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HomeMy WebLinkAbout12/07/1971 Council Minutes11/8/71 Glenn Rehbein mentioned his problem with North Central on gas service. They wanted to bury gas tanks, which Glenn doesn't feel the residents would like. He stated that with winter coming they needed to know whether they should contact Circle Pines Utilities for gas or put in oil heat. He stated that they couldn't get anything definite from the North Central representative, Larry Harrison, who had stated that he would try to get Glenn a,letter in 2 weeks. There was discussion. Mr. Jaworski moved to send an inquiry to North Central requesting an answer in 2 weeks as to whether they will provide natural gas gervice to Glenrae Estates. Seconded by W. Cardinal. Carried unanimously. The postal service was discussed. Mr. Rosengren moved to indicate that the Council would go along with the wishes of the developer as to which Post Office is to be used. Seconded by Mr. Jaworski. Carried unanimously. W. Bohjanen moved to pay the bills as audited. Seconded by Mr. L'Allier Carried unanimously. Clyde Rehbein asked if Mr. Locher had come to any conclusion on the plumbing code as to use of plastic pipe. W. L'Allier noted that W. Locher was to have checked with the St. Paul City Attorney to see what they were going to do. Mr. Burke stated that Mr. Locher would be back late Wednesdwy; the Clerk could check Thursday. There was considerable discussion. Mr. Rosengren moved to abide by the State Code. Seconded by Mr. Cardinal. W. Bohjanen wished to have Mr. Burke call Clyde Rehbein after he has talked with Mr. Locher on Tuesday evening and then follow this with a letter. Also, copies of the letter should go to the Plumbing Inspector and the Building Inspector. Mr. Rosengren withdrew his motion. W. Cardinal withdrew his second. Mr. Jaworski moved that if Mr. Locher's letter is favorable, that is if St. Paul allows the use of plastic pipe above the ground, that Lino Lakes will allow plastic pipe also. Seconded by Mr. L'Allier. There was discussion, with it being noted that St. Paul has adopted the State Building Code. The motion carried with Mr. Rosengren voting, No, since he didn't feel we should do what St. Paul does for that sake alone. W. Jaworski moved. to adjourn at 9 :56 P.M. Seconded by Mr. Rosengren. Carried unanimously. Minutes approved at the meeting of November 22, 1971 J Clerk Treasurer 12/7/71 The special meeting of the Lino Lakes Village Council was called to order at 8 :25 P.M. on December 7, 1971, by W. L'Allier. Present were W. Jaworski, Mr. Bohjanen, Mr. Cardinal and W. Rosengren. This meeting was called to review the applications received for the position of full time Clerk- Treasurer. Filed of record are three Printer's Affidavits of Publication, in the Forest Lake Times, the Circulating Pines and the Blaine Life, for a two week period. The deadline given the the Notice was November 30, 1971. As of that date there was only one application, that of June Emerton. The next morning, December lst, a second application was received from Mrs. Linda Roetman. Mrs. Roetman was present and the Council members had several questions of her, and discussed her qualifications with her. She indicated she had had book- 12/7/71 keeping in high school. She also had done some part -time bookkeeping (traffic fines,.balanoing bookings, etc.) for the Village of New Brighton, but not e lot. Mast of her work for the 10 months she was there was of a routine, clerical type. While et. 1L and the State she did many varied jobs. She transcribed from a diotephone, typed orders, took shorthand and did general secretarial duties. There was discussion among the members her responsibility for taking notes at ever she is, she should be responsible meeting notes. It was felt if it took adjust her working bourn in ecoordence as to the Clerk - Treasurer's duties and Council meetings. It was felt, who - for taking and transcribing Council much extre.time at a meeting she might with it. Mr. Bohjenen suggested evaluating the job including taking minutes at meetings, and finding out'just what it involved. It was felt that the purchase of a tape recorder would help with the Council minutes. Shorthand wouldn't then be necessary. A couple more bids are coming in on a recorder. The Clerk - Treasurer now does work for the police_ department too. It wasn't felt that the men should be wasting their time on clerical work, instead they could be out in the squad oar, but Police Chief is required by law to keep up on records. He does most of it, but June does help. The discussion also pointed out that a full time position would hope to out down and almost eliminate any part -time, deputy clerk duties. Mrs. Roetman was asked if she would work nights too. She indicated she would, and in fact, said she had celled about the Deputy -Clerk position at one time. June had tad her it involved work in the office during the day too. She was informed this was true. Mrs. Roetman was,exoused. Mrs. June Emerton was then questioned as to whether she would take notes at all Council meetings. She said she would. There was further discussion as to the use of a tape recorder at these meetings, and then the need for only sketchy notes being taken. There was the thought that then the meetings might be able to move along slightly faster, although they didn't feel they had to wait long as it is now. June Emerton asked if the Council desired her to take word for word notes at the meetings, Mr. L'Allier said no, if there was any suggestion, it was that they might now be too detailed, but that was better really. June felt that it was hard to please all members at all times. Everyone agreed. June indicated she spends 1 1/2 to 2 days a week posting and balancing books. If she doesn't spend that amount of , time she gets behind. Mrs. Swanson pointed out that the two keys to this position are bookkeeper end stenographer. Mr. Rosengren noted that he had been Clerk- Treasurer for four years, but that the position now was way beyond that he had, end was growing all the time. Mr. L'Allier pointed out that Mr. Hill, who has done the auditing for the, Village, has said on a number of ocoesions that June does a very good job. Also, Mr. L'Allier said whenever he or anyone else asks for a balance, she oan give it within a short time. June Emerton has been the Clerk - Treasurer since January 1968, and Deputy - Clerk since May 1967, before that. At present she is taking the course 12/7/71 Introduction to Municipal Accounting at Anoka Ramsey Junior College. She is also taking a course in Speed Writing Shorthand. There was discussion as to how many hours the Clerk - Treasurer should be in the office, with the rest of the time be alloted to meetings. It was suggest- ed a 7 1/2 hour day with 1/2 hour noon break. June says she now goes to the bank about once a week after 3 P.M. This would allow her to go at noon then It was also discussed that the job will become increasingly more involved and time consuming with the added duties of taking building permit applica- tions and sewer hook -up matters. June Emerton was excused. Mr. L'Allier noted that ultimately we probably will need a separate clerk and bookkeeper, with the bookkeeper position perhaps only being part -time. There was general discussion. The Ordinance was noted as to, hiring. The projected salary, and the one used in the advertisement, was $548.00 per month. Mfrs. Swanson felt that the wage was too high. She noted she wasn't questioning June's qualifications, just the wage. Mr. L'Allier felt it a fair wage and possible within the budget. It was felt that the hours should be set at 9-12 and 12 :30 -4 :30 with the office being open for business during lunch. It was felt that she should have time for lunch, but if there is work to be done, she might eat while working to see that it is finished as needed. Mr. Rosengren moved to hire June Emerton full time, effective Dec. 15th. Seconded by Mr. Cardinal. Mr. Jaworski, Aye; Mr. Bohjanen, Aye; Mr. L'Allier, Aye; Mr. Cardinal, Aye; Mr. Rosengren, Aye. Carried. Mr. Rosengren presented another bid for the dump truck, plow and wing. Frank P. Miner, New Brighton, bid $386,00. It was felt that this would be giving it away, and that the dump box could be taken off and it could be used as a flat bed. Mfr. Bohjanen moved to table it as the consensus was the bids were too low. Seconded by Mr. Rosengren. Carried, unanimously. Mr. Jaworski moved to adjourn at 9:50. Seconded by Mr. Rosengren. Carried unanimously. Minutes approved, at the meeting of December 13, 1971 Deputy -Clerk 11/22/71 The regular.reeting of the Lino Lakes Village Council held on November 22, 1971, was called to order at 8:07 P.M. by Mayor L'Allier. Members present: Mr. Cardinal, Mr. Rosengren and Mr. Bohjanen. Absent: Mfr. Jaworski. * see page 122 The Clerk reported receipt of Municipal Court fines in the amount of X126.50 for October. Sales Tax monies were received Nov. 16th in the amount of $14,126.54. She noted that copies of a letter from David Collins of North Central Public Service Co. had been mailed to all Council members. another letter from North Central dated November 15th advised of an increase in gas rates effective December 15th. A.copy of the minutes of the last North Suburban Sewer service Board meeting was received along with an announcement that the next meeting would be held November 30th at Blaine. She was asked to make copies of the minutes and notice for all members. The Clerk reported an answer from Mr. Glen Van Wormer of the State Highway Dept. stating that new town name signs with correct census figures will.be installed