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HomeMy WebLinkAbout01/06/1992 Council MinutesSPECIAL COUNCIL MEETING CITY OF LINO LAKES COUNCIL MINUTES JANUARY 6, 1992 DATE • January 6, 1992 TIME STARTED : 6:35 P.M. TIME ENDED : 8:00 P.M. MEMBERS PRESENT: Reinert, Neal, Kuether, Elliott MEMBERS ABSENT : None Staff Members present: City Attorney, Bill Hawkins; City Engineer's, Darrell Schneider and Dan Boxrud; Chief of Police, Dean Campbell; Fire Chief, Milo Bennett; Public Works Director, Don Volk; Building Official, Pete Kluegel; Administrative Assistant, Dan Tesch; Administrator, Randy Schumacher and Clerk - Treasurer Marilyn Anderson. Mr. Hawkins performed the ceremony of swearing in Mayor Reinert and Council Member Elliott and Council Member Neal. The meeting was called to order at 6:37 P.M. and roll was called. CONSIDERATION OF ANNUAL APPOINTMENTS Acting Mayor - Mayor Reinert requested that the entire Council elect the Acting Mayor. Council Member Elliott nominated Council Member Neal to be Acting Mayor. Council Member Kuether seconded the nomination. Motion carried unanimously. Design Review Board - Mayor Reinert noted that the terms of three (3) members have expired. He asked that this matter be referred to a work session of the City Council to discuss the method of appointing new members to the expired terms and possibly adding two (2) other members to that board. Mayor Reinert also asked that the Council consider renaming this board, Planning and Zoning Board. It was the consensus of the Council to refer this matter and the appointment of the City Attorney and City Engineer to the January 7, 1992 work session of the Council. Park Board - Mayor Reinert asked that this appointment be PAGE 1 2 SPECIAL COUNCIL MEETING JANUARY 6, 1992 handled in the same manner as the Design Review Board. It was the consensus of the Council that this matter be referred to the work session of the Council. Charter Commission - Mayor Bisel suggested that the entire Council plan to attend the Charter Commission meeting scheduled for January 14, 1992 to let the Commission know that City Council would like to submit names to Judge Gibbs for the vacant positions in conjunction with the Charter Commission. The City Clerk was asked to publish a notice requesting applications for the vacant positions on the Design Review Board, Park Board and Charter Commission in the next issue of the area newspapers. Centennial Fire District Steering Committee - Mayor Reinert explained that presently two (2) elected officials serve on the committee. From this time forward, only one (1) elected official is required and the second member can be a lay person. Mayor Reinert asked Council Member Neal to serve on the committee until after the special municipal election. He suggested that possibly the new council member can serve the remainder of the term. Circle Pines Gas Utility Commission - Mayor Reinert noted that Al Ross would like to continue serving in this position. Council Member Neal moved to nominate Mr. Ross for the three (3) year term. Council Member Elliott seconded the nomination. Mayor Reinert asked that Public Works Director Don Volk serve as staff support for this position. Motion carried unanimously. Cable Commission - Mayor Reinert explained that this position is filled at the pleasure of the Council. He asked that Dan Tesch continue serving on this commission. Assessor - The City of Lino Lakes contracts with the Anoka County Assessors office and Mr. Todd Smith has been appointed by the County to be the City Assessor. It was noted that the alternative to continuing this process would be to hire an independent assessor as the City has in the past. Council Member Kuether moved to continue with the Anoka PAGE 2 SPECIAL COUNCIL MEETING JANUARY 6, 1992 Contract. Council Member Elliott seconded the motion. Motion carried unanimously. Fiscal Agent - Mr. Schumacher explained that Springsted, Inc. has been the fiscal agent for a number of years. Council Member Neal moved to re- appoint Springsted, Inc. as fiscal agent for 1992. Council Member Kuether seconded the motion. Motion carried unanimously. Health Agent - Anoka County Comprehensive Health Services is currently the health agent. Council Member Neal noted that last year the Council had requested that a representative from this service come before the Council and explain the roll of the health officer. He requested that this person address the Council in the near future. It was the consensus of the Council that Anoka County Comprehensive Health Services continue as the health agent. Animal Control - Council Member Neal moved to appoint Anoka County Humane Society as animal control. Council Member Kuether seconded the motion. Motion carried unanimously. Legal Newspaper - Four (4) area newspapers have submitted letters requesting that they be appointed the legal newspaper for Lino Lakes. The Council packets contained a memorandum comparing the cost of legal publications in each of the four (4) newspaper and the circulation of each in Lino Lakes. In addition, the Quad Press had submitted a revised schedule of rates. It was noted that the Quad Press is either mailed or delivered free to all residents in Lino Lakes. The Circulating Pines has the second highest rate of circulation in this City. However, it is by paid subscription. Mr. Gibas, publisher of the Circulating Pines explained that the Centennial Shopper is delivered free to all 55014 zip code residents. Although this paper is not eligible for legal newspaper status, all Lino Lakes legal items could be printed in it. Mr. Gibas also challenged the 100% circulation claim of the Quad Press. It was noted that it is the intent to provide a free newspaper and if someone is not getting their newspaper, the Quad Press needs to be made aware of this. Mr. Gibas also noted that PAGE 3 SPECIAL COUNCIL MEETING JANUARY 6, 1992 a resident of Lino Lakes is employed by the Circulating Pines. Mayor Reinert explained that in the past the Quad Press was appointed the legal newspaper. However, news items that affected the southeast area in particular were also printed in the Circulating Pines. News items that particularly affected residents who receive the Forest Lake Times were also printed in that paper. For instance, the notices regarding the special municipal election will be printed in all three (3) papers. Council Member Neal moved to appoint the Circulating Pines as the legal newspaper and the Quad Press the second legal paper reversing the process used in the past. There was no second to this motion and the motion died. Mayor Reinert asked that a list of legal printing costs be prepared for this past year. He also asked that the distribution between the newspapers be determined. Council Member Elliott moved to defer action on this matter until the January 13, 1992 Council meeting and to discuss the matter at the next Council work session. Council Member Kuether seconded the motion. Motion carried unanimously. Legal Depositories - Mr. Schumacher explained that the listed depositories are the ones the City is currently using. Council Member Kuether moved to adopt the list provided. Council Member Elliott seconded the motion. Motion carried unanimously. Rice Creek Watershed District Advisory Committee - Currently there is no resident of Lino Lakes on the committee. Mayor Reinert suggested that this position be advertised. Council Member Kuether moved to place this item on the work session agenda. Council Member Elliott seconded the motion. Motion carried unanimously. Ways and Means Committee - Presently the entire Council comprises this committee which deals with financial and personnel issues. Mayor Reinert recommended continuing with this procedure. Council member Neal moved to appoint the entire Council as the PAGE 4 SPECIAL COUNCIL MEETING JANUARY 6, 1992 Ways and Means Committee. Council Member Kuether seconded the motion. Motion carried unanimously. Council /Department Liaison - Mr. Schumacher explained that it has been suggested that a specific Council Member should be made responsible to oversee the operations of a specific department. In serving more directly with department heads, the Council will feel more comfortable in bringing things before the entire Council. Mayor Reinert suggested the following appointments: Administration, Mayor Reinert; Police Department, Council Member Neal; Public Works Department, Council Member Kuether; Parks and Recreation, Council Member Elliott. Mayor Reinert explained that when the new Council Member is elected the Parks and Recreation Department can be divided into two departments and Council Member Elliott and the new Council Member can determine which department they wish to oversee. Council Member Kuether asked if this would mean making any decision for that department. Mayor Reinert explained the intent is only working with the department and bringing issues, concerns and agenda items to the work sessions for everyone to consider. Council Member Kuether moved to appoint the Council Liaisons as suggested by Mayor Reinert. Council Member Elliott seconded the motion. Motion carried unanimously. CONSIDERATION OF ESTABLISHING A DATE FOR A CITY ELECTION TO FILL MAYOR REINERT'S UNEXPIRED COUNCIL TERM Mrs. Anderson presented an outline of a suggested format for conducting the special municipal election. March 24, 1992 is being suggested as the election date although it is only two (2) weeks before the Presidential Primary. The format follows all of the City Charter requirements and all of the state statutes except that it shortens the period of absentee voting by three (3) weeks. Mrs. Anderson also noted that both the senior center at the city hall and St. Joseph's Catholic Church social hall are available on that date. Council Member Kuether moved to set the special municipal election for Tuesday, March 24, 1992. Council Member Elliott seconded the motion. Motion carried unanimously. PAGE 5 SPECIAL COUNCIL MEETING JANUARY 6, 1992 CONSIDERATION OF A REOUEST FOR EXECUTION OF EARLY CALL PROCEDURES ON THE 1986 IMPROVEMENT BONDS Mr, Schumacher explained that the 1986 Improvement Bond fund has a cash balance of $150,000.00. The principal owning on the bonds is only $90,000.00. Resolution No. 92 - 02 has been prepared and will allow these bonds to be paid and transfer the balance to the Closed Bond Fund. This action will save the City approximately $15,750.00 in interest charges. Approximately another $50,000.00 in assessments will be collected until 1996 and these funds will also be posted to the Closed Bond Fund. Mr. David MacGillivray, fiscal consultant at Springsted, Inc. recommends that the Council approve Resolution No. 92 - 02. He noted that the fewer bonds the City has outstanding, the better the City appears to Moody's. This also frees cash that can be used for the Surface Water Management Plan. Council Member Kuether moved to adopt Resolution No. 92 - 02. Council Member Neal seconded the motion. Motion carried unanimously. Resolution No. 92 SET PUBLIC HEARING ESTATE FOR JANUARY - 02 can be found at the end of these minutes. FOR VACATION OF STREET EASEMENT ON ALCOCK 27, 1992, 7:30 P.M., RESOLUTION NO. 92 - 01 Council Member Neal moved to adopt Resolution No. 92 - 01 setting the public hearing. Council Member Elliott seconded the motion. Motion carried with Council Member Kuether abstaining. Resolution No. 92 - 01 can be found at the end of these minutes. MAYOR REINERT'S COMMENTS Mayor Reinert asked to share his thoughts regarding some of the issues that will be facing the Council during 1992. He asked for input from the Council Members and asked that they support the direction that he will be proposing. Mayor Reinert noted that during the past two (2) years or more, the City has experienced a tremendous amount of growth. New developments have been "popping" up everywhere and he asked if the citizens have wondered how these developments have gotten where they are. He explained that the Council has been asked to consider variances, land use changes and zoning changes and these changes many times affect the immediate community (neighborhood) and the City as a whole. Mayor Reinert explained that the Comprehensive Land Use Plan should serve as a guide to development, however, altering this plan on a continuing bases throws things out of "kilter ". Controversy arises and Mayor Reinert felt it was not fair to the residents, the developers, the citizen boards and the staff. PAGE 6 SPECIAL COUNCIL MEETING JANUARY 6, 1992 Mayor Reinert noted that development has moved quite rapidly and asked to lay out some thoughts. He said his proposals are not meant to be anti - development but rather to do things in an orderly and proper way for the City and to strive for quality rather than quantity. Mayor Reinert said'he felt there is an imbalance between R -1X homes and R -1 home and economic times may have caused this. He asked for an evaluation of the lot surpluses and said the Council should make a determination regarding the rate of growth of the City. Does the City want to grow at a rate of 50 new homes per year, 200 new homes per year or what is the policy the Council wishes to set within the capacity of the boards and staff to deal with each development properly. Mayor Reinert asked to re- evaluate the Comprehensive Land Use Plan, the Zoning Ordinances and the shifting MUSA boundaries. He asked to address the problem of "leap frogging" development which leaves voids where sewer and water lines run in open spaces. A "fill -in" policy should be developed for these areas. Mayor Reinert also asked to re- evaluate the assessment collection ratio to determine if the City is collecting assessments in an orderly fashion. He asked that a data bank be developed that would tell the Council of the economic impact of 50 new lots on the Police Department, Fire Department, Public Works Department and also the school system as well as other things. A better system needs to be established and streamlined to handle items that pass through the Design Review Board and other citizens boards. Mayor Reinert felt items should be handled more thoroughly to prevent conflicts. He felt it was not fair that items pass through these boards so quickly without their getting the full information they need to make good decisions. Mayor Reinert asked for time to allow the Park Board to incorporate the new Comprehensive Park Plan. He felt this plan will have a long term impact on the City and the citizens will be impressed with the plan. The plan deals with trail systems and impacts development and needs time to be studied. Mayor Reinert asked for time to hire a full time engineer. This position is included in the 1992 budget. The position will provide "hands on" service as the City puts improvements into place. A large portion of the city engineer's time will be charged back to the developers and the final cost to the City will be about 25% of his salary. Time is needed to hire this person and build a relationship with the other staff, developers, citizens boards and consulting engineer's. Mayor Reinert explained that time is needed to establish better policies as they relate to environmental concerns of this City. We are "blessed" with high ground water problems and wetlands. They create concerns and yet are amenities for this community. PAGE 7 8 SPECIAL COUNCIL MEETING JANUARY 6, 1992 The City needs to look at a water management plan for the entire City. As more plats are developed, more run -off is created and this has an impact on our wetlands and lakes. Our water resources need to be protected. Lino Lakes is a leader in Oak Wilt control. The problems are not solved and we need to look at this in relationship to new developments. The tree preservation policy should also be addressed and the development of a tree planting program. Mayor Reinert said that we have a beautiful City and it needs to be protected. Mayor Reinert ask that the Council support a moratorium for an undefined period of time. Input is needed from the staff to implement the items noted. He asked that the moratorium be looked at with a positive attitude and not as a tool to stymie development but to help development. This is a time to take stock, a breathing space. The staff is scrambling as well as the Design Review Board and move in a more orderly fashion. Mayor Reinert asked that the waste collection system in Lino Lakes be put in place. This matter has been considered in the past, however, Mayor Reinert felt this should be a priority for 1992 even though it may be controversial. Mayor Reinert asked that the process of selecting members of citizens boards be more open and advertised. Sometimes people say they are too busy to serve. However, he felt busy people get things done and asked that more citizens consider serving on the various boards and committees. More information on these matters will be available after the Council meets in a work session tomorrow. Economic proposals for this City are over due. The City is taking control of some industrial lands in the City and will be planning with private land owners the process of developing and marketing the land to attract commercial and industrial development. This is a positive step and is supported by the entire Council. Mayor Reinert said that he hoped that the appointment of a Council Member as liaison to each department will more fully open lines of communications with each department and develop better support staff and support Council to serve the citizens of Lino Lakes. Mayor Reinert asked the Council to be open minded with the items outlined and asked that the Council support, help and encourage cooperation with our neighboring cities. Because taxes are high and state and federal money is no longer available, municipalities must find common ground and talk about and PAGE 8 SPECIAL COUNCIL MEETING JANUARY 6, 1992 implement shared services. More information will follow on this matter if neighboring cities will cooperate. Mayor Reinert suggested that a Senior Watch Program be implemented. A CSO person is on staff and available to implement and follow up on this program. Mayor Reinert asked for a better relationship with the Charter Commission and asked to meet with the Commission at least once a year. He asked that if there are differences between the Council and the Charter Commission, they be worked out so that both bodies can work together and move forward in a more positive vein. Mayor Reinert noted that other matters will surface as the Council meets in work sessions. He expected that the Council will make mistakes but asked that the community bear with them and let the Council know any concerns. Mayor Reinert felt that this is a good Council and hoped that the citizens would be with the Council through 1992. OLD BUSINESS Proposed Work Session Rescheduling - Mr. Schumacher explained that it is proposed that a work session be held every Wednesday prior to a Council meeting. This work session will allow the Council an opportunity to review and discuss the agenda before it is finalized. It will be an open meeting and the public is welcomed. Hopefully, this will allow a smoother Council meeting. It will also help avoid the last minute agenda items. It is understood that all Council Members will not be able to attend all work sessions. The first work session is scheduled for 5:00 P.M., Tuesday, January 7, 1992 and the following work sessions are scheduled for 5:00 P.M. each Wednesday on a regular basis. Schilling Lino Industrial Park Update - Council Member Kuether said there may be a misunderstanding regarding the purchase of this property. It is assumed that there are assessments on the land. The seller has said that he will not pay the 1991 assessments. He is paying the 1991 taxes. Council Member Kuether explained that the City will be responsible for the payment of the assessments. This matter was not addressed in the original agreement. Council Member Kuether explained that the purchase of this property is a very "good deal" for the City and said that the seller would require a down payment if the City insisted that the 1991 assessments be paid. Mr. Hawkins explained that when the City sells the lots, the assessment costs will be included in the sale price. Eventually the City will get the assessments back. He asked if the City PAGE 9 1 0 SPECIAL COUNCIL MEETING JANUARY 6, 1992 Council will authorize the payment of the 1991 assessments as part of the purchase of the Schilling Industrial Park. Council Member Neal moved to pay the 1991 assessments. Council Member Elliott seconded the motion. Motion carried unanimously. NEW BUSINESS Mayor Reinert thanked everyone for coming this evening. He recognized Circle Pines Administrator, Jim Keinath and County Commissioner, Margaret Langfeld. Mrs. Langfeld said that she would personally go the Anoka County Comprehensive Health Department and determine the duties of a health officer. The meeting adjourned at 8:00 P.M. These minutes were considered, corrected and approved at a regular meeting of the Council on January 27, 1992. Maril G. Anderson, Vernon F. Reinert, Clerk- Treasurer Mayor PAGE 10 a I` CITY OF LINO LAKES Resolution No. 92 - 01 RESOLUTION SETTING PUBLIC HEARING DATE FOR VACATION OF EASEMENT, ALCOCK ESTATE WHEREAS: an easement has been recorded along the very southern boundary of -Outlot A, Nordin Manor and over part of the Northeast Quarter of the Northwest Quarter to provide access to a parcel deeded to Jerome T. Rosengren and Judy D. Rosengren, (see Anoka County Recorder's Document No. 621068, and WHEREAS: the Rosengren's do have access to the parcelr_deeded to them through a parcel currently owned by the Rosengren's, and WHEREAS: the prospective purchaser of the parcel on which the easement is recorded has requested that the easement be vacated to insure the security and privacy of his purchase, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LINO LAKES, ANOKA COUNTY, MINNESOTA: that a public hearing be set for Monday, January 27, 1992, 7:30 P.M. to consider vacating the easement described above. Adopted by the Lino Lakes City Council this 6th day of January, 1992. Vernon F. Reinert, Mayor /1'1 lam / ` - aer�� >�� J Mariiyn%G.'Anderson, Clerk- Treasurer 12 Extract of Minutes of Meeting, of the City Council of the City of Lino Lakes, Anoka County, Minnesota Pursuant to due call and notice thereof, a special meeting of the Council of the City of Lino Lakes, Minnesota, was duly held in the City Hall in the City of Lino Lakes, on Monday, January 6, 1992, commencing at 6:30 P .m. The following members were present: Neal, Kuether, Elliott, Reinert and the following were absent: None. * * * Member Kuether introduced the following written resolution and moved its adoption the reading of which was dispensed with by unanimous consent: RESOLUTION NO. 92 - 02 RESOLUTION PROVIDING FOR THE PREPAYMENT AND REDEMPTION OF CERTAIN OUTSTANDING GENERAL OBLIGATION BONDS OF THE CITY BE IT RESOLVED By the City Council of the City of Lino Lakes, Anoka County, Minnesota, as follows: 1. The City has issued and sold its General Obligation Improvement Bonds, Series 1986A, dated December 1, 1986 (Bonds) in the total principal amount of $475,000. Bonds maturing on or after February 1, 1992, are subject to redemption and prepayment on February 1, 1991 and on any interest payment date thereafter at a price of par plus accrued interest. 2. It is determined that it is in the best interests of the sound financial management of the City that Bonds maturing on February 1 in the years 1993 to and including 1997, comprising all of the Bonds subject to redemption on February 1, 1992, be prepaid and redeemed. on February 1, 1992 and those Bonds are hereby called for redemption on that date. 3. The City Clerk- Treasurer is authorized and directed to mail a notice of call for redemption of the Bonds in the form attached hereto as Exhibit A to the registrar for the Bands. LiNG27259 LN240 -24 w • 13, The motion for the adoption of the foregoing resolution was duly seconded by Member Neal , and upon. vote being taken thereon, the following voted in favor thereof: Neal, Kuether, Elliott, Reinert and the following voted against: None whereupon said resolution was declared duly passed and adopted. 5NC27259 ZN140 -24 4 STATE OF MINNESOTA COUNTY OF ANOKA CITY OF LINO LAKES SS. I, the undersigned, being the duly qualified and acting Clerk- Treasurer of the City of Lino Lakes, Minnesota, do hereby certify that I have carefully compared the attached and foregoing extract of minutes of a special meeting of the City Council held on Monday, January 6, 1992, with the original thereof on file in my office and the same is a full, true and complete transcript therefrom insofar as the same relates to the prepayment and redemption of $475,000 General Obligation Improvement Bonds, Series 1986A, of the City, WITNESS My hand as Clerk - Treasurer and the corporate seal of the City this 'day oP�✓ � 19 (SEAL) 8AG27259 LN140 -24 , c �- City C1erl Treasurer City of Lino Lakes, Minnesota EXHIBIT A NOTICE OF CALL FOR REDEMPTION $475,000 GENERAL OBLIGATION IMPROVEMENT BONDS, SERIES 1986A CITY OF LINO LAKES, MINNESOTA Notice is hereby given that by order of the City Council of the City of Lino Lakes, Minnesota, there have been called for redemption and prepayment on February 1, 1992 all outstanding Bonds of the City designated as General Obligation Improvement Bonds, Series 1986A, dated December 1, 1986, and having stated maturity dates of February 1 in the years 1993 through 1997, both inclusive, totaling $75,000 in principal amount and with CUSIP numbers as shown below: Maturity 1993 1994 1995 1996 1997 CUSIP The Bonds are being called at a price of par plus accrued interest to February 1, 1992 on which date all interest on the Bonds will cease to accrue. Holders of the Bonds hereby called for redemption are requested to present their Bonds for payment at Norwest Bank Minnesota, National Association, paying agent, in the City of Minneapolis, Minnesota, on or before February 1, 1992. BY ORDER OF THE CITY COUNCIL /s/ Marilyn G. Anderson City Clerk- Treasurer 8.11327259 LZ4140-24 15