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HomeMy WebLinkAbout12/28/1987 Council Minutes118 COUNCIL WORK SESSION DECEMBER 28, 1987 Acting Mayor Reinert called the Council Work Session to order at 6:05 P.M. Council Members present: Marier, Bisel, Bohjanen. Mayor Benson arrived about five minutes later. City Engineer, Ron Stahlberg and Clerk- Treasurer Marilyn Anderson were also present. The purpose of the Work Session is to discuss the cost recovery of ortho photo contour maps and to discuss the Revised Public Improvement Financing Plan. Qrtho Photo Contour Maps - Mr. Stahlberg displayed a sample of these maps and explained the cost recovery plan outlined in Resolution No. 76 - 87. He has reviewed the proposed Resolution with both Mr. Schumacher and Mr. Miller. Mr. Reinert asked if implementation of this Resolution will recover costs of reproduction of the maps or the total cost of producing the maps. Mr. Stahlberg explained it would recover the costs of the major part of the entire cost including administration. He explained how the City would maintain an accounting of all costs as well as an accounting of all receipts from developers. Mr. Reinert asked if this is how other cities operate on this matter. Mr. Stahlberg explained there are other methods but felt this would be a useful tool for the Planning and Zoning Board as well as the staff. Mr. Marier asked where the maps would be stored. Mr. Stahlberg said the reproducible maps would be kept at TKDA so that he could reprint copies when purchased by developers. The City Staff will receive a copy of all maps. Mr. Marier expressed concern because of the problem the City experienced when the City changed engineering firms several 'years ago. Mayor Benson arrived at 6:10 P.M. and assumed the Chair. Mr. Bisel asked if it would be cheaper for the developer to go directly to Horizon, Inc. and get a copy of the map. Mr. Stahlberg explained that the developer could not buy above the City and if by chance this happened, he still would have to pay the costs as part of his project. He also noted that he had discussed this procedure with Mr. Uhde and one other developer. Mayor Benson asked if this is common in other cities. Mr. Stahlberg said yes, it is fair. PAGE 1 1 1 COUNCIL WORK SESSION DECEMBER 28, 1987 Mr. Bisel asked what is the object of Resolution No. 76 - 87, recover costs or make money? Mr. Stahlberg said to recover most of the costs and to save staff time and money in completing the drainage studies. Mr. Marier noted that this could be monitored to determine if the cost recovery plan is operating as anticipated and if not costs can be amended. Mayor Benson said that the staff could keep the Council updated on this matter. Mr. Marier suggested setting up a procedure for this as well as bonds that are coming due. There was discussion regarding setting up a tickler file to let the Council know periodically about map cost recover, bonds that are coming due, and Mr. Stahlberg added updating connection charges under the financing policy. IMPROVEMENT FINANCING POLICY Mr. Stahlberg noted the document before the Council is a revision of the February 18, 1987 document with Appendix A "Special Assessment Procedure" added. He noted a change on page 3, the addition of life cycle for improvements. Item I was amended to read (Ditches Under City Jurisdiction). Mr. Marier questioned the 1st paragraph on page 9. Mr. Stahlberg explained this language was arrived at by the Council last spring. He also noted there would be no assessments in an area that is not a development area. Mr. Stahlberg noted the check list for all costs on page 10. He added item H, "Surcharge for Aerial Photo Recovery ". Mr. Reinert questioned item F, "Capitalized Interest ". Mr. Stahlberg explained it was common to do this. Mr. Reinert questioned item A on page 15 and asked what is the policy for street surfacing and concrete curb and gutter. Mr. Stahlberg explained if sanitary sewer and municipal water are available concrete curb and gutter is required, if not, blacktop curb and gutter is required. Mr. Stahlberg told the Council that they will have to set Connection Charges and User Charges shortly. He noted costs go up every year, especially metro sewer charges. Mr. Bisel asked if the City could adjust rates annually to keep pace and Mr. Stahlberg said most cities do this. Mr. Marier said the last increase was due to the fund being a deficit. He felt this was the key to rate adjustments. He asked for the PAGE 2 H 9 120 COUNCIL WORK SESSION DECEMBER 28, 1987 status of the utility fund and then he said the Council could look at the needs. Mayor Benson asked for actual costs of the Fund and also what affect a $5.00, $10.00 etc. increase would have on the Fund and what impact this would have on the user. He also asked for a projected growth in users and said this should be scheduled for the agenda for the second meeting in January. Mr. Stahlberg said he would get actual figures from the audits. The Work Session adjourned at 7:07 P.M. Approved this 28 day of December 1987. M YN G1,(11444J447A1 ANDERSON Clerk- Treasurer ayor PAGE 3 ON 1