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HomeMy WebLinkAbout12/14/1987 Council Minutes1 1 107 COUNCIL MEETING DECEMBER 14, 1987 The regular meeting of the Lino Lakes City Council was called to order by Mayor Benson at 7:00 P.M., December 14, 1987. Council Members present: Marier, Bisel, Bohjanen and Reinert. City Accountant, Paula Romocky; Engineer, Ron Stahlberg; Attorney, Bill Hawkins; Building Inspector, Pete Kluegel; Public Works Director, Don Volk; Chief of Police, Dean Campbell; Planner, John Miller; Administrator, Randy Schumacher and Clerk- Treasurer, Marilyn Anderson were also present. CONSIDERATION AND APPROVAL OF MTNUTES. November 23, 1987 - Mr. Bohjanen moved to approve these minutes as presented. Mr. Marier seconded the motion. Motion carried unanimously. CONSIDERATION AND APPROVAL OF DISBURSEMENTS November 30, 1987 - Mr. Reinert moved to approve these Disbursements as presented. Mr. Bohjanen seconded the motion. Motion carried unanimously. Mr. Bisel asked what is Bauer Built. Mr. Volk explained that this is a tire establishment formerly known as Zeigler Tire Company. December 14, 1987, - Mr. Bisel moved to approve these Disbursements as presented. Mr. Marier seconded the motion. Mr. Bisel asked about the disbursement under Utility Department. Mr. Schumacher explained that this was training a new employee to prepare the utility statements. Mr. Bisel asked about the Disbursement to Xerox for a maintenance agreement. Mr. Schumacher explained it was for one of the typewriters in the Administration office. Voting on the motion. Motion carried unanimously. OPEN MIKE Frank Jusczak, 895 Birch Street - Mr. Bisel explained that Mr. Jusczak is an over the road truck driver and is out of town. Mr. Bisel moved to table this item and follow up with a note explaining that this is tabled until he is available to come before the Council. Mr. Marier seconded the motion. Motion carried unanimously. PLANNER'S REPORT - JOHN MILLER Review and Discussion of Executive Housing - Mr. Miller explained that at the previous Council meeting he was instructed to take his recommendations to the Planning and Zoning Board for their review and comment. The Planning and Zoning Board has passed a generally PAGE 1 COUNCIL MEETING DECEMBER 14, 1987 favorable recommendation on the concept and also was concerned about the time. They asked for more time and asked to visit with the Council. They made no recommendation for changes in either the map text. Mr. Miller explained he has prepared a map of possible executive housing districts overlayed on the zoning map. Executive housing districts will be located in three different residential zones. Mayor Benson asked what criteria was used to determine areas designated as executive housing? Mr. Miller said that the map is a combination of suggestions from a number of Board Members and Council Members. Mayor Benson asked if executive multifamily housing was considered? Mr. Miller said not at this time. The Planning and Zoning Board has indicated that they would like to consider this possibility. Mr. Reinert asked if square footage was the main consideration for executive housing. Mr. Miller said yes because there is a very strong correlation between larger homes and executive homes. Mr. Reinert suggested that possibly someone would rather build a smaller but more expensive type of home. Mr. Miller said that if there were a number of requests for this type of housing the City could work with the developer. Mayor Benson suggested it may be wise to look at higher density housing in some of the executive housing areas. Mr. Miller said he would take a look at this. Mr. Miller said the key to getting executive housing in multifamily areas is to require stricter standards. He noted that quality attracts people. Mr. Miller felt that most of the activity in the executive housing areas will be wit single family housing. Mr. Miller noted that the Planning and Zoning Board was looking at a six month review of the executive housing districts and requirements. Mayor Benson and Mr. Reinert felt that this would bring enactment of the codes too far into the 1988 building season. Mr. Marier suggested that six months was extending finalization too far since the preliminary work has been done and all bodies have had an opportunity for input. He noted that multifamily housing and retirement housing may need further consideration and he also was concerned about the planned use of lands around the lakes. Mayor Benson said that the proposed sites for executive housing could be viewed on January 9th when the City wide tour is conducted. This may be a good time to get reaction to multifamily housing areas. Mr. Marier moved to accept the recommendations of the Planner leaving allowance for expansion of the program with the P & Z Board after the tour of the City and welcome the P & Z Board and Council's input. Mr. Bisel seconded the motion. This acceptance includes the Planners recommendations for increasing the R -1 and executive housing PAGE 2 1 1 1 109 COUNCIL MEETING DECEMBER 14, 1987 standards. Mr. Bohjanen asked if the entire document would be open for discussion after this vote. Mayor Benson said yes. Motion carried unanimously. Mr. Schumacher asked if this is considered the first reading of the ordinance to increase standards and designate executive housing districts. Mr. Hawkins said no. This should be in ordinance form and proper advertising and notifications must be completed as required in the City Charter. If the Council wishes to amend the City Code this must be in ordinance form and must have two readings in front of the Council and passed by a four - fifths vote of the Council. Mr. Marier noted that the Planner now has the authority to draw up the ordinance and have it before the Council for the next regular meeting. Mayor Benson suggested the following timing: January 13, 1988, P & Z Board review; January 25, 1988, public hearing and first reading before the Council and February 8, 1988, the second reading before the Council. The ordinance will then be published on February 16, 1988 and become effective on March 17, 1988. Mr. Bisel moved to have the ordinance prepared by Mr. Miller for P & Z review on January 13, 1988 and to set a public hearing for January 25, 1988 at 7:30 P.M. Mr. Bohjanen seconded the motion. Motion carried unanimously. Second Reading. Ordinance No. 21 - 87 - Mr. Marier moved to approve the second reading of Ordinance No. 21 - 87 and asked the Clerk to read the Ordinance. Mr. Bohjanen seconded the motion. Mrs. Anderson read the Ordinance. Motion carried unanimously. This Ordinance is printed in the November 23, 1987 Council minutes. First Reading, Park Dedication Ordinance Amendment, No. 22 - 87 - Mr. Miller explained that the Park Board asked him to check with other communities regarding land and cash donations from developers. He used the overhead projector to show requirements in other communities. He'noted that Centerville was the only metro community that had a lower donation requirement than Lino Lakes. The Park Board is recommending that the Council adopt Ordinance No. 22 - 87 increasing the park dedication and adding language that would require payment of the cash donation prior to signatures on a proposed plat. The reason for this requirement is so there would be money to work on that particular park before the new users move into the area. The Park Board had recommended no change for industrial and business districts requirements since they were comparable to other metro municipalities. Mayor Benson suggested locating ballfields in zones other than residential zones since they do attract large groups of people and can cause considerable noise. PAGE 3 110 COUNCIL MEETING DECEMBER 14, 1987 Mr. Hawkins questioned the last sentence of the text in the proposed Ordinance No. 22 - 87. He noted that title to the park land is acquired by the City when the City accepts and signs the plat. He felt this created extra work. Mr. Bisel was concerned about the situation where a combination of land and cash would be required. Mr. Hawkins said provisions would be written in the developers contracts. He also noted that even though many communities have similar dedication ordinances the state statute states that park dedication must be a reasonable amount. Developers do expect to pay park dedication but he would not be surprised if there is a challenge at some point and time. Mr. Bisel moved to approve the first reading of Ordinance No. 22 - 87 and change the last sentence to read, "the cash payment will be required prior to recording the plat." Mr. Marier seconded the motion. Mrs. Anderson read the proposed ordinance. Mr. Reinert asked what would happen when a developer plats in phases. Mr. Schumacher explained a preliminary plat would be required of the entire area. The Council would then be aware of what is coming and write the developers agreement outlining how the park dedication is to be completed. Voting on the motion, motion carried unanimously. CITY OF LINO LAKES COUNTY OF ANOKA STATE OF MINNESOTA ORDINANCE NO. 22 - 87 AN ORDINANCE AMENDING THE LINO LAKES CITY CODE BY CHANGING THE PARK DEDICATION FEE. The City Council of the City of Lino Lakes, Anoka County, Minnesota does ordain: Property Dedication. Section 1001.14 of the Lino Lakes City Code is amended to read as follows: AMENDMENT: ELIMINATE: "This equivalent shall be $160.00 per dwelling unit to be constructed within such proposed development or ten (10%) per cent of the fair market land value of the development, whichever is less." PAGE 4 1 COUNCIL MEETING DECEMBER 14, 1987 ADD: "This equivalent shall be $400.00 per dwelling unit to be constructed within the proposed development or ten (10 %) per cent of the fair market land value of the development, whichever is greater. Where land is given to the City for public purposes, the amount shall be determined as follows: Density in Units /Acres Percentage of Land Dedication 0 to 3 10% 3 to 5 12 5 to 7 14 7 to 9 16 10 or more 18 In all instances, the cash payment will be required prior to the signing of the final plat. II. This Ordinance shall be effective thirty (30) days after its passage and publication as required by the City Charter. Passed by the Council of the of December, 1987. _2 L Marilyn Anderson, Clerk - Treasurer ke- is twen y eighth day Benjam G. Benson, ayor PUBLIC HEARING - 1988 BUDGET - RESOLUTION NO. 71 - 87 Mayor Benson opened the public hearing at 8:05 P.M. Mr. Schumacher noted that departments have been able to stay within their budgets for 1987 with a few exceptions and the 1987 revenues are projected to be above budget. He projected an approximate $35,000 surplus in the 1987 budget. The proposed 1988 budget reflects a zero mill increase. Work sheets have been sent to the Council and the packets included additional worksheets indicating cuts in expenditures of $179,820 from the proposed 1988 budget to make it a balanced budget for 1988. Mr. Schumacher read a letter he had received from the Centennial Fire Department stating goals for the Fire District and asking for a PAGE 5 112 COUNCIL MEETING DECEMBER 14, 1987 written response to the goals. Mr. Schumacher was concerned because one goal is for the completion of the upgrading of the Lino Lakes fi station by July, 1988. This is not included in the 1988 budget. Mayor Benson noted that at the joint meeting on December 7th, this Council was definite about not having the Lino Lakes fire station fully operational until July, 1989. Mr. Andy Neal from the audience said there may have been some misunderstanding because the City is currently recruiting firemen and they will be trained by July, 1988. However, the station must be expanded before it can be fully operational. Mr. Marier felt the training should continue to completion and some vehicles could be moved to this station. The building will not be self sufficient until July, 1989. Mayor Benson asked that the Park Department be re- adjusted to be sure there is enough time budgeted for oak wilt control and also asked that pressure be placed on the state as well as Anoka County for additional funding. Mr. Volk noted that with the proposal to hire a foreman and recreational director, Mr. Hoffman will be freer to concentrate on this problem. Mr. Marier moved to close the public hearing at 8:22 P.M. Mr. Bohjanen seconded the motion. Motion carried unanimously. Mr. Marier moved to approve the 1988 budget as presented. There was no second to this motion. Mr. Bisel asked if the budget is proposing two squad cars. Chief Campbell said yes but he had requested three squads because all three squads will turn over 100,000 miles during the year. Mr. Bisel asked what happens to retired squads. Chief Campbell said they are stripped of police equipment and then placed on auction. Mr. Bohjanen asked if the retired squads could be used by another department. Mr. Volk said yes if there is a need and there is a squad that would be appropriate. Mayor Benson asked if three squads could be purchased from the proposed Police Department budget. Chief Campbell said no. Mr. Marier suggested that money for the third squad could come from the Planners budget. Mr. Marier moved to purchase a third squad car and take $20,000 from the Planners budget to pay for it. Mr. Bohjanen seconded the motion. There was discussion on whether or not there actually was a surplus in the Planners budget and it was decided that there is none. Mr. Schumacher explained that the only surplus was $5,381 in the entire 1988 Budget. Mr. Marier withdrew his motion and Mr. Bohjanen withdrew his second. PAGE 6 1 1 1 113 COUNCIL MEETING DECEMBER 14, 1987 Mr. Marier moved to acquire a third squad in 1988 and give the Administrator the flexibility to find funds from the Administration of the Budget and this would be contigent upon purchasing only one squad in 1989. Mr. Bohjanen seconded the motion. Motion carried unanimously. Mr. Reinert said he was concerned because although the need for the third vehicle is there, he did not want to jeopardize other departments for the sake of one department. Chief Campbell explained that he had brought out his needs however the Council was the decision maker. Mr. Bisel moved to approve the 1988 Budget including additions as previously moved. Mr. Bohjanen seconded the motion. Motion carried unanimously. CITY OF LINO LAKES RESOLUTION NO. 71 - 87 RESOLUTION ADOPTING THE 1988 ANNUAL OPERATING BUDGET FOR THE CITY OF LINO LAKES. WHEREAS, Pursuant to Charter authorization, Section 7.06, the Lino Lakes City Council is required to adopt a resolut- ion setting out all anticipated revenues and expendit- ures for the upcoming fiscal year. NOW THEREFORE, BE IT RESOLVED: That the following operating budget be adopted for 1988: 1988 BUDGET RECEIPTS: Levy $1,146,850 MSA Roads 13,900 State Aid 232,117 City Services 175,000 Police Receipts 153,000 Refunds and Reimbursements 10,000 Federal Revenue Sharing -0- Escrows 6,000 Reimbursements from White Bear Township (Planner) 20,500 Circle Pines Gas Franchise 12,000 TOTAL RECEIPTS $1,769,367 PAGE 7 Ti 4 COUNCIL MEETING DECEMBER 14, 1987 EXPENDITURES: Mayor and Council $ 25,500 Elections & Election Judges 8,100 Administriation 182,005 Assessor 16,000 Legal Printing 2,600 Consultants 132,050 Planning Department 41,825 Planning & Zoning Board 2,390 Government Buildings 83,400 Charter Commission 200 Police Department 432,577 Fire Department 139,270 Building Inspections 49,875 Civil Defense 14,910 Animal Control 4,625 Public Works Department 420,000 Weed Inspections 275 Park Department 122,584 Park Board Members 2,250 Cable T V 200 Tree Inspector 5,350 Others: Reserve for Salary Adjustment 30,000 Reserve for Certificate of Indebtedness Addition to Surplus 48,000 5,381 TOTAL EXPENDITURES $1,769,367 BE IT FURTHER RESOLVED: That the City Administrator has the authority to gather funding to include the addition of Surplus of $5,381 for the purchase of a third squad car in the amount of $11,500 for 1988. Adopted by the Lino Lakes City Council this 14th day of December, 1987. Mari yn '. Anderson, Clerk- Treasurer PUBLIC HEARING - VACATION OF A PORTION OF FAWN LANE. RESOLUTION NO. 69 - 87. PAGE 8 1 1 H5 COUNCIL MEETING DECEMBER 14, 1987 Mayor Benson opened the public hearing at 8:56 P.M. There was no one in the audience to speak for or against the proposed vacation. Mr. Bisel moved to close the public hearing at 8:58 P.M. Mr. Bohjanen seconded the motion. Motion carried unanimously. Mr. Bisel moved to vacate a portion of Fawn Lane as indicated in the drawings and approve Resolution No. 69 - 87. Mr. Bohjanen seconded the motion. Motion carried unanimously. CITY OF LINO LAKES RESOLUTION NO. 69 - 87 RESOLUTION VACATING A PORTION OF FAWN LANE, LINO LAKES, MINNESOTA; WHEREAS: G. M. Development, Inc. developer of Reshanau Lake Estates South has requested that a portion of Fawn Lane be vacated as shown on the attached map, and WHEREAS: The portion of Fawn Lane indicated on the map has been re- viewed by the City Engineer and City Public Works Director and no adverse future problems were noted, and WHEREAS: posted WHEREAS: WHEREAS: A public hearing was held on December 14, 1987 before the City Council in the City Hall after duely published and notice had been given by the Clerk on November 23rd and November 30th and all persons interested were given an opp- ortunity to be heard; and It appears that it will be for the best interest of the City to vacate such portion of Fawn Lane, and Four - fifths of all the members of the Council concur in this resolution, NOW THEREFORE, BE IT RESOLVED, that the portion of Fawn Lane shown on the attached map is hereby vacated. Adopted by the Council of the City of Lino Lakes this 14th day of December, 1987. PAGE 9 enson, Mayor H6 COUNCIL MEETING DECEMBER 14, 1987 Marilyn . Anderson, Clerk- Treasurer ENGINEER'S REPORT - RON STAHLBERG Mr. Stahlberg did not have a report. CONSIDERANTION AND APPROVAL OF TEAMSTERS CONTRACT Mr. Bisel moved to approve a three year contract as outlined below. Mr. Reinert seconded the motion. Motion carried unanimously. CONTRACT YEAR 1987 1988 1989 Wages 5% 4% 4% Insurance + $15 + $10 + $10 Clothing Allowance $350 $400 $425 Martin Luther King Holiday Implemented 16 Pay Periods Implemented The issue of longevity was dropped by the Teamsters. ATTORNEY'S REPORT - BILL HAWKINS Mr. Hawkins did not have a report. CLERK'S REPORT - MARILYN ANDERSON Mrs. Anderson explained that Mrs. Romocky had been appointed Deputy Clerk by the Council for the purpose of signing disbursement checks for the City. She requested that Mrs. Romocky be also appointed Deputy Clerk for the purpose of signing official documents in Mrs. Andersons absence. Mr. Marier moved to approve this request. Mr. Reinert seconded the motion. Motion carried unanimously. Mr. Bisel asked that Mrs. Romocky be instructed prior to starting these duties. OLD BUSINESS Tour of the City, January 9, 1988, 9:30 A.M. - Mr. Schumacher explained that a bus has been chartered and all committees have been notified of this tour. An agenda will be drafted and the Seniors will prepare lunch. Mr. Bisel suggested having name tags prepared. Mr. Hawkins will also attend this tour. Buster LaTuff Plaque - Mr. Schumacher explained that the City of Centerville has proposed a plaque for Mr. LaTuff rather than give him PAGE 10 1 1 1 1 117 COUNCIL MEETING DECEMBER 14, 1987 a stipend for his time as chairman of the Centennial Fire Commission. The Council did not have a problem with this proposal. Mayor Benson noted receipt of a letter that had been written to Mr. Timmers regarding the construction on the lot next to his on LaMotte Road. NEW BUSINESS Annual Appointments Update - Mr. Schumacher noted that appointments are usually made at the first regular Council meeting each year. A preliminary list has been prepared for the Council and he asked for further direction. Mayor Benson asked that those individuals whose terms are expiring be contacted and asked if they wish to continue. He also asked that notices be placed in all three newspapers. Letter from Members of Circle -Lex Police Department - Mayor Benson noted receipt of a letter requesting that this City look into the possibility of combining Police Departments. Mayor Benson said he has talked to Mayor Dahl of Circle Pines about the matter. Mr. Marier noted a new Chief had been appointed in Circle Pines and said he was not interested in getting involved with Circle Pines Police Department. Mr. Bisel noted that bigger is not always better. Mr. Reinert felt if the suggestion was sincere, another chief would not have been appointed in Circle Pines. He suggested strengthening our work relationship or the mutual aid agreement. Mr. Bisel suggested that a reply be made stating that with the appointment of the new chief of police further discussion of combining the departments would be premature. Mayor Benson said this City would consider Lino Lakes providing service to that area if asked. Mr. Bohjanen moved to adjourn at 9:17 P.M. Mr. Bisel seconded the motion. Motion carried unanimously. These minutes were considered and approved at a regular council meeting on December 28, 1987. MARIL Gi ANDERSON Clerk- Treasurer PAGE 11