Notary Public within and for said County, personally appeared (Mayor) and (City Clerk), to me known to be respectively the Mayor and Clerk of the City of Lino Lakes, and who executed the foregoing instrument and acknowledge that they executed the same on behalf of said City. �. Notary Public STATE OF MINNESOTA COUNTY OF ANOKA ) ss. On this day of for said County, personally appeared (Developer), who executed the foregoing instrument. , 2014, before me, a Notary Public within and Notary Public This instrument was drafted by: City of Lino Lakes 600 Town Center Parkway Lino Lakes, Minnesota 55014 page 12 ATTACHMENT A Final Plat Talan Ridge Liii.3r.,a'x Ek 11 .. ..h-..{. g thi i t.4•y * F A YY R� .1 �L`[31oc �$ .' , i f " F_ iii 11�5 11i! R . 1® tir i'.sq�/' p ,i� gl MI , $ �,�� TALAN RIDGE 100.14116 ......rd.wrar.nm.w.• W.I. do «_ tuar•ei ma.r..........4x.lies q!l.rnrer )rlf 41 hY 41 i! I � -o.. 4 !.Y Y+. rl :��rtlr •A.... • Wfa...�J..gY.. h.+l.. 6I.•b• •••Mid l ft.a rYf,.lrtw.NamsimYYG WF..'aEa b+ P3101wx14/M-MBYm.SIMM l...W.a•, m,.w...�g�« MWlabh•liela......srmu.r�u...r..Sr1.Y.+E+w... rwa�.w+.�+. �[rarra+.wls w.bese.e«el.ewx d.•.n._bre n_ w«.frC.w.siwe�a.o waa.Caa..wmoe urrlw- arruui..li✓atmiw6..yeaam.. v.�.o.4+^4 osi...+ .w i...1...lf�r.rxl.auW.wMrt..p•.m.. A gbrw..re m_..> , ' Ammo. .a..rr MIL 01, ww..aY...rw 4rl.YeAN Yp.xF..w✓Aq.w. .Drop a.rm.aepem a..rmr+.w+sr.=w_b%.... ar. 4urlq•«li.l.al�..e .rl+r..wrb••0•54r..i..t1•41•01..Ibr.s. Orae C r..e. 1 1•141msorlimara.. a.11,....l.,......1., RECEIVED �.w JUL 23 2014 City of Lino Lakes County of Anoka See. 31, T.31, 1?, 22 GRAMM WALE sere me 'se 1.0.910 16.11, 'MN SOUtrl ar 1.1114im, T31. Hitl AM. TO seu S nom s wxiaei MD sena .1¢7 LAMS, 511.1 EN MAE nrsttxe SurvegIRCE V 4Y%g, raa. ATTACHMENT B SUMMARY OF IMPROVEMENT COSTS DEVELOPER INSTALLED IMPROVEMENTS PROJECT NAME: APPLICANT: Talan Ridge Avenger Home Solutions, Inc. NUMBER OF REU's: ASSESSED AREA (ac.): 9/4/2014 3 (1 existing) 1.52 BUDGET DEVELOPER CITY ESCROW ITEM NECESSARY IMPROVEMENTS COST NOTE IMP. (X) IMP. (Y) AMOUNT (Z) 1 SITE GRADING Estimate e $30,000 2 EROSION CONTROL Estimate e $3,810 3 SITE ENGINEERING & SURVEYING Estimate b $4,141 4 LANDSCAPING Estimate A. Seeding and Sod Estimate e $1,600 B. Wetland Delination Estimate e C. Tree Removal Estimate e $6,000 5 STREETS A. Subgrade/Base Course Estimate e B. Wear Course Estimate e 6 STORM SEWER CONST. A. Trunk Estimate e B. Lateral Estimate e C. Surface Water Mgmt. $0.075/sf a $4,966 7 SANITARY SEWER CONST. A. Trunk Unit Charge (2 REU) $2,975/unit a $5,950 B. Lateral (184') $37/ft b,g $0 $6,808 C. Trunk Credit Estimate e 8 WATERMAIN CONST. A. Trunk Unit Charge (3 REU) $3,939/unit a,f $11,817 B. Lateral (290') $34/ft b $0 $9,860 C. Trunk Credit Estimate e NOTE: TOTALS: $45,551 $39,401 $0 See Attachment C for security amounts to be posted a: Cost by City policy b: Estimated Cost or Budget by City c: Previously Assessed d: Cash Requirement per Agreement with Park Board e: Provided by Developer f: Existing house at 260 Linda is on public sanitary and existing well g: 290' subtract 106' = 184' ATTACHMENT C CITY FEES DEVELOPER INSTALLED IMPROVEMENTS PROJECT NAME: Talan Ridge NUMBER OF REU's: APPLICANT: Avenger Home Solutions, Inc. ASSESSED AREA (ac.): 9/4/2014 3 (1 existing) 1.52 BUDGET DEVELOPER CITY ESCROW ITEM NECESSARY IMPROVEMENTS COST NOTE IMP. (X) AMOUNT (Y) AMOUNT (Z) 1 PLANNING/REVIEW B. Planner Review Fee $1,500 b $1,500 2 ADMINISTRATION A. Administration/Legal/Publications 3% of const. b $2,540 3 ENGINEERING A. Plan/Plat/Grading Review $500 b $500 B. Construction Services $500 b $500 C. Construction Staking $0 b $0 D. City Engineering $1,000 b $1,000 4 DEVELOPMENT FEES A. Park Dedication Fee $2500/unit d $5,000 B. Park Dedication Credit C. Sealcoating Fee $0.30/SF b $2,088 D. Aerial Photo Fee $90/unit b $180 5 BOULEVARD TREE PLANTING $465/tree b $930 6 DEVLOPMENT SECURITIES A. Tree Preservation $95/unit b $190 B. Street Lighting - installation $2,500 a C. Street Lighting - operation $265 D. Traffic Signing $500 a E. Street, Storm Sewer, Pond Maint. b $500 SUBTOTAL: $0 $0 $14,928 Grading Only Escrow Credit $0 $0 $0 TOTALS: $0 $0 $14,928 SECURITY AMOUNTS TO BE POSTED Att. B Att. C Total X = DEVELOPMENT IMPROVEMENT COSTS X 1.5 (LETTER OF CREDIT) $68,400 $0 $68,400 Y = CITY IMPROVEMENT COSTS X 0.35 (CASH ESCROW) $13,800 $0 $13,800 Z = CITY FEES X 1.0 (CASH ESCROW) $0 $14,928 $14,928 NOTE a: Cost by City policy b: Estimated Cost or Budget by City c: Previously Assessed d: Cash Requirement per Agreement with Park Board e: Provided by Developer f: Estimate by Feasibility Study STAFF ORIGINATOR: MEETING DATE: TOPIC: VOTE REQUIRED: INTRODUCTION CITY COUNCIL AGENDA ITEM 6B Diane Hankee, City Engineer September 8, 2014 Consider Resolution No. 14-101 Approving Plans and Specifications and Authorizing Advertisement for Bids, NorthPointe Roadway and Utility Improvement Project 3/5 Vote Required Staff is requesting Council approval of plans and specifications and authorizing advertisement for bids for the NorthPointe Roadway and Utility Improvement Project. BACKGROUND The NorthPointe developer, Tony Emmerich, has requested that the City prepare the plans and specification, and bidding documents per Minnesota Statutes, Chapter 429 for the first phases of the development. The developer has entered into a petition and waiver and deposit agreement for the project to be assessed to benefitting properties. The proposed project budget for the improvements is $1,120,000. WSB and Associates, has completed the plans and specifications for the NorthPointe Roadway and Utility Improvement Project. The estimated schedule for this project is as follows: City Council Authorizes Plans and Specifications City Council Approves Plans and Specifications City Council Authorizes Ad for Bids City Open Bids City Council Awards Contract Construction Begins RECOMMENDATION August 11, 2014 September 8, 2014 September 8, 2014 October 6, 2014 October 13, 2014 October 20, 2014 Staff recommends adoption of Resolution 14-101 Authorizing the Preparation of Plans and Specifications for the NorthPointe Roadway and Utility Improvement Project. ATTACHMENTS 1. Resolution 14-101 2. Construction Plans CITY OF LINO LAKES RESOLUTION NO. 14-101 RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND AUTHORIZING ADVERTISEMENT FOR BIDS FOR THE NORTHPOINTE ROADWAY AND UTILITY IMPROVEMENT PROJECT WHEREAS, the City Engineer has prepared plans and specifications for the NorthPointe Roadway and Utility Improvement Project and has presented such plans and specifications to the City Council for approval; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Lino Lakes, Minnesota: Such plans and specifications, a copy of which is on file at City Hall, are hereby approved. The City Engineer is directed to advertise for bids, provide construction observation, and close out the project once it is complete, and shall be paid by the hour in an amount not to exceed $28,500. The City clerk shall prepare and cause to be inserted in the official paper and in Finance and Commerce an advertisement for bids for the making of such improvement under such approved plans and specifications. The advertisement shall be published for two weeks, shall specify the work to be done, shall state that bids will be received by the Clerk, at which time they will be publicly opened at the City Hall by the City Clerk and Engineer, will then be tabulated, and will be considered by the Council at 6:30 p.m. on October 13, 2014, in the Council chambers of the City Hall. Any bidder whose responsibility is questioned during consideration of the bid will be given an opportunity to address the Council on the issue of responsibility. No bids will be considered unless sealed and filed with the Clerk and accompanied by a cash deposit, cashier's check, bid bond or certified check payable to the Clerk for five (5) percent of the amount of such bid. Adopted by the Council of the City of Lino Lakes this day of , 2014. The motion for the adoption of the foregoing resolution was introduced by Council Member and was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: Jeff Reinert, Mayor ATTEST: Julianne Bartell, City Clerk PLAN SYMBOLS STATE LINE COUNTY LINE TOWNSHIP OR RANGE LINE SECTION LINE QUARTER LINE SIXTEENTH LINE RIGHT-OF-WAY LINE SLOPE EASEMENT PRESENT RIGHT-OF-WAY CONTROL OF ACC ES LINE PROPERTY LINES (EXCEPT LAND LINES) VACATED PLATTED PROPERTY CORPORATE OR CITY LIMITS TRUNK HIGHWAY CENTER LINE RETAINING WALL RAILROAD RAILROAD RIGHT-OF-WAY RIVER OR CREEK DRY RUN DRAINAGE DITCH DRAIN TILE CULVERT DROP INLET GUARD RAIL BARBED WIRE FENCE WOVEN WIRE FENCE CHAIN LINK FENCE RAILROAD SNOW FENCE STONE WALL OR FENCE HEDGE RAILROAD CROSSING SIGN RAILROAD CROSSING BELL ELECTRIC WARNING SIGN CROSSING GATE MEANDER CORNER SPRINGS MARSH TIMBER ORCHARD BRUSH NURSERY CATCH BASIN FIRE HYDRANT CATTLE GUARD OVERPASS (HIGHWAY OVER) UNDERPASS (HIGHWAY UNDER) BRIDGE BUILDING (ONE STORY FRAME) F - FRAME C - CONCRETE S - STONE T - TILE B - BRICK ST- STUCCO IRON ROD OR PIPE MONUMENT (STONE, CONCRETE, OR METAL) WOODEN HUB PROFILE P.V.I. GRAVEL PIT SAND PIT BORROW PIT ROCK QUARRY ORTHPOI\TE FOR THE CITY OF LINO LAKES SE CONSTRUCTION PLAN FOR SANITARY SEWER, WATERMAIN, STORM SEWER AND STREET CONSTRUCTION KS =NAME SIZE X X WX V X— CL CLX_ 8 f Q-- —0 • CB fi 1 -S -FI 75 O MONO, CDA CD © UTILITY SYMBOLS POWER POLE LINE TELEPHONE OR TELEGRAPH POLE LINE JOINT TELEPHONE AND POWER ON POWER POLE ON TELEPHONE POLES ANCHOR STREET LIGHT PEDESTAL (TELEPHONE CABLE TERMINAL) GAS MAIN WATER MAIN CONDUIT TELEPHONE CABLE IN CONDUIT ELECTRIC CABLE IN CONDUIT TELEPHONE MANHOLE ELECTRIC MANHOLE BURIED TELEPHONE CABLE BURIED ELECTRIC CABLE AERIAL TELEPHONE CABLE SEWER (SANITARY OR STORM) SEWER MANHOLE SCALES -1111-111- PED. PED. ✓' T P I=1 T -BUR — P -BUR - -0-T-HE > -> > INDEX MAP PLAN PROFILE HORIZ VERT 0 500 1000 0 30 60 30 60 5 LOCATED ON 20TH AVENUE SO. — SOUTH OF W. CEDAR ST., WEST OF INTERSTATE 35E THE SUBSURFACE UTILITY INFORMATION SHOWN ON THESE DRAWINGS CONCERNING TYPE AND LOCATION OF PRIVATE AND PUBLIC UTILITIES HAS BEEN DESIGNATED UTILITY LEVEL D. THESE QUALITY LEVELS WERE DETERMINED ACCORDING TO THE GUIDELINES OF CI/ASCE 38-02, ENTITLED "STANDARD GUIDELINES FOR THE COLLECTION AND DEPICTION OF EXISTING SUBSURFACE DATA". THE CONTRACTOR IS TO DETERMINE THE TYPE AND LOCATION OF PRIVATE UTILITIES AS MAY BE DEEMED NECESSARY TO AVOID DAMAGE THERETO. w i EXCAVATION NOTICE SYSTEM A CALL TO GOPHER STATE ONE (651-454-0002) IS REQUIRED A MINIMUM OF 48 HOURS PRIOR TO PERFORMING ANY EXCAVATION. TICKET NO. GOVERNING SPECIFICATIONS WATERMAIN AND SANITARY SEWER SHALL BE CONSTRUCTED IN ACCORDANCE WITH THE CITY ENGINEER'S ASSOCIATION OF MINNESOTA STANDARD UTILITIES SPECIFICATIONS (1999). THE 2005 EDITION OF THE MINNESOTA DEPARTMENT OF TRANSPORTATION "STANDARD SPECIFICATIONS FOR HIGHWAY CONSTRUCTION" SHALL GOVERN. ALL TRAFFIC CONTROL DEVICES AND SIGNING SHALL CONFORM TO THE MN MUTCD INCLUDING THE FIELD MANUAL FOR TEMPORARY TRAFFIC CONTROL ZONE LAYOUTS, ALL TRAFFIC CONTROL DEVICES SHALL HAVE RETROREFLECTIVE SHEETING. SHEET NO. INDEX DESCRIPTION 1 TITLE SHEET 2 GENERAL LAYOUT 3-7 SANITARY SEWER AND WATER MAU! 8-12 STORM SEWER 13-17 STREETCOFSTRUCTON 18-21 CONSTRUCTION DETAILS 22-23 TURN LANE PLANS THIS PLAN SETCONTAI NS 23 SHEETS ALL APPLICABLE FEDERAL, STATE, AND LOCAL LAWS AND ORDINANCES WILL WITH IN THE CONSTRUCTION OF THIS PROJECT. 701 Xenia Avenue South, Suite 300 WSBMinneapolis, MN 55416 WSB 17631 541-4800 Fax: (763) 541-1700 wsbeng.com engineering • planning • environmental construction BE COMPLIED I HEREBY CERTIFY THAT THIS PLAN WAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISION AND THAT I AM A DULY LICENSED PROFESSIONAL ENGINEER UNDER THE LAWS OF THE STAT' • MINNESOTA. ENGR DATE DIANE DIANE L. HANKEE, P.E. September 19, 2014 LIC. NO 43338 Prepared for: City of Lino Lakes 600 Town Center Parkway Lino Lakes, Minnesota 55014 (651) 982-2400 SHEET 1 OF 23 SHEETS