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HomeMy WebLinkAbout08/15/1991 Council Minutes1 1 1 CITY OF LINO LAKES BUDGET WORK SESSION MINUTES DATE August 15, 1991 TIME STARTED 3:30 P.M. TIME ENDED • 5:45 P.M. MEMBERS PRESENT Bohjanen, Neal, Reinert MEMBERS ABSENT Mayor Bisel Council member Kuether Staff Members present: City Administrator, Randy Schumacher; Public Works Director, Don Volk; Parks Director, Marty Asleson; Public Works Foreman, Tom DeWolfe; and City Accountant, Paula Schloer. Mr. Schumacher began the meeting with the showing of a chart reflecting past and current levy limits. Mr. Schumacher explained that levy limit dollars have increased by the following amounts over the past few years: Year Levy limit New dollars 1992 1,557,076.00 71,455.00 1991 1,485,621.00 119,026.00 1990 1,366,595.00 236,506.00 Mr. Schumacher reminded the Council of the decreases in state aids and the impact that State Aid cuts have on the city's budget. Projected state aid for 1992 will be $87,511.00. Mr. Schumacher explained to Council that the format of the meeting would be to have department heads explain their budgeted requests and that the Council may ask questions of the department heads. PUBLIC WORKS Don Volk presented his public works budget to the Council. Mr. Volk made emphasis on certain line items that had major changes, some of which included the following: A. Regular salaries. Adding one new employee to the Public Works department. He felt that present personnel have very little time for even minimal maintenance of infrastructure. Adding another employee would help to maintain present infrastructure. PAGE 1 30 31 B. Small tools. Mr. Volk explained that this includes, but is not limited to, nuts, bolts, shovels, wire, etc. He explained that public works spends at least $11,000.00 a year on these items and that the current budgeted figure is not realistic. Mr. Reinert asked if there was any problem with theft. Mr. Volk felt that they have experienced little theft. The reason for this stems from the fact that the current policy on overnight check -out of items seems to be effective. C. Professional services. Mr. Volk explained that this particular line item includes hiring outside professionals like TKDA or SEH. Installing a new pin for the Trojan Loader was included in this line item. D. Rented Equipment. Basically, this includes the salt /sand mixer. E. Materials for roads. Mr. Volk explained that there is not much that can be done with these line item figures unless less materials is put down on the roads. 1. Overlays - The expense of this can be eliminated only if a Pavement Management Plan (PMS) is adopted. The PMS would allow for the assessing of reconstruction of roads to benefited property owners. Currently, the City pays for reconstruction out of tax levy dollars. 2. Gravel - Costs may be high next year due to the fact that Elmcrest south of Main Street may have to be graveled. F. Street lights. All new subdivisions have street lights which is becoming more expensive. Mr. Volk recommended looking into a street light utility program instead of paying for lighting through tax levy dollars. G. Contracted services. Elmcrest bridge must be replaced. Cost of the project is projected at $160,000.00 and the City's share is approximately $35,000.00. H. Capital outlay. Mr. Volk explained that these items were included in the Capital Improvement Plan and that he will prioritize the list at a later date. Mr. Reinert asked Mr. Volk to check into leasing instead of purchasing. PAGE 2 1 1 1 1 SOLID WASTE Mr. Volk presented the Solid Waste budget proposal for 1992. He stated that new state legislation mandated that cities show proof that every resident must have a refuse hauler. Don will present the council with two or three options that the Council may consider implementing with regards to the new mandated State regulations. RECREATION Mr. Volk presented the Recreation budget proposal for 1992. Mr. Volk stated that basically the Recreation department is a self - supporting department. User and rental fees usually pay for the programs expense. Mr. Volk explained that a vehicle is needed to transport recreation equipment from area to area. PARKS Mr. Volk presented the Parks budget proposal for 1992 which included the following; A. Regular salaries. One new employee has been requested. With the increase in parks within the city, new personnel is needed to maintain parks at the current status. Mr. Reinert asked if the gaps in salaries could be filled with volunteers. The use of students at minimum wage could also keep costs down. Mr. Volk stated that use of interns has been done in the past and that currently the city hires college students to work over the summer. B. Professional services. Included in this line item is the cost of hiring an outside consultant to perform a market demand study for a municipal golf course. The study would be one way to see if the golf course could generate any additional income for the city. C. Capital outlay. Mr. Volk will prioritize. PAGE 3 34 35 FORESTRY Mr. Volk presented the Forestry budget proposal for 1992. He explained that the city's forestry program is highly regarded by the State of Minnesota. No major changes have been requested in the 1992 budget. GOVERNMENT BUILDINGS Mr. Volk presented the Government Buildings budget proposal for 1992. A. Regular salaries. Mr. Volk feel that a full time janitor is needed due to the fact that three buildings will have to be maintained. Centennial Fire District will pay for approximately 1/2 of the full time costs. B. Capital outlay. Mr. Volk will prioritize. These minutes were considered, corrected and approved at a regular Council meeting held on August 26, 1991. Maiilyi%G. Anderson, Harold L. Bisel, Clerk - Treasurer PAGE 4 Mayor 1 1 1 Council Member Kuether introduced the following ordinance and moved its adoption: CITY OF LINO LAKES COUNTY OF ANOKA ORDINANCE NO 03 - 91 AN ORDINANCE AMENDING THE LINO LAKES CITY CODE BY ADDING A PER MEETING FEE FOR ADDITIONAL COUNCIL MEETINGS The City Council of the City of Lino Lakes, Anoka County, Minnesota does ordain: I. The City Code of the City of Lino Lakes, Anoka County, Minnesota is hereby amended to Subdivision 2 as follows: Subd. 2. Additional Council Compensation Whenever it is necessary for the Lino Lakes City Council to schedule a meeting over and above the two required meetings per month, council members shall be compensated at a rate of $40.00 per meeting. Council members will be required to attend at least 50% of the meeting to receive the per diem. Additional compensation will be limited to two special meetings per month. Attendance at pre - council meeting work sessions or liaison appointment meetings will not be considered for additional compensation. Vouchers will be made available at eligible meetings which will be filled out by council members for accounting and reimbursement purposes. II. This ordinance shall be effective January 1, 1992. Passed by the City Council of the City of Lino Lakes this 12th day of August , 1991. Lz 1__ ) Harold L. Bisel, Mayor Marilyn G. Anderson, Clerk - Treasurer 32 33 ORDINANCE NO. 03 - 91 PAGE -2- The motion for the adoption of the foregoing ordinance was duly seconded by Council Member Bohjanen and upon vote being taken thereon, the following voted in favor: Neal, Kuether, Reinert, Bohjanen. The following voted against same: None, Mayor Bisel was absent. Whereupon the ordinance was declared duly passed and adopted. 1 1