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HomeMy WebLinkAbout2003-022 Council ResolutionCITY OF LINO LAKES RESOLUTION NO. 03-22 RESOLUTION APPROVING CITY OF LINO LAKES/ CENTENNIAL SCHOOL DISTRICT NO. 12 SITE AGREEMENT WHEREAS, This Site Agreement combines the existing Rice Lake Elementary School Site Agreement (1991), the existing Centennial Middle School Site Agreement (1997), and addresses Blue Heron Elementary School; and WHEREAS, In summary, the City of Lino Lakes will be responsible to maintain the outdoor recreation facilities at the Centennial Middle School, Rice Lake Elementary School, and Blue Heron Elementary School. In return the Parks and Recreation Department will be allocated certain indoor facility space for recreation programs; and WHEREAS, This agreement will be automatically renewed annually unless either party provides written notice at least thirty days prior to January 1 of each year. NOW, THEREFORE, BE IT RESOLVED, the Lino Lakes City Council hereby approves the Site Agreement between the City of Lino Lakes and Centennial School District No. 12. Adopted by the Lino Lakes City Council t is 10th day of February, 2003. f . Be ''• son, ayor ATTEST: Ann Blair, ( 'ty Clerk • AGENDA ITEM NO. 6B STAFF ORIGINATOR: Rick DeGardner, Public Services Director COUNCIL MEETING DATE: February 10, 2003 TOPIC: Consideration of Resolution 03 -22, Approving City of Lino Lakes /Centennial School District No. 12 Site Agreement VOTE REQUIRED: Simple Majority BACKGROUND: The proposed site agreement under consideration this evening combines the existing Rice Lake Elementary School Site Agreement (1991), the existing Centennial Middle School Site Agreement (1997), and addresses Blue Heron Elementary School. In summary, the City of Lino Lakes will be responsible to maintain the outdoor recreation facilities at the Centennial Middle School, Rice Lake Elementary School, and Blue Heron Elementary School. In return the Parks and Recreation Department will be given first priority use of Middle School Gym 1 from 5:30 -10 p.m. on Monday, Wednesday, and Friday; and Rice Lake Elementary Gyms B/C on Tuesday and Thursday from 6 -10 p.m. Additional scheduling of the facilities will be governed by the District's Community Use of Facilities Policy No. 2060 that was approved by the School Board in September. The Site Agreement also addresses concerns city staff has had regarding the cancellation of pre - approved gym space with little notice. This agreement will be automatically renewed annually unless either party provides written notice at least thirty days prior to January 1 of each year. I have attached a copy of the proposed Site Agreement for your review. Staff recommends approval of Resolution 03 -22. OPTIONS 1. Approve Resolution 03 -22. 2. Do not approve Resolution 03 -22. RECOMMENDATION: Option 1 2/4/03 RD /Recreation /greensheet school agreement SITE AGREEMENT BETWEEN CITY OF LINO LAKES AND CENTENNIAL SCHOOL DISTRICT NO. 12 This Agreement made and entered into this 10`h day of February, by and between the City of Lino Lakes, State of Minnesota, a municipal corporation (hereinafter referred to as "City" and Centennial School District No. 12, a political subdivision (hereinafter referred to as "District "); WITNESSETH: WHEREAS, the District has certain park (and recreation) facilities at Centennial Middle School, Rice Lake Elementary, and Blue Heron Elementary located within the City of Lino Lakes; and WHEREAS, the City and the District wish to enter into an agreement concerning the joint use, improvement and construction of certain facilities located upon said District property. NOW, THEREFORE, IT IS MUTUALLY STIPULATED AND AGREED: la. Rice Lake Elementary The District constructed the following improvements at Rice Lake Elementary at District expense: three (3) softball /baseball fields, two (2) soccer fields, irrigation for such fields, and grading and graveling of all trails located on District property. Costs for such facilities was paid by the District and was according to plans and specifications approved by the parties hereto and made a part hereof. ib. Centennial Middle School The District constructed the following improvements at the Middle School at District expense: three (3) softball fields, four (4) athletic fields, one (1) baseball field, one (1) hard surface running track, eight (8) tennis courts, an irrigation system for such fields and approximately two miles of hard surface walking trails. Costs for such facilities shall be paid by the District. 1 c. Blue Heron Elementary The District constructed the following improvements at Blue Heron Elementary at District expense: one (1) softball field and one (1) youth soccer field. Costs for such facilities shall be paid by the District. 2. The District shall be responsible for the routine resurfacing of the tennis courts and track. 3. The City will construct and apply the bituminous surfacing to all walking/biking trails located and directly connected to Rice Lake Elementary School. 4. The District shall provide the maintenance and water for the irrigation system at the Middle School, Rice Lake, and Blue Heron at no cost to the City. 5. Water for irrigation systems at Rice Lake Elementary will be supplied by the City, metered by the District. The District will be billed for this water at the same rate as the water billing to the City parks and recreation department. 6. The District shall carry liability insurance during all times the parks /recreation and gym spaces are used with individuals, other than activities under the direction, control and/or supervision of the City. The District shall name the City as an additional insured on such policy. (The liability coverage shall not be less $600,000 per occurrence. It is further agreed that if the 2 statutory liability limitations for either the City or the District should change, the parties shall provide liability insurance in not less than the statutory limitations provided by statute.) 7. The City shall provide liability insurance covering claims which relate to activities that are under the direction, control and supervision of the City. The City of Lino Lakes also agrees to name the District as an additional insured on said policy. (The liability coverage shall not be less than $600,000 per occurrence. It is further agreed that if the statutory liability limitations for either the City or the District should change, the parties shall provide liability insurance in not less than the statutory limitations provided by statute.) 8. The City will be responsible for scheduling all outdoor facilities except the track. Such scheduling shall not apply to normal school hours and shall not interfere with the scheduling of District activities. The City is free to charge a user fee for outdoor facilities to help defray the cost of maintenance of school sites. 9. Scheduling of facilities will be governed by the District's Facility Use Policy #2060, except as outlined in this agreement. 10. The District shall make available to the City the use of Middle School gym 1 from 5:30 -10 p.m. on Monday, Wednesday and Friday; and Rice Lake gym B/C on Tuesday and Thursday from 6 -10 p.m. It is understood that the scheduling of this space shall be during the regular school year, shall not interfere with the scheduling of District activities, and shall be done in coordination with the District's Community Services Office. 11. The District, with input from the City, will set quarterly calendar dates that confirm use of District facilities and allow bumping of City activities only with the agreement of both parties. Quarterly dates will be determined by July 15 of each year and generally follow a fall, winter, spring, summer timeline. 12. The City agrees to maintain all athletic facilities and open areas directly adjacent to the athletic facilities including, but not limited to all trails located on/or directly connected to Rice Lake Elementary, Blue Heron Elementary, and Centennial Middle School, excluding internal trail snowplowing at Blue Heron Elementary and Middle School, and all of the trees located within the aforementioned areas. 13. It is the responsibility of the City to resurface when necessary the trails located on the school sites. 14. It is the City's responsibility to purchase and provide all of the necessary supplies and equipment to perform the maintenance for the above mentioned facilities. 15. The District's Facility Use Policy #2060 and the City's park regulations shall govern use of the facilities by all groups. Both parties shall be responsible to see that such rules are adhered to during the time that they are using facilities. 16. The City shall enforce all District policies regarding the use of alcohol, drugs, and tobacco products and the prohibition of animals and motorized recreational vehicles on said premises. 4 respective officers, agents or employees relating to the activities conducted by either party under this Agreement. Subscribed and sworn tine this day of (i-t6.-1,uctiuf 2003. Nota KATHRYN A. ELERT ti NOTARY PUBLIC - MINNESOTA 1 My Commission Expires Jan. 31, 2005 S ✓llllll,Ylllllll ✓llllllllJ�� Subscr ed and sworn to me this day 2003. LISA M. HOGSTAD NOTARY PUBUC - MINNESOTA My Commission Expires Jan. 31, 2005 INDEPENDENT SCHOOL DISTRICT NO. 12 BY Its (Chair BY C.- Its (Clerk) CITY OF LINO LAKES BY Mayor BY Clerk - Treasur 'r 5 16L SITE AGREEMENT BETWEEN CITY OF LINO LAKES AND CENTENNIAL SCHOOL DISTRICT NO. 12 This Agreement made and entered into this 10th day of February, by and between the City of Lino Lakes, State of Minnesota, a municipal corporation (hereinafter referred to as "City" and Centennial School District No. 12, a political subdivision (hereinafter referred to as "District "); WITNESSETH: WHEREAS, the District has certain park (and recreation) facilities at Centennial Middle School, Rice Lake Elementary, and Blue Heron Elementary located within the City of Lino Lakes; and WHEREAS, the City and the District wish to enter into an agreement concerning the joint use, improvement and construction of certain facilities located upon said District property. NOW, THEREFORE, IT IS MUTUALLY STIPULATED AND AGREED: la. Rice Lake Elementary The District constructed the following improvements at Rice Lake Elementary at District expense: three (3) softball /baseball fields, two (2) soccer fields, irrigation for such fields, and grading and graveling of all trails located on District property. Costs for such facilities was paid by the District and was according to plans and specifications approved by the parties hereto and made a part hereof. lb. Centennial Middle School The District constructed the following improvements at the Middle School at District expense: three (3) softball fields, four (4) athletic fields, one (1) baseball field, one (1) hard surface running track, eight (8) tennis courts, an irrigation system for such fields and approximately two miles of hard surface walking trails. Costs for such facilities shall be paid by the District. 1 c. Blue Heron Elementary The District constructed the following improvements at Blue Heron Elementary at District expense: one (1) softball field and one (1) youth soccer field. Costs for such facilities shall be paid by the District. 2. The District shall be responsible for the routine resurfacing of the tennis courts and track. 3. The City will construct and apply the bituminous surfacing to all walking/biking trails located and directly connected to Rice Lake Elementary School. 4. The District shall provide the maintenance and water for the irrigation system at the Middle School, Rice Lake, and Blue Heron at no cost to the City. 5. Water for irrigation systems at Rice Lake Elementary will be supplied by the City, metered by the District. The District will be billed for this water at the same rate as the water billing to the City parks and recreation department. 6. The District shall carry liability insurance during all times the parks/recreation and gym spaces are used with individuals, other than activities under the direction, control and/or supervision of the City. The District shall name the City as an additional insured on such policy. (The liability coverage shall not be less $600,000 per occurrence. It is further agreed that if the statutory liability limitations for either the City or the District should change, the parties shall provide liability insurance in not less than the statutory limitations provided by statute.) 7. The City shall provide liability insurance covering claims which relate to activities that are under the direction, control and supervision of the City. The City of Lino Lakes also agrees to name the District as an additional insured on said policy. (The liability coverage shall not be less than $600,000 per occurrence. It is further agreed that if the statutory liability limitations for either the City or the District should change, the parties shall provide liability insurance in not less than the statutory limitations provided by statute.) 8. The City will be responsible for scheduling all outdoor facilities except the track. Such scheduling shall not apply to normal school hours and shall not interfere with the scheduling of District activities. The City is free to charge a user fee for outdoor facilities to help defray the cost of maintenance of school sites. 9. Scheduling of facilities will be governed by the District's Facility Use Policy #2060, except as outlined in this agreement. 10. The District shall make available to the City the use of Middle School gym 1 from 5:30 -10 p.m. on Monday, Wednesday and Friday; and Rice Lake gym B/C on Tuesday and Thursday from 6 -10 p.m. It is understood that the scheduling of this space shall be during the regular school year, shall not interfere with the scheduling of District activities, and shall be done in coordination with the District's Community Services Office. 3 11. The District, with input from the City, will set quarterly calendar dates that confirm use of District facilities and allow bumping of City activities only with the agreement of both parties. Quarterly dates will be determined by July 15 of each year and generally follow a fall, winter, spring, summer timeline. 12. The City agrees to maintain all athletic facilities and open areas directly adjacent to the athletic facilities including, but not limited to: all trails located on/or directly connected to Rice Lake Elementary, Blue Heron Elementary, and Centennial Middle School, excluding internal trail snowplowing at Blue Heron Elementary and Middle School, and all of the trees located within the aforementioned areas. 13. It is the responsibility of the City to resurface when necessary the trails located on the school sites. 14. It is the City's responsibility to purchase and provide all of the necessary supplies and equipment to perform the maintenance for the above mentioned facilities. 15. The District's Facility Use Policy #2060 and the City's park regulations shall govern use of the facilities by all groups. Both parties shall be responsible to see that such rules are adhered to during the time that they are using facilities. 16. The City shall enforce all District policies regarding the use of alcohol, drugs, and tobacco products and the prohibition of animals and motorized recreational vehicles on said premises. 4 17. This Agreement shall continue and be automatically renewed annually commencing on January 1, unless either party is served written notice at least thirty (30) days prior to January 1 of each year that it intends to terminate or modify this Agreement. 18. The City and the District agree to mutually indemnify and hold harmless each other from any claims, losses, costs, expenses or damages resulting from the acts or admissions of the respective officers, agents or employees relating to the activities conducted by either party under this Agreement. Subscribed and sworn to me this day of 2003. Subscribed and sworn to me this day of 2003. Notary INDEPENDENT SCHOOL DISTRICT NO. 12 BY Its (Chair) BY Its (Clerk) CITY OF LINO LAKES BY Mayor BY Clerk- Treasure v' CA5 C • 17. This Agreement shall continue and be automatically renewed annually commencing on January 1, unless either party is served written notice at least thirty (30) days prior to January 1 of each year that it intends to terminate or modify this Agreement. 18. The City and the District agree to mutually indemnify and hold harmless each other from any claims, losses, costs, expenses or damages resulting from the acts or admissions of the respective officers, agents or employees relating to the activities conducted by either party under this Agreement. Subscribed and sworn to me this day of 2003. INDEPENDENT SCHOOL DISTRICT NO. 12 BY Its (Chair) BY Its (Clerk) CITY OF LINO LAKES Subscribed 2013. BY Mayor BY 1 Clerk -Treas LISA M. HOGSTAD NOTARY PUBUC - MINNESOTA My Commission Expires Jan. 31, 2005 1%..+/ rr`- �_ rJJ_/_ �iJ l _/.111JJ�fl.✓..l- /l- ./- �rt./�./.