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HomeMy WebLinkAbout05/22/1989 Council Minutes1 COUNCIL WORK SESSION MAY 22, 1989 A work session of the Lino Lakes City Council was called to order by Mayor Benson at 6:07 P.M., Monday, May 22, 1989. Council Members present: Neal, Bohjanen, Bisel. Mr. Reinert arrived at 6:35 P.M. Council. Members absent: none. City Administrator Randy Schumacher and Clerk- Treasurer Marilyn Anderson were also present. The purpose of the work session is to review the 1989 Work Plan. Mr. Schumacher explained that he has taken the 1989 Work Plan and has briefly reviewed the goals and will outline where he presently is with the Plan. PERSONNEL The annual employee reviews are complete and the mid -term reviews will be conducted during June. Mr. Schumacher and Mr. Tesch have been working since February with a consultant completing a non -union salary step program and would like to schedule a work shop with the Council to review and adjust this document along with both union contracts. A pay plan will be included with the salary step plan. Mr. Schumacher will discuss a date for the work shop with the consultant. One possible date is June 5, 1989 between 4:00 P.M. and 7:00 P.M. With the addition of two new staff members there has been a need to re- organize and update job descriptions. This will be done in June and will be submitted to the Council for any further adjustments. Mr. Schumacher noted the adjustments in staff for the Police Department and the Public Works Department. Also a secretary has been designated for the Planning Department. The Personnel Policy is also being updated. The Policy will come back to the Council for further review or adjustment. Both union contracts expire December 31, 1989. The 49n'rs Contract has been re- opened and there is some negotiations currently taking place. The Affirmative Action Program is being monitored. The original Plan indicated that the staff was short five female employees. Two female employees have been added since the adoption of the Plan. Mayor Benson asked if Mr. Schumacher had constructed a form for feedback from employees. Mr. Schumacher said the form is complete and he will submit it to the employees in June. Mayor Benson asked to have the Council review the form prior, to giving it to the staff. Mr. Bisel said he would like some input from the staff as to what items should be included in 128 COUNCIL WORK SESSION MAY 22, 1989 the form. POLICE DEPARTMENT Mr. Schumacher explained that Chief Campbell is currently working on a plan to promote public involvement in preventative crime programs and a plan to establish new security policies that will handle increased commercial and industrial development. He noted that the implementation of the new computer system is going well. Earlier this spring one additional officer was trained and certified to help Mr. Volk implement a stricter program for spring road restrictions. Additional hours were worked after the normal work day patrolling for overweight violations. Mr. Schumacher explained the problem regarding issuing permits for half -loads and the operator hauling full- loads. Mr. Schumacher explained that the Chief has been meeting with the Centerville liaison on a monthly basis and that patrol officers do stop at the Centerville City Hall but not on a routine basis. PARKS AND RECREATION The new trails system ordinance was passed by the City Council requiring dedication to the trails system. Arbor Day was a success despite the weather. The new City newsletter will have a section dedicated to City Parks and their promotion. The capital outlay plan is updated on an annual basis and a park inventory is being completed. Mr. Schumacher noted that one of the top issues on the Citizen Survey completed last fall was that a trail system was needed in Lino Lakes. Also youth recreation programs were seen as a specific need in Lino Lakes. Lino Lakes, Centerville, Lexington, Circle Pines and Blaine have been working on a recreation program for over a year and now • Blaine has backed out of the program. The remaining cities are still working on details of this program. Mr. Volk told the Council that Mr. Ray Johnson, Chairman of the Park Board is very upset because developers /builders have not completed the parks within their subdivisions. There was further discussion on this matter as well as the situation on LaMotte Circle regarding the breakup of the street. FUTURE BUILDING CONSTRUCTION Bids have been received and several firms have been interviewed regarding the needs analysis program. There are two firms to choose from. Mr. Volk has been working with Mr. Apitz regarding developing his farm into a site for a possible future city hall, fire hall and /or possibly even an 1 COUNCIL WORK SESSION MAY 22, 1989 elementary school. Also the owner of the lots adjacent to the Lino Lakes fire hall has been approached regarding possibly buying these lots and expanding the facilities on Lake Drive. All new construction and land acquisition will be financed by either a lease purchase plan, referendum or a combination of the two. FIRE DEPARTMENT The Steering Committee continue to negotiate a new Joint Powers Agreement. Mr. Schumacher felt that one more meeting was needed to discuss the issue of fire hall locations and how they were to be financed. When this is resolved, a staff report will be prepared for each City Council summarizing all the issues that were discussed. ECONOMIC DEVELOPMENT The Information Guide has been completed and an individual has been contracted to put the information in a specific format for marketing purposes. Mayor Benson asked that the Council have a chance to review the document prior to sending it to the printers. A public improvements plan has been developed for the 1989 improvements scheduled for start -up in 1989. These improvements include the West Central Trunk Sewer and Water Lines, the Outlet Mall and street access to 24th Avenue (Elmcrest). The Laventhol report has been completed and the EDC is considering producing a video yet this year. The report and the video would be presented to the Council prior to making them public. Establishing a Business Retention Program was not high on the EDC priority list. However, they do want to send out members to visit local businessmen to be sure they will stay in Lino Lakes. The EDC is planning to have an incentive for Builders Day. Mr. Bisel suggested that this event be held earlier in the year to avoid the beginning of the construction season. FINANCE Mr. Schumacher explained the new computer system is operational. Currently utility bills are being produced on the new system. The payroll and fund accounting will take additional time. The payroll should be operational during the third quarter and the fund accounting during the fourth quarter. All stations are using the word processing without any difficulty. COUNCIL WORK SESSION MAY 22, 1989 The Council recently received a cash flow comparison produced on the computer. Within the next thirty (30) to forty five (45) days Mr. Schumacher will give the Council an update on the 1989 Budget so that there will be no surprises at the end of the year. MUNICIPAL OFFICE AUTOMATION Mr. Bisel told the Council that a member of the Planning and Zoning Board audience was using a program on project management. He suggested that this program may be useful for Lino Lakes. Mr. Schumacher explained that all staff have had the initial computer training from Banyan Data Systems. Mrs. Romocky has had additional training in Lotus. He also noted a program used in several communities where the employer finances the purchase of a computer for the employees personal use. The cost of the computer is deducted from the employees paycheck in equal installments. Mr. Bisel said that this was happening at the school as well. This program encourages the employee to use the computer at home with the idea that the employee will become more proficient in using the computer. PUBLIC RELATIONS Mr. Schumacher explained that he has continued his program of meeting with local businessmen on a one to one basis. Mr. Reinert asked that Mr. Schumacher prepare a report on this program for the Council. The newsletter will be published quarterly starting with the summer quarter. Mayor Benson asked if the Council will have some :input. Mr. Schumacher explained that Cathy Wyland is producing the newsletter and he would let her know that the Council will provide input from time to time. The City of Lino Lakes is now with the Anoka Chamber of Commerce and Mr. Tesch attends these meetings. CABLE TV Mr. Schumacher explained that taping of city meetings will begin with the Park Board meeting on June 5, 1989. The Council meetings will be taped starting the fourth quarter of 1989. ISSUES Mr. Schumacher listed several issues that are currently being addressed by him and /or the staff: - Charter Amendment Issue - Shoreview Water Main Hookup 1 1 1 -0 0 1 t' Vi COUNCIL WORK SESSION MAY 22, 1989 - Board of Equalization Issues - West Shadow Lake Improvement Proposals - Recycling - Meeting with the Hugo Council Regarding 24th Avenue (Elmcrest) - Pavement Management System - Financial Issues Fire Steering Committee Meetings (update to Council will follow in about three (3) weeks) - Community Service Officer - Hiring Two (2) Additional Persons in Public Works - Ross and Rehbein Projects - New Telephone System - Emergency Siren Location Issues - Financing Package for Improvement Projects Mr. Reinert referred to Item No. 5, PERSONNEL and noted that he realized that the City is growing and there is a need for additional staff. He asked that some effort be made to streamline and consolidate the work load and look for greater efficiency. Mr. Bisel said that he felt that this is not a problem at this time but should be monitored. The meeting recessed at 7:05 P.M. These minutes were considered, corrected and approved at a regular Council meeting held June 12, 1989. Anderson, Clerk- Treasurer