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HomeMy WebLinkAbout06/22/1987 Council Minutes149 1 1 1 COUNCIL MEETING JUNE 22, 1987 The regular meeting of the Lino Lakes City Council was called to order at 7:04 P.M. by Mayor Benson. Council Members present: Marier, Bisel, Bohjanen, Reinert. City Attorney, Bill Hawkins; Engineer, Ron Stahlberg; Public Works Director, Don Volk; Building Inspector, Pete Kluegel; Administrator, Randy Schumacher and Clerk- Treasurer, Marilyn Anderson were also present. CONSIDERATION AND APPROVAL OF MINUTES Regular Council Meeting. June 8. 1987 - Mr. Bohjanen moved to approve these minutes as presented. Mr. Bisel seconded the motion. Motion carried unanimously. Special Council Meeting, May 20. 1987 - Mr. Marier moved to approve these minutes as presented. Mr. Reinert seconded the motion. Motion carried with Mr. Bohjanen abstaining. CONSIDERATION AND APPROVAL OF DISBURSEMENTS Mr. Bisel moved to approve the Disbursements of June 22, 1987 as presented. Mr. Bohjanen seconded the motion. Mr. Marier asked why the Disbursement was made to Mr. Schumacher for Mr. Reinert's hotel room at the Rochester League of Minnesota Cities conference. Mr. Schumacher explained when the reservations were made only one night had been paid. Mr. Reinert was in the room more than one night and rather than Mr. Reinert pay the bill and be reimbursed by the City, Mr. Schumacher paid the bill and asked for reimbursement from the City. Mr. Marier felt. Mr. Schumacher did not have the authority to pay a Councilman's expenses. Mr. Marier was reminded that this expense was authorized at a previous Council meeting and it would not matter who paid the bill. Voting on the motion, motion carried unanimously. OPEN MIKE Al Ross. Circle Pines Gas Utility Representative - Mr. Ross explained that the City of Circle Pines has not yet appointed their gas utility representative. Mr. Ross has met with the Utility Commission and ex- plained that there is discussion of buying gas on the open market. It is felt that this would greatly reduce the gas costs to the consumer. Mayor Benson thanked Mr. Ross for the information. Herb Johnson. Cable Commission Revresentative -- Mr. Johnson explained that he has sold his home in Lino Lakes and was moving out of the City. He told the Council he was resigning as Cable Representative PAGE 1 COUNCIL MEETING JUNE 22, 1987 and gave the Clerk his written resignation. He told the Council his six years as representative were at times trying but very rewarding. The Council expressed their appreciation to him and asked that a letter of appreciation be written to Mr. Johnson Judy Domning, 948 Birch Street - Mrs. Domning explained she had sent a letter to Mayor Benson with copies to the Council and Mr. Hawkins explaining the situation regarding the zoning of her property. The home was built in a residential area in 1974. At that time proper permits were obtained and the home was built with a mother -in -law apartment on the second floor. Recently she tried to obtain a federally backed mortgage on the property. The appraiser told her that the property was classified as non - conforming and determined that the mother -in -law apartment could be used for a rental unit in the future. Mrs. Domning explained that this was not the intention when the home was built. However, if the house was sold it certainly could be used as a duplex. Now they cannot get a mortgage because if the house were to be destroyed it could not be rebuilt as it is now constructed thereby lowering the value of the home. Mayor Benson explained that a similar problem was expressed early in May by another resident. Mr. Hawkins explained that he was not familar with this problem and suggested a different type of mortgage was available. Mrs. Domning agreed, however they wished to take advantage of the low interest offered by the federal programs. Mr. Hawkins said that the problem for the Council would be, does the Council want the federal government controlling the zoning in Lino Lakes. Mr. Hawkins said the issue is what is this City's obligation regarding non - conforming uses? There was discussion regarding how the application for a mortgage was written, how the house was appraised and whether a letter from the City would clarify the position of the property. Mr. Marier moved to write a letter to the potential mortgage company stating that the property is zoned single family residential and is used as such and is conforming to the Zoning Ordinance in this area. Mr. Bohjanen seconded the motion. Mr. Hawkins suggested that the City Planner should prepare this letter. After further discussion, Mr. Marier and Mr. Bohjanen withdrew the motion. The City Planner will draft a letter indicating how the land is used today. The Council will review this letter at the next Council meeting. John MacDonald, 6901 LaMotte Drive - Mr. MacDonald thanked the Council for the consideration given to improving the ditch that runs from Center Oaks in Centerville to Centerville Lake. He asked what the Council plans to do about the siltation problem in Centerville Lake. Mr. Schumacher outlined a meeting with RCWD and Anoka County and its results regarding cleaning the ditch. The cleaning of the ditch and the controls imposed by RCWD on the development in Centerville will PAGE 2 1 151 1 1 1 COUNCIL MEETING JUNE 22, 1987 control future erosion and eliminate silting in the lake. Mr. MacDonald explained that the home owners on LaMotte Drive have formed a homeowners association and would like sponsorship to help get the ditch taken care of first and then the siltation problem after that. Mr. Schumacher explained that the new development will be addressed first. Mr. Marier noted that the shoreline is controlled by St. Paul Water Department and this City does not have jurisdiction in that area. Mr. MacDonald felt that if Lino Lakes, Anoka County and RCWD help to bring pressure on the St. Paul Water Department regarding siltation maybe something can be done this year since the lake level is low allowing for a good opportunity to clean out the silt. Mr. MacDonald suggested that the City write a letter. Mayor Benson suggested that the homeowners write a letter to the Council outlining their request so that it can become an agenda item after the ditch is cleaned. Mr. Reinert felt that RCWD has responsibility for control of sediment. He also felt that if Lino Lakes gets involved they would be transcending over other entities boundary lines. Mr. Marier asked Mr. MacDonald to send a letter addressed to the Centerville City Mayor and the Lino Lakes Mayor. This will become an agenda item. PLANNING AND ZONING BOARD REPORT - PETE KLUEGEL House Move -In, Kevin Kroells - Mr. Kroells is requesting a permit to move in a house to Lot 8, Block 1, Sherwood Green. The house has been inspected, is eight years old and is compatible with the neighboring homes. The Planning and Zoning Board has recommended approval of this request. Mr. Marier moved to approve the house move -in for Keven Kroells for 7839 Lois Lane, Lot 8, Block 1, Sherwood Green. Mr. Bisel seconded the motion. Motion carried unanimously. Re one Conditional Use Permit Hanson Block Company - Mr. Bohjanen moved to set a public hearing for July 13, 1987 at 8:00 P.M. Mr. Marier seconded the motion. Motion carried unanimously. First Reading, Ordinance No, 12 - 87, Ame.n.ing the PSP District - Mr. Kluegel explained that this is basically a house keeping change which was recommended by the City Planner and approved by the Planning and Zoning Board. Mr. Bisel asked why the langauge includes correctional facilites specifically, why not just state and county buildings which should include correctional facilities. Mr. Marier explained that this just made the ordinance more positive. Mr. Bisel moved to approve the first reading of Ordinance No. 12 - 87 without the phrase "including cocrrectional facilities ". Mr. Bohjanen seconded the motion. Mrs. Anderson read the proposed ordinance. Motion carried unanimously. PAGE 3 152 COUNCIL MEETING JUNE 22, 1987 CITY OF LINO LAKES COUNTY OF ANOKA STATE OF MINNESOTA Ordinance No. 12 - 87 AN ORDINANCE AMENDING THE CITY CODE, APPENDIX B, ZONING ORDINANCE OF THE CITY OF LINO LAKES BY AMENDING THE "PSP" PUBLIC AND SEMI - PUBLIC DISTRICT TO INCLUDE COUNTY AND STATE FACILITIES. The City Council of the City of Lino Lakes, Anoka County, Minnesota, does ordain: I. Ordinance No. 2 of the City of Lino Lakes, Anoka County, Minnesota passed by the City Council on May 24, 1983, is hereby amended by adding the following: AMENDMENT: Section 6 District Provisions, Subdivision 18 "PSP" Public and Semi- Public District is amended to read as follows: (6) Permitted Uses. (F) All public buildings for county and state governments. II. Save as above amended, said Ordinance No. 2 shall stand as initially passed and as previously amended. This Ordinance shall be in full force and effect from and after its passage and publication according to City Charter. Passed by the City Council this 22____day of__.j , 1987. Maril n PAGE 4 . Anderson, C erk- Treasurer 1 in G. Benson, Mayor 1 153 1 1 COUNCIL MEETING JUNE 22, 1987 Dirt Fill, LaMotte Drive - Mr. Kluegel noted that the deadline for removing the fill from this lot expired June 15, 1987. Mr. Schumacher told the Council that he received a telephone call from the builder today asking what could be done to make the lot buildable. He informed the builder that the requirements are the same as stated the last time he attended the Council meeting. Mayor Benson asked if the City could excavate the lot and bill the contractor. Mr. Hawkins said that the City did not have the authority to excavate unless it was a public nuisance. He felt the best solution was to proceed enforcing a portion of the Nuisance Ordinance. This would mean criminal prosecution. After further discussion, Mr. Bohjanen moved to write a letter to the owner of the lot informing him that he must have the lot excavated by June 30, 1987. Mr. Marier seconded the motion. Motion carried unanimously. PUBLIC WORKS DEPARTMENT AND PARKS DEPARTMENT REPORT - DON VOLK 1. - • • 1- . . II - 1 - Mr. Volk explained that this request is for approval of the low bid for the purchase of a three cubic yard spreader to be mounted on the one ton mini -dump truck. This equipment will allow better sanding of parking lots, cul -de -sacs and roadways. It will be a cost effective way for maintaining these areas. All bids meet specifications and Ruffridge - Johnson Equipment Company, Inc. submitted the low bid and Mr. Volk recommended approval of the low bid. Mr. Reinert moved to approve the Public Works Director's recommendat- ion for the low bid to Ruffridge- Johnson Equipment Company, Inc. for $2,540.00. Mr. Bohjanen seconded the motion. Mr. Bisel asked if both the low bidder and next low bidder were located near Lino Lakes. Mr. Volk explained their locations, which were nearly equal distances. Voting on the motion, motion carried unanimously. Building Expansion, Sunrise Park - Mr. Volk explained that the current building used for equipment storage is unsafe and he is proposing to add on storage facilities to the current warming house and demolish the present storage facility. The proposed expansion would be twenty feet by twenty eight feet and would match the present structure which is concrete block with a wood roof. The bids received were for the concrete construction only and the City crew wouldd complete the roof. Mr. Volk recommended that the Council approve the low bid from Gary Lantz, Inc. Mr. Bisel moved to approve the hid from Gary Lantz, Inc. for $3,824.00. Mr. Marier seconded the motion. Mr. Reinert asked Mr. PAGE 5 154 COUNCIL MEETING JUNE 22, 1987 Volk if he personally knew anything about this company. Mr. Volk said he does all of Regency Homes construction. Voting on the motion, motion carried unanimously. Seal Coating - Mr. Volk told the Council that seal coating would begin late next week. ENGINEER'S REPORT - RON STAHLBERG Final Plat, Otter Bay - Mr. Stahlberg explained that the final replat of Arbor Lakes now known as Otter Bay has been completed and all is in order except for the upgrading of Ash Street to this plat. He explained that the Ramsey County Board had met and issued a resolution refusing participation in the proposed reconstruction of Ash Street and assessments and recommending that White Bear Township enter into a Joint Powers Agreement with Lino Lakes whereby Lino Lakes would bear all costs for reconstruction and maintenance, Ramsey County would not pay assessments against the Park property and White Bear Township would accept ownership and responsibility for the southern half of the road from the County. White Bear Township does not agree with this resolution and will be meeting with the Ramsey County Park Board. White Bear Township would like a Joint Powers Agreement with Lino Lakes and there will be further information on this. Mr. Stahlberg, Mr. Hawkins and Mr. Schumacher met with the owners of the Otter Bay plat and are proposing the following: the City Council approve the final plat of Otter Bay subject to Mr. Adamson agreeing to pay the special assessments against his lots and providing slope easements and approve plans and specifications for the improvement of Ash Street to include the final bituminous surface. The developers agreement will contain language and documents regarding special assessments and slope easements. Mr. Hawkins explained the plan is to construct Ash Street according to the normal street specifications except for the black top and assess the Lino Lakes property abutting the street including all of Mr. Adamson's lots. The normal assessment procedure will be followed with this City assessing the Ramsey County Park for their share. When the assessment procedure has been completed and Lino Lakes is assured that Ramsey County Parks will pay their fair share, the bituminous surface will be completed. If Ramsey County Parks contests the assessments and wins, the street will not be blacktopped. At least there will be a gravel street constructed to City standards which can be blacktopped in the future. Mr. Hawkins also noted that he feels this City has a good chance at successfully assessing Ramsey County Parks. PAGE 6 155 1 1 1 COUNCIL MEETING JUNE 22, 1987 Mr. Bisel moved to accept the final plat of Otter Bay contigent upon the completion of a developers agreement to include the 35% letter of credit for the assessment and a letter of credit for 150% of the interior road construction and contingent upon acquisition of slope easements for reconstruction of Ash Street. Mr. Bohjanen seconded the motion. Mr. Jim Oreson, attorney for Mr. Adamson addressed the Council. He explained the reason Mr. Adamson needed approval of the final plat this evening and noted that. Mr. Adamson has agreed to pay 14 /l6ths of the total asessment just to get this approval. He further explained that Mr. Adamson already had an approved plat, however the layout of the plat was not as good as the proposed Otter Bay plat. If the approval was not given tonight, Mr. Adamson might be forced to proceed with construction of the first plat to insure finalizing the sales that were already started. Mr. Reinert told Mr. Oreson that the City does not want Mr. Adamson to compound the problem in this area of the City by constructing additional homes on a street that certainly will cause the new residents to complain about its condition. Mr. Hawkins told the Council that Mr. Adamson is right, he does have an approved plat that can be constructed now without any further approvals from this City. Mr. Marier said he felt that Lino Lakes does not own that portion of Ash Street and also when development is made in a particular area whoever needs the street, pays for the street. He felt that Mr. Adamson had a certain responsibility in the upgrading of that street. Mr. Oreson said that Mr. Adamson is paying for 14 /16ths of the first stage as outlined by Mr. Hawkins and this should be his fair share. Voting on the motion, motion carried with Mr. Marier voting no. Mr. Schumacher asked for clarification of the motion, is the motion to approve without a joint powers agreement with White Bear Township? Mr. Hawkins explained that the worst thing that could happen is that this City would end up with a gravel street that will be built to specification. Ash Street Sewer and Water, Resolution No. 28 - 87 - Mr. Stahlberg reminded the Council that bids were received on this project and all of the bids were more than 10% over his estimate. He has contacted several contractors and has found one who will perform the work on a day labor basis. The total cost of the work will be near the original estimate. Mr. Reinert moved to adopt Resolution No. 28 - 87 authorizing the project with day labor. Mr. Bohjanen seconded the motion. Mr. Marier asked for a clarification of this Resolution. Mr. Stahlberg explained that this Resolution rejects all bids received for the project and authorizes the Engineer to proceed with the work using PAGE 7 156 COUNCIL MEETING JUNE 22, 1987 day labor. The total cost will be under $47,615, his original estimate. The benefited property owners (those who petitioned for the improvement) will be assessed. Three other property owners have expressed interest and will have to pay the entire cost as a hook up charge at the time they decide to hook up to the utility. Voting on the motion, motion carried unanimously. CITY OF LINO LAKES Resolution No. 28 -- 87 RESOLUTION ORDERING IMPROVEMENT BY DAY LABOR FOR MUNICIPAL WATER AND SANITARY SEWER FOR CERTAIN RESIDENTS ON ASH STREET (EXTENSION OF SHOREVIEW UTILITIES) WHEREAS, on April 14, 1987 and April 21, 1987 an advertisement for bids for the improvement as described in Resolut- ion No. 16 - 87 was published in the Quad Press, the official newspaper of the City of Lino Lakes pursuant to Resolution No. 16 - 87 of the Council dated the thirteenth day of April, 1987. AND WHEREAS, the only bids received were the following: Lessard -Nyren Utilities C. W. Houle, Inc. White Construction 0 & P Contracting $147,970.50 78,193.50 85,700.00 99,212.00 and all such bids were higher than the City Engineer's estimate of $47,615.00. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LINO LAKES, MINNESOTA: That all bids are rejected and the City Engineer shall proceed under the direction of the Council, as given from time to time, to carry on all work, plans and specifications approved by the Council on April 13, 1987. Adopted by the Council this twenty second day of June, 1987. PAGE 8 157 1 1 1 • COUNCIL MEETING Cj Marily G. Anderson, Clerk - Treasurer ATTORNEY'S REPORT - BILL HAWKINS JUNE 22, 1987 Beer Permit Request - St. Joseph's Catholic Church - Mrs. Anderson noted that an insurance certificate has been received. Mr. Reinert moved to approve the request for a beer permit for St. Joseph's August Festival. Mr. Bohjanen seconded the motion. Motion carried unanimously. Liquor License Renewals - Mr. Hawkins explained that all applications for liquor license renewals have been received. Insurance Certificates and Bonds have also been received for all license holders with the exception of Frankies -on- the -Lake. He recommended approval of all the renewal applications except Frankies. Mr. Marier moved to approve renewal of liquor and beer licenses for 49 Club, Chomonix Golf Club, J & K Liquors, Tom Thumb Stores, Lee's of Lino Lakes and the V. F. W. Club. Mr. Bisel seconded the motion. Motion carried unanimously. Mr. Hawkins explained that the State Statutes requires that all state taxes be paid prior to the renewal of any licenses and the City Code requires that all property taxes be paid before any liquor licenses be approved or renewed. Since Frankies has outstanding taxes and has not submitted a current certificate of insurance or a bond, Mr. Hawkins recommended that their licenses not be renewed. Mr. Marier moved to deny liquor application renewals for Frankies -on- the -Lake because they have not complied with the insurance and bond requirements and because of delinquent taxes due to different governing bodies. Mr. Bisel seconded the motion. Motion carried unanimously. Mr. Hawkins noted that this establishment will have to be closed at 12:00 midnight, June 30, 1987. DISCUSSION AND CONFIRMATION OF THE ECONOMIC DEVELOPMENT COMMITTEE Mr. Schumacher told the Council that this committee has now had several meetings which have been basically organizational in nature. He has provided a list of potential members for this committee and explained that all of them have been attending the meetings with the exception of Mr. Uhde who had a conflict for one of the meetings. Mayor Benson noted that Mr. Karth was on Mr. Schumacher's list of members. Mr. Schumacher explained that Mr. Karth had originally said he was not available to serve on this committee, however the committee felt they needed someone who was an ex- official of the City for his expertise and requested that Mr. Karth be contacted again. He agreed PAGE 9 158 COUNCIL MEETING JUNE 22, 1987 to serve. Mr. Tester also originally said he would not serve, however Mr. Schumacher felt that the school district has a vital concern on what is happening in Lino Lakes and asked Mr. Tester again to serve. He agreed. Mayor Benson said that Mrs. Roisum had expressed interest in serving on this committee. Mr. Schumacher said he had not heard from her on this matter. Mr. Schumacher asked for Council confirmation of the list of committee members submitted in their Council packets. Mr. Bohjanen asked if the Council confirms these members, can additional members be added at a later date. He was told that the committee can be enlarged whenever the Council feels it necessary. Mr. Bohjanen moved to approve the list of committee members submitted and leave the committee open for further members. Mr. Reinert seconded the motion. Motion carried unanimously. CONSIDERATION OF TAX FORFEIT PROPERTY Mrs. Anderson explained that she has received a list of properties that the County is proposing to offer for sale on the sheriff's auction. The County is asking that the City designate any parcels that they wish to be withheld from the auction. A list and a map has been prepared and included with the Council packets. Mrs. Anderson explained the locations of each of the parcels and their potential use for the City. Mr. Marier moved to withhold all of the parcels and submit an application for purchase of them for City use. Mr. Bohjanen seconded the motion. Motion carried unanimously. CONSIDERATION OF REORGANIZING CLERICAL STAFF Mr. Schumacher has submitted a memorandum to the Council explaining his plan to reorganize the clerical staff in the administration office. He is proposing to combine the two part time secretary positions and hire a full time secretary /receptionist. There will still be a need for some part time help particularily for taking minutes for the Park Board and the Planning and Zoning Board. The two part, time secretaries will still be needed for this area and some other special projects. This request will increase the 1987 budget by approximately $1,800.00. Mr. Schumacher explained the reason for this request is that we must establish a consistant chain of information to the public as well as the staff. In addition there is an increasing amount of work for this person and as the City grows over the next couple of years, this position will also grow. PAGE 10 159 1 1 1 COUNCIL MEETING JUNE 22, 1987 Mr. Reinert felt this may be a way of expanding the staff through the back door. Mr. Schumacher explained that there is the need to increase efficiency and continuity. Mr. Marier felt the City was saving money in benefits by having two part time positions. Mr. Reinert asked if the present part time people are happy as part time. Mr. Schumacher said they were and would not work full time. Mr. Reinert asked Mr. Schumacher to prepare a staff flow chart and provide additional information that would support his request for a full time staff member. Mr. Bisel explained that he was concerned about the inefficiency of having more than one person at the front desk. He noted that the present part time persons can also apply for the full time position. Mayor Benson said he was of the opinion that department heads should run their own departments and be responsible for the efficiency of the department. The Council must acknowledge agreement or disagreement with Mr. Schumacher's proposal. Mr. Reinert asked for more information in terms of budget impact and what type of person will be hired. He wanted to know how people fit into the pattern, what it will cost for the full time staff person and how he /she will impact the City. Mr. Marier moved to table this item until further information is prepared by Mr.Schumacher. Mr. Bohjanen seconded the motion. Motion carried unanimously. OLD BUSINESS Appointment of Park Board Member - A vacant position on the Park Board was advertised in the local papers and one application was received from Robert J. Williams, 914 Lois Lane. Mr. Bisel moved to accept Mr. Williams application for this position. Mr. Bohjanen seconded the motion. Motion carried unanimously. Knollton Kennel Update - A memorandum prepared by the Clerk was included in the Council packets regarding Knollton Kennels. A contract has been prepared and sent to Knollton for signatures. Kris Knoll has assured the Clerk that she will have the proper insurance certificate to the Clerk by June 25th so that Knollton Kennels can start service on July 1, 1987. $MX Track - Mayor Benson explained that a lady had called him regarding this facility. Mr. Schumacher said that proper documentation on the insurance carrier has not yet been received and the facility is not in operation and will not be until the City insurance agent is satisfied that the proper insurance is in place. PAGE 11 160 COUNCIL MEETING JUNE 22, 1987 Outlot "F" - Mr. Stahlberg explained that not much has been accomplished regarding the Outlot. He did not anticipate that this would be completed this summer. 80th Street - Mr. Hawkins explained that a meeting will be held on July 15th regarding right -of -way acquisition for this project. Letters will be sent to the property owners. Registration of Restrictions on Certain Lots - It was noted that there are certain lots on Lois Lane and elsewhere in the City with restrictions on them. These restrictions are not filed with Anoka County and Mr. Marier was concerned that other people would buy these lots not knowing about the restrictions. He also was concerned that lots are being sold without the notation that they were non - conforming. He asked that this matter be investigated. NEW BUSINESS First Reading, Ordinance No. 11 - 87, Amending Dog Impound Fees - Mr. Schumacher explained that this revision is necessary because of the change in animal control services. Mr. Marier moved to approve the first reading of Ordinance No. 11 - 87 and dispense with the reading. Mr. Bohjanen seconded the motion. Motion carried unanimously. CITY OF LINO LAKES COUNTY OF ANOKA STATE OF MINNESOTA Ordinance No. 11 - 87 AN ORDINANCE AMENDING THE CITY CODE BY CHANGING DOG IMPOUNDING FEES. The City Council of the City of Lino Lakes, Anoka County, Minnesota does ordain: I. 502 DOGS, Section 502.05 Impounding, Subd. 2. Redemption shall be amended to read as follows: AMENDMENT: PAGE 12 Any impounded dog may be redeemed within five days of the date of impoundment by paying an impounding fee of $25.00 for the first offense; $45.00 for the second offense; $65.00 for the third offense; and $85.00 for the fourth and subsequent offenses. In addition, a boarding fee of $5.50 per day shall be paid. 1 1 1 COUNCIL MEETING JUNE 22, 1987 II. Save as above amended, said City Code shall stand as initially passed and as previously amended. This Ordinance shall be effective thirty (30) days after its passage and publication as required by the City Charter. Passed by the Council of the City of Lino Lakes this____day of July, 1987. Mari c . Anderson, Clerk - Treasurer enjami- G.Benson, Mayor District Memorial Hospital Board - Mr. Marier noted that the Lino Lakes elected member of the Hospital Board has moved out of the City into Forest Lake. He has been informed by legal counsel from the Hospital Board that as long as Mrs. Houle is living in the Hospital District she can serve out her term. Mr. Marier moved to have Jeannette Houle fulfill her persent term on the Hospital Board. Mr. Bohjanen seconded the motion. Motion carried unanimously. Arnold Kelling Correspondence - Mayor Benson has received a letter from Mr. Kelling regarding some legislation of concern to Mr. Kelling. Mayor Benson recommended that Mr. Kelling's letter be passed on to the Economic Development Committee. Reporter's Letter - Mayor Benson has received a letter from a reporter from one of the local papers regarding a problem she has in getting information from the staff. Mayor Benson said he has talked to Mr. Schumacher about this situation. Mr. Schumacher explained that a particular reporter calls the day after a meeting for further information and the staff is usually in a staff meeting. Information is available after a Council meeting or between 8:00 A.M. and 9:30 A.M. the following morning or following the staff meeting which ends about. 11:00 A.M. Mr. Schumacher also called the other two papers who send reporters to Council meetings and they report no negative comments. Mayor Benson said that one concern is that there are items that come up after packets are prepared or are handed out at the Council meeting and there are not enough copies for the reporters. He asked that when this happens, enough copies be prepared so that the PAGE 13 162 COUNCIL MEETING JUNE 22, 1987 reporters can also have copies. Mayor Benson asked that Mr. Schumacher make this reporter aware of the policy regarding when information is available. Mr. Bisel moved to adjourn at 9:02 P.M. Mr. Bohjanen seconded the motion. Aye. These minutes were considered and approved at a regular council meeting on July 13, 1987. MAR L G. ANDERSON — BENJ CLERK TREASURER A YOR PAGE 14