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HomeMy WebLinkAbout07/13/1987 Council MinutesCOUNCIL MEETING JULY 13, 1987 IIIsting Chairman Reinert called to order the regular meeting of the Lino Lakes City Council at 7:05 P.M., Monday, July 13, 1987. Coun- cilmen Marier and Bohjanen were present. Mayor Benson and Council- man Bisel were absent. Also present were City Administrator, Schumacher; City Engineer, Stahlberg; City Attorney, Hawkins; Building Official, Kluegel; Public Works Director, Volk; and Secretary, Foster. CONSIDERATION OF MINUTES - June 22, 1987 Mr. Marier moved to approve the 6/22/87 Council minutes as presented. Mr. Bohjanen seconded the motion which carried unanimously. CONDSIDERATION AND APPROVAL OF DISBURSEMENTS June , 1987 - Mr. Bohjanen moved to approve the 6/30/87 disburse- ments as presented. Mr. Marier seconded the motion which carried' unanimously. JULY 13, 1987 - Mr. Marier moved to approve the 7/13/87 disburse- ments as presented. Mr. Bohjanen seconded the motion which carried unanimously. IIIPEN MIKE None. PARK BOARD REPORT (BMX TRACK) Mr. Volk reported that the Park Board recommended at their last meeting, elimination of the BMX track, leveling and seeding of the site, due to the fact that proper insurance has not been obtained after several months of working with track organizers and the apparent lack of interest in continuing the BMX track. He stated that he agrees with this recommendation and that leveling and seeding of the site will be at City's expense. He thought that the work required would cost. the City a couple hundred dollars, but that money budgeted to maintain the track should cover the cost of elimin- ation. MOTION: Mr. Marier moved to eliminate the BMX track at Lino Park based on the recommendation of the Park Board and Public Works IDi. rector. Mr. Bohjanen seconded the motion which carried unanimously. CONSIDERATION OF REORGANIZING CLERICAL STAFF Mr. Schumacher stated that at the last Council meeting, additional nformation was requested with regard to consideration of reorgan- AGE 1 164 COUNCIL MEETING JULY 13, 1987 ization of the City Hall office staff. He referred to his 7/7/87 memo, job description and office flow chart which back up his recommendation to establish one full -time secretarial position aand continue with part -time help of 20 hours per week (max - imun). He stated that establishment of this arrangement would be no more payroll (benefits extra) than now paid to 3 part- timers presently on staff, but would be more efficient because the one full -time position would consistently be dealing with the public, answering phones, etc,; present employees to share part time hours. Mr. Marier asked what prompted this recommendation. Mr. Schumacher said that the work load is increasing and there is more sophisti- cation in the office requiring a consistent full -time position; also absenteeism causes other members of the staff to answer phones, etc. When asked how much absenteeism is being experienced with the present part -time employees, Mr. Schumacher said that over the last year possibly one day per week the office is without a secretary due to absenteeism. • Mr. Marier asked how the present employees feel about this recommend- ation. Mr. Schumacher said that he has discussed it with them and there is a mixed reaction - some expect little impact and some expect a greater impact on the office. Mr. Marier stated that he is not sure that Mr. Schumacher has talked to the employees in- voled and tried to iron out problems or that this arrangement will make the best use of the present employees. Mr. Marier said that he has seen the part -time employees respond to the needs of the office and in fairness to them, this should be taken into consider- ation. MOTION: Mr. Bohjanen moved to approve reoganinzation of the office secretarial staff as recommened in Mr. Schumacher's 7/7/87 memo. Mr. Marier seconded the motion which carried with Mr. Marier opposed. CONSIDERATION OF ENTERING INTO AN AGREEMENT WITH THE CITY OF LEXINGTON FOR BUILDING INSPECTION SERVICES Mr. Schumacher explained before the Council is a year to year contract with a 60 day termination notice clause for building official services limited to inspection and permit plan review . This agreement does not include nuisance or—planning services, etc. Mr. Kluegel stated that the city of Lexington anticipates some rehabilitation work and some economic development renovation work, but few actual residential permits. Mr. Reinert stated that he supports shared community services, but wants to be sure that each community will be adequately served to avoid community relations problems. PAGE 2 165 COUNCIL MEETING JULY 13, 1987 IIIOTION: Mr. Marier moved to approve the contract with the City f Lexington for building official services with the stipulation that the understanding of the two communities is that this service is limitied to "structure" only and not include nuisance, planning, ect. Mr. Bohjanen seconded the motion which carried unanimously. DISTRICT WATER SERVICE - PUBLIC HEARING Mr. Reinert opened the public hearing for the District Water Service at 7:36 P.M. There was no one in the audience to speak for or against. Mr. Stahlberg gave background on this issue: 1 The City Planner has determined that there would be too great a financial impact on the City to install an elevated water tank, etc. at this time to serve the proposed South Reshanau Lake Estates plat and the D. Erickson 2nd Addition plat.. The water tank, etc. would be more feasible with a broader base to absorb the costs involved. The alternative recommended is to hook up to the existing system servicing Rice Lake Estates. This public hearing is the first step in implementing that at an approxi- mate cost of $618,000. The parties affected would be the D. Erickson 2nd Addition plat and the South Reshanau Lake Estates plat and the existing water customers. MOTION: Mr. Marier moved to close the public hearing at 7:40 P.M. Mr. Bohjanen seconded the motion which carried unanimously. Mr. Schumacher explained that now the 60 -day waiting period for the project will begin and this issue will be brought up after the waiting period. Mr. Stahlberg added that Mr. Erickson and Mr. Uhde can jointly request that the 60 -day waiting period be reduced to 10 days. CONSIDERATION OF ENTERING INTO AN AGREEMENT FOR JOINT PLANNING - ECONOMIC DEVELOPMENT SERVICES WITH WHITE BEAR TOWNSHIP Mr Schumacher referred to his 7/11/87 memo and attached contract for shared services of a Municipal Planner with White Bear Town- ship. He also presented a chart showing the dollars spent. by Lino Lakes and dollars spent by developers for planning services during the last seven years, the average being a cost to the City of $20,000 per year. Presently White Bear Township is without a planner, having recently lost theirs, and Lino Lakes is contracting planning services from Iconsultant, Mr. Miller. The proposed agreement would require AGE 3 166 COUNCIL MEETING JULY 13, 1987 hiring a planning /economic development person at a salary of approximately $30,000 plus benifits of approximately $3,000. Mr. Reinert was concerned that the agreement appears to state that White Bear Township will pay up to 20 hours a week for the joint planner. Conceivably, White Bear Township could pay only 5 hours, for example, and Lino Lakes would be left carrying the burden of the remaining 35 hours. He felt it imperative that White Bear Township commit to half of the salary and half of the service. Mr. Marier stated that even with language to avoid the situation Mr. Reinert has explained, the concept may be good, but he felt that the Planning and Zoning Board is happy with the consultant services of Mr. Miller and he felt the present situation is working well. Mr. Schumacher agreed to redraft the agreement including language to protect the City aagainst taking on more salary burden than • would be required, and present the agreement at a later meeting. ATTORNEY'S REPORT None. OLD BUSINESS (ADDITIONAL OLD BUSINESS LATER IN MINUTES) FRANKIES ON THE LAKE- Mr. Schumacher reported that to date the City has not recieved any of the required information for renewal of the liquor license for Frankies On The Lake. These require- ments are: $5000 bond, certificate of insurance, certificate from the State of Minnesota regarding compliance with their tax payment and certain tax filings, certificate from Anoka County regarding payment of all property taxes and payment of the liquor license. A man from the audience introduced himself as the son of the owner of Frankies On The Lake and explained that they are restructuring their business under Chapter 11 and will provide the necessary documents to reopen in the near future. Knollton Kennels /Lake Animal Care • Mr. Schumacher reported that although the Council approved Knoll- ton Kennels to provide animal control, the contract has not been awarded to date due to insurance problems. The City has just learned that Knollton Kennels is out of business as of 8/1/87. Lake Animal Care has provided animal control services without a contract in the interim. Mr. Schumacher recommended contracting PAGE 4 1 167 COUNCIL MEETING JULY 13, 1987 Iith Lake Animal Care in light of facts, and explained that he contract does provide a 30 -day cancellation clause. Mr. Reinert and Mr. Marier expressed concern with regard to the way Lake Animal Care has conducted the service in the past, parti- curaly their apparent lack of courtesy and professionalism. MOTION: Mr. Marier moved to enter into a contract with Lake Animal Care for animal control services with the stipulation that the City Administrator cover in depth with the service, the expected character of Lake Animal Control's employees in dealing with pick- ing up animals. Lake Animal Control is to be reminded that some pets are like members of the family and should be treated accord- ingly. Mr. Bohjanen seconded the motion which carried unanimously. REPLACEMENT FOR HERB JOHNSON, CABLE REPRESENTATIVE Mr. Schumacher explained that Mr. Johnson has resigned as Cable Repre- sentative for Lino Lakes. He recommended that Mr. Tesch, who has been serving as an alternate be appointed to serve as Cable Representative for the City and that the City advertise for an alternate. MOTION: Mr.Marier moved to appoint Mr. Tesch to replace Mr. Ilohnson as Cable Representative for Lino Lakes and the City adver- ise for an alternate. Mr. Bohjanen seconded the motion which arried unanimously. HANSON BLOCK COMPANY -- PUBLIC HEARING Mr. Reinert opened the public hearing for Hanson Block's request for a rezone and conditional use permit to construct a concrete block manufacturing company with exterior storage at 8:05 F.M. Mr. Kluegel and Mr. Donald Obernnolte (representative for Hanson Block Company) gave an overview of the proposed project as follows: Plan will cover seven lots in Lino Industrial Park presently zoned Light Industrial; rezone would be to General Industrial. Permits required of MNDOT have been acquired. Rice Creek Watershed District has reviewed the plan and provided their recommendations. Planning & Zoning Board unanimously recommended approval of rezone and conditional use permit (per Mr. Obernolte), but P & Z Board and applicant are not in agreement with regard to the screening issue on the Site and Building Plan. Plant (including future garage) will cover approximately 17,000 square feet. AGE 5 168 COUNCIL MEETING JULY 13, 1987 Mr. Bohjanen raised the question of dust problems resulting from the plant. Mr. Kluegel said he foresees complaints with regard to dust. Mr. Obernolte stated that only forklifts will be moving about on the pea rock in the storage yard; employee vehicles and hauling trucks would not enter the pea rock storage yard which should eliminate some of the dust problem. Mr. Marier and Mr. Bohjanen voiced concern with regard to the screening issue, stating that the City should remain firm on the planner's recommendations (see P & Z minutes). Mr. Marier also said that Hanson Block has attempted to locate in several other communities in vain. He felt that the plant would also cover too large an area in the Industrial Park. Mr. Al Ross, from the audience, asked if the area could be black - topped. Mr. Obernolte said that RCWD has indicated that they would not likely recommend this, but that the owner would be willing if RCWD agreed to it. • Mr. Reinert stated that no action can be taken this evening due to the absence of the other Councilmembers and therefore this public hearing must continue at the next meeting. MOTION: Mr. Bohjanen moved to continue the public hearing for a rezone and conditional use permit for Hanson Block Company at 8:00 P.M., July 27, 1987. Mr. Marier seconded the motion which carried unanimously. CONSIDERATION OF FINAL APPROVAL OF D. ERICKSON'S FINAL PLAT Mr. Schumacher stated that this item was placed on the agenda assuming that all necessary documents would be in order, however, since the necessary documents have not been submitted to date, the Council may either take action contingent upon submitted papers or wait. The consensus of the Board was to consider the final plat after all necessary paperwork is in place. ENGINEER'S REPORT CONSIDERATION OF AWARDING BIDS - RESOLUTION #29 -87 Mr. Stahlberg reported that bids have been opened for the improvement project for D. Erickson Second Addition and South Reshanau Lake Estates subdivisions. The contractor with the lowest bid is ready to begin the project on 7/27/87 if Council awards the bid this evening. Mr. Stahlberg recommended awarding the bid with the stipulation that the contractor begin the South Reshanau Lake PAGE 6 169 COUNCIL MEETING JULY 13, 1987 II Cates plat first and only begin the D. Erickson Second Addition at after all necessary paperwork is in order. Mr. Hawkins said that the City must take on the entire obligation for the entire project in awarding the bid, and should the D. Erickson project not be in order, the City would be obligated to the contractor. He also stated that although the Erickson plat needs several documents, the South Reshanau plat also still needs the developer's agreement and letter of credit. Mr. Mark Fitzgerald, from the audience, said that he is represent- ing D. Erickson and Mr. Hawkins told him that D. Erickson needs to submit an abstract, developer's agreement and letter of credit and that D. Erickson has received notice of these requirements. Mr. Reinert and Mr. Marier stated that earlier in this project, D. Erickson presented his plat stating that this was a matter of expediency, and now it is D. Erickson who is holding up the City' in getting the joint project going. Mr. Stahlberg said that some responsibility for the slow progress lies with his organization. MOTION: Mr. Marier moved to table awarding the bid for the South Reshanau Lake Estates and D. Erickson 2nd Addition project til both developers have the proper documents in order. Mr. hjanen seconded the motion which carried unanimously. Councilmembers present stated they would be willing to call a special meeting if necessary when all documentation was in order. OLD BUSINESS NON - CONFORMING USE OF DOMNING PROPERTY ON BIRCH STREET- Mr. Schumacher reminded the Board that Mrs. Domning appeared before the Council at a recent meeting explaining that she is unable to obtain a mortgage in her property due to its non- conforming use status. The City Planner was directed to write a letter of explanation to the mortgage company. The Council reviewed the letter and approved forwarding the letter to Hugo State Bank with regard to the Domning property. WILLIAMS PIPELINE -- Mr. Schumacher informed the Council that. • Williams Pipeline will be appearing before the Council in the near future with regard to clearing the trees from the pipeline right -of -way which runs through Lino Lakes. PELTIER VIEW HOLDING POND - Mr. Marier voiced a concern that the holding pond on the Peltier View plat appears to be quite 11, even with the small amount of rainfall experienced this GE 7 170 COUNCIL MEETING JULY 13, 1987 year and he feels attention should be given to this matter to eliminate future drainage problems within that area. GAUGHN COMPANY - DEVELOPMENT AGREEMENT - Mr. Schumacher said that he has received correspondence from the Gaughan Company requesting an exclusive negotiating agreement with the City of Lino Lakes with regard to creating a mixed use development on the property at 35W and Lake Drive. Presently the land is privately owned. Mr. Hawkins said that he has not reviewed the proposed exclusive negotiation agreement but is quite familiar with the Gaughn Company and feels they are a reputable firm. Mr. Reinert suggested that Mr. Hawkins review the agreement and submit his recommendation for the next Council agenda when the entire Council can take action. Mr. Bohjanen moved to adjourn the meeting at 8:55 P.M. Mr. Marier seconded the motion which carried unanmously. These minutes were considered and approved at a regular council meeting on July 27, 1987. MAR LYN G. ANDERSON 4011° •4__v gE°7-1MIP B NSON CLERK_TRESURER MAYOR PAGE 8