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HomeMy WebLinkAbout01/27/1992 Council Minutes64 COUNCIL MEETING CITY OF LINO LAKES COUNCIL MINUTES JANUARY 27, 1992 DATE • TIME STARTED : TIME ENDED • MEMBERS PRESENT: MEMBERS ABSENT : January 27, 1992 6:30 P.M. 7:30 P.M. Reinert, Neal, Elliott Kuether Staff Members present: Fire Chief, Milo Bennett; Public Works Director, Don Volk; City Engineer's, Dan Boxrud and Darrell Schneider; Accountant, Paula Schloer; Administrative Assistant, Dan Tesch and Clerk- Treasurer Marilyn Anderson. Mayor Reinert asked that Discussion of Sewer and Water Connections Report be added to Old Business on the agenda. CONSENT AGENDA Council Member Neal moved to approve the consent agenda as presented. Council Member Elliott seconded the motion. Motion carried unanimously. ITEM DISPOSITION MINUTES: -Truth and Taxation Public Hearing, December 19, 1991 - Special Council Meeting, January 6 1992 - Council Work Session, January 7, 1992 - Regular Council Meeting, January 13, 1992 DISBURSEMENTS: - January 27, 1992 - Centennial Fire Department Consideration and Approval of Resolution No. 92 -16 Authorizing the Transfer of Monies from the 1989 Construction Fund to the 1989 Temporary Improvement Bonds and Area and Connection Fund Consideration and Approval of Resolution No. 92 -19 Authorizing the Transfer of Administrative Fees to General Fund PAGE 1 Approved Approved Approved Approved Approved Approved Approved Approved 1 1 COUNCIL MEETING JANUARY 27, 1992 Resolution No. 92 - 16 and Resolution No. 92 - 19 can be found at the end of these minutes. REGULAR AGENDA OPEN MIRE No one appeared under Open Mike. CONSIDERATION OF RESOLUTION NO. 92 -18 AMENDING THE CURRENT INVESTMENT POLICY TO INCLUDE A MANAGEMENT FEE CHARGE Ms. Schloer explained that during consideration of the 1992 General Fund Budget, staff recommended that an investment policy be amended to include a management fee. This fee would be calculated at a rate not to exceed 0.6 %. The purpose of the fee is to provide new revenues to the General Fund on a yearly basis as a reimbursement for investment management services performed by the Lino Lakes Finance Department. Council Member Elliott moved to amend the current investment policy as outlined in Resolution No. 92 -18. Council Member Neal seconded the motion. Motion carried unanimously. Resolution No. 92 - 18 can be found at the end of these minutes. CENTENNIAL FIRE DISTRICT, MILO BENNETT Consideration of the 1993 Centennial Fire District Budget - Fire Chief Bennett explained that the Centennial Fire District is required to prepare the budget very early in the year. A draft of the 1993 Budget was presented to the Steering Committee early last week. The Steering Committee has recommended that the budget be presented to each of the three (3) city councils for their approval. The budget represents a 1.74% increase from 1992 to 1993. Chief Bennett highlighted the most significant portions of the budget and noted that the total 1993 Centennial Fire District budget is proposed to be $462,080.00. The City of Lino Lakes will pay approximately 60% of this figure. Chief Bennett also noted that approximately $18,000.00 remains unexpended from the 1991 Centennial Fire District budget. A meeting was held with the municipalities participating in the Centennial Fire District and it was decided that the Centennial Fire District would hold $6,000.00 of the unexpended amount and the balance would be returned to the municipalities using the same formula as was used to pay the District. PAGE 2 65 66 COUNCIL MEETING JANUARY 27, 1992 Council Member Neal moved to approve the 1993 Centennial Fire District Budget as presented. Council Member Elliott seconded the motion. Motion carried unanimously. Summary of 1991 Department Activity - Chief Bennett explained that the Centennial Fire District prepared several objectives and goals for 1991. They include: develop standard operating procedures; reviewing and updating the policy manual; improve planning and record keeping; establish a formal inspection of area businesses; complete new fire station in Lino Lakes; report fire responses to State of Minnesota in a timely manner; put new rescue vehicles in service; place new tankers on order; update Fire Relief bylaws. Chief Bennett explained that the policy manual is ready in draft form, 60 businesses were inspected, two (2) rescue vehicles were placed in service and two (2) tankers are on order. In addition, work has begun on a new Centerville fire station. Updating the Fire Relief bylaws has not yet been done. Chief Bennett noted many other department highlights for 1991. Mayor Reinert complimented Chief Bennett on the work of the Centennial Fire Department. He noted that there are now 52 trained fire fighters in the Centennial Fire District. Each of the fire stations have a full compliment of trained personnel. Mayor Reinert thanked Chief Bennett for coming this evening. PARK AND RECREATION DEPARTMENT UPDATE, DON VOLK Mr. Volk presented written material and gave a brief outline of how the current recreation program is working. He noted that currently it is difficult to get teens involved. However, this is an area that will be given special attention in 1992. Mr. Volk explained that the recreation programs began in March, 1991. Rapid growth is expected in this department for the next three (3) to five (5) years. After that time, the department growth will coincide with the growth of the City. There has been a great amount of positive response to the programs and very few problems. He noted that both the residents of Lino Lakes and non - residents pay the same fee for each program. Mr. Volk said that he expected that this may change after further analysis. Mr. Volk noted that the day camp facility at the Rice Creek Regional Park may be used by the City as well as other facilities at the regional park. Mayor Reinert thanked Mr. Volk for his report. PAGE 3 1 1 1 COUNCIL MEETING JANUARY 27, 1992 FIRST READING, ORDINANCE NO. 04 - 92 INCREASING THE NUMBER OF MEMBERS ON THE PARK BOARD FROM FIVE (5) TO SEVEN (7), DAN TESCH Mr. Tesch explained that during the process of annual appointments, it was felt that with the current City growth it would be best to encourage more input from the residents. It was recommended to increase the membership of the Park Board from five (5) members to seven (7) members to allow for more citizen input. Council Member Neal moved to adopt the first reading of Ordinance No. 04 - 92 increasing the number of Park Board members. Council Member Elliott seconded the motion. Motion carried unanimously. FIRST READING, ORDINANCE NO. 05 - 92 CHANGING THE NAME OF THE DESIGN REVIEW BOARD TO THE PLANNING AND ZONING BOARD AND INCREASING THE NUMBER OF MEMBERS FROM FIVE (5) TO SEVEN (7), DAN TESCH Mr. Tesch explained that the current name of the Design Review Board is often confusing and it has been recommended that it be changed back to the Planning and Zoning Board. It has also been recommended to increase the number of members on this board for the same reasons as recommended for the Park Board. Council Member Neal moved to adopt the first reading of Ordinance No. 05 - 92 changing the name of the Design Review Board to the Planning and Zoning Board and increasing the number of members from five (5) to seven (7) members. Council Member Elliott seconded the motion. Motion carried unanimously. SECOND READING, ORDINANCE NO. 02 - 92 REZONING OUTLOT A, NORDIN MANOR Mr. Tesch explained that the first reading of this ordinance was held on January 13, 1992. When the second reading is approved, the ordinance will be published and take effect 30 days following the publication. Council Member Neal moved to approve the second reading of Ordinance No. 02 - 92. Council Member Elliott seconded the motion. Motion carried unanimously. Ordinance No. 02 - 92 can be found at the end of these minutes. CONSIDERATION AND APPROVAL OF RESCINDING THE CURRENT CITY SEVERANCE POLICY, DAN TESCH Mr. Tesch explained that the current severance policy was adopted without any amount of research. It has been recommended that the Council rescind the current severance pay policy and research a new policy that can be incorporated into the Personnel Policy. PAGE 4 6? 68 COUNCIL MEETING JANUARY 27, 1992 Mr. Tesch noted that he has contacted several other municipalities to determine what types of policies are currently utilized in other governmental entities and he has also requested information from the League of Minnesota Cities on this matter. His research along with the City Administrator's recommendations on a severance pay policy will be presented to the City Council at the time the current Personnel Policy is presented for review in February. Council Member Neal moved to rescind the current severance pay policy. Council Member Elliott seconded the motion. Motion carried unanimously. ENGINEER'S REPORT Mr. Schneider and Mr. Boxrud did not have a report. The City Council adjourned to a closed session at 6:57 P.M. to discuss the Paul Howard Litigation. The City Council returned from closed session at 7:15 P.M. ATTORNEY'S REPORT, BILL HAWKINS Paul Howard Litigation - Mr. Hawkins explained that the Council has met on this matter and an agreement with Mr. Howard has been reached. He gave a brief background on this matter for all Council Members and the audience. Mr. Hawkins noted that the Council has accepted the agreement in principal and the agreement must now be prepared in writtep form. A brief outline of the agreement was given to the audience and Mr. Hawkins recommended approval of the agreement. Council Member Neal moved to accept the report of the City Attorney and direct the City Attorney to prepare a final agreement document for review and approval by the Council. Council Member Elliott seconded the motion. Motion carried unanimously. Mr. Hawkins explained that the City will have to conduct another public hearing regarding rezoning of Mr. Howard's property from Single Family Residential (R -1) to Manufactured Home Park (R -6). This public hearing will be set after the receipt of the final agreement with Mr. Howard. PUBLIC HEARING, REZONE SHORES OF MARSHAN LAKE (FORJAY PROPERTY), ORDINANCE NO. 03 - 92 (OPEN PUBLIC HEARING AND CONTINUE TO FEBRUARY 24, 1992, 7:00 P.M.) PAGE 5 1 1 1 1 1 1 COUNCIL MEETING JANUARY 27, 1992 Mayor Reinert opened the public hearing at 7:21 P.M. Council Member Elliott moved to continue the public hearing as noted above. Council Member Neal seconded the motion. Motion carried unanimously. PUBLIC HEARING, PRELIMINARY PLAT OF SHORES OF MARSHAN LAKE, (OPEN PUBLIC HEARING AND CONTINUE TO FEBRUARY 24, 1992, 7:15 P.M.) Mayor Reinert opened the public hearing at 7:22 P.M. Mr. Schneider noted that the material on this preliminary plat had been submitted this afternoon and will be considered by the Design Review Board at their February 12, 1992 meeting. Council Member Neal moved to continue the public hearing as noted above. Council Member Elliott seconded the motion. Motion carried unanimously. NEW BUSINESS Consideration of Hiring of City Engineer's Position Effective February 1, 1992 - Mr. Tesch explained that during the 1992 Budget meetings, the position of City Engineer was approved. In recent work sessions, the Council has discussed hiring Mr. Darrell Schneider, the current consulting engineer from TKDA. Mr. Tesch noted his qualifications and explained that Mr. Schneider has accepted the position starting at $53,000.00 per year, with three (3) weeks vacation effective immediately, employment to begin on February 1, 1992 and all other terms of employment as outlined in the Personnel Policy. Council Member Elliott moved to hire Mr. Darrell Schneider as the City Engineer with the recommendations outlined in the "green sheet ". Council Member Neal seconded the motion. Motion carried unanimously. Mayor Reinert welcomed Mr. Schneider as a City employee and said he felt that the City was extremely fortunate to hire a person with Mr. Schneider's experience and knowledge. OLD BUSINESS Water and Sewer Utility Connections Report - Mayor Reinert explained that this report is critical in determining whether or not this City will keep abreast of its financial commitments in the repayment of improvement bonds. Mr. Schneider explained that the report does confirm that the City is basically meeting its plan for connections. However, the completion of connections in the next two (2) years will be most critical. Mr. Schneider explained that he planned to update this report and bring it to the Council on a quarterly basis. PAGE 6 6 70 COUNCIL MEETING JANUARY 27, 1992 PUBLIC HEARING, VACATION OF EASEMENT, ALCOCR ESTATE Mayor Reinert opened the public hearing at 7:30 P.M. Mr. Hawkins explained that the easement in question is a private easement between the Alcock Estate and Mr. Jerry Rosengren. If there is a concern regarding this easement, it must be settled privately between the two (2) parties. The City has no jurisdiction on the easement. Council Member Elliott moved to close the public hearing at 7:31 P.M. Council Member Neal seconded the motion. Motion carried unanimously. Council Member Neal moved to adjourn at 7:31 P.M. Council Member Elliott seconded the motion. Aye. These minutes were considered, corrected and approved at a regular meeting of the City Council on February 10, 1992. AI ar lyre' G. Anderson, Vernon F. Reinert, Clerk- easurer Mayor PAGE 7 1 1 1 Council Member Neal introduced the following ordinance and moved its adoption: CITY OF LINO LAKES COUNTY OF ANOKA STATE OF MINNESOTA ORDINANCE NO. 02 — 92 AN ORDINANCE AMENDING ORDINANCE NO. 2 OF THE CITY OF LINO LAKES BY REZONING CERTAIN REAL ESTATE FROM GENERAL BUSINESS (GB) TO SUBURBAN RESIDENTIAL (SR) I. The City Council of the City of Lino Lakes, anoka County,Minnesota does ordain: Ordinance No. 2 of the City of Lino Lakes, Anoka county,Minnesota, passed by the City Council on May 24, 1983 is hereby amended by rezoning from General Business to Suburban Residential, pursuant to the provisions of the zoning ordinance of the City of Lino Lakes, the following described real estate: Outlot A, Nordin Manor II. Save as above amended, said Ordinance No. 2 shall stand as initially passed and as previously amended. This ordinance shall be in full force and effect from and after its passage and publication according to city Charter. Passed by the City Council of the City of Lino Lakes this 27th day of January , 1992. Vernon F. Reinert, Mayor Marilyn/G. Anderson, Clerk - Treasurer 71 72 ORDINANCE NO. 02 — 92 PAGE —2— The motion for the adoption of the foregoing ordinance was duly seconded by Council Member Elliott and upon vote being taken thereon, the following voted in favor: Neal, Elliott, Reinert. The following voted against same: None, Council Member Kuether was absent. Whereupon the ordinance was declared duly passed and adopted. 1 1 1 Council member Neal introduced the following resolution and move its adoption: CITY OF LINO LAKES RESOLUTION NO. 92 - 16 RESOLUTION AUTHORIZING THE TRANSFER OF MONIES FROM THE 1989 CONSTRUCTION FUND TO THE 1989 TEMPORARY IMPROVEMENT BONDS AND AREA AND CONNECTION FUND WHEREAS, Reshanau Lake Estates Phase 2B has been assessed and certified, and WHEREAS, prepaid assessments were coded to the 1989 Construction Fund in previous years, and WHEREAS, these prepayments should be coded to the 1989 Temporary Improvement Bonds and the Area And Connection Fund. NOW THEREFORE BE IT RESOLVED, that the following transfer be made effective December 31, 1991. 1989 Construction Fund (567) 1989 Temp. Improve. Bonds (517) Area and Connection Fund (406) INCREASE DECREASE $81,989 $29,842 $111,831 Adopted by the City Council of Lino Lakes this th day of January, 1992. Vernon F. Reinert - Mayor ar,lyn Anderson, Clerk Treasurer The motion for the adoption of the foregoing resolution was duly seconded by Council Member Elliott and upon vote being taken thereon, the following voted in favor thereof: Neal, Elliott, Reinert. The following voted against same: None, Council Member Kuether was absent. Where upon said resolution was declared duly passed and adopted: 73 74 Council member Elliott introduced the following resolution and moved its adoption: CITY OF LINO LAKES RESOLUTION NO 91 -18 RESOLUTION AMENDING THE CURRENT INVESTMENT POLICY TO INCLUDE A MANAGEMENT FEE CHARGE . Whereas, the management fee charge will provide new revenues to the General Fund on a year by year basis as a reimbursement for investment management services performed by the Finance Department. Whereas, the revenues will come from all other City funds on a pro -rata basis that will be based on the amount of investment interest allocated. Whereas, the management fee will be calculated at a rate not to exceed 0.6% of the investment portfolio and will be determined at the time of budget approval. NOW THEREFORE BE IT RESOLVED, that the attached policy entitled "Investment Policy for the City of Lino Lakes" be amended to include the management fee charge. Adopted by the City Council of Lino Lakes this 27th day of January, 1992. Vernon F. Reinert - Mayor o Mari l yn( . Anderson, Clerk- Treasurer The motion for the adoption of the foregoing resolution was duly seconded by Council Member Neal and upon vote being taken theron, the following voted in favor thereof: Neal, Reinert, Elliott. The following voted against same: None, Council Member Kuether was absent. Where upon said resolution was declared duly passed and adopted: Page 3 1 1 75 Council member Neal introduced the following resolution and moved its adoption: CITY OF LINO LAKES RESOLUTION NUMBER 92 -19 RESOLUTION TRANSFERRING FUNDS FROM CERTAIN CONSTRUCTION FUNDS TO GENERAL FUND FOR ADMINISTRATION. WHEREAS, the following projects will be charged a fee for administration per resolution 84 -04, of which these proceeds will be credited to the general fund: PROJECT NAME 2nd Avenue Phase 2 Reshanau Park Estates ADMIN FEE 15,412.34 5,052.00 TOTAL ADMINISTRATION FEE $ 20,464.34 Transfer from Fund 569 Fund 803 NOW THEREFORE BE IT RESOLVED, that the following transfers be made retroactively to December 1991. Passed the 27th day of January , 1992. Vernon F. Reinert rilyr G. An erson, Clerk- Treasurer The motion for the adoption of the foregoing resolution was duly seconded by and upon vote being taken thereon, the following voted in favor thereof: Neal, Reinert, Elliott. The following voted against same: None, Council Member Kuether was absent. 76 Council Member introduced the following resolution and moved its adoption: CITY OF LINO LAKES RESOLUTION NO. 92 - 17 RESOLUTION RECEIVING REPORT FOR APOLLO DRIVE IMPROVEMENT WHEREAS: pursuant to a resolution of the Council adopted on November 12, 1991, a report has been prepared by Darrell Schneider, City Engineer with reference to the improvement of Apollo Drive , and this report was received by the Council on February 10, 1992. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LINO LAKES, MINNESOTA: 1. The Council will consider the improvement of such street in accordance with the report and the assessment of the benefitted property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes 429 and Chapter 8 of the Lino Lakes City Charter at an estimated cost of $2,722,342.00. Adopted by the Council of the City of Lino Lakes this 10th day of February, 1992. Vernon F. Reinert, Mayor Marilyn G. Anderson, Clerk- Treasurer The motion for the adoption of the foregoing resolution was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: Whereupon said resolution was declared duly passed and adopted. 1 1