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HomeMy WebLinkAbout10/06/1986 Council Minutes1 BUDGET MEETING October 6, 1986 The Budget Meeting was called to order at 7:00 P.M. by Mayor Benson. Council Members present: Marier, Bisel, Bohjanen, Reinert. Don Volk, Public Works Director, Marilyn Anderson, Clerk- Treasurer and Randy Schumacher, Administrator, were also present. Molin Concrete Right -of -Way The 4th Avenue Project has begun and utility companies are proceeding to move their lines from the right -of -way. There is a concern at Molin Concrete because Molin has stored materials on the area that has been taken by the City, for additional right -of -way. Molin has builtaddi- tional storage areas but they too are now full and there is no other place to move the material. Mr. Bill Molin asked for a time extension of one month for moving his material off of the right -of -way. He explained everything that is in storage is sold and they are waiting for drier weather so that the material can be moved to construction sites. Mayor Benson asked if the material could be moved to the building site now even though they are not ready for it. Mr. Molin said this is almost im- possible since there is usually very little area to store anything on site. Also, a part of Molin Concrete's job is to place the product on the building. Mr. Schumacher explained that a 30 -day delay in clearing the right -of -way would cause problems for the contractor be- cause there is a clause in the contractor's contract stating he will be fined if the job is not completed by a specified date. There was discussion of storing the finished product away from the Molin Concrete site but Mr. Molin explained this would not be practical because there would not be equip- ment available to load the material again. Mr. Schumacher will contact the contractor on this project and will get back with Mr. Molin on Tuesday. 1987 Budget Mr. Neal Benjamin, Lino Lakes Centennial Fire District Com- missioner,- was present. Mr. Schumacher asked Mr. Benjamin BUDGET MEETING October 6, 1986 Page Two where the Fire Commission stands on operating the two fire halls as opposed to establishing a new fire hall in Lino Lakes. Mr. Neal explained that the budget submitted by the Fire Commission has money allocated for startup of the Lino Lakes station. However, if the proposed budget is not completely funded, Mr. Benjamin felt it would be more im- portant to keep the present buildings operating. Mayor Benson noted that when the Fire District was formed, Lino Lakes was told the district had all the equipment it needed for the Lino Lakes station. Mr. Benjamin explained the district has all the rolling stock for the Lino Lakes station; however, there would be startup costs such as training and utilities. Mayor Benson asked Mr. Benjamin if the Fire Commission felt the buildings or the materials were more in need. Mr. Benjamin said he felt it was important to get the Lino Lakes station operational. Mayor Benson asked if the Lino Lakes station should be brought up to useable status. Mr. Benja- min felt it was not necessary to add on to the building right now, just make the space there functional. Mr. Schumacher said what he is hearing from Mr. Benjamin is that the Fire District already has its two fire stations at 85% and the District would like them at 100% before improving the Lino Lakes stations. Mayor Benson asked Mr. Benjamin if his re- commendation is not adding on to the Lino Lakes station at this time and use the money to improve what is there. Mr. Benjamin said the building is needed and the District would like to see it functional, the question is to what extent the building needs to be modified. Mr. Volk said three overhead doors would need to be installed before it can be functional. Mr. Schumacher explained he feels that spending $40,000.00 to upgrade the Lino Lakes station may not be timely in 1987. There is no need to add on to the building if the Fire District will be using all the budget money to continue upgrading the other two stations. Mr. Schumacher outlined the surpluses that he is projecting in the 1986 budget and referred to the handout entitled "Additional Sources of Revenue ". He also reviewed the in- creased revenue projected for 1986 in the amount of $60,000.00. The 1987 preliminary budget expenses were reduced and he is estimating $106,350.00 total revenue which may be used in the 1987 budget. He felt these were maximum projections. Mr. Schumacher explained the issues that were not funded in the 1987 budget. He felt the Council should consider using 1 1 1 BUDGET MEETING October 6, 1986 Page Three the excess monies to fund these issues. He explained that the Fire Department is going to take the money in the 1987 budget and fully gear up the two existing fire stations. He does not see the need for this City to pay $40,000.00 to enlarge a fire station that will not be utilized in 1987. Surface Water Management Plan Mr. Schumacher explained this was his number one priority. If this is not implemented this City will experience con- tinuing and more expensive water run off problems. The RCWD is preparing the 901.surface water management plan for the district; however, if this City adopts a plan of their own and it is approved by RCWD, then the City does not have to go to RCWD for their approval on subdivisions and we can manage our own storm water. The RCWD plan is only a general plan. The City plan would be a comprehen- sive plan for the entire City. Mr. Bohjanen asked if the plan could be completed in steps. Mr. Schumacher explained the mapping alone would cost about $7,000.00. Mr. Reinert was concerned that the planning be coordinated with RCWD and other entities. Mr. Schumacher said that the Lino Lakes plan would be in with RCWD overall plan. RCWD will not assist Lino Lakes in developing its own internal plan. Warning Sirens Mr. Volk has been looking at sirens that will cost about $13,000.00 each and cover about a one -mile radius. They will be tied into the county emergency system. There are cheaper sirens, however, they cover a smaller radius. Radar Units Chief Campbell explained his radar units are five years old and could prove to be a problem if a court proceeding re- quired testing. Additional Patrolman Chief Campbell is requesting an additional officer so that this City could provide double coverage at prime time. He is concerned when there is only one car on duty and the officer makesan arrest. The officer must leave the City to go to the county jail leaving no police coverage for the City. This officer would also be used to cover the day shift when the day officer is off duty. BUDGET MEETING October 6, 1986 Page Four Computer Chief Campbell explained the computer he is considering would give this Police Department the ability to tie into the state in the future. Four Wheel Drive Vehicle This would be a replacement of one of the current vehicles. Overlay Programs There is $40,000.00 in the budget. This would mean that about a mile and one half to a mile and two thirds of what is scheduled for 1987 will not be completed unless another $30,000.00 is added to the budget. There are also other streets not addressed in this program that need attention. Public Works Building and Fire Hall This will be addressed at the strategic planning session. Mr. Marier asked why a new public works building is needed. Mr. Volk said to house vehicles. Mr. Marier wondered if it was prudent to house vehicles. Mr. Volk said the idea is to keep fluids warm so that the vehicle operates as efficiently as possible. Regarding the water surface management plan, Mr. Reinert sug- gested that Senator Dahl come before the Council and ex- plain what he can do to coordinate plans. Mayor Benson suggested looking at including these items in the budget: 1. Siren program (maybe not $13,000.00) 2. Replace radar units 3. $50,000.00 additional in overlay program 4. Computer (Cost less if tie into our own) 5. Four -wheel drive vehicle (one a year) 6. $20,000.00 reserve 7. One mill increase Mr. Marier presented his view: 1. Surface water management 1987, 11 1988 2. Overlay program - look at other surplus to fund this program 1 1 BUDGET MEETING October 6, 1986 Page Five 3. Computer - not needed 4. Officer - needed 5. Four -wheel drive vehicle - needed 6. 111 mill would provide funds needed to complete all programs. This would mean a 21/2 mill increase and would recommend that a freeze on mill increase be implemented. There was discussion regarding police receipts increasing if another officer is added. Mayor Benson felt another officer is not needed unless Columbus Township contracts with Lino Lakes. Mr. Bohjanen asked the cost of just installing the overhead doors on the Lino Lakes fire barn. He was told $1,500.00 per door. Mr. Bisel commented that if this City continues to grow, services will have to increase. He felt the City should try to provide another tax base not just homeowners. After considering several mill rates and noting this is the first increase in mill rate in four years, Mr. Bohjanen moved to increase the mill rate 2.5 mills to 29.250 mills and adopt Resolution #44 -86. Mr. Marier seconded the motion. Mr. Schumacher noted that Lino Lakes would still be under the average for the Metro Area in total mill rate. Mrs. Anderson read the Resolution. Mr. Bisel asked Mr. Reinert what he would do as an alterna- tive for increasing the mill rate. Mr. Reinert questions the need for the patrolman, questions the need or at least delay for the four -wheel drive vehicle, siren program could be re- duced and if we went through some of the other budget items more fat could be trimmed. All department cannot have everything they want. Mr. Bisel thought maybe some of the programs are unnecessary and wished the citizens could vote on them. For instance, do they want a siren program. The Council must set some objectives. Voting on the motion, motion carried with Mr. Reinert and Mayor Benson voting no. BUDGET MEETING October 6, 1986 Page Six CITY OF LINO LAKES • RESOLUTION NO. 44 - 86 RESOLUTION APPROVING, ESTABLISHING AND ADOPTING THE 1986 TAX LEVY, COLLECTABLE IN 1987. WHEREAS, the City of Lino Lakes is in need of certain funds to pay expenses, obligations and operating costs anticip- ated in the year 1987, and - WHEREAS, the City of Lino Lakes is not restricted by any levy limitations imposed upon it by the State of Minnesota, NOW THEREFORE BE IT RESOLVED, that the City Council of the City of Lino Lakes., Anoka County, Minnesota, hereby does levy the following upon the taxable property in said City of Lino Lakes, to -wit: 1. Total amount levied in the year 1986 to be spread for taxes due and payable in the year 1987 is in the total sum of $ 990,000.00. 2. The amount above levied is for the purpose of operational costs within the General Fund. No bond and interest Levy is necessary for 1987 due to the surplus in such particular funds. BE IT FURTHER RESOLVED by the Lino Lakes City Council that the budgets as reviewed by the respective departments and City Council in numerous meetings, represent the basis for this levy. Individ- ual department budgets are subject to final approval by the City Council and shall be authorized by separate action prior to January 1, 1987. Passed the sixth day of October, 1986. Marilyn G. Anderson Clerk- Treasurer enjam n . Benson Mayor 1 1 1 1 BUDGET MEETING October 6, 1986 Page Seven Mayor Benson felt the mill rate was too high and would have favored a one to one and one half mill rate increase, not a two and one half mill increase. If the City was managed prudently and efficiently, such a large increase would not be necessary. Mr. Bohjanen moved to adjourn at 9:25 P.M. Mr. Bisel seconded the motion. Aye. These minutes were considered at a regular counsil meeting on this the 6th day of MARILYN G. ANDERSON BEN.AMIN G. BENSON Clerk- Treasurer Mayor