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HomeMy WebLinkAbout04/11/1988 Council Minutes (2)003 IIICOUNCIL MEETING APRIL 11, 1988 The regular meeting of the Lino Lakes City Council was called to order by Mayor Benson at 7:08 P.M., April 11, 1988. Council Members present: Bisel, Bohjanen, Reinert. Council Members absent: none. City Attorney, Bill Hawkins; Engineer, Ron Stahlberg; Administrator, Randy Schumacher and Clerk - Treasurer Marilyn Anderson were also present. CONSIDERATION AND APPROVAL OF MINUTES Council Work Session. March 28. 1988 - Mr. Bisel moved to approve these minutes as presented. Mr. Bohjanen seconded the motion. Motion carried with Mr. Reinert abstaining. Regular Council Meeting, March 28. 1988 - Mr. Bisel noted that on page three, second to the last paragraph the vote ono a motion is indicated. However the motion is not stated. Mrs. Anderson explained she had corrected her minutes to include the following motion; "Mr. Bohjanen moved to approve the recommendation of the Public Works Director and to set a deadline for completion of the work for May 31, 1988. Mr. Reinert seconded the motion." Mr. Bisel moved to approve the minutes as corrected. Mr. Bohjanen seconded the motion. Motion carried unanimously. CONSIDERATION AND APPROVAL OF DISBURSEMENTS March 31. 1988 - Mr. Bohjanen moved to approve these Disbursements as presented. Mr. Reinert seconded the motion. Motion carried unanimously. April 11, 1988 - Mr. Bisel questioned what was purchased from the State of Minnesota in the way of office supplies in the Public Works Department. It was explained that items such as notebooks, desks and chairs are purchased from the surplus location in Arden Hills. The surplus location is owned and operated by the State of Minnesota. Mr. Bisel moved to approve the Disbursements as presented. Mr. Bohjanen seconded the motion. Motion carried unanimously. OPEN MIKE No one appeared under Open Mike ANNUAL REVIEW OF FOREST LAKE YOUTH SERVICE BUREAU FOR 1987 - BARBARA SWANSON PAGE 1 COUNCIL MEETING APRIL 11, 1988 Ms. Swanson handed out material to the Council that indicated the number of youths from Lino Lakes that were serviced by the Bureau. Costs for the first three months of 1988 were detailed and a request for $1,000 was made for continuation of services. Ms. Swanson noted that with the recent sad events in the Forest Lake area, the request for services has increased 100 %. She invited the Council to stop in and visit their facilities. Mayor Benson asked how she felt the results of the service have been and Ms. Swanson said she felt the services were very effective and worthwhile. Mr. Reinert asked if she felt the services are reaching those who really need it and is it doing some good. Ms. Swanson explained that for instance if a youth is detained for shoplifting, the youth is referred to the Bureau who counsel and assign community service hours. If this method does not work, the youth is taken to the courts to work through that system. It can be considered a diversion program in such cases. In addition, families must attend the programs with the youth. Mayor Benson told Ms. Swanson that there is money in the 1988 budget for the Forest Lake Youth Service Bureau and thanked her for coming this evening. Mr. Bohjanen moved to send $1,000.00 to the Forest Lake Youth Service Bureau for 1988. Mr. Reinert seconded the motion. Motion carried unanimously. PLANNING AND ZONING REPORT Set Public Hearing for Preliminary Plat, Lakes Addition No. 8 for May 9, 1988 at 7:30 P.M. - Mr. Bisel moved to set the public hearing. Mr. Reinert seconded the motion. Motion carried unanimously. PUBLIC HEARING - PHASE II. D. ERICKSON'S 2ND ADDITION, Resolution No. 25 - 88 Rescinding Resolution No. 15 - 88 - Mr. Bohjanen moved to approve Resolution No. 15 - 88. Mr. Bisel seconded the motion. Motion carried unanimously. PAGE 2 CITY OF LINO LAKES RESOLUTION NO. 25 - 88 4 I RESOLUTION RESCINDING RESOLUTION NO. 15 - 88 ORDERING PUBLIC HEARING FOR PHASE TWO, D. ERICKSON'S 2ND ADDITION COUNCIL MEETING APRIL 11, 1988 WHEREAS, the City Council on March 14, 1988 passed Resolu- tion No. 15 - 88 accepting the feasibility report for phase II, D. Erickson's 2nd Addition and setting a public hearing for April 11, 1988, and WHEREAS, Resolution No. 15 - 88 was not published as re- quired by the Lino Lakes City Charter. NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF LINO LAKES: 1. Resolution No. 15 - 88 is hereby rescinded. 2. That the public hearing be rescheduled for Monday, May 23, 1988 at 7:30 P.M. as outlined in Resolution No. 26 - 88. 3. The City Clerk be instructed to publish Resolution No. 26 - 88 in the Quad Press on April 26, 1988 and May 3, 1988. II 4. The City Clerk be instructed to send a copy of Res- olution No. 26 - 88 to the property owner before May 9, 1988 as required by the Lino Lakes City Charter. 1 Adopted by the City Council of Lino Lakes this eleventh day of April, 1988. -���- Mari yn ti . Anderson, Clerk- Treasurer Resolution No. 26 - 88 Accepting Feasibility and Calling Hearing for Second Phase, D. Erickson's 2nd Addition - Mr. Reinert moved to approve Resolution No. 26 - 88. Mr. Bohjanen seconded the motion. Motion carried unanimously. PAGE 3 CITY OF LINO LAKES RESOLUTION NO. 26 - 88 006 COUNCIL MEETING APRIL 11, 1988 RESOLUTION RECEIVING REPORT AND CALLING HEARING ON IMPROVEMENT OF PHASE II, D. ERICKSON'S 2ND ADDITION WHEREAS, pursuant to resolution of the Council adopted February 22, 1988, a report has been prepared by City Engineer, Ron Stahlberg with reference to the improvement of Phase II, D. Erickson's 2nd Addition, and this report was received by the Council on March 14, 1988. NOW THEREFORE, BE IT RESOLVED by the City Council of Lino Lakes, Minnesota: 1. The Council will consider the improvement of such Phase II, D. Erickson's 2nd Addition in accordance with the report and the assessment of benefited property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes Chapter 429 and Chapter 8 of the Lino Lakes City Charter at an estimated total cost of the improvement of $530,339.00. 2. A public hearing shall be held on such proposed im- provement on the twenty third day of May, 1988 in the Council chambers of the city hall at 7:30 P.M. and the Clerk shall give mailed and published notice of such hearing and improvement as required by law. Adopted by the Council this el Ben jam of A• —_988. Marlyn \G. Anderson, Clerk- Treasurer ENGINEER'S REPORT - RON STAHLBERG n, mayor Resolution No. 21 - 88 Ordering Preparation of a Draina0q Report - Mr. Stahlberg explained the area involved in this report and indicated that this report is to be a part of the 2nd Avenue state aid system, Sunrise Meadows plat and the 509 Rice Creek Watershed Plan. He noted that he is looking at using wetlands rather than creating additional ponds on good land for storm water runoff. He said a large part of this can be done through the state aid project. Mr. Schumacher explained that the City has approved the PAGE 4 COUNCIL MEETING APRIL 11, 1988 formation of a surface water management plan and this can be a part of the report. Mayor Benson said he has heard rumors that Mr. Wilson who owns property near 2nd Avenue has sold his property on a contract for deed. Mr. Hawkins will follow up on this. 1 Mr. Bisel moved to approve Resolution No. 21 - 88. Mr. Reinert seconded the motion. Motion carried unanimously. CITY OF LINO LAKES RESOLUTION NO. 21 - 88 RESOLUTION ORDERING PREPARATION OF A DRAINAGE REPORT FOR THE AREA THAT IS BOUNDED ON THE WEST BY SUNSET DRIVE, ON THE SOUTH BY NORTH ROAD, ON THE NORTH BY INTERSTATE HIGHWAY 35W, AND ON THE EAST BY HIGHWAY #49. WHEREAS, the City of Lino Lakes has a policy to acquire orthophoto- contour maps to be used in long range planning; and WHEREAS, the Rice Creek Watershed District proposed 509 Plan requires that the City of Lino Lakes will be responsible for preparation of a City -wide drain- age plan; and WHEREAS, the City council of Lino Lakes has authorized pre- paration of a feasibility report for construction of 2nd Avenue; and WHEREAS, the City staff is currently reviewing a proposed forty acre subdivision within the above described area; and WHEREAS, permits for drainage facilities are required by the Rice Creek Watershed District, DNR and other agencies. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LINO LAKES, MINNESOTA: 1. That the proposed improvement be referred to Engineer, Ron Stahlberg, for study and that he is instructed to report to the Council with all convenient speed ad- vising the Council in a preliminary way as to whether the proposed improvement is feasible and as to whether it should best be made as proposed or in connection PAGE 5 007 COUNCIL MEETING APRIL 11, 1988 with some other improvement, and the estimated cost of the improvement as recommended. 2. The City Attorney and the City Engineer are also directed to prepare easement descriptions and ease- ment maps to be included with the drainage report. 3. The City Engineer is also directed to prepare permit applications and submit said applications to the appropriate review agency. 4. The City Engineer and City Administrator are also directed to prepare a financing policy for implem- entation of the drainage improvements. Adopted by the Council this llth .- April, 1988. Marily 64,40_4,01,„, .`Anderson, Clerk- Treasurer njam enson, Mayor Resolution No. 22 - 88, Ordering Preparation of Report on Improvement for Sunrise Meadows Addition - Mr. Stahlberg explained that this is the same property previously owned and platted by Mr. Ulmer and submitted to the Council and not approved. There have been changes and the lot size will conform to the new standards. The owner has submitted an escrow to cover the cost of the study. Mr. Stahlberg explained that he and Mr. Miller have been meeting with current residents who may be affected by this subdivision. Mayor Benson said he has received a call from one of the residents who feels the City may be trying to do something behind their backs. He suggested that a public hearing on the plat be held soon so that the residents do not feel that they are not being notified of the improvements in their area. Mr. Schumacher noted that state law requires that landowners within 350 of the improvement be notified. If we follow this regulation there are some residents on Rice Lake Drive to the north of the new subdivision who will not be notified. Mayor Benson asked that all residents to Elm Street be notified. PAGE 6 1 1 COUNCIL MEETING APRIL 11, 1988 Mr. Bisel moved to adopt Resolution No. 22 - 88. Mr. Bohjanen seconded the motion. Motion carried unanimously. CITY OF LINO LAKES RESOLUTION NO. 22 - 88 RESOLUTION ORDERING PREPARATION OF REPORT ON IMPROVEMENT FOR SUNRISE MEADOWS ADDITION. WHEREAS, it is proposed to construct improvements consist- ing of sanitary sewer, watermain, drainage and street improvements for Sunrise Meadows Addition and to assess the benefited property for all or a portion of the cost of the improvement, pursuant to Minnesota Statutes Chapter 429 and pursuant to the Lino Lakes City Charter. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF LINO LAKES, MINNESOTA: That the proposed improvement to the Sunrise Meadows Addition be referred to Mr. Ron Stahlberg for study and that he is instructed to report to the Council with all convenient speed advising the Council in a preliminary way as to whether the proposed improvement is feasible and as to whether it should be made as proposed or in connection with some other improvement, an the estimated cost of the improvement as recommended. Adopted by the Council this April, 1988, Marilyn '4x'0. - -ice - enja G. Benson, Mayor . Anderson, Clerk- Treasurer Resolution No. 23 - 88 Ordering Preparation of Report for the Lino Lakes Correctional Facility - Mr. Stahlberg told the Council that he has had a meeting with the State of Minnesota regarding servicing the Correctional Facility with sanitary sewer and municipal water. The Correctional Facility asked that Mr. Stahlberg prepare information for the Legislature for budgetary purposes so that the PAGE 7 010 COUNCIL MEETING APRIL 11, 1988 Legislature will consider appropriating money for the installation of these facilities. Mr. Schumacher told the Council he has received a letter from the Correctional Facility saying that they would pay the cost of the preparation of the report. Mr. Bohjanen moved to adopt Resolution No. 23 - 88. Mr. Reinert seconded the motion. Motion carried unanimously. CITY OF LINO LAKES RESOLUTION NO. 23 - 88 RESOLUTION ORDERING PREPARATION OF REPORT FOR THE LINO LAKES CORRECTIONAL FACILITY. WHEREAS, the City Engineer has met with representatives of the State of Minnesota regarding the proposed con- struction of the West Central Trunk Sewer and Watermains; and WHEREAS, WHEREAS, WHEREAS, the Lino Lakes Correctional Facility has an exist- ing sanitary sewer system and water system; and improvements are necessary to the water system to provide additional fire flow and storage; and the staff of the Lino Lakes Correctional Facility and the Department of Administration need inform- ation for budgeting purposes; including but not limited to, preliminary plans and cost estimates for onsite improvements; location of the proposed connections to the Lino Lakes trunk mains, special assessments, annual operating costs and construc- tion schedules; and WHEREAS, the Department of Administration staff has re- quested that the City provide the above mentioned data; and WHEREAS, the Director of the Lino Lakes Correctional Fac- ility has agreed to reimburse the City of Lino Lakes for preparation of the Feasibility Report. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF LINO LAKES, MINNESOTA: PAGE 8 1 COUNCIL MEETING APRIL 11, 1988 That the proposed improvement to the Lino Lakes Correctional Facility Sewer and Water system be referred to Mr. Ron Stahlberg for study and that he is instructed to report to the Council with all convenient speed advising the Council in a preliminiary way as to whether the proposed study is feasible and as to whether it should be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recommended. Adopted by the Council of the City of Lino Lakes this eleventh day of April, 1988. Marilyn NO/ e am n . Anderson, Clerk - Treasurer enson, Mayor CONSIDERATION OF GRANTING A FRANCHISE TO NSP FOR GAS AND ELECTRIC UTILITIES - DAVID SCHWARTZ Mr. Schwartz introduced himself as manager of community services for NSP and requested passage of the sample franchise ordinances sent to the Council in their packets for both gas and electric utilities. He explained that in the past NSP always operated in communities under a franchise agreement. In 1975 the Public Utility Commission was formed and franchises were not pursued. Now NSP feels they must return to the use of franchises. Mr. Schumacher did have City Attorney Hawkins review both franchise ordinances. It was noted that the sample ordinances were written by NSP and the League of Cities for uniformity and conformity throughout the entire area. Mr. Hawkins referred to Section 6, Subdivisions 1 and 3 and explained that he felt this needed further consideration. Mr. Reinert asked how this ordinance fits with North Central or with Circle Pines gas franchises. It was explained that the franchise used by North Central is the same in all communities however, it may not be the same as NSP or Circle Pines. Mr. Schwartz explained that all communities are offered the same franchise however, some communities have not adopted the ordinance as presented and are on hold. PAGE 9 011 012 COUNCIL MEETING APRIL 11, 1988 There was further discussion on Section 6, Subdivision 3, relocating cables. Mr. Schwartz noted that he has never heard of a cable having to be moved more than once in ten years in any community. There was further discussion on the correct placement of cables. Mr. Stahlberg explained that permits are required and drawings showing the locations of the cables accompany the permit. Mr. Schwartz explained that sometimes other utilites use their slot and they are forced to move elsewhere. He noted that they are also trying to coordinate work with other utilities in joint trenches. Mr. Stahlberg asked Mr. Hawkins if the City could require joint trenching. Mr. Hawkins did not know if the ordinance could be upheld. Mayor Benson asked if there is any financial benefit to the City from these two franchises. Mr. Schwartz explained that NSP does pay personal property taxes to each community. Mayor Benson said that the Council would review the two ordinances. He asked that the gas franchise be compared to the North Central franchise and the differences noted. Mr. Hawkins suggested that since the new proposed 1990 North Central franchise is available it should be used for comparison rather than the present franchise. Mayor Benson also asked to pursue putting in all utilities at one time. Mr. Schwartz said that NSP probably would take issue against such a requirement. Mr. Hawkins was also asked to compare the proposed NSP franchises to the Anoka Electric and cable T V franchises. This item will be on a future agenda. ENGINEER'S REPORT - RON STAHLBERG (CONTINUED) Resolution No. 24 - 88 Ordering Acquisition of Right -of -Way for the 1988 MSA Project - Mr. Stahlberg showed the Council on a map what parcels would be needed for right -of -way purposes. Mr. Reinert moved to adopt Resolution No. 24 - 88. Mr. Bisel seconded the motion. Motion carried unanimously. CITY OF LINO LAKES RESOLUTION NO. 24 - 88 RESOLUTION AUTHORIZING ACQUISITION OF RIGHT -OF -WAY FOR THE 1988 MSA PROJECT. PAGE 10 COUNCIL MEETING APRIL 11, 1988 1 WHEREAS, the City of Lino Lakes has directed the Engineer to prepare a feasibility study for the construct- ion of Second Avenue from Lake Drive to Elm Street. WHEREAS, WHEREAS, the City Engineer has prepared a right -of -way map for the proposed project. the City does not have the necessary right -of -way to construct the project. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF LINO LAKES, MINNESOTA: 1. The City Engineer is directed to prepare right -of -way descriptions for the proposed project. 2. The City Attorney is authorized and directed to proceed with right -of -way acquisition through negotiation or condemnation. Adopted by the City Council of Lino Lakes this llth day of April, 1988. enjamin Maril n . Anderson, Clerk - Treasurer 41111!!!!1° . Benson, Mayor Subsurface Exploration. Proposed Improvements. 1988 MSA Project, West Central Sewer and Water Trunk Mains, Sunrise Meadows Street Improvements - Mr. Stahlberg explained the need for soil work for these three improvements. The reasons are outlined in his letter dated April 4, 1988. The cost of this work will be charged to the MSA project, the Sunrise Meadows plat and the extension of the trunk facilities extension. Mr. Bisel moved to approve the Subsurface Exploration, Proposed Improvements, 1988 MSA Project, West Central Sewer and Water Trunk Mains, Sunrise Meadows Street Improvements. Mr. Bohjanen seconded the motion. Motion carried unanimously. PAGE 11 013 014 COUNCIL MEETING APRIL 11, 1988 Resolution No. 27 - 88 Accepting Report and Calling Hearing for Second Phase, Reshanau Lake Estates South - Mr. Reinert moved to adopt Resolution No. 27 - 88 and change the date of the public hearing to June 13, 1988. Mr. Bisel seconded the motion. Motion carried unanimously. CITY OF LINO LAKES RESOLUTION NO. 27 - 88 RESOLUTION RECEIVING REPORT AND CALLING HEARING ON IMPROVEMENT OF PHASE II, RESHANAU LAKE ESTATES, SOUTH WHEREAS, pursuant to resolution of the Council adopted March 14, 1988, a report has been prepared by City Engineer, Ron Stahlberg, with reference to the improvement of Reshanau Lakes Estates South and this report was received by the Council on April 11, 1988. NOW THEREFORE, BE IT RESOLVED by the City Council of Lino Lakes, Minnesota: 1. The Council will consider the improvement of such Phase II, Reshanau Lake Estates South in accordance with the report and the assessment of benefited property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes Chapter 429 and Chapter 8 of the Lino Lakes City Charter at an estimated total cost of the improvement of $706,260.43. 2. A public hearing shall be held on such proposed im- provement on the thirteenth day of June, 1988, in the Council chambers of the City Hall at 8:00 P.M. and the Clerk shall give mailed and published notice of such hearing and improvement as required by law. Adopted by the Council this eleven of April 1988. Marilyn PAGE 12 . Anderson, Clerk- Treasurer a Benson, Mayor 1 1 1 COUNCIL MEETING APRIL 11, 1988 Authorization for Professional Services - West Central Service Association - Mr. Stahlberg explained his request for an amended Authorization for Engineering Services as outlined in his letter of March 7, 1988. Mr. Bohjanen moved to approve the engineering change as indicated and the amount to be $17,900. Mr. Bisel seconded the motion. Mr. Bisel stated he felt this project is essential to the economic growth of the City. It was noted that items F through K are already started and staff is meeting with property owners so they know what is being proposed before the public hearings. Voting on the motion, motion carried unanimously. ATTORNEY'S REPORT - BILL HAWKINS Mr. Hawkins did not have a report. OLD BUSINESS Emergency Services Warning System - Mr. Schumacher explained that the staff is currently putting together plans and specifications for a warning system. The City of Fridley has recently requested bids for a new electrical warning system for their city and will be dismantling their current mechanical system. Mr. Schumacher has checked with Mr. Wojak at the County and was told most cities in Anoka County are still on the mechanical system and suggested that Lino Lakes look at purchasing some of Fridleys 1975 mechanical models. He will have further information on this within a month. Mayor Benson explained that he has received calls from some citizens expressing concern because there is no warning system for the upcoming tornado season. There was discussion on how long it would take to get the sirens operational if they were purchased from Fridley. Mayor Benson asked Mr. Schumacher to report to the Council regarding whether or not these sirens were out of date, the costs of these sirens and the costs of the electrical sirens. He will also determine who this City may deal with in obtaining some of Fridley's sirens or if Lino Lakes can tag along on Fridley's bid for the new electrical sirens. Water Main Crossing Rice Creek Update - Mr. Stahlberg explained that Ranger Construction is proceeding with crossing Rice Creek by the most economical method, pushing a PAGE 13 015 COUNCIL MEETING APRIL 11, 1988 casing pipe through the area. This will cost approximately $20,000.00. The wood piling method would cost approximately $38,000.00 and the third method of laying sheeting would cost over $100,000.00. Mr. Bisel expressed disappointment because this problem was not addressed when designing the utility installation. Mr. Stahlberg explained how this problem occurred. Ponds in Residential Areas - Mr. Reinert expressed concern because some of the ponds in his area that should be governed by a homeowners association are already turning green. He recalled how the developer had explained to the Council how the ponds will be maintained so that the problem will not occur. Mayor Benson asked that the agreement with the homeowners be researched and this information brought to the Council. Sewer and Water Rate Increase Public Hearing - Mr. Bisel moved to set the public hearing for May 9, 1988 at 7:45 P.M. Mr. Bohjanen seconded the motion. Motion carried un- animously. Mr. Bisel moved to set the following rate increases: - Effective Second Quarter (July 1, 1988) Sewer Rate $36.00 per quarter, User Fee $15.00 and Water Rate $1.10 per 1,000 gallons. - Effective First Quarter (Janaury 1, 1989) Sewer Rate $36.00 per quarter, User Fee $20.00 and Water Rate $1.20 per 1,000 gallons. - April 1, 1989 look at the cost of operation of the utilty system and the possible increase in rates and then look at the operation of the system every first quarter thereafter. Mr. Bohjanen seconded the motion. Motion carried unanimously. Progress Report of all Bond Funds - Mr. Marier had requested that all debt funds be reviewed annually to determine what percentage was completed and what the delinquent rate is for each fund. The Council will be receiving further information on this matter. PAGE 14 1 1 1 COUNCIL MEETING APRIL 11, 1988 Sally Timmers Letter - Mayor Benson acknowledged receipt of a letter from Mrs. Timmers, a concerned citizen. He asked Mr. Schumacher torespond to this letter and explain that the Council will follow up on her concerns. He also asked each Council Member if they wished to respond as well. Breakup of Main Street - Mr. Schumacher explained that the County will be removing the broken portion of the surface of Main Street and replacing it this summer. A time schedule has not been set. NEW BUSINESS Ways and Means Council Meeting, Wednesday, April 13, 1988 at 5:00 P.M. This is a reminder to the Council. Anoka County Regional Park - Concern has been expressed regarding the proposed construction of recreational pad sites in the Regional Park. The concern is about noise and what type of users this facility will attract. It was explained that when the sites are finished the County is hoping to have someone live on site for surveillance purposes. Mayor Benson asked that Mr. Torkilson be invited to address the Council regarding this installation and ask him if citizens can express their opinions and concerns. Mr. Bisel moved to adjourn at 9:08 F.M. Mr. Bohjanen seconded the motion. Aye. These minutes were considered and approved at a regular council meeting on April 25, 1988. I MAR G. ANDERSON Clerk- Treasurer PAGE 15 B JAMIN G. BENSON Mayor 017