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HomeMy WebLinkAbout02/24/1986 Council Minutes (2)1 " 010 COUNCIL MIETING February 24, 1986 The regular meeting of the Lino Lakes City Council was called to order by Mayor Benson at 7:00 P.M. Members present:. Marier, Bisel, Bohjanen Reinert. City Attorney, Bill Hawkins; Adminis- trator, Randy Schumacher; Building Official, Pete Kluegel; Engi- neers, Bob Toddie and John Davidson; Police Chief, Dean Campbell; and Clerk- Treasurer, Marilyn Anderson were also present. CONSIDERATION AND APPROVAL OF MINUTES - FEBRUARY 10. 1986 Mr. Marier moved to approve the minutes as presented. Mr. Bohjanen seconded the motion. Motion carried unanimously. CONSIDERATION AND APPROVAL OF DISBURSEMENTS - FEBRUARY 24. 1986 Mr. Bohjanen moved to approve the Disbursements as presented. Mr. Reinert seconded the motion. Motion carried unanimously. 7 :00 P.M. PUBLIC HEARING - POST OFFICE Mayor Benson opened the Public Hearing at 7:02 P.M. and introduced Mr. Roger Nelson, Director of Customer Services. Mr. Nelson intro- duced Sharon Brown, Postmaster at Circle Pines, Harold Peterson, Postmaster at Hugo and John Sozma, Address Information Office. Mr. Nelson stated the Postal Service policy; the Postal Office pro- vides service which is cost effective and provides the customer with dependable and reliable postal service. However, the post office does not follow City lines anywhere, this is a national po- licy. Tonight he is here to answer questions and to listen to the problems. Mr. Sozma presented a map of Lino Lakes which indicated the bounda- ries of the five post offices that serve Lino Lakes. There are 33 square miles in Lino Lakes itself and the City is unique in that it completely surrounds another City and is also almost completely divided in half vertically by a chain of lakes. There are 1,551 residences and 58 businesses in the Circle Pines postal area; 34 residences in the Forest Lake postal area; 246 residences and one business in the Hugo area; 76 in the White Bear Lake area and 35 in the Shoreview postal area. The post office realizes there is a problem in Lino Lakes because of the five different post offices delivering here. He noted 70% of the deliveries are made out of the Circle Pines Post Office. Mr. Sozma presented the correct way to address mail to be delivered to Lino Lakes. This was a four line address with Lino Lakes being written directly under the name and the fourth line indicating the correct post office and zip code. Mr. Sozma indicated that accord- ing to growth projection figures, Lino Lakes will not have its own post office with its own zip code until after the year 2000. Even then the entire City would probably never be covered by one zip code because of its unique problems. He also noted that Lino Lakes cannot 002 COUNCIL MEETING February 24, 1986 Page Two be. listed in the zip code directory because it does not have a post office. Mr. Sozma indicated that the post office is presently trying an- other method of sorting mail and'that is a machine that reads the. mail by post office name as well as zip code. He expects that when this method is operational it will save money and man hours. How- ever, this will mean that all mail must be addressed with the proper post office name as well as the zip code. A gentleman asked hbw he should address his mail because'his mail presently comes from the'New Brighton post office. Mr. S`ozma ex- plained to him. Mr. Karth noted that all mail is presently sorted by zip code and not by City. He explained the difficulties some one would have trying to find-a Lino Lakes resident with a Hugo address. They find that such an address does not exist. Mr. Sozma said that there.is a problem with using Lino Lakes and the proper zip code. This method could often result in a delay of delivery of that piece of mail. He also noted that although the new sorting machines are still just in the trial stages, they will be used more and more in the future. He also said residents of Lino Lakes should start addressing their mail correctly right now. There was discussion regarding mail being addressed Lino Lakes, 55038 Mr. Nelson said those using this address risk a delay of their mail since the post office recognizes everything addressed Lino Lakes as being in the Circle Pines postal area. Mayor Benson asked why cannot Lino Lakes have a substation or some- thing within the community where we would retain our identity and retain the identity of the different zip codes. He noted we are a growing community and he felt we warranted some type of recognition. Mr. Nelson explained Lino Lakes could build a contract station, how- ever, very few new post offices are being built these days because of the cost. He noted a new post office is being constructed in Blaine, however, not all of Blaine residents will receive mail from this post office. Some residents will still get their mail from Circle Pines. Mayor Benson asked why the Circle Pines post office cannot be re- named the Circle Pines /Lino Lakes post office. Mr. Nelson said that the City of Lexington had also asked the same question. There is a problem with the computer in that it can handle a limited size of post office name. He felt establishing a contract would be a more viable option and explained the method of establishing a contract station. Someone bids and says they will supply a certain number of square feet and says they will keep it open a certain number of hours Monday through Friday and a certain number of hours on-Satur- day for a set amount of money to be paid by the post office. He 1 1 1 1 COUNCIL MEETING February 24, 1986 Page Three said he could send a letter to all businesses asking them if they would be willing to bid on a contract station. If someone said yes, then it could be constructed. Mr. Karth asked if a contract station could give the City one zip code. Mr. Nelson said it would give the business person a street address, a box address in Lino Lakes, Minnesota. This will get Lino Lakes listed in the zip code directory. Mr. Karth noted that the Circle Pines Post Office is considering building larger facilities. Why not move the new facility three miles north into Lino Lakes since Lino Lakes is already a larger City. Mr. Nelson said that would cause problems with Circle Pines although it could save mondy. Mrs. Storberg noted problems with finding Lino Lakes residents with Circle Pines addresses. She said it will be even more confusing when the additional zip code is instituted. Again Mr. Nelson ex- plained even if a Lino Lakes Post Office were established, not all of the Lino Lakes residents would use that post office. Mrs. Storberg asked what the criteria was for establishing a post office. Mr. Nelson said there is not any as far as population is concerned. He said he has projected the Lino Lakes population for the next fifteen years and believed based on those projections, Lino Lakes would not get a post office before the year 2000. Mayor Benson asked the total number of residents and businesses being served from Circle Pines and Hugo. It= was -noted Circle Pines serves 5,100 and Hugo 1,770. Mayor Benson then asked using that criteria when would Lino Lakes get its own post office? Mr. Nel- son said based on the population projections, Lino Lakes probably would never get its own post office but probably a branch office by about 1990. However, he felt a contract station is the way to get started right now. Ms. Connie Nelson who is representing the Chamber of Commerce noted how strange the address is for the bank located in Lino Lakes. She also noted the Chamber feels Lino Lakes businesses need identifica- tion. Mr. Peterson noted Acton Construction uses the Hugo address and does not have a problem. It was noted they are located on the freeway and are more visable and easy to find. Mr. Reinert asked Mr. Nelson how he proposes to solve the problems noted tonight. Mr. Nelson said he has the authority to approve a contract station and felt that was the way to begin to solve some of the problems and get Lino Lakes listed in the zip code directory. However, the directory would assume that all Lino Lake's residents will be in the 55014 zip code area. 003 COUNCIL MEETING February 24, 1986 Page Four Mr. Marier noted other problems such as mail beling delivered to wrong addresses and delivery service being delayed. Mr. and Mrs. Marazzo submitted a two -page letter listing the prob- lems they have encountered with the Circle Pines mail delivery. Ms. Brown said that the Circle Pines Post Office has recently ad- ded another route to their service. Also some boundaries of diff- erent routes have been changed but the mail should be. coming on a more regular basis. The Marazzo's were concerned because the mail is delivered too late. Ms. Brown said this will probably continue until that route is changed. Mr. Nelson was asked why it.takes three days to get mail from Minne- apolis? He explained it is a problem the post office is working on. Mr. Karth asked who authorizes the establishment of a new post of- fice. Mr. Nelson said Washington, D.C. and said the criteria would be the needs of the community on providing reliable and dependable postal service. The City has now demonstrated the need that it would like to be identified as Lino Lakes. Mr. Nelson would like to consider this need, however the over riding consideration is the cost efficiency of the postal service and still give reliable pos- tal service. He said he could not recommend to Washington that a branch office be established in Lino Lakes. Mr. Gray asked why the computer cannot be programmed to cross ref- erence Hugo and or Lino Lakes or Circle Pines and Lino Lakes at the same time. Mr. Nelson did not address this question, but said if residents want their mail delivered on a timely manner they should address their mail as he suggested tonight. Mr. Nelson said if there is a problem with the mail being sorted improperly or other carrier type questions, they should be directed to the post master. Mr. Marier moved to close the public hearing at 7:55 P.M. Mr. Boh- janen seconded the motion. Motion carried unanimously. Mayor. Benson thanked Mr. Nelson for coming tonight and asked that he followup and contact all the businesses regarding a contract sta- tion. Mr. Nelson said he would send the Clerk a copy of his corr- espondence. OPEN MIKE Mr. Goertz cancelled his appearance before Open Mike. There was nobody else to speak at this time. 1 1 1 - 005 COUNCIL MEETING February 24, 1986 Page Five CONSIDERATION OF GROUP W CABLE TV, AMENDMENTS A. Ordinance No. 11 -85, 2nd Reading, Ordinance Summary and Amend- ment Agreement. Mr. Bisel explained he had visited the Cable TV facilities and got some insight on some of the problems. He had been under the assumption that once a City grants a Cable TV Fran- chise the City would get Cable TV. This assumption is wrong. There are areas in Lino Lakes that probably will never receive cable because of the sparse population. The real question in- volved Group W asking for a rate increase over what they were franchised. However, Group W never offered the service at the old rate, they have been marketing Cable at the new rate. He wants the people to know that not everyone in Lino Lakes will get Cable TV and those that get it will get it at a higher rate than fran- chised. Mr. Bisel moved, to approve Ordinance No. 11 -85 and dispense with the reading. Mr. Reinert seconded the motion. Mr. Marier asked why Group W cannot deliver the services that were anticipated. Ms. Durante explained that the projections were higher than what Group W is actually getting and because of economic fac- tors. She explained that in Lino Lakes 279 homes are receiving cable at the new rate $12.95 which was negotiated by the Cable Com- mission. Mr. Marier asked who owns Group W Cable TV and Ms. Dur- ante explained that a sale is currently being negotiated and it will be operated under the contracts presently established. Mr. Bisel noted that Group W Cable is a business and if there are any problems residents should contact Group W not the City. Mr. Reinert noted that Cable service is not mandated, residents sub- scribe voluntarily. Voting on motion, motion carried unanimously. ORDINANCE SUMMARY ORDINANCE NO. 11 - 85 CITY OF LINO LAKES AN ORDINANCE AMENDING THE LINO LAKES CITY CODE, APPENDIX I REGARDING THE FRANCHISE AGREEMENT BETWEEN THE CITY OF LINO LAKES AND GROUP W CALBE OF THE NORTH CENTRAL SUBURBS, INC. 1. Article VII SYSTEMS OPERATIONS Section 4. Franchise Fees, Rates, Charges, Changes in fees and procedures The rate freeze specified in Article VI, Section 4. C. (2) of the Franchise Agreement is amended to provide that until January 1, 1987, the maximum service rate for Tier I and Tier II service shall be the specified rate of Group W as included in Amended COUNCIL MEETING February 24, 1986 Page Six Exhibit A to the Franchise Agreement. 2. Amended Exhibit A - Rates Group W's Schedule of Rates and Services as set forth in Exhibit A to the Franchise Agreement is amended in its entirety to pro- vide for the rates and services as set forth in Attachment II of Amendment Agreement No. 1. 3. Article III. Design of System Section 6. Section 7. Institutional Network and Services to Public Buildings and Educational Institutions Article III, Sections 6 and 7 are amended to require Group W to provide a separate institutional cable communications network in full compliance with the offering as amended. Group W will provide institutional network service to public buildings and educational institutions in accordance with the category desig- nations as set forth in the Offering, as amended. These amendments shall take effect and be enforced after their passage and official publication. The amendments were passed and adopted the 1986. of . Marilyn G. Anderson, Clerk - Treasurer :enja G. Benson, Mayor B. Resolution No. 25 -85, Adopting Amendment Agreement #1 and Allow- ing for Publication of the Ordinance in a Summary Form. Mr. Marier moved to adopt Resolution No. 25 -85. Mr. Bisel seconded the motion. Motion carried unanimously. STATE OF MINNESOTA COUNTY OF ANOKA CITY OF LINO LAKES RESOLUTION NO. 85 - 25 1 1 1 407 COUNCIL MEETING February 24, 1986 Page Seven I RESOLUTION ADOPTING CABLE COMMUNICATIONS ORDINANCE AMENDMENT AGREE- MENT NO. 1. 1 WHEREAS, Group W. Cable of the North Central Suburbs, Inc. (here- inafter "Group W "), a Minnesota Corporation, is constructing a cable communications system in the City pursuant to City Code, Appendix I; and WHEREAS, the North Central Suburban Cable Communications Commission has recommended certain amendments to the Ordinance and the exec- ution of "Amendment Agreement No. 1" between the City and Group W; WHEREAS, the Council finds that the adopting and approval of the recommended amendments and Amendment Agreement No. 1 are in the best interests of the City; NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Lino Lakes: 1. That Amendment Agreement No. 1 is adopted by City as del- ineated in Attachment A to this resolution. 2. That the Cable Communications Code, Appendix 1 is hereby amended at Article VI, Section 4.0 (2); Exhibit A; and Article III, Section 6 and 7 as delineated in Attachments I, II, and III respec- tively to Amendment Agreement No. 1. 3. That the Mayor and the City Administrator are authorized and directed to execute Amendment Agreement No. 1 for and on behalf of the City and to deliver it to Group W for execution. 4. That the attached ordinance summary related to the ordinance amendments adopted pursuant to paragraph No. 2, hereof, is a fair and accurate summary of said ordinance amendments and is hereby authorized for publication. Passed and adopted this 24th Day of February, 1986. ATTEST: 1191/1:10!- enjamin . Benson, Mayor Randall B. Schumacher, City Administrator Marilyn G. Anderson, Clerk - Treasurer `003 COUNCIL MEETING February 24, 1986 Page Eight CONSIDERATION OF PLANNING AND ZONING APPOINTMENTS Mayor Benson explained there are two vacancies on the Planning and Zoning Board and the City has received four applications for the two vacancies. The Council has invited the four applicants to ap- pear tonight so that the Council may interview them. Each appli- cant has received a letter from Mr. Schumacher asking them to re- spond to several questions. Mayor Benson asked that each candidate respond to these questions. Ms. Julie LeBlond - Ms. LeBlond told the Council she has a strong interest on how the City is developing. She has been on several other Boards and has taken some time to return to school. Now that her school work is completed, she would like to become more involved again. She said her school would not interfer with being able to attend all meetings. Land use is a major concern to her because land is still reasonably priced in Lino Lakes, growth will continue at a high rate. Planned growth is another major concern. If an issue is presented that may cause a conflict of issue, she would remove herself from voting. Ms. LeBlond said she felt her greatest strengths were knowledge of the City and how government works. Ms. Arlene Averbeck - Ms. Averbeck told the Council she feels a need to become more involved with local government and has developed an interest. She felt if an issue arose that could present a con- flict of interest she would offer information but withdraw from voting. The major planning issues for her are development because this is a diverse City and would like to keep the diverse features She felt Lino Lakes greatest strength now is the Zoning Ordinance and would continue to encourage that it be followed. Ms. Pat Sorenson - Ms. Sorenson felt she could lend a new aspect to the Planning and Zoning Board, to allow it to be more felxible and add some new ideas or originality. She said she would withdraw from any issue that could present a conflict of interest. The major planning issues are many but she is interested in a standard that would bring Lino Lakes together as one community. For the past year she has been working to get a.degree in Administrative Communi- cation and felt she could utilize her education on the Planning ind Zoning Board. She has not had any prior experience with Planning and Zoning Ms. Cheryl Nelson - Ms. Nelson explained she has had eleven years experience in municipal government through working for a suburb in the engineering field and has experience in administering bonds for developers. She is also experienced with the process of development and with the terminology and basic ordinances and has training in flood plain management. She explained her view of the principle role of the Planning and Zoning Board is to review development proposals and act as an advisory board for the City Council. If a 009 COUNCIL MEETING February 24, 1986 Page Nine IIIconflict of interest were to arise she would remove herself from that discussion. the major planning issue is to develop an orderly, systematic pattern of growth in order to lay a good foundation for the future. She would like to have a part in making this a good community in which to live. As long as all the Planning and Zoning members are interested in securing a bright future for Lino Lakes, she would have no problem relating to the other board members. She would like to become a part of the City and the growth of Lino Lakes and has some expertise that could be of value to the Board. Mr. Marier moved to appoint Arlene Averbeck to the Planning and Zoning Board. Mr. Reinert seconded the motion. Motion carried with Mr. Bohjanen voting no. Mr. Bohjanen moved to appoint Pat Sorenson to the Planning and Zoning Board. Mr. Bisel seconded the motion. Motion failed. Mr. Reinert moved to appoint Cherly Nelson to the Planning & Zoning Board. Mr. Bisel seconded the motion. Motion carried with Mr. Marier voting no. Mayor Benson told Ms. Nelson and Ms. Averbeck that informational packets will be sent to them shortly. He thanked all the applicants for their interest in these positions. CONSIDERATION OF GERALD REHBEIN'S PROPOSAL FOR DONATING PARK PROPERTY Mr. Schumacher explained that Mr. Rehbein is looking for concept approval to develop a 16 -acre parcel in the southeastern portion of Lino Lakes for a city park. The development would include excavating the area and filling it with lime by- products from St. Paul and Minneapolis and proving native covering to allow establishment of a park. He has presented the concept to the Park Board who has endorsed the project. There will be a number of permits required from various state and county agencies. Mr. Mike Granger was present to represent Mr. Rehbein. He explained some of the permits that would be required. Mayor Benson asked if the Park Board felt this proposal would fit the needs for a part on the east side of the City. Mr. Bohjanen said yes, but their main concern was the effect on the water table. �.:r. Granger said there are strict guide lines to follow and much preparation to be done. At this time Mr. Rehbein is just looking for concept approval before he invests any further in the property. Mr. Marier was concerned that this proposed location is low land Iand not suitable for park land. He felt this proposal was premature since Planning and Zining has not reviewed it. Mr. Bisel was concerned about the material proposed for fill. Mr. Granger explained that the material is a by- product of treating drinking water in St. Paul and Minneapolis. 010 COUNCIL MEETING February 24, 1986 Page Ten Mayor Benson asked for further information on this matter regarding the fill proposed to be used as well as more information regarding the location of the property. Also, this should be addressed as far as the roads are concerned. Mr. Granger explained the idea of bringing this proposal before the Council at this time is that if the hurdles are overcome and if it is approved by the PCA, DNR, and Anoka County is this something the Council will support. This is the first question that will be asked by the PCA and Anoka County. Mayor Benson said that the Council could not give a consensus at this time, but would have it taken to the Planning and Zoning Board so that some decision could be reached by the March 24, 1986 Council meeting. He asked that Mr. Granger contact the City Administrator fora list of the concerns of this City. Mr. Marier moved to send this item to the Planning and Zoning Board for their consideration and action. Mr. Bisel seconded the motion. Motion carried unanimously. PLANNING AND ZONING BOARD REPORT - PETE KLUEGEL A. Rezone, Preliminary Plat - Ulmer Construction, Set Public Hearing March 24, 1986, 7:45 P.M. - Mr. Kluegel explained Mr. Ulmer is requesting a preliminary plat approval and rezone for a 40 -acr area site presently zoned expansion residential (ER) to R -1. This plat would contain 107 single family homes. It has been reviewed by the Planning and Zoning Board and they have recommended approval and Mr. Ulmer has indicated a desire to participate in the utility extension. Mr. Marier moved to set the public hearing for March 24, 1986 at 7:45 P.M. Mr. Bisel seconded the motion. Motion carried unanimously. Mr. Marier moved to authorize the City Engineer to do a feasibility report for extending utilities to the Ulmer 4th Addition and approval of Resolution #86 -04. Mr. Bohjanen seconded the motion. Motion carried unanimously. CITY OF LINO LAKES RESOLUTION #86 -04 RESOLUTION DECLARING ADEQUACY OF PETITION AND ORDERING PREPARATION OF REPORT BE IT RESOLVED, By the City Council of Lino Lakes, Minnesota: 1. That a petition requesting the following described improvements: the installation of municipal sewer, water, store sewer, curbs, gutters and streets in the plat known as Ulmers 4th Addition, 1 1 1 - '01 1 COUNCIh MEETING February 24, 1986 Page Eleven filed with the City on the 14th day of February, 1986 is hereby declared to be signed by at least twenty -five (25) percent in number of the benefited property owners as required by Section 8.01, Subdivision 1 of the Lino Lakes City Charter. NOW THEREFORE, BE IT RESOLVED By the City Council of Lino Lakes, Minnesota; That the proposed improvement be referred to the City Engineer for study and that he is instructed to report the Council with all convenient speed advising the Council in a preliminary way as to whether the proposed improvement is feasible and as to whether it should best be made as proposed or in connection with some other improvements, and the estimated cost therefore which shall be set out both in unit price and total. That the estimated number of benefited property owners by such improvement is one (1). Adopted by the Council this 24th day of February, 1986. arilyn G. Anderson, City Clerk enjamin Benson, Mayor B. Site and Building Plan Approval - Rockey Goertz and Tim Klosner - Mr. Kluegel explained this is a request for approval of a 5,000 square foot pole type building for a min - storage truck parking garage in the Lino Industrial Park. It is a permitted use, there is no office space planned and this is no need for a septic system, no fence, no sign, no exterior storage and there will be a paved driveway. The Planning and Zoning Board has approved the plan and recommended approval with the following stipulations: 1) no exterior storage, 2) black top be installed, 3) additional two trees preferably evergreen type be planted along Lilac Street. Mr. Bohjanen asked if the front of the building could be dressed up in some manner. Mr. Goertz said the overhead doors were too close together to allow for this and other buildings around him have not done this. Mr. Marier said the Council and Planning and Zoning Board should set up criteria for buildings in the business districts. Mr. Reinert moved to approve the site and building plans for Rockey Goertz and Tim Klosner to include the recommendations of the Planning and Zoning Board. Mr. Bohjanen seconded the motion. Motion carried with Mr. Marier voting no. 012 COUNCIL MEETING February 24, 1986 Page Twelve C. Amended Comprehensive Land Use PLan - Dennis Erickson - Mr. Kluegel explained that Mr. Erickson has purchased land adjoining Birch Street just south of Black Duck Drive. He plans to develop the area into single family homes and extend municipal services across Birch Street from Black Duck Drive. This land is presently zoned ER and is not included in the Urban Sewer Service District. The first step in this process is to change the MUSA line to include this property. This would required the approval of the Metropolitan Council and the request for the change would have to come from the City. The Planning and Zoning Board has tabled all Mr. Erickson's requests until the Task Force has had the opportunity to research the growth needs of the City particularly the zoning density. This request will have to go through every hurdle possible therefore Mr. Erickson would like to start the process rather than waiting until May as the P & Z Board has indicated. Mr. Reinert said the Council should honor the P & Z Board's position and asked why this is being considered at this time. Mr. Kluegel explained Mr. Erickson has the privilege of pursu- ing the matter to a higher body and the comprehensive land use amendment must be initiated by the Council, not the P & Z Board. Mr. Davidson comment the Metropolitan Council is trying to hold to the 1990 lines as far as services are concerned. Cities who wish to add areas to their urban service areas will have to show they do not have five years of available growth with sewer availability or are asked to mitigate the urban service areas. Mr. Bisel was concerned about the P & Z Board time table and asked how long it might be before he could anticipate any type of development. Mayor Benson said possibly next spring. Mr. Ficocello, representing Erickson Homes Builders told the Council that there are many agencies that must consider this plat and asked if there were an approach that could be taken so that he could start approaching the other agencies. Mayor Benson said at this point he was not sure he could take a position on this matter. Mr. Reinert noted that if Erickson Homes Buildings plan to obtain their water supply from the municipal well, there will have to be additional consideration given to a backup well and water storage. Mr. Marier moved to follow the P & Z Board's recommendation and then recommend to them that they handle this matter as soon as possible in their final decision making process and bring their recommendation to the Council. Mr. Reinert seconded the motion. Motion carried unanimously. D. Bob Doocy - Mr_ Doocy appeared before the Council to tell the Council the P & Z Board is not in favor of the Council's decision to advertise for a different City Planner as stated . in their February minutes. The Planning and Zoning Board 1 1 1 - 013 COUNCIL MEETING February 24, 1986 Page Thirteen feels Mr. Johnson is doing a good job and has a good relationship with the Board. The Board does not want to change Planners at this point because the Board is in the process of the compre- hensive plan review and Mr. Johnson is familiar with the compre- hensive plan and the City. Mr. Reinert expressed his concerns regarding Mr. Johnson not addressing some real issues of the City and Mr. Johnson's comment that he did not totally understand some of the problems this City is facing. Mr. Reinert felt Mr. Johnson has been here a year and should have had a better grasp of what is happing in Lino Lakes. However, he said he would respect the position of the P & Z Board. Mr. Bisel said the realsproblem has been the lack of communica- tions and told the Council he would try to provide a better line of communications. Mr. Marier felt the City should retain the present City Planner. Mr. Marier moved to retain the present planner. Mr. Bohjanen seconded the motion. Motion carried unanimously. Mr. Doocy said he would like the P & Z Board to know in advance when there is a problem with the City Planner. Mr. Marier said at this time the Board will investigate any new applicants for the position and the investigate the situation. Mr. Reinert noted that the Council looks at all the consultants every year at this time . The Council took a five - minute recess at 9:30 P.M. ENGINEER'S REPORT A. 4th Avenue Funding Policy - Mr. Toddie was at the 6:00 P.M. work session and another work session has been schedule for 6:00 P.M., March 10, 1986 and a public informational public hearing has been scheduled for March 24, 1986 for futher con- sideration of this matter. Mr. Marier said he wanted the City Engineer to keep in mind that the Council has previously talked about a "no assessment" policy. Mr. Bohjanen moved to set a public informational hearing at 7:35 P.M., March 24, 1986. Mr. Marier seconded the motion. Motion carried unanimously. 014 COUNCIL MEETING February 24, 1986 Page Fourteen B. Circle Pines Joint Water Services Agreement - Mr. Toddie explained Circle Pines has expressed interest in pursuing a joint powers agreement and he presented the Council a draft agreement which he had completed for their review. Since the draft was received in the office today, Mr. Schumacher asked that Mr. Volk and the City Council take some time to review it. Mr. Marier moved to table consideration of this item so that Mr. Volk and the City Attorney have time to review the document and place this item on the March 10, 1986 agenda. Mr. Bohjanen seconded the motion. Motion carried unanimously. C. 80th Street MSA Bridge Funding Mr. Toddie told the Council that the bridge has been approved for replacement funding however there are no funds in the Minnesota Department of Transportation Bridge Bonding Funds. This session of the legislature is currently working on the Bridge Bonding Bill and MnDOT expects the bill to be passed and there will be funds for this project. The demolition of the old bridge and the engineering will not be covered by the bridge bond funding but can be covered by the Lino Lakes MSA state aid funds. The 80th Street reconstruction project is contingent on the bridge replacement and obtaining the proper right -of -way. The joint powers agreeement statcs that Anoka County is to provide to the City a right -of -way map. This has not yet been done. Mr. Toddie will contact Mr. John Olson at the Anoka County Highway Department to get more specific right -of -way information. Mayor Benson asked Mr. Toddie to keep the Council updated on this matter. Mr. Toddie said that a preliminary plan will have to be prepared for the bridge at Hardwood Creek. The costs of preparing the engineering plans can then be determined. The preliminary plans then must be given to MnDOT for their approval and then the final plans have to be prepared and submitted to MnDOT. When the plans are completed and accepted, they are placed on the shelf to await funding. Mr. Schumacher had talked to County Commissioner Langfeld who said she did not see any reason to delay this project and get in touch with the Anoka County Highway Department. Mr. Olson has contacted Mr. Toddie and indicated the project would be completed in 1987. Mr. Marier moved to have the City Engineer prepare preliminary plans for this project. Mr. Bisel seconded the motion. Motion carried unanimously. ATTORNEY'S REPORT 1 1 COUNCIL MEETING February 24, 1986 Page Fifteen - 015 A. Municipal Amicus Program - This is a program sponsored by the League of Minnesota Cities to file friend of the court briefs on litigation involving cities and taking the side that would be of benefit to the City. The cost would be $250.00 per year and Mr. Hawkins recommended this City be involved for one year and see what type of cases they become involved in and then make a determination at the end of the year if the City wishes to continue the program or not. Mr. Bohjanen moved to accept Mr. Hawkins) recommendation. Mr. Reinert seconded the motion. Motion carried unanimously. B. Centennial School District Proposal Regarding Park Property Mr. Schumacher explained the Park Board has been discussing an east side park and Mr. Ray Johnson has suggested that the City lease a forty -acre parcel owned by Centennial School District located on Birch Street just north of Joyer Lane and use it for a temporary park. Mr. Tester, Business Manager at Centennial Schools has been contacted and Mr. Hawkins is preparing a rough contract for the Council to consider. Mr. Tester has indicated this property will not be used by the School District for the next 10 -12 years and the Park Board felt this would temporarily satisfy the need for an east side park. Mr. Bisel asked what would this city's responsibility be. Mr. Schumacher said the liability aspect is being checked by Mr. Hawkins as far as equipment is concerned, the only equipment installed would be of a variety that could easily be removed. Mayor Benson noted that possibly the five -year capital improvement plan would have to be modified and felt more information would be needed before any final decision could be made. Mr. Hawkins noted that this would have to be added to the City's insurance policy. Mayor Benson asked that Mr. Schumacher work with Mr. Hawkins and pass their information on to the Park Board. C. Charitable Gambling Licens - St. Joseph's Catholic Church - Since there has been no problem with this license in the past, Mr. Hawkins said there is no reason for the Council to oppose their efforts to renew the license. No Council action was necessary. D. Liquor License Request, Frankie's on the Lake (Maudies) - An application for a liquor license has been received, the Chief of Police has completed his investigation which indicates there are no problems which conflict with the City Ordinances and a letter has been received from the applicant's insurance company indicating insurance has been secured and a bond has been applied for. Mr. Hawkins said the Council could approve the license contingent that the City Clerk receive the insur- ance certificate'and band prior to issuing the license. 016 COUNCIL MEETING February 24, 1986 Page Sixteen Mr. Marier moved to issue a liquor license to Frankie's -On- The -Lake as outlined by the City Attorney and request that the insurance bond be submitted prior to the issuance of the license. Mr. Bohjanen seconded the motion. Motion carried unanimously. CONSIDERATION OF BRIDGE REPLACEMENT ON HUGO /LINO LAKES BORDER (24th AVENUE) Mr. Schumacher explained that this bridge replacement is similar to the one on 80th Street. The estimated cost is $90,000 and the state will pay for everything except the demolition of the old bridge and the engineering. The Lino Lakes share is approximately $6,800.00. Washington County agreed to do the administration and inspection on the project and Hugo is willing to participate with their share of the project. Mr. Schumacher is proposing that this City contact Anoka County to see if they will participate and possibly share Lino Lakes costs or approximately $3,000.00. Mr. Marier moved to authorize Mr. Schumacher to contact Mrs. Langfeld to pursue Anoka County's involvement with the replacement of the bridge on 24th Avenue. Mr. Reinert seconded the motion. Motion carried unanimously. Mr. Marier suggested that Mr. Schumacher also remind Mrs. Langfled that she and her staff and the Washington County staff were supposed to make a study on upgrading Elmcrest (24th Avenue) last year. CONSIDERATION OF WAYS AND MEANS COMMITTEE RECOMMENDATION - LOCAL #49 UNION Mayor Benson said the Ways and Means have met several times on this issue and an agreement has been reached on a two year contract. He felt it was a fair contract. Mr. Bisel asked about the double pay for fire calls. Mr. Marier explained they will get their regular City pay and the fire pay will be eliminated. Mr. Reinert questioned the payment for health insurance. Mr. Schumacher explained the City pays 100% of the employee's health insurance premium. If the employee has a family, the City will pay the insur- ance premium for each employee up to $155.00. Mr. Bisel moved to adopt the recommendation of the Ways and Means Committee. Mr. Bohjanen seconded the motion. Motion carried unani- mously. Mr. Marier moved to extend the Council meeting until 10:15 P.M. CONSIDERATION OF SHOREVIEW'S RATE INCREASE - SET PUBLIC HEARING FOR MARCH 25 1986 AT 7:30 P.M. Mr. Bohjanen moved to set the public hearing. Mr. Marier seconded the motion. Motion carried unanimously. 1 017 COUNCIL MEETING February 24, 1986 Page Seventeen CONSIDERATION OF APPOINTING JOINT LAW ENFORCEMENT COUNCIL REPRESENTATIVE Mr. Schumacher explained this body meets three or four times a year and Mr. Vernon Swanson has been Lino Lakes' representative along with Chief Campbell. Mr. Swanson has resigned because of his health and Chief Campbell has recommended the Council appoint Mr. Andy Neal to this position. Mr. Reinert felt in keeping with the consistency with past appointments, it would be appropriate to advertise the position. Mr. Reinert moved to offer the opportunity to any interested citizens of this community and advertise for candidates and keep Mr. Neal's applica- tion in mind. Mr. Marier seconded the motion. Motion carried unanimously. CONSIDERATION OF APPOINTING A CENTENNIAL EDUCATION COMMITTEE MEMBER This position was advertised in the local papers. One application was received today from Ms. Carol Currie and a recommendation that Ms. Jeanne Goldade be appointed since she is already on the committee. Ms. Goldade had indicated she would be available for the position. Mr. Marier moved to appoint Mrs. Goldade to the Centennial Community Education Committee. Mr. Bohjanen seconded the motion. Motion carried unanimously. 1 OLD BUSINESS A. Mayor Benson's Memorandum Regarding Agenda Format - Mayor Benson explained the purpose of the memorandum and asked that the Administrator be made aware of each agenda item that is to be considered and give the Administrator documentation regarding the item. Mr. Bisel had problem with the paragraph which indicated that a four fifths vote is necessary in order to take action on the issue. Mayor Benson said it has been the policy of this Council to not vote on any action that has been brought up where there is not an agreement for the Council members to bring it up. There is no City policy requiring a four - fifths vote. Mr. Marier said Roberts Rules of Order cannot be circumvented. He said he respected Mayor Benson's position, but did not want to be tied down to not being able to initiate a motion that might stem from some discussion the Council had. Mayor Benson said his memorandum does not say a motion could not be presented, only that in order to consider it four - fifths of the council should agree to the consideration. 018 COUNCIL MEETING February 24, 1986 Page Eighteen Mayor Benson said the main point of his memorandum is that all agenda items should be placed on the agenda through the Administrator's office. Most items that have appeared under Old Business or New Business have been house- keeping items and there has been no problem. Mr. Bisel felt it would be good to publish the agenda. However, this would be costly. There is the possibility the agenda could be put on Cable TV. B. Rice Creek Watershed District Funding for County Ditch #22 - Mr. Schumacher explained there will be no committment from RCWD until after their meeting on February 26, 1986. NEW BUSINESS A. Council Liaison Reports - Mayor Benson - Mayor Benson asked that each liaison present an update report at the last meeting of each month. This should help alleviate the communication problems. B. Citizen's Advisory Committee to the County Parks - Mr. Bohjanen said this committee had been established a number of years ago and has been inactive because there has not been many functions. The County wants this committee to become active again and the Park Board would like Bill Nissen to represent them. Mr. McLean, an original member of that committee is still available. Mr. Bohjanen will contact Mr. Nissen to see if he is available as the second member of that committee. C. Mr. Marier asked :Ir. Schumacher to research why 55% of the Circle Pines City Administrator's time is charged to the gas utility. Mr. Bisel moved to adjourn at 10:15 P.M. Mr. Bohjanen seconded the motion. Aye. These minutes were considered and approved by a regular Council meeting on March 10, 1986. Marilyn . Anderson, City Clerk njamin Ben on, Mayor 1 1 1