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HomeMy WebLinkAbout02/09/1987 Council Minutes (2)COUNCIL MEETING February 9, 1987 Mayor Benson called to order the regular meeting of the Lino Lakes City Council at 7:08 P.M., Monday, February 9, 1987. Councilmembers present: Marier, Bisel, Bohjanen, Reinert. Also present were Mr. Hawkins, City Attorney; Mr. Schumacher, City Administrator; Mr. Stahlberg, City Engineer; and Mrs. Foster, Secretary. CONSIDERATION OF MINUTES Special Meeting - January 26, 1987 - Mr. Bisel moved to approve the minutes of the 1/26/87 meeting as present. Mr. Bohjanen seconded the motion which carried unanimously. Regular Meeting - January 26, 1987 - Mr. Stahlberg noted that a change should be made to page 15 of the minutes, paragraph 4, wherein the figures "$17.50" and "$22.50" should be changed to "$1,750" and "$2,250 ". Mr. Marier moved to approve the 1/26/87 minutes with this change. Mr. Reinert seconded the motion which carried unanimously. CONSIDERATION OF DISBURSEMENTS January 31, 1987 Disbursements - Mr. Bohjanen moved to approve the 1/31/87 disbursements. Mr. Bisel seconded the motion which carried unanimously. February 9, 1987 Disbursements - Mr. Marier moved to approve the 2/9/87 disbursements. Mr. Bisel seconded the motion which carried unanimously. OPEN MIKE No one was scheduled or appeared under Open Mike. INTERVIEW OF POTENTIAL PLANNING AND ZONING MEMBERS The Council interviewed four candidates for vacancy(ies) on the Planning and Zoning Board - Tom Weirnes, Charles Prokop, Allen Irwin, and Jeff Joyer. A fifth applicant, Elmer Crohn, was not available for interview. The four men interviewed gave a brief summation of his background and qualifications and answered six basic questions relative to the position. Councilmembers also asked for various additional information from each candidate. (Candidates were inter- viewed separately while other candidates were excused from the meet- ing.) Mayor Benson thanked each interviewee and explained that a decision would be made later during tonight's meeting. CONSIDERATION OF ORDINANCE 03 -87 AMENDING THE CITY CODE TO CHANGE THE NUMBER OF MEMBERS ON THE PLANNING AND ZONING BOARD FROM SEVEN TO FIVE The question of seven or five member Planning and Zoning Board arose when Mr. Bisel suggested a five member board for the purpose of streamlining the duties and procedures of the Planning and Zoning Board. 1 1 COUNCIL MEETING February 9, 1987 Page Two A special meeting of the Council and the Planning and Zoning Board took place earlier this evening to discuss this issue and others. The four P & Z Boardmembers present at that meeting were in favor of continuing with a 7- member board. MOTION: Mr. Marier moved to continue with a 7- member Planning and Zoning Board and disapprove Ordinance 03 -87 which would create a 5- member board. Mr. Reinert seconded the motion. Motion passed with Mr. Bisel and Mr. Bohjanen voting no. APPOINTMENTS TO PLANNING AND ZONING BOARD The three vacancies on the Planning and Zoning Board were filled as follows: MOTION: Mr. Bohjanen moved to appoint Jeff Joyer to the P & Z Board. Mr. Bisel seconded the motion which carried with Mr. Marier voting no. MOTION: Mr. Marier moved to appoint Charles Prokop to the P & Z Board. Mr. Bisel seconded the motion which carried unanimously. MOTION: Mr. Marier moved to appoint Allen Irwin to the P & Z Board. Mr. Bohjanen seconded the motion which carried unanimously. Mayor Benson thanked all the candidates and told Tom Weirnes that the fact that he is new to the community was not in his favor. He told Mr. Weirnes that there are other boards within the City government which need members, particularly the Economic Development Committee, and solicited his involvement with these Boards. CONSIDERATION OF APPROVING RESOLUTION NO. 02 -87 AUTHORIZING THE MAIN STREET IMPROVEMENT PROJECT Mayor Benson reminded the audience that the following discussion was to consider authorizing the Main Street Improvement Project proposed by Anoka County, and was not an assessment hearing. Mr. Schumacher stated for the record that the City Council received this evening a petition with 39 signatures (not yet checked for valid- ity) stating: "The intent of this petition is to inform you that as affected homeowners of the property for proposed road improvements along Main Street, we are not in agreement to pay the full cost of improvements. Obviously the entire city will benefit from the improvements, therefore we are asking the city to assume responsibility for their portion of the cost." 108 COUNCIL MEETING February 9, 1987 Page Three City Engineer, Ron Stahlberg gave background on the project stating that the project proposed by Anoka County is estimated to cost $1,322,000.00, of which the City of Lino Lakes's share would be estimated at $55,800.00. (Actual costs will be known after Anoka County accepts a bid for the project.) Mr. Stahlberg stated that it is a policy of Anoka County that the City pay for 50% of curb and gutter and a percentage (in this case 29.1%) of the storm sewer for an improvement project of this kind. Mr. Stahlberg said that the County and TKDA have looked into the concerns voiced at earlier meetings with regard to this project, and have decided not to make any changes to the proposal at this time. Mr. Bisel asked if and how changes could be made to the project after approval of Resolution 02 -87 authorizing the project. Mr. Hawkins stated that changes up to 25% of the project can be made through change orders (per state law). MOTION: Mr. Bisel moved to adopt Resolution 02 -87 Authorizing the Main Street Improvement Project and asked the secretary to read the resolution. The resolution was read and Mr. Marier seconded the motion. The following questions came from the audience. ? - Curb and gutter near Elbe Street has been requested. What is the status of this? A - Mr. Stahlberg: This possibility could be pursued further. ? - How does the County arrive at their appraisal of property they will take? What landowners are being paid for their property does not seem equitable. A - Mr. Hawkins: They have appraisers who figure the value and the landowner has the right to dispute, hire his own appraiser, and be reimbursed for the appraiser fee in some instances. On voting on the motion, motion carried unanimously. CITY OF LINO LAKES RESOLUTION No. 02 -87 A RESOLUTION ORDERING IMPROVEMENT OF MAIN STREET (C.S.A.H. 14) WHEREAS, A resolution of the City Council adopted on the 25th day of August, 1986, fixed a date for a Council hearing on the following described improvement: the reconstruction of C.S.A.H. 14 from 4th Avenue in Lino Lakes to Interstate 35W. 1 1 1 COUNCIL MEETING February 9, 1987 Page Four WHEREAS, published and mailed notice of the hearing as required by the Lino Lakes City Charter was given and a hearing was held thereon on the 13th day of October, 1986, at which all persons desiring to be heard were given an opportunity to be heard thereon. WHEREAS, a period of sixty (60) days has elapsed after the public hearing and no petitions have been filed against the im- provement as provided by in Section 8.04, Subd. 1 of Chapter 8 of the Lino Lakes City Charter. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LINO LAKES, 1 1 1. Such improvement is hereby ordered as proposed in the Council resolution adopted the 25th day of August, 1986. 2. Ronald Stahlberg, Toltz, King, Duvall, Anderson and Associates together with Jon Olsen, Anoka County Engineer are hereby desig- nated as the engineers for this improvement. They shall pre- pare plans and specifications for the making of such improve- ment. Adopted by the Lino Lakes City CounciL this 1987. Marilyn 61. Anderson, Clerk - Treasurer 9th -/ 4�'. Benjam G. Benson, Mayor 109 day of February' CONSIDERATION OF ENTERING INTO A JOINT POWERS AGREEMENT WITH ANOKA COUNTY FOR MAIN STREET IMPROVEMENT PROJECT Mr. Hawkins recommended approval of the joint powers agreement with the inclusion of a limitation of accepting a bid of no more than 10% over the engineer's estimate for the project. This limitation is in keeping with the Lino Lakes City Charter. Questions followed: ? - Can the speed limit in the area of Lino Lakes Elementary School be lowered? With the wider, improved County Road 14, vehicles will be apt to speed through the area. A - Mayor Benson: Speed limits on Main Street are the responsibility of the State. Perhaps a petition could be forwarded if enough residents felt strongly about lowering the speed limit. COUNCIL MEETING February 9, 1987 Page Five ? - How will the project be assessed to the property owners on Main Street? When will assessment hearings be held? A - Mayor Benson: Council will be putting together an improvement assessment policy in the near future for this project and others within the City. Mr. Stahlberg: According to the current time- table for this project, assessment hearings should be held in September, 1987. ? - Will property owners who do not have curb along their property be assessed for curb? A - Mr. Schumacher: No, property owners can only be assessed for what directly benefits them. MOTION: Mr. Bisel moved to enter into a joint powers agreement (as presented this evening, wherein the total estimated cost to the City of Lino Lakes is $50,958.04) with Anoka County for the Main Street Improvement Project. Included in the joint powers agreement should be language to assure that bids can only be accepted if they do not exceed 110% of the estimated cost. Mr. Marier seconded the motion which carried unanimously. CONSIDERATION OF AWARDING THE ANIMAL CONTROL CONTRACT - LAKE ANIMAL CARE or KNOLLTON KENNELS Mr. Tom Langley, representative from Lake Animal Care appeared before the Council and answered questions on procedure and service fees. Mr. Reinert stated that he had heard several citizen complaints that Lake Animal Care has in the past behaved more as "police" than "ser- vice"; it was suggested that Lake Animal Care improve their public relations. Mr. Bisel asked why the City pays a flat fee to Lake Animal Care to patrol and pick up dogs, and then the pet owner also has to pay to get their dog back. Mr. Langley said that is the con- tract which the City has agreed to. Mr. Bisel said he felt that pet owners should be responsible for their pets and the City should not be responsible to pay for the service; he favored Knollton Kennels because their fee schedule was set up this way. MOTION: Mr. Bisel moved to award the animal control contract to Knollton Kennel for one year. Mr. Reinert seconded the motion which carried unanimously. ENGINEER'S REPORT Contour Map Quotes - Mr. Stahlberg recommended that of the two quotes (Mark Hurd @ $62,000 or Horizons Inc. @ $34,255) the lower quote be accepted for contour maps of the City. He felt that Horizons Inc. was a reputable firm; their technical representative, Daryl Sather, he had worked with before. MOTION: Mr. Marier moved to accept a quote from Horizons Inc. for $34,255 for contour maps per Mr. Stahlberg's 2/9/87 memo on this subject. Mr. Bohjanen seconded the motion which carried unanimously. 1 1 - 110 COUNCIL MEETING February 9, 1987 FOR IMPROVEMENTS CONSIDERATION OF RESOLUTION Page Six 03 -87 ACCEPTING F IN RESHANAU LAKE ESTATES EASIBILITY REPORT Councilmembers received the feasibility Lake Estates lit Y report for South Reshanau the and temporary (dated 2/5/87 ject time schedule 2/5/87) and Mr. Stahlberg the report, g briefly went of Y water connections over Mr. Reinert over t voiced his M. Re er this t concern that p project jer type, the cost cutwei _ ossibl e with the also shared t"-is �s the cost of a Mr. the City should concern, benefit to the City. possibly versus research Mr. Reinert suggested cost, issue to that possibly determine the benefits MOTION: this N' Mr• Marier (Accepting Feasibility moved to set a (Acaees port for public hearing a Resolution and dispense with Improvements seconded and the reading eats in Reshanau motion which carried g of the resolution. Lake unanimously, Mr. Bisel 03 -87 CITY OF LINO LAKES Resolution #03 - 87 RESOLUTION RECEIVING AND RESOLUTION HEARING ON REPORT ON IMPROVEMENT LAKE ESTATES IMPROVEMENTS WHEREAS, purusant to 24, tan resolution of the DuvalDuvall a report has Council adopted November Anderson been prepared by l of and Associates with reference Tz, King, roprs Reshanau L yea to the roads, municipal water, Lake Estates by installing and curbs and • sanitary sewer, by the curbs and gutters, and this storm sewed, on February 9, report was received NOW THEREFORE • 1987. MINNESOTA: BE IT RESOLVED BY THE CITY COUNCIL OF LINO LAKES, 1• The Council ac- cordance will consider the with the improvement of such cor all or a report and the assessment street for Statutes of the cost of improvement °f abutting in ac- Cinn Charter, Chapter 429 and Chapter 8f the Lino a property 2. The estimated of the Lino Lakes ated unit price of The estimated total cost of such improvement f the project is $11064124060000• COUNCIL MEETING February 9, 1987 Page Seven 3. A public hearing shall be held on the proposed improvement on the 9th day of March, 1987 in the Council Chambers at the City Hall at 7:30 P.M. The City Clerk shall cause this resolution to be published twice, at least one week apart, in the official newspaper of the City, no less than two weeks prior to the date of said hearings, and in addition thereto, a copy of this resolu- tion shall be mailed to each benefited property owner at their last known address at least two weeks prior to the date of the hearing. Adopted by the Council this 9th day of Februar 1987. Dari1yn G. Anderson, Clerk- Treasurer Benjami G. : s. n, Mayor CONSIDERATION OF RESOLUTION 04 -87 AUTHORIZING FEASIBILITY REPORT ON ELEVATED TANK AND WATER MAIN SYSTEM TO SERVE RESHANAU LAKE ESTATES AND D. ERICKSON PLAT AND ADJACENT AREAS Mr. Schumacher stated that he and Mr. Stahlberg had a lengthy meeting recently with regard to how to assess this and other improvement projects. They reviewed the policy used by the City of Andover and how it would pertain to the City of Lino Lakes. The Council asked for a report on this meeting. MOTION: Mr. Marier moved to adopt Resolution 04 -87 (Authorizing Feasibility Report on Elevated Tank and Water Main System to Serve Reshanau Lake Estates and D. Erickson Plat and Adjacent Areas). Mr. Reinert seconded the motion which carried unanimously. CITY OF LINO LAKES RESOLUTION NO. 04 - 87 A RESOLUTION ORDERING PREPARATION OF FEASIBILITY REPORT ON IMPROVE- MENT. WHEREAS, It is proposed to conduct the following described improve- ment; Installation of an elevated water storage tank and trunk water main for Lakes Additions, Ericksons Second Addition, South Reshanau Lake Estates and adjacent areas. And to assess the benefited property for all of or a por- tion of the costs of the improvement, pursuant to Chapter 8 of the Lino Lakes Home Rule Charter; 1 1 1 COUNCIL MEETING February 9, 1987 Page Eight NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF LINO LAKES, MINNESOTA: That the proposed improvement be referred to the City En- gineer for study and that he is instructed to report to the Council with all convenient speed advising the Council in a preliminary way as to whether the proposed improvement is feasible and as to whether it should best be made as proposed or in connection with some other improvement, and the estimated costs therefor which shall be set out both in unit price and in total. 1987. Ma r Adopted by the Council this day of `/c t C L kek lyn C. Anderson, Clerk - Treasurer ATTORNEY'S REPORT Mr. Hawkins said he had no report this evening. CONSIDERATION OF REVIEW OF THE GAS FRANCHIS AGREEMENT WITH CIRCLE PINES Mr. Schumacher said that he and Mr. Keinath, Circle Pines City Admin- istrator, will be meeting during the coming week to discuss the draft gas franchise agreement and particularly to attempt to work out a mutually agreeable proposal. Further discussion, including the outcome of this upcoming meeting, will take place at the February 23, 1987 Council meeting. SUMMARY OF WILLIAMS PIPELINE PROPOSED LEGISLATION In his 2/3/87 memo regarding Williams Pipeline Legislation, Mr. Schumacher summarized the "Safe Pipeline Act of 1987" which is being proposed by Senator Steve Novak and Representative Dan Knuth in the wake of the Mounds View Pipeline Incident of 1986. Mr. Schumacher explained that this legislation is proposed within a 60 -page document, therefore he presented this summary. Councilmembers asked to see the entire document for review in order to study parti- cular questions such as - who will pay for the creation of the new proposed office within the Department of Public Safety ?, and what responsibility would fall on local government? COUNCIL MEETING February 9, 1987 Page Nine Mr. Schumacher agreed to distribute the entire document. This item will appear on the March 9, 1987 Council meeting. OLD BUSINESS Reappointment of Jeanne Goldade to the Centennial Community Edu- cation Advisory Board - Mr. Bohjanen moved to reappoint Jeanne Goldade to the Centennial Community Education Advisory Board for another term. Mr. Reinert seconded the motion which carried unani- mously. Shoreview Sewer Update - Mr. Schumacher said that he, Mr. Stahlberg, and the Shoreview City Engineer have recently discussed the joint powers agreement which was proposed some time ago. The current status of this issue is that the joint powers agreement is before Shoreview's Council for review. Four -Wheel Drive Vehicle for Police Department - The Council had received a request to approve spending $14,795.00 for a four -wheel drive truck for police use. The department's budget includes $13,000 for a vehicle. Mr. Campbell, Police Chief, explained that this vehicle would be used in a limited manner as a patrol vehicle so as to save on mileage on the vehicle. The primary purpose of this vehicle would be for emergency use such as snow storms, emer- gencies in parks, etc. Mayor Benson and Mr. Reinert felt the purchase of this type of vehicle was inappropriate at this time, and a suggestion of re- placing squad cars and purchasing a used 4 -wheel drive was made. Mr. Campbell was asked how he would balance his budget. He an- swered saying that the difference would come from budgeted salaries since the additional officer budgeted to begin 1/1/87 is not yet on board. MOTION: Mr. Bisel moved to accept the bid of $14,795 from Polar Chevrolet for a 4 -wheel drive truck, and make Mr. Campbell respon- sible for his department. Mr. Bohjanen seconded the motion.�rc Motion -c u- �� i ir. Reinert voting, no. NEW BUSINESS Planning & Zoning Chairman - Mayor Benson asked that the Planning & Zoning Board be instructed to appoint their Chairman. City Planner - Mr. Schumacher was instructed to request that Mr. Zack Johnson, the current City Planner, be in attendance at the next Council meeting to discuss continuation of his service. 1 1 1 1 1 COUNCIL MEETING February 9,1987 Page Ten Property Taxes - Mr. Marier stated that he has received several phone calls of late with regard to property taxes. There seem to be inconsistencies. The Council instructed Mr. Schumacher to in- vite the Property Assessor, Margie Roisum to attend one of the next few meetings to discuss these discrepancies. Letters to Past Planning & Zoning Board Members - Mr. Bisel asked that letters of appreciation be sent to Mr. Doocy and Mrs. Klaus, who recently resigned from the Planning & Zoning Board. Set Date for Ways & Means Committee Meeting - A meeting of the Ways & Means Committee was set for 7:30 A.M., Tuesday, February 24, 1987. Mr. Schumacher was asked to send out reminder notices. Mr. Marier moved to adjourn the meeting at 9:58 P.M. Seconded by Mr. Bisel. Aye. These minutes were considered and approved at a regular council meeting on February 23, 1986 MARILYN�xG. ANDERSON Clerk- Treasurer :ENJA -IN G. BENSON Ma or 112