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HomeMy WebLinkAbout01/23/1978 Council Minutes60 January 9, 1978 by i1 Schneider. Motion carried umanixgously, Mr. Zelinka moved to approve checks #8514 through and including #8550. Seconded by Mr. Schneider. Motion carried unanimously. Mr. Kulaszewicz moved to adjourn at 10:00 P.M. Seconded by Mr. McLean. Aye. These minutes were corrected and approved at the January 23, 1978 meeting. Edna L. Sarner, Clerk- Treasurer January 23, 1978 The regular meeting of the Lino Lakes City Council was called to order at 8:00 P.M., January 23, 1978, by Mayor Karth. Council members present; McLean, Kulaszewica, Schneider, Zelinka. Absent; None. Mr. Locher and Mr. Gotwald were also present. Mr. Zelinka moved to approve the minutes of January 9, 1978 with corrections. Seconded by Mr. McLean. Motion carried unanimously. Mr. John Blomquist was present to discuss the land owned by his firm located on the East side of Otter Lake. Mr. Blomquist had been contacted for his plans for this property since this is lands included in Ramsey County open space and this City must formulate an answer for the Metropolitan Open Space. Mr. Blomquist said his appearance at this meeting is to go on record as being opposed to the acquisition of this land for open space. He said they have not done any planning as yet, but this land has been discussed for high quality homes on large estate type lots. He said he felt the time for the development of this property is near. Mayor Karth said the City's interest in his plans for the property is based on the need to prepare a draft for presentation to the Metropolitan Open Sapce Committee. Mr. McLean outlined the City's agreement with Anoka County in reference to the acquisition of more open space in this City. Mr. Zelinka asked if Mr. Blomquist had had any contact from the Ramsey County Open Sapce as to their plans for that area and Mr. Blomquist said, No. Mr. Zelinka explained this land bad been sug- gested as a site for Boy Scout overnight camping. Mr. Blomquist asked what the next step is for the City and Mr. McLean explained the City must,-make a formal proposal and present to the Ransey County Open Space and Metropolitan Open Space Committee. Mr. Zelinka asked Mr. Blomquist if he would prepare a letter for the City setting forth the general intent for the use of that property and if there are minutes of Board meetings where this land has been discussed, this would indicate the plans are not newly formulated. Mr. Blomquist said this land has been discussed many, times, but would have to research his office files on this matter. However, he will forward a letter to the Council setting forth the plans for the property. The Clerk presented the following items for Council consideration: ..Title II Funds for the quarter beginning January 1,1978 had been received in the amount of $1340.00; January 23, 1978 61 ..A copy of a Resolution passed by the Centerville City Council in reference to the use of the Hensel home by the Anoka County Park Department had been received and all members have a copy. ..Municipal fines for the month of December were $549.17; ..Mr. Burman had mailed a copy of the proposed amendments to the County Shoreland Zoning Ordinance. This does not apply to this City, it is for information only. ..Notice of the mediation hearing had been received, This hearing will be held Jan. 26, 1978, at1:00 PM in the Anoka County Court House; ..Notice of the publication of the public hearing on the improvements planned for Birch Street had been received. Mr. Schneider said there needs fo be some discussion on the planned use of the Federal Revenue Sharing Funds. This needs to be posted and published before the hearing. Since the next Council meeting is scheduled for February 13, 1978, Mr. Schneider asked if this matter could be discussed at the special meeting scheduled for January 25, 1978. The Council had no objections. Mayor Karth reported the City has the use of a large piece of equipment in exchange for the storage of the equipment. This a loader. The Clerk was instructed to notify the insurance agent of this matter. Mr. Kulaszewica reported on the Personnel Commission meeting held on the llth of January. The matter of overtime for the employees had been discussed. The men had asked for overtime after 40 hours but public employees work on a 48 hour week. The matter of overtime for call back time had been discussed and the Personnel Commission had recommended "that if any employee is called back to work after completing an eight hour day, he be paid for a minimum of two hours at one and one -half his pay rate," This is for an emergency or unscheduled work only. Mr. Kulaszewicz moved to approve this recommendation. There was discussion of Mrs. Anderson and how this could affect her returning for evening meeting - would this be considered a 1 time the pay scale? It was suggested that on days when meeings are scheduled,a'short work day of six hours be initiated, and the meeting time would complete the eight hour day. However, it was felt these are regular scheduled meetings and do not constitute an emergency, and would not qualify under the desctiption as set forth for 'call back time.' Mr. McLean seconded the motion with the enderstanding this is to apply to maintenance personnel only. Motion carried unanimously. Mr. Schneider asked that the Council's reasons for the exclusion of Mrs. Anderson be included in these minutes. Mr. Kulaszewicz reported that Mr. Krischbaum is in the hospital and his scheduled return to work is unknown at.this time. The scheduling in the Police department ahs been working but there is concern of someone else becoming ill. Mr. Kulaszewicz presented the year end report for the Police Department. Each Council member has a copy of this report and the communities are paresented separately. Mr. Fred Hillyer was present and asked the status of his request for 80 hours vacation pay. He had presented this on his last time card, it had been approved by the Chief and he had not received the check. Mayor Karth said this matter had been turned over to the Attorney for an opinion. Mr. Locher said at the present time there is a grievance filed and is going to ararbritation on a previous request on the same question. This is for Mr. Ross, Jr. This request is for 80 hours pay when the total hours worked has reached 2080 hours and is not an annual payment. 62 January 23, 1978 Mr. Hillyer said it takes approximately 2;2- to 3 years to attain these hours. He said there are three prior cases_ in which part time hours were used to compute vacation time. Mr. Zelinka said a full time officer would get the 40 hours off with pay, a part time employee, at approximately 10 hours per week, would need to take four weeks off, without pay. Mr. Hillyer said he had no intention of taking the time off. The current schedule in the Police Department could not be worked around such time off. Mr. Schneider felt the purpose of a vacation is for the employee to have the time off. Part time personnel is not considered for vacation since this is usually an extra job. Mr. McLean felt that vacation pay for part time employees constitutes bonus for com- pleting the 2080 hours. Sone concessions were made at the time the department was set up. Mr. Zelinka felt this vacation pay should be allowed, but would this create more problems in the future? Mr. McLean wondered how this would affect the part time maintenance men? Mr. Locher said that Mr. Smythe had recommended to wait and see how the negotiations wnet - he felt the contract was unclear and a point for arbritation. Mr. Smythe had suggested that for part time employees, this time be pro -rated in ratio to the hours worked. Mr. Locher was asked if this matter will be considered at the mediation hearing and he said, No, since this matter is already certified for arbritation. Mr. Zelinka asked, if any action by this Council would have any effect on the negotiations and Mr. Locher said, No. Whatever decision is made will only apply to this contract. This contract can be re- worded. Mr. Zelinka moved to approve the two weeks vacation pay for Mr. Ross, Jr. and Mr. Hillyer based on the present contract and this be a matter for future discussion. Seconded by Mr. McLean. Motion carried unanimously. Mr. Locher said he needed the records on the Police Department that the Clerk has and needs someone to introduce the evidence to the mediator. He would like to meet with whomever is going with hime before the hearing. Mr. Zelinka and Mr. Karth felt they would be free to attend the hearing and Mr. Schneider thought he could attend. Mr. McLean presented the actions from the Planning and Zoning Board meeting held on January 18, 1978. Mr. Menkveld's plat, 'Forest Glen, did not have all the documentation necessary and some of the lots are not large enough. The Planning and Zoning had not received the required recommendations from the Park Board. This matter will be on the February agenda. Ulmer's Rice Lake Addition #2 was considered and all documentation was available. The Planning and Zoning recommended approval of the preliminary plat. Mr. McLean so moved. Seconded by Mr. Zelinka. Motion carried unanimously. Mr. McLean moved to set the public hearing for February 13, 1978 at 9:15 P.M. Seconded by Mr. Zelinka. Motion carried unanimously. January 23, 1978 63 Mr. Ulmer asked for permission to obtain a building permit for this parcel of land. The building would be located on a lot that fronts on Elm Street. Mr. McLean felt this is too early in the process of the platting to issue a building permit. Mr. Gotwald said there in now an existing 74 acres with sufficient frontage on Elm Street - could not a building permit be issued on that basis? The general consensus of the Council was this is permissable. However, Mr. Zelinka reminded Mr. Ulmer that it would be his responsibility to make sure the building is so located as to be properly situated on a planned lot. This would be necessary to have a parcel of land that title could be transferred. Mr. Gotwald asked if this is to be a model home and Mr. Ulmer said, Yes. He has no intentions of trying to sell the home until he has a marketable title. Mr. Locher said the building permit could be issued for the East one -half of the out - lot - there is plenty of frontage. Mr. McLean continued his report. The MarDon plat was considered next and all doc- umentation has not been completed. This will be on the February 15, 1978 Planning and Zoning Board agenda. Mr. McLean requested that plats not be put on the agenda unless all documents have been completed and are available for the Planning and Zoning Board. Mr. Kenneth Erickson had presented a sketch for the splitting of Outlot B on West Shadow Lake Drive. This needs to be presented as a preliminary plat and Mr. Erickson was referred to an Enigneer to complete this plat. On considering OUtlot A, as presented by Mr. Robert Peterson, this also needs some additional documentationa and will be put on the Planning and Zoning agenda as soon as the material is in. The FeedRite Control proposal needs some written reports. There has been a special Planning and Zoning Board meeting scheduled for February 8, 1979 for consideration of this matter providing all documentation is in. Mrs. Dorothy Maki, 6873 Sunrise Avenue, had applied for a variance to split a lot on the corner of Sunrise and Gelnview. All papers were in order and the Planning and Zoning Board had recommended approval of this variance. Mr. McLean so moved. Seconded by Mr. Zelinka. Motion carried unanimously. Mr. Zelinka made note of the fact that some of the homes and garages facing the side streets in that area donot meet the present set back code. The consensus of the Council was that all homes must meet the 30' set back requirements. An application for a special use permit for the keeping of more than three dogs had been submitted by Mr. Myrvold in December and had been on the January agenda. Mr. Myrvold had not appeared at either meeting and the status of the request is not known. Chief Myhre said he and been in an accident and is still in the hospital. The Clerk was instructed to write and ask for their intentions as to the application for a special use permit. The Planning and Zoning Board had also gone on record as supporting the Council in their contention that the Chain of Lakes Regional Park be used as intended. Mr. Russ Almindger of 1305 Mound Trail presented the Council with a petition signed by the residents of that street objecting to the use of the Leo Hensel home by the Jonathan Home for Boys. The people present were informed of the scheduled meeting on February 25, 1978 with Mr. Burman, Mr. Torkildson and a person from the Court Services 64 to discuss this matter. January 23, 1978 The Planning and Zoning had discussed the use of trailers for office space at different locations throughout the City. It was felt taht some control should be set forth on these units. Also, the placing of a pole building on lands without a primary building. These matters will be studied. Members of the Planning and Zoning Board has questioned the use of thier homes as an office for the materials received in conjunction with their duties as members of this Board - is there a possibility of declaring this on their income tax forms? Mr. Locher said, NO, the IRS has very strict regulations governing this type of use and unless the room is used exclusively for that purpose, Mr. Locher said they will not allow deductions. He will check further on this matter. Mr. McLean said he had not recevied a response from Mr. Mobley as yet on the various proposals he will be presenting for Council consideration. The Clerk had done a quick telephone survey on Council expenses in other Cities. The current allowanoe was set in 1970 and some increase should be considered.The Clerk was instructed to call several other communities and the League of Cities and put this matter on the February 13, 1978 agenda. Mr. McLean presented a formula for money in lieu of land for Park purposes which would consider $150.00 per lot with 75' frontage - $300.00 for a lot with 150': He presented his thinking on this matter and asked the Council to think anout it. Mr. Schneider asked if this would be reviewed yearly and Mr. McLean said, Yes. There was discussion as to when this money should be collected - at the time of platting - when the building permits are issued - each home should pay a like amount, in or out of a plat; pros and cons of both sides were discussed with the Council decision that this must be resolved within the next month. Mr. Schneider noted there is a special Park Board meeting on February 6, 1978. This matter will be discussed at that meeting. Mr. Schneider also noted that a public hearing must be held on the uses of the Federal Revenue Sharing Funds before the final adoption of the budget. Mr. Schneider said he had contacted the Auditors and there are several items that msut be cleared. One is the disposition of the $50,000.00 received from Drovers State Bank. This msut be designated in oreder to complete the audit. Also, on the matter of the sale of the lift station, the City cannot receive cash but will receive credit. The Auditors had also questioned the assessment procedures on the LaMotte sewer project. It was felt the estimated cost for the street could run about $8,000.00 less than the amount assessed. Mr. Schneider questioned Mr. Cotwald on the manner in which this was done. Mr. Gotwald said the assessment roll had been prepared on the estimated basis in order to save one year's interest. Also, each assessment has a built in contingency fund of 5%. This would account for the $8,000.00! The current rates for the utilities must be studied for a possible raise and the Debt #2 assessments should be totaled. Mr. Schneider reported that he has been meeting with the Advisory Board at the MMTC on a regular basis. Chief Myhre and Mr. Bohjanen are also members of that Board. This Board has had an input on the budget, the building of the prison and many other facets of the operation. Mr. Schneider said they will be conducting a fund raising program and will be holding an open house. January 23, 1978 65 Mr` Zelinka reported on the Park Board meeting held on Januaury 16, 1978. There was discussion of the maintenance program at Sunrise and Mr. Schneider reported that the help that was asked for through the CETA program is not available due to the fact that personnel is not available. There was some discussion on whether to advertise for assistance at that park. Mr. McLean pointed out that the hockey season is soon over. Mr. McLean moved to continue the maintenance at Sunrise as is. Seconded by Mr. Zelinka. Motion carried unanimously. Mr. Zelinka had presented the unfinished items and some of these will be handled at the special meeting on February 6, 1978. Mr. Zelinka asked the Clerk to remind Mrs. Anderson of the requested maps with the plats marked. Mr. Zelinka felt there should be a master plan for parks need for the eintore City and he asked the Council for input as to what is felt that is needed and where. He would like to get started on this soon. There had been a change in the makeup of the members of the Park Board. Mr. Zelinka moved to accept the resignation of Mrs. Arlene Averback and to approve the appointment of Mrs. Ina Liljedahl to fill the position. Seconded by Mr. McLean. Motion carried unanimously. Mr. McLean moved a letter of "Thanks" be written to Mrs. Averback. Seconded by Mr. Schneider. Motion carried unanimously. Mrs. Katie Soucup was in the audience and presented her problems with the animal control and the dog ordinance. Mrs. Soucup felt her dogs were will trained and should not be required to be chained. Mayor Karth told her the City cannot write a law to cover each individual dog owner, the law written covers all dogs in the City and all persons must obey the same law. Mr. Zelinka said the City had changed animal control people and had included some changes in the new contract. Persons whose dogs have been picked up must be notified within 24 hours as must the City. Also, they cannot enter private property to pick up a dog unless by Police order. Mr. Locher said he had obtained a map of the proposed park land in the Country Lakes area but now must write a legal for the transfer of title. He felt it would be necessary for some survey work to be done. Mr. McLean moved to authorize Mr. Gotwald to make the necessary survey. Seconded by Mr. Schneider. Motion carried unanimously. Mr. McLean moved to authorize Mr. Locher to process the necessary documenst in order to obtain title to this property. Seconded by Mr. Zelinka. Motion carried unanimously. On the matter of the requirement of having a full time building inspector by July 1, 1978, Mr. Locher had not had time to research as yet, but will have an answer soon. Mr. Gotwald reported the wiring should be done in the lift station on LaMotter Road this week. He will inform the office when completed and homes can be connected. The house owned by the St. Paul Water Department had been discussed with Mr. Gotwald. The Water Department will srite to the City Council concerning hooking into the sewer. Mrs. Pracher, of Centerville, had called Mr. Gotwald with a problem in street names. It seems that persons looking for Peltier Lake Drive in Lino Lakes cannot find the street because it becomes Mill Road when the street enters Centerville. There is also a problem in locating West Shadow Lake Drive which becomes 7th Avenue before the inter- section of Birch Street. These matters will be considered by the Planning and Zoning Board. 66 January 23, 1978 The Minnesota Department of Transportation had contacted Mr. Gotwald for traffic count figures on the street designated in the Bike Trail application. He had given them the information he had and suggested the County be contacted for the count on the County roads. On the matter of the extension of the sewer system on East Shadow Lake DRive Mr. Gotwald had prepared the specifications and sent them on the the PCA. On the matter of the plats getting to the agencies, Mr. Gotwald suggested the office ask for enough copies to send to these agencies and include in the requested answer, a reply date. This should help in getting these documents back on time. He said he would get-together with the Clerk and put together an outline for the devleoper. Mr. McLean noted that fees for platting must be reviewed as to the costs. He had also requested a copy of Hugo's Ordinance setting forth the requirements for proof t- of ownership. The Clerk had done some checking on the cost of placques and found the kind being <: considered can be obtained from a place in White Bear Lake for $14.00 to $22.00. Mr. McLean will continue with this matter. On considereing the requisitions #811, hold; #816, hold; #815 refer to the Park Board. Mr. Schneider moved to approve #809,810,812,813, &814. Seconded by Mr. Zelinka. Motion carried nunanimously. On considering the bills, Mr. Schneider requested that the receivables be transferred out of the bills and set up in accounts receviables, particularly the Attorney's fee. Mr. Zelinka moved to approve checks #8551 through and including #8500. Seconded by Mr. Schneider. Motion carried unanimously. Mr. Schneider moved to approve the transfer of $1500.00 from Debt #3 to the general fund. These monies were included in that bond issue as adminstrative costs and the transfer was recommended by the Autitor. Seconded by Mr. Zelinka. Motion carried unanimously. Mr. Zelinka suggested that the Council install a public address system in the Council chambers with a recorder attachment. This would enable the persons in the rear of the room to understand what is going on. Mr. McLean moved to adjourn at 12:15 A.M41 Seconded by Mr. Zelinka. Aye These minutes were corrected and approved at the regular meeing on February 13, 1978. (./f Edna L. Sarner,• Clerk - Treasurer January 25, 1978 A special meeting of the Lino Lakes City Council was called to order at 8:05 P.M. by Mayor Karth. Council members present; Kulaszewicz, McLean, Schneider, Zelinka. Absent; None. Mr. Robert Burman,and Mr. David Torkildson represented Anoka County. Mayor Karth said the purpose of this meeting was to discuss the Chain of Lakes Park and the proposed use of the Leo Hensel Home as a Jonathan Home for Boys. Mayor Karth turned the meeting over td Mr. Burman, who introduced Mr. Trokildson Mr. Fritzke and Mr. Solin.