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HomeMy WebLinkAbout11/13/1989 Council Minutes1 1 COUNCIL WORK SESSION NOVEMBER 13, 1989 A work session of the Lino Lakes City Council was called to order by Acting May Reinert at 5:30 P.M. Council Members present: Neal, Bohjanen, Bisel. Mayor. Benson arrived a few minutes later. City Administrator, Randy Schumacher; Accountant, Paula Romocky; Chief of Police, Dean Campbell and Clerk- Treasurer, Marilyn Anderson were also present. CENTERVILLE POLICE CONTRACT Chief Campbell has prepared a proposed 1990 Centerville Police Contract and has presented it to the Council for their review. He outlined the contract for the Council and explained how he had determined the figures in the contract. He asked that the Council give him further direction in this natter so that he could finalize the contract and send it to the City of Centerville. Chief Campbell noted that he had checked with other municipalities who were considering contracting with nearby communities for police protection. Most of these municipalities were considering contracts based on a specific number of hours of service. The contract being proposed for the City of Centerville is based on actual costs (cost of 1 1/2 officers). Chief Campbell explained that although there is a significant increase in the cost to Centerville, the cost can be justified by the increased number of calls and the increased cost of operating a police department. Mr. Reinert asked where Chief Campbell calculated insurance costs. Chief Campbell said it is not a line item but it is included in administration costs. Mr. Reinert said he felt that this may be too large of an item to overlook. Mr. Reinert asked what other communities are charging their neighbors for eight hour coverage. Chief Campbell said about: $85,000 to $90,000. Mr. Reinert said last year Centerville considered establishing their own police department and asked what would it have cost them to do this. Chief Campbell said they had calculated about $100,000.00. Mayor Benson noted that Lauderdale and Falcon Heights were considering contracting with the City of Roseville and asked what costs had been determine for those two cities. Chief Campbell explained they were not considering full coverage and it was expensive. Mayor Benson asked Chief Campbell if he thought this was a fair contract. Chief Campbell said yes. He also felt it was easier to work with. Mr. Reinert noted if there was a problem in Centerville and the Lino Lakes Police Department was sued, it could wipe out half of the budget. Mr. Schumacher explained a "hold harmless" clause could be added to the contract. Chief Campbell said he would obtain the opinion of the City COUNCIL WORK SESSION NOVEMBER 13, 1989 Attorney regarding this clause. Mr. Bisel asked that a 5 % inflation clause be added to the contract. Mr. Bisel asked about a self insurance program. Mr. Schumacher explained that is what the City is participating in through the League of Minnesota Cities. Mr. Bisel noted that Centerville's major issue in 1988 was the number of hours the officers spent in Centerville and asked if this issue has been resolved. Chief Campbell explained that it was one reason they were looking at establishing their own department but felt that this was no longer an issue. Centerville is not complaining about service. PRELIMINARY LEVY Mr. Schumacher explained that the City must submit their preliminary levy to the County by November 15, 1989 and two budget public hearings must be held before December 28, 1989. This is the date that the final levy must be submitted to the County. Ms. Romocky has prepared Resolution No. 72 -89 certifying the preliminary levy for Council consideration. She has also sent to the Council information regarding the preliminary budget. Mr. Schumacher explained the Expenditure Item 1 to the Council. He noted reasons for increases in the Consultants, Planning, Government Buildings, Police Department, Fire Department, Civil Defense, Public Works, Solid Waste and. Forestry department budgets. He also explained Item #3, the Capital Outlay budget. Mr. Reinert asked if the personnel in the Parks Department are responsible to Mr. Volk. Mr. Schumacher explained that they are responsible to Mr. Asleson, Parks Director and Mr. Asleson is responsible to Mr. Volk. Mr. Reinert asked for an updated chart of who is responsible to whom. Mr. Bisel asked about off peak heating and air conditioning. Mr. Schumacher explained that the figure in the budget is the cost to switch to this type of service. Mayor Benson asked about the item for office remodeling. Mr. Schumacher explained that there is not much that can be done, but he is looking at some moveable partitions. There is no privacy at any desk. Mayor Benson noted that there has been some discussion regarding a new city hall. He asked how this study is coming. Mr. Schumacher said it is complete and he would like to schedule a work session on this matter. Mr. Reinert asked if anyone has considered contracting the building maintenance. Mr. Schumacher said that Mr. Volk has researched this. PAGE 2 1 1 COUNCIL WORK SESSION NOVEMBER 13, 1989 The proposed new typewriter for the Police Department was discussed. Chief Campbell explained that this typewriter is for the officers to use and would replace the old one that is in poor condition. Mr. Neal said he thought that three squad cars had been proposed. for the Police Department. Mr. Schumacher explained that the third car in listed in Item #5, Items Not Funded. Mr. Bohjanen noted that only one siren was included in the Civil Defense budget. He explained that the VFW may donate a second siren and explained the installation costs would be lower when installing two sirens. Mr. Bisel questioned the use of a portable crane. Mr. Schumacher explained this is needed for pulling the pumps at the lift station for service. Mr. Bisel asked what is a cable generator. Mr. Schumacher explained that it is the piece of equipment used to place items on cable TV from this office. Newer models allow graphics to be shown and is a better use of our cable dollars. Item No. 4, Capital Outlay Items Not Funded was discussed. Mr. Reinert said that at some point he would like to look at the budget projections in terms of new homes going in and how they impact services and the costs of the services. He also wanted to look at the impact on the school system. He said he did not want the single family homeowners to carry the full burden of these costs and felt this City should concentrate on expanding the tax base. He asked that an all day session be held on this matter and that all principal entities be involved. Item #5, Items Requested by Department Heads Not Funded was discussed. Mr. Bisel asked what the LEIN program was and Chief Campbell explained the program and noted that the VFW has funded the first six months and he did not want the program to discontinued. Elmcrest Avenue and street overlays were also discussed. Item #6, Comparison of 1989 Levy to the 1990 Levy was discussed. Ms. Romocky explained the requirement to hold public hearings on the budget and the proper manner of advertising the public hearings. She also explained that it would be impossible to determine the total tax increase for any particular piece of property because of all the other taxing districts involved. Mr. Bisel moved to adjourn at 7:02 P.M. Mr. Reinert seconded 34 2 COUNCIL WORK SESSION the motion. Aye. NOVEMBER 13, 1989 These minutes were considered and approved at a regular Council meting held on November 27, 1989. ari nderson, Clerk- Treasurer Benja enson, Mayor 1