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HomeMy WebLinkAbout04/16/1990 Council MinutesCOUNCIL WORK SESSION APRIL 16, 1990 MUNICIPAL FACILITY STUDY Mayor Bisel called a work session of the Lino Lakes City Council to order Monday, April 16, 1990 at 4:15 P.M. Council Members present: Neal, Bohjanen and Kuether. Council Members absent: Reinert. Chief of Police, Dean Campbell; Administrator, Randy Schumacher and Clerk- Treasurer Marilyn Anderson were also present. The purpose of the work session was a presentation by Winsor /Faricy of the Municipal Facility Study. Ms. Ellen Luken, Timothy G. Quigley and Eugene C. Nelson were present representing Winsor /Faricy. Mr. Schumacher explained that Winsor /Faricy was hired several months ago to preform a facilities need study. The Staff has been working with representatives of Winsor /Faricy and a needs analysis has been completed. Mr. Schumacher noted that a lot of hard work and effort has gone into this study. He explained that everyone is interested in municipal facilities and what the facilities should look like, the concentration should be on what the needs are. The study was prompted by the lack of space at city hall and the fact that there is no space to grow. Mr. Schumacher cited examples of growth in the community that has precipitated the increase in staff and the need for space for Staff. He also noted that at present there is a trailer at the back of city hall to handle the overflow of staff. Mr. Schumacher explained that matters like this portray an image to the community and he asked if this is the image the Council wished to portray. Mr. Schumacher explained the mandate to Winsor /Faricy was to investigate the present Staff and space and to project the size of the Staff in five (5) years and ten (10) years and then project the space needed for the Staff as well as for community service needs. A realistic projection was requested. Ms. Luken explained that she is the project manager for this study. She noted that she, Mr. Nelson and Mr. Quigley have all participated in completing the study. In addition, Barton Aschman provided information regarding fire department response times and sites for locations of fire stations and Cost Management Planning International (CPMI) provided information regarding cost data. Ms. Luken outlined the method used to complete the study. Needs of the City were assessed, long range planning was addressed and conclusions were determined. Ms. Luken noted that typical costs of new facilities are summarized. Location was not a factor in determining costs. Mr. Nelson introduced the Winsor /Faricy firm to the Council. He outlined the need for outside consultants to complete the study. He noted that determining costs for a new city hall PAGE 1 COUNCIL WORK SESSION APRIL 16, 1990 MUNICIPAL FACILITY STUDY is tricky. Costs will be refined as the study progresses. Locations of facilities will be determined later and this will provide soil information needed to determine costs. Also this study does not address any particular type of structure. This information would be needed to determine costs. Mr. Nelson noted the tendency to compare costs of a new city hall to other commercial buildings. He noted that city halls are a very different type of building and are usually used more frequently and for many more purposes than most regular commercial buildings. All components of the building are more affected by its use. Mr. Nelson told the Council that he would like to continue to work with the Council and to further define the cost figures that are stated. Mr. Nelson said that he did not expect any reaction to the study at this meeting. He said he hoped that the Council would go through the work and develop an understanding and identify certain features of the study. He noted that this is a big commitment and will affect the entire community for many years. Mr. Nelson identified three (3) strategies. Strategy No. 1 - New larger city hall - Police station - Public works facility - -Two new fire stations Strategy No. 2 - New larger city hall at central location -- Police station next to city hall or adjacent to fire station -Fire station on Lake Drive All these facilities would be located in the central part of the City. Expanded community services would be located in current city hall. Public works would remain at present location along with community services Strategy No. 3 •City ha l7, puhlic works and police station would be ated north of the prese,,; '' _x :s X11 in a new facility. T public works department would move first and ease Lne space - neeze in the current building. In all three strategies, the facilities would vary the cost would remain equal. Land costs wouia be a consideration. PAGE 2 COUNCIL WORK SESSION APRIL 16, 1990 MUNICIPAL FACILITY STUDY Winsor /Faricy recommended Strategy No. 1. It was explained that this would do the most for the community. Several questions were asked. Would spreading facilities out over the community interfere with communications? Should the fire stations be located near where the fire volunteers live? Would moving the facilities to a central location take some of the top land in the City off of tax rolls? Mr. Nelson suggested that the Council make a list of priorities listing good points and bad points. Mayor Bisel said he felt the most important criteria is that the facilities meet the City's needs. He did not want to build a monument. Council Member Bohjanen asked how much expansion space is available at city hall without disturbing recreation areas. Mr. Volk explained that what recreation areas are destroyed will have to'be replaced elsewhere. These areas are heavily used. There was discussion regarding where the central part of the City really is. Ms. Luken noted that the Birch Street, Hodgson Road area appeared to be the most rapidly expanding area. However, no definite site has been selected for any facility. Location of a fire station in or near the City of Centerville was discussed. It was noted that Centerville is planning to build a new station in the center of the City. Mr. Schumacher noted that the next step is for everyone to review the study. In about four (4) or five (5) weeks another meeting will be set. Items to be considered at that time are: Choosing a strategy, planning for public acceptance, a strategy of educating the public, determining community involvement, financing methods and time table for implementation. The meeting adjourned at 5:55 P.M. These minutes were considered, corrected and approved at the regular Council meeting held on May 29, 1990. arilffi G`. Anderson, Clerk- Treasurer PAGE 3 Harold L. Bisel, Mayor