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HomeMy WebLinkAbout08/21/1991 Council MinutesCITY OF LINO LAKES COUNCIL MINUTES DATE TIME STARTED TIME ENDED • MEMBERS PRESENT: MEMBERS ABSENT : August 12, 1991 6:30 P.M. 8:42 P.M. Bohjanen, Kuether, Neal, Reinert Mayor Bisel Staff Members present: City Attorney, Bill Hawkins; Engineer's, Dan Boxrud and Darrell Schneider; Administrator, Randy Schumacher and Clerk - Treasurer, Marilyn Anderson. CONSENT AGENDA Council Member Neal asked that Consent Agenda Item No. 2C be taken from the consent agenda and placed on the regular agenda. Council Member Bohjanen moved to approve the consent agenda as amended. Council Member Kuether seconded the motion. Motion carried unanimously. ITEM MINUTES: Regular Session, July 22, 1991 DISBURSEMENTS: July 31, 1991 August 12, 1991 CONSIDERATION AND APPROVAL OF RESOLUTION NO. 81 -91 AMENDING THE 1991 GENERAL FUND BUDGET REGULAR AGENDA OPEN MIKE DISPOSITION Approved Approved Approved Approved Linda Elliott, 2001 Otter Lake Drive presented a petition to the Council requesting that an Environmental Assessment Work Sheet (EAW) be completed for the portion of the proposed plat of Oak Brook Peninsula in a portion of Outlot B and called "Lake Beaches" be prepared at this time. Mrs. Elliott explained that the first EAW did not address this portion of the proposed plat and the petition is asking that this oversight be corrected. Acting Mayor Reinert said that the Council would accept the petition and refer it to staff for consideration. PAGE 1 ENGINEER'S REPORT Resolution No. 71 - 91 Amending Resolution No. 84 - 04 Setting Administrative Costs - Mr. Schneider explained that the City originally adopted a policy in 1984 which set a sliding scale for charging administrative costs. This policy has been followed by including these costs in the assessment rolls for improvement projects. Over the years administrative costs have increased and the projects have become more complicated and the developers have requested a simpler system for posting letters of credit with more frequent reviews and adjustments to the amount of financial security. The City Staff and consultants have prepared an updated version of the previous policy that would fix the percentage at 3% for all values of improvements including those performed by the developer. Council Member Bohjanen moved to adopt Resolution 71 - 91 changing the policy for charging administrative costs. Council Member Kuether seconded the motion. Mr. Schneider explained that he felt the new policy would not mean a loss of revenue for improvement projects. Voting on the motion, motion carried unanimously. Resolution No. 71 - 91 can be found at the end of these minutes. Resolution No. 72 - 91 Establishing Cost Recovery Procedures for Orthophoto Contour Maps - Mr. Schneider explained that in 1987 the City purchased more than $20,000 of aerial mapping. A resolution was passed establishing the policy for recovering these costs from users of these aerial maps. The procedures have been followed in the resolution and assessment rolls for the improvement projects have included the aerial photo costs. The City staff and consultants have considered this cost recovery policy and are recommending that the "fee of 1% of the construction cost to all construction projects: be replaced with a policy that would direct the cost recovery to be $90.00 per residential lot which would be paid by the developer up front. It is believed that this method would simplify the collection of charges to be transferred. Mr. Schneider explained that an aerial map costs recovery fund has been established. This fund accounts for all expenditures for aerial mapping and also all receipts from developers. He felt it would be several years before this fund "breaks even ". When this occurs, additional aerial mapping can be ordered or the fund balance can be used to support other funds such as the surface water drainage management fund. Mr. Schneider told the Council that he has explained this new procedure to some of the developers. The initial problem for them will be the requirement of paying these costs up front. However, PAGE 2 1 1 1 1 1 1 this method is easier for the accounting staff to identify. The new policy will not affect developments already in progress. Council Member Bohjanen moved to adopt Resolution No. 72 - 91. Council Member Kuether seconded the motion. Motion carried unanimously. Resolution No. 72 - 91 can be found at the end of these minutes. Resolution No. 73 - 91 Approving Plans and Specifications and Ordering Advertisement for Bids, Reshanau Lake Estates South 4th Addition - Mr. Schneider explained that plans and specifications were ordered by the City Council on July 8, 1991. A public hearing on the improvements will be held later this evening. Proper letters of credit have been deposited with the City. Plans and specifications are now complete and the next step in this improvement process is to approve the plans and specifications and order the advertisement for bids. Council Member Kuether moved to adopt Resolution No. 73 - 91 Approving the Plans and Specifications and Advertising for Bids for Reshanau Lake Estates South, 4th Addition. Council Member Bohjanen seconded the motion. Motion carried unanimously. Resolution No. 73 - 91 can be found at the end of these minutes. Resolution No. 74 - 91 Authorization to Enter Into Agreement With MWCC for Construction of Division III, Reshanau Lake Trunk Sewer Improvement - Mr. Schneider explained that bids were received for the Reshanau Lake Trunk Sewer Improvement and Divisions I and II were awarded by the Council. The bid for Division III was held until August 15, 1991 to allow the MWCC to consider participating in the project and eliminating Lift Station L -9 (Shenandoah Lift Station). MWCC has adopted a resolution authorizing an agreement with the City of Lino Lakes to pay the City for the construction of a local trunk sewer that will phase -out MWCC lift station L -9. A copy of the draft agreement was included in the Council packet. Resolution No. 74 - 91 would authorize the City to enter into an agreement with the MWCC. Mr. Schneider explained the background on this matter and his negotiations with MWCC. He explained that this would be a "win /win" situation because the City will get Division III constructed by MWCC and MWCC will eliminate a lift station from their structure. Mr. Schneider also noted that MWCC has been drafting a new facilities plan which probably will be adopted in September, 1992. This plan will determine where the permanent lift station will be constructed. Mr. Schneider will be working with MWCC on this matter. MWCC is committed to picking up Lino Lakes gravity flow whether it be from the Laurene Avenue lift PAGE 3 J° station or from a new lift station constructed on Ware Road. Council Member Bohjanen moved to adopt Resolution No. 74 - 91. Council Member Kuether seconded the motion. Motion carried unanimously. Resolution No. 75 - 91 Award Bid, Division III, Reshanau Lake Trunk Sewer Improvement - Mr. Schneider prepared a list of the bids received for the Reshanau Lake Trunk Sewer Improvement. He noted that Arcon Construction was awarded the bid for Divisions I and II. He also noted that bidding documents for this project stated that the City intended to award all of the project to one (1) bidder. Mr. Schneider noted that Arcon Construction was not the low bidder on Division III, however, they were the low bidder for the overall project. He explained that MWCC understands this and that it is more efficient for the contractor working on the deep construction with dewatering to work continuously to complete the project. Council Member Kuether moved to adopt Resolution No. 75 - 91 awarding the bid for Division III to Arcon Construction for $100,557.12. Council Member Bohjanen seconded the motion. Motion carried unanimously. Resolution No. 75 - 91 can be found at the end of these minutes. PUBLIC HEARING, ELEVATED WATER STORAGE IMPROVEMENT Acting Mayor Reinert opened the public hearing at 7:03 P.M. Mr. Schneider used the overhead projector and presented four (4) exhibits on this matter. The first exhibit was of the service area for this improvement. It was noted that the elevated water storage structure would be constructed in the Lino Industrial Park. The second exhibit was of two (2) elevated water storage units; the fluted column style and the spheroidal style. Mr. Schneider noted that bids will be received for a 750,000 gallon and 1,000,000 gallon storage unit for both style. The third exhibit detailed the estimated cost for each style. He noted that there will only be two (2) serious bidders in this project since this is a very specialized field. The fourth exhibit was a time schedule for the project. He noted that later this evening he will be asking the Council to approve plans and specifications for this improvement and advertisement for bids. Mr. Schneider noted that there is a firm owned by a Lino Lakes resident who specializes in a plasticizing application. He has been in contact with this company and they plan to become a sub - bidder in this improvement to provide a plastic like finish for the unit. Acting Mayor Reinert asked if it were possible to test water in advance of use to determine if it will need treatment for PAGE 4 1 1 1 1 1 manganese or other harmful substances in an effort to avoid the expense that Circle Pines noW faces. Mr. Schneider explained that treatment is very costly and no community treats water until the problem occurs. He was not sure what aquifer was used by Circle Pines. He explained that he`is recommending a ground storage system having a collection of wells which would make treatment easier. There was no one in the audience to speak for or against the elevated water storage improvement. Council Member Bohjanen moved to close the public hearing at 7:18 P.M. Council Member Neal seconded the motion. Motion carried unanimously. PUBLIC HEARING, IMPROVEMENT HEARING, RESHANAU LAKE ESTATES 4TH AND 5TH ADDITIONS Mr. Schneider explained that this public hearing is for the improvement of the 4th and the 5th additions. However, the developer is planning to construct only the 4th addition at this time. He noted that since extension of the sewer and water lines, streets and storm sewer lines from the 4th addition to the 5th addition is planned, the public hearing for both additions is being conducted at this time. Plans and specifications for both the 4th and 5th additions are also being prepared at this time to be sure everything will tie together. Mr. Schneider used the overhead projector and displayed a map indicating the placement of all utilities within both additions. The cost of improvements for the 4th addition is estimated to be $283,966.00. Area and unit charges, administration costs and bonding costs will also be assessed to the developer. The total assessment is expected to be approximately $419,239.00 which will cover the entire improvement of the 4th addition. No one except the developer will be assessed. Mr. Schneider presented a schedule for the improvement of the 4th addition. He noted that a developers agreement and securities are needed before construction can begin. Construction is expected to be completed in the spring of 1992. Acting Mayor Reinert opened the public hearing at 7:22 P.M. There was no one in the audience to speak for or against this improvement. Council Member Kuether moved to close the public hearing at 7:23 P.M. Council Member Bohjanen seconded the motion. Motion carried unanimously. CONSIDERATION OF CENTENNIAL SCHOOL DISTRICT NO. 12 REQUEST TO WAIVE BUILDING PERMIT FEES Superintendent McClellan has sent a letter to the City requesting PAGE 5 7 that the City waive all building fees for the Rice Lake Elementary School that is to be constructed on Birch Street. Mr. Schumacher explained that the City and the School District have cooperated on several projects and the City will be helping in the development of the school grounds and play area. He also noted that the City will be participating in the construction of an underpass under Birch Street. Mr. Schumacher noted that several other entities have constructed buildings in this City and the City has always followed the state building code and required payment of the building code fees. He noted that waiving of building permits is more common in other communities. Mr. John McClellan, Superintendent of Schools explained that the school district is not trying to "bite the hand that feeds them" but this is a public facility which will partially be paid for by the citizens of Lino Lakes. He noted that the City of Blaine has been very cooperative in this area and has even forgiven other fees that were due. The amount of the fees will be approximately $14,000.00. Mr. McClellan explained that the school district would pay all inspection costs and other costs related to the building permit. The cost savings will allow the school district to build something in the new building that otherwise might be deleted from the plan. Council Member Kuether asked if permit fees were considered in the bidding of the project. Mr. McClellan said yes, but he is asking that the cost of the building permit be used in another aspect of the construction. He noted that the 4th gym has already been eliminated from the plan and the irrigation system is being re- evaluated. Council Member Neal noted that the school district is planning to give the ice arena project $250,000 of general revenue money. Mr. McClellan explained that the total cost of that project is over $2,000,000. This is the only money the school district will put into this improvement. All other funding is coming from private sources. Council Member Bohjanen said he enjoyed working with the school district and felt if $14,000 would enhance the school district position, he would waive the fees. Council Member Kuether said she personally felt this City should not be subsidizing the school district. She noted that Lino Lakes cannot afford to do this. Acting Mayor Reinert noted that we do not have a precedent in Lino Lakes and asked Mr. Schumacher to research the uniqueness of PAGE 6 1 1 1 1 this situation and determine if other cities waive building inspection fees. Council Member Bohjanen moved to waive the building inspection fees for the new Rice Lake Elementary School. Council Member Neal seconded the motion. The motion carried with Council Member Kuether voting no. Acting Mayor asked Mr. Schumacher to research as he earlier requested and bring the information back to the Council. He also asked that Mr. Schumacher work with the Building Inspector and determine the actual figures and bring this information to the Council. PUBLIC HEARING, MY- PLACE -ON- THE -LAKE REVOCATION OF LIOUOR LICENSE Acting Mayor Reinert opened the public hearing at 7:45 P.M. Mr. Hawkins explained that before the liquor license for this establishment could be renewed on July 1, 1991, the City Clerk was informed that the dram shop insurance had been canceled. Therefore, the license is not in effect and there is no license for the Council to revoke. Mr. Hawkins explained that if the owner of this establishment wishes to renew his license, he must bring in all information required for liquor license renewal. This includes proper dram shop insurance. Mike Kostick, president of Kostick, Olson, owner of My- Place -On- The -Lake explained why the dram shop insurance had been canceled. Mr. Kostick told the Council that he plans to re -open this establishment after Labor Day and will have all the required information to the City Clerk for renewal. Mr. Kostick was told to continue to work with the City Clerk and she will keep the Council updated on this matter. Council Member Bohjanen moved to close the public hearing at 7:52 P.M. Council Member Neal seconded the motion. Motion carried unanimously. ENGINEER'S REPORT (CONTINUED) Resolution No. 76 - 91 Calling for a Hearing on Proposed Assessments, Reshanau Lake Estates South, 3rd Addition - Mr. Schneider explained that on August 27, 1990, the City Council adopted a resolution declaring costs to be assessed and ordering preparation of the assessment rolls for both Reshanau Lakes Estates South, 2nd Addition and 3rd Addition. Assessment rolls were prepared, however, since the Developer's Agreement provided that the 3th Addition would not be assessed until 1992, a public hearing was not held on the 3rd Addition. Resolution No. 76 - 91 call for the public hearing on the proposed assessment for PAGE 7 9 Reshanau Lake Estates South, 3rd Addition. Council Member Neal moved to adopt Resolution No. 76 - 91. Council Member Kuether seconded the motion. Motion carried unanimously. Resolution No. 76 - 91 can be found at the end of these minutes. Resolution No. 77 - 91 Approving Plans and Specifications and Ordering Advertisement for Bids, Elevated Water Storage - Mr. Schneider explained that plans and specifications have been prepared for this improvement. Bidding documents have also been prepared including bidding documents for an innovative plastic coating system. Bids will be opened September 6, 1991 and the bid award will be considered on September 9, 1991. Council Member Bohjanen moved to adopt Resolution No. 77 - 91. Council Member Neal seconded the motion. Motion carried unanimously. Resolution No. 77 - 91 can be found at the end of these minutes. Resolution No. 78 - 91 Accepting Petition and Ordering Preparation of Report, Pheasant Hills Preserve II - Mr. Boxrud explained that the developer of Pheasant Hills Preserve had requested an extension of utility service into Phase 1I of this improvement. Mr. Boxrud used the overhead projector to described the extension. Today the developer sent a letter to Mr. Boxrud stating that the contractor on the project has decided not to install the extension of the utility service at this time. The developer asked that the extension be done privately. Mr. Hawkins advised Mr. Boxrud to get a clear intent from the developer on this matter. Council Member Bohjanen moved to table Resolution No. 78 - 91 and bring further information to the next Council meeting. Council Member Neal seconded the motion. Motion carried unanimously. Boxrud explained that both Brandywood Estates and Pheasant Hills Preserve are suffering from adverse weather conditions and will need addition road improvements. This matter will be handled by a change order. These improvements will be monitored through regular inspections. Resolution No. 79 - 91 Receiving Report and Waiving Public Hearing, 50 of 60 Day Waiting Period and Waiving Assessment Appeal - Council Member Bohjanen moved to table this resolution. council Member Neal seconded the motion. Motion carried unanimously. Resolution No. 80 - 91 Accepting Bids, PineRidge Addition - Mr. Boxrud explained that bids were taken on August 9, 1991 for the PAGE 8 1 1 1 1 1 1 PineRidge Addition improvement.. The bids were checked, corrected and tabulated. Mr. Boxrud noted that all bids were over the engineer's estimate and the entire project was re- evaluated. The result is that the low bid is 4.3% over the engineer's estimate and is within the requirements of the City Charter. Mr. Boxrud has discussed the bids with the developer and he has requested that the bid be awarded by the Council. Council Member Bohjanen moved to adopt Resolution No. 80 - 91 Awarding Bid for PineRidge Addition in the amount of $461,722.25. Council Member Neal seconded the motion. Motion carried unanimously. Resolution No. 80 - 91 can be found at the end of these minutes. CONSIDERATION AND APPROVAL OF THE SECOND READING OF ORDINANCE NO. 03 - 91 Mr. Schumacher explained that this matter has been reviewed by the Council at several work sessions. The purpose of the ordinance is to allow compensation to defray costs of additional council meetings. The ordinance would not be effective until January 1, 1992. Council Member Kuether moved to adopt Ordinance No. 03 - 91. Council Member Bohjanen seconded the motion. Motion carried unanimously. Ordinance No. 03 - 91 can be found at the end of these minutes. ATTORNEY'S REPORT CLOSED SESSION, Paul Howard Litigation - Mr. Hawkins explained that this matter must be considered by the full Council. Since Mayor Bisel is absent, this matter can be tabled. Council Member Bohjanen moved to table this matter. Council Member Neal seconded the motion. Motion carried unanimously. OLD BUSINESS City Picnic Update - Council Member Neal explained that the picnic is planned for September 14, 1991 at Golden Lake Park, shelter No. 1. The cost to the City is $400.00. There will be games and invitations will be sent. Council Member Neal said that he expected the department heads to be chief cooks. Mr. Schumacher explained that this update is to make sure that there are no other conflicts on that date and to detail the costs. Council Member Kuether moved to approve $400.00 for the employee picnic. Council Member Neal seconded the motion. Motion carried PAGE 9 10 11 unanimously. Centennial Fire Department Disbursement - Council Member Neal questioned the disbursement to MaChovec's Food Market for equipment. Mr. Schumacher said this must be a coding error. He will research the matter and bring the information back to the Council. Council Member Neal moved to approve these disbursements as presented. Council Member Kuether seconded the motion. Motion carried unanimously. NEW BUSINESS Anoka County Joint Law Enforcement Meeting - Council Member Neal explained that he had attended a meeting where there was discussion of charging for various services offered by law enforcement agencies. This includes charging $20.00 when a officer responds to a false alarm. Another charge is $20.00 to open a locked car. The officer will write a ticket and bill the owner for the service. It was noted that many law enforcement agencies already charge for these services. In the past it was felt that these services should be paid by the tax dollar. Now with the current budget crunch, law enforcement agencies are taking another look at areas to raise additional revenues. Council Member Neal suggested that the Fire Department also look at charging for false alarms. Acting Mayor asked that the Chief of Police research to determine how many of these types of calls are received by the Police Department each year and possible revenue from such calls. He said negligence calls should be charged a fee. Council Member Bohjanen expressed concern that such charges could get out of line. Consideration of Accepting Resignation, Edgar J. Belland and Authorization to Advertise for Replacement - Mr. Schumacher noted that Mr. Belland did an excellent job and will be recognized for his work. He asked if the Council preferred that the open position be advertised immediately or if the Council preferred to wait until after the budget process. Council Member Kuether said it is her opinion that the position should have been filled immediately with a woman candidate. She also asked if the position has to be advertised or if it could be filled by someone on the current list of eligible candidates? Mr. Schumacher explained that there are about four (4) persons on the eligibility list and he will check to see if there are any still interested in the position. Council Member Bohjanen moved to accept the resignation of Edgar Belland and send him a letter of thanks. Council Member Neal seconded the motion. Motion carried unanimously. PAGE 10 1 1 1 1 1 1 Council Member Kuether moved to refer to the original eligibility list and determine if anyone on. this list is interested in the position. Council Member Neal seconded the motion. Motion carried unanimously. Consideration and Approval of Cabaret License and 3.2 Beer License for Circle Pines /Lexington Lions Club, Sandburr Days - Mrs. Anderson explained that this is an annual event and will be held at Sunrise Park, September 7th and 8th. There have been no complaints regarding previous Sandburr Days celebrations. Council Member Neal moved to approve the Cabaret License and 3.2 Beer License for this event. Council Member Kuether seconded the motion. Motion carried unanimously. Consideration and Approval of Proclamation Designating August 17, 1991 as LINO DAYS - Mrs. Anderson read the proclamation. Council Member Neal moved to accept the proclamation. Council Member Kuether seconded the motion. Motion carried unanimously. Charles Cape Property, 1420 Woodland Drive - Mr. Schumacher explained that Mr. Cape owns 40 acres adjoining the Chain of Lakes Regional Park. Approximately 30 acres of Mr. Capes property is lowland. He has been working with the DNR trying to determine if there is any way to develop a portion of the property that contains a high knoll. The DNR has refused to issue road or access permits through the lowlands to serve the one high knoll. Since there is no potential to develop any of the property, Mr. Cape has asked Anoka County if they would be interested in buying the property and adding it to the Regional Park. Mr. Schumacher explained that Lino Lakes and Anoka County have an agreement that Anoka County will never acquire additional property for Regional Park purposes in Lino Lakes. Mr. Schumacher asked what would the Council policy on this matter be? There is no other use for the property, will the Council stand firm on the current policy? It was determined that the Regional Park would build a day camp on the one (1) high knoll on the property. It was also determined that Mr. Cape wanted to sell the property because it was of no value to him. Mr. Schumacher was asked to research and determine the tax impact of taking this 30 acres from the tax rolls and report his findings at the next Council meeting. Council Member Kuether moved to adjourn at 8:42 P.M. Council Member Bohjanen seconded the motion. Motion carried unanimously. These minutes were considered, corrected and approved at a regular meeting of the Council held on August 26, 1991. PAGE 11 12 1 Mari Clerk n G. Anderson, Treasurer Harold L. Bisel, Mayor PAGE 12 1 1 CITY OF LINO LAKES RESOLUTION NO. 71 -91 RESOLUTION ESTABLISHING A POLICY FOR CHARGING ADMINISTRATIVE COSTS TO ALL IMPROVEMENT PROJECTS INCLUDING PRIVATE DEVELOPMENTS WHEREAS, it is necessary to recover City Administrative costs expended on all improvements constructed in the City; WHEREAS, these City costs include the following: 1. Managing the process of completing the improvements including execution of contracts and identification of costs. 2. Managing financing for City Improvement Projects. 3. Managing financial guarantees from Private Developers for Improvement Projects. 4. Managing the Escrow Accounts for Private Developments. 5. Managing the Apportionment of Costs including assessment rolls with reports to the City Council. NOW, THEREFORE, BE IT RESOLVED THAT: Resolution 4 -84 is hereby rescinded. The Lino Lakes City Council hereby orders that a fee of 3% of the construction cost be charged to all improvement projects in the City including improvements included in Development Contracts for Private Developments, to become effective with the adoption of this Resolution. Adopted by the Lino Lakes City Council this 12th day of August, 1991. '/, 1 %llc -2 Dr � ' l Marilyn d2 Anderson, Clerk- Treasurer ( e Harold L. Bisel, Mayor 14 15 CITY OF LINO LAKES RESOLUTION NO. 72 - 91 RESOLUTION ESTABLISHING COST RECOVERY PROCEDURES FOR ORTHOPHOTO CONTOUR MAPS WHEREAS, the City of Lino Lakes has entered into a contract with Horizons, Inc., of Rapid City, South Dakota, for preparation of orthophoto contour maps (scale of 1" = 200' and 2' intervals). The maps shall conform to the Anoka County format for 1/2 section maps. WHEREAS, blue line prints of the maps will be available in the Lino Lakes City Hall for inspection and review. The original maps will be on file in the Lino Lakes City Hall. NOW, THEREFORE, BE IT RESOLVED: 1. Resolution 76 -87 is hereby rescinded. 2. Copies of the maps will be made available for the cost of $50.00 each per 1/2 section sheet. If more than one copy of each sheet is requested, the cost of each additional copy shall be $5.00 per sheet. 3. The City will collect a fee of $10.00 per acre on all plats prior to the plat being submitted to the Planning Commission for preliminary review. 4. The City will also charge a fee of $90.00 per Residential Equivalent Unit (REU) for each lot platted which will be paid by the developer as a part of the cash escrow at the time of completion of the development agreement. For existing properties or other properties not subject to the platting process, this charge of $90.00 per REU will be assessed along with the City improvements or may be paid in cash at that time. 5. This policy will become effective on the date of adoption of this resolution. Adopted by the Lino Lakes City Council this 12th day of August, 1991. Harold L. Bisel, Mayor y � '1 /� ,� ;� Marilyn G./Anderson, Clerk - Treasurer 1 1 1 1 1 Council Member Kuether introduced the following resolution and moved its adoption: CITY OF LINO LAKES RESOLUTION NO. 73 - 91 RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS FOR IMPROVEMENT OF RESHANAU LAKE ESTATES SOUTH, 4TH ADDITION WHEREAS: pursuant to a resolution passed by the Council on July 8, 1991, the City Engineer has prepared plans and specifications for the improvement of Reshanau Lake Estates South, 4th Addition and has presented such plans and specifications to the Council for approval; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LINO LAKES, MINNESOTA: 1. Such plans and specifications, a copy of which is attached hereto and made a part hereof, are hereby approved. 2. The City Clerk shall prepare and cause to be inserted in the official paper and the Construction Bulletin an advertisement for bids upon the making of such improvement under such approved plans and specifications. The advertisement shall be published for two days, shall specify the work to be done, shall state that bids will be opened and bids will be received by the City Clerk until 10:00 A.M. on Friday, September 6, 1991 at which time they will be publicly opened in the council chambers of the city hall by the City Clerk and Engineer, will be tabulated and will be considered by the Council at 6:30 P.M. on Monday, September 9, 1991 in the council chambers. Any bidder whose responsibility is questioned during consideration of the bid will be given the opportunity to address the Council PAGE 1 16 17 RESOLUTION NO. 73 — 91 PAGE —2— on the issue of responsibility. No bids will be considered unless sealed and filed with the Clerk and accompanied by a cash deposit, cashier's check, bid bond or certified check payable to the Clerk for five (5) per cent of the amount of such bid. Adopted by the Lino Lakes City Council this 12th day of August, 1991. Harold L. Bisel, Mayor Marily G. Anderson, Clerk- Treasurer The motion for the adoption of the foregoing resolution wad duly seconded by Council Member Bohjanen and upon vote being taken thereon, the following voted in favor thereof: Neal, Kuether, Reinert, Bohjanen. The following voted against same: None, Mayor Bisel was absent. Where upon said resolution was declared duly passed and adopted. PAGE 2 1 1 Council Member Bohjanen introduced the following resolution and moved its adoption: CITY OF LINO LAKES RESOLUTION NO. 74 - 91 RESOLUTION AUTHORIZING THE CITY OF LINO LAKES TO ENTER INTO AN AGREEMENT WITH THE METROPOLITAN WASTE CONTROL COMMISSION (MWCC) TO HAVE MWCC PAY THE CITY OF LINO LAKES FOR THE CONSTRUCTION OF A LOCAL TRUNK SEWER THAT WILL PHASE -OUT MWCC LIFT STATION L -9 (TOTEM TRAIL AND BIRCH STREET) WHEREAS: The City of Lino Lakes has requested MWCC to provide funds in the amount of $100,557.12 (construction costs) plus an estimated $30,000 for rights -of -way, administration, legal and engineering costs for the construction of a gravity sewer that eliminates the need for MWCC Lift Station L -9, and WHEREAS: On July 16, 1991 the MWCC authorized its Chair and Chief Administrator to enter into an agreement with the City of Lino Lakes to fund construction of the facilities that will eliminate MWCC Lift Station L -9 in the estimated amount of $145,557.12, and WHEREAS: Arcon Construction has agreed in writing to allow the City of Lino Lakes to hold their bid on Division III until August 15, 1991 to allow MWCC to consider participating in the project, NOW THEREFORE BE IT RESOLVED, by the City Council of the City of Lino Lakes: 1. The Mayor and the City Clerk are hereby authorized to enter into an agreement with the MWCC to fund construction of facilities that will eliminate MWCC Lift Station L -9 in the estimated amount of $145,557.12. Adopted by the Lino Lakes City Council this 12th day of August, 1991. Harold L. Bisel, Mayor 18 19 RESOLUTION NO. 74 - 91 PAGE -2- arilyn G. Anderson, Clerk- Treasurer The motion for the adoption of the foregoing resolution was duly seconded by Council Member Kuether and upon vote being taken thereon, the following voted in favor thereof: Neal, Kuether, Reinert, Bohjanen. The following voted against same: none, Mayor Bisel was absent Whereupon said resolution was declared duly passed and adopted. 1 1 1 Council Member Kuether introduced the following resolution and moved its adoption: CITY OF LINO LAKES RESOLUTION NO. 75 — 91 RESOLUTION ACCEPTING BID FOR THE RESHANAU LAKE TRUNK SANITARY SEWER IMPROVEMENT, DIVISION III WHEREAS: pursuant to an advertisement for bids for the Reshanau Lake Trunk Sanitary Sewer improvement, bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement: NAME & ADDRESS AMOUNT OF BID Arcon Construction $ 100,557.12 903 East Forest Mora, Minnesota 55051 S. J. Louis 84,950.45 P. O. Box 1373 St. Cloud, Mn. 56302 J. P. Norex 89,047.01 P. O. Box 476 Chanhassen, Mn. 55317 C. W. Houle, Inc. 111,387.90 1300 West County Road I Shoreview, Mn. 55126 Barbarossa & Sons 108,781.40 11000 - 93rd Avenue North Osseo, Mn. 55369 Northdale Construction 14450 Northdale Blvd. Rogers, Mn. 55374 AND WHEREAS, it appears that Forest, Mora, Minnesota is the Division I and Division II and of the project that is done to NOW THEREFORE, BE IT RESOLVED OF LINO LAKES, MINNESOTA: 243,676.50 Arcon Construction, 903 East lowest responsible bidder for it is the intent to award all one bidder, BY THE CITY COUNCIL OF THE CITY 1. The Mayor and the Clerk are hereby authorized and 20 21 RESOLUTION NO. 75 - 91 PAGE -2- directed to enter into the attached contract with Arcon Construction, 903 East Forest, Mora, Minnesota for the construction of the Reshanau Lake Trunk Sanitary Sewer improvement, Division III according to the plans and specifications therefor approved by the City Council and on file in the office of the City Clerk in the amount of $100,557.12. 2. The City Clerk is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained until a contract has been signed. Adopted by the Lino Lakes City Council this 12th day of August, 1991. Harold L. Biel, Mayor Marilyn e. Anderson, Clerk- Treasurer The motion for the adoption of the foregoing resolution was duly seconded by Council Member Bohjanen and upon vote being taken thereon, the following voted in favor thereof: Neal, Kuether, Reinert, Bohjanen. The following voted against same: None, Mayor Bisel was absent. Whereupon said resolution was declared duly passed. 1 1 1 1 1 1 Council Member Neal and moved its adoption: introduced the following resolution CITY OF LINO LAKES RESOLUTION NO. 76 — 91 RESOLUTION FOR HEARING ON PROPOSED ASSESSMENT FOR RESHANAU LAKE ESTATES SOUTH, 3RD ADDITION WHEREAS: by a resolution passed by the Council on August 27, 1990, the City Clerk was directed to prepare a proposed assessment of the cost of improving Reshanau Lake Estates South, 3rd Addition, and WHEREAS: the Clerk has notified the Council that such proposed assessment has been completed and filed in her office for public inspection, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF LINO LAKES, MINNESOTA: 1. A hearing shall be held on the 9th day of September, 1991, in the city hall at 7:00 P.M. to pass upon such proposed assessment and at such time and place all persons owning property affected by such improvement will be given an opportunity to be heard with reference to such assessment. 2. The City Clerk is hereby directed to cause a notice of the hearing on the proposed assessment to be published once in the official newspaper at least two weeks prior to the hearing, and she shall state in the notice the total cost of the improvement. She shall also cause mailed notice to be given to the owners of each parcel described in the assessment roll not less than two weeks prior to the hearings. 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City Clerk - except that no interest shall be charged if the entire assessment is paid within thirty (30) days from the adoption of the assessment. He may at any time thereafter, pay to the City Clerk the entire amount of the assessment remaining unpaid, with interest accrued to December 31, of the year in which such payment is made. Such payment must be made before PAGE 1 22 Resolution No. 76 - 91 Page -2- October 15 or interest will be charged through December 31 of the succeeding year. Adopted by the Council of the City of Lino Lakes this 12th day of August, 1991. ari.ly Harold L. Bisel, Mayor Anderson, Clerk- Treasurer The motion for the adoption of the foregoing resolution was duly seconded by Council Member Kuether upon vote being taken thereon, the following voted in favor: Neal, Kuether, Reinert, Bohjanen. The following voted against same: None, Mayor Bisel was absent. Whereupon the resolution was declared duly passed and adopted. PAGE 2 1 1 1 Council Member Bohjanen introduced the following resolution and moved its adoption: CITY OF LINO LAKES RESOLUTION NO. 77 — 91 RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS FOR ELEVATED WATER STORAGE WHEREAS: pursuant to a resolution passed by the Council on July 8, 1991, the City Engineer has prepared plans and specifications for the elevated water storage improvement and has presented such plans and specifications to the Council for approval; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LINO LAKES, MINNESOTA: 1. Such plans and specifications, a copy of which is attached hereto and made a part hereof, are hereby approved. 2. The City Clerk shall prepare and cause to be inserted in the official paper and the Construction Bulletin an advertisement for bids upon the making of such improvement under such approved plans and specifications. The advertisement shall be published for two days, shall specify the work to be done, shall state that bids will be opened and bids will be received by the City Clerk until 10:00 A.M. on Friday, September 6, 1991 at which time they will be publicly opened in the council chambers of the city hall by the City Clerk and Engineer, will be tabulated and will be considered by the Council at 6:30 P.M. on Monday, September 9, 1991 in the council chambers. Any bidder whose responsibility is questioned during consideration of the bid will be given the opportunity to address the Council on the issue of responsibility. No bids will be considered unless sealed and filed with the Clerk and PAGE 1 1 24 25 RESOLUTION NO. 77 - 91 accompanied by a cash deposit, cashier's check, bid bond or certified check payable to the Clerk for five (5) per cent of the amount of such bid. Adopted by the Lino Lakes City Council this 12th day of August, 1991. adeeK Haro • L. Bisu', Mayo c �1i r - - �`-� 6i7i .(t1 > L M rilyn . Anderson, Clerk=Treasurer The motion for the adoption of the foregoing resolution wad duly seconded by Council Member Neal and upon vote being taken thereon, the following voted in favor thereof: Neal, Kuether, Reinert, Bohjanen. The following voted against same: None, Mayor Bisel was absent. Where upon said resolution was declared duly passed and adopted. PAGE 2 1 1 1 Council Member Bohjanen introduced the following resolution and moved its adoption: CITY OF LINO LAKES RESOLUTION NO. 80 - 91 RESOLUTION ACCEPTING BIDS FOR PINERIDGE ADDITION IMPROVEMENT WHEREAS: pursuant to an advertisement for bids for the PineRidge Addition improvement, bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement: NAME & ADDRESS AMOUNT OF BID Barbarossa & Sons, Inc. 11000 - 93rd Avenue North Osseo, Mn. 55369 Brown & Cris, Inc. 19740 Kenrick Avenue Lakeville, Mn. 55044 Landwehr Heavy P. O. Box 1086 St. Cloud, Mn. S. M. Hentges P. O. Box 212 Shakopee, Mn. Moving, Inc. 56302 & Sons, Inc. 55379 Arcon Construction Company, Inc. P. O. Box 57 Mora, Minnesota 55051 Northdale Construction Company, Inc. 14450 Northdale Boulevard Rogers, Minnesota 55374 Richard Knutson, Inc. 12585 Rhode Island Avenue South Savage, Mn. 55378 Annandale Contracting, Inc. Route 1, Box 19 Annandale, Minnesota 55302 $461,722.75 481,607.92 490,957.59 509,344.90 513,409.50 548,826.75 551,116.40 575,204.76 26 27 RESOLUTION NO. 80 - 91 PAGE -2- Hank Weidema Excavating 610,370.06 4500 - 101st Avenue North Brooklyn Park, Mn. 55429 S. J. Louis Construction, Inc. 630,442.06 P. O. Box 1373 St. Cloud, Minnesota AND WHEREAS, it appears that Barbarossa & Son, Inc. Box 367, Osseo, Minnesota is the lowest responsible bidder, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LINO LAKES, MINNESOTA: 1. The Mayor and the Clerk are hereby authorized and directed to enter into the attached contract with Barbarossa & Sons, Inc. Box 367, Osseo, Minnesota for the improvement of the PineRidge Addition according to the plans and specifications therefor approved by the City Council and on file in the office of the City Clerk. 2. The City Clerk is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained until a contract has been signed. Adopted by the Lino Lakes City Council this 12th day of August, 1991. arilyn de son, Clerk-Treasurer Harold L. Bisel, Mayor The motion for the adoption of the foregoing resolution was duly seconded by Council Member Neal and upon vote being taken thereon, the following voted in favor thereof: Neal, Reinert, Kuether, Bohjanen. The following voted against same: none, Mayor Bisel was absent. Whereupon said resolution was declared duly passed. 1 1 1 1 Council Member Bohjanen resolution and moved its adoption: City of Lino Lakes RESOLUTION NUMBER 81 -91 introduced the following RESOLUTION AMENDING THE 1991 GENERAL FUND BUDGET. WHEREAS, WHEREAS, '28 CERTAIN DEPARTMENTS WITHIN THE GENERAL FUND EXPENDITURES BUDGET MUST BE AMENDED, AND CERTAIN REVENUE LINE ITEMS WITHIN THE GENERAL FUND REVENUES BUDGET MUST BE AMENDED, NOW THEREFORE BE IT RESOLVED, THAT THE GENERAL FUND BE AMENDED TO REFLECT THE FOLLOWING ADJUSTMENTS: 1991 BUDGET AMENDMENTS - EXPENDITURES ORIGINAL AMENDED TO CHANGE 42200 FIRE 400 CONTRACTED SERVICES 213,500.00 43200 SOLID WASTE 1 ,101 SALARIES 103 SUP SALARY 106 OTHER SALARIES 121 PERA 122 SOCIAL SECURITY 170 TRAVEL AND TUITION 180 SUBSCRIPTION AND DUES 200 OFFICE SUPPLIES 240 SMALL TOOLS 300 PROF SERVICES 320 COMMUNICATIONS 340 ADVERTISING 400 CONTRACTED SERVICES 500 CAPITAL OUTLAY TOTAL SOLID WASTE 45000 RECREATION 101 SALARIES 106 OTHER SALARIES 121 PERA 122 SOC SECURITY 211 SUPPLIES 205,000.00 (8,500.00) 6,750.00 4,500.00 (2,250.00) 50.00 0.00 (50.00) 0.00 0.00 0.00 100.00 200.00 100.00 175.00 600.00 425.00 250.00 500.00 250.00 100.00 300.00 200.00 600.00 700.00 100.00 0.00 0.00 0.00 600.00 400.00 (200.00) 1,200.00 0.00 (1,200.00) 5,825.00 5,300.00 (525.00) 8,600.00 9,500.00 900.00 7,000.00 2,400.00 (4,600.00) 31,250.00 24,400.00 (6,850.00) O 18,008.00 18,008.00 O 9,061.00 9,061.00 O 1,200.00 1,200.00 O 2,100.00 2,100.00 O 3,463.00 3,463.00 TOTAL 0 33,832.00 33,832.00 29 45100 PARKS 405 COMMUNITY ED REC 18,008.00 0.00 (18,008.00) TOTAL ALL EXPENDITURES 262,758.00 263,232.00 474.00 1991 BUDGET AMENDMENTS — REVENUES CENTENNIAL FIRE BALANCING RECREATION FEES ANOKA CO. SOLID WASTE TOTAL ALL REVENUES CURRENT AMENDED CHANGE 8,500.00 0.00 (8,500.00) 0.00 15,824.00 15,824.00 31 250.00 24 400.00 (6,850.00) 39,750.00 40,224.00 474.00 THE MOTION FOR THE ADOPTION OF THE FOREGOING RESOLUTION WAS DULY SECONDED BY COUNCIL MEMBER AND UPON VOTE BEING TAKEN THEREON, THE FOLLOWING VOTED IN FAVOR THEREOF: THE FOLLOWING VOTED AGAINST SAME: WHERE UPON SAID RESOLUTION WAS DECLARED DULY PASSED AND ADOPTED: PASSED THE 12th DAY OF August 7/X,)/1_- (61 e MARILY G. ANDERSON, CLERK— TREASURER , 1991. 1