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HomeMy WebLinkAbout01/27/1972 Council Minutes162 1/10/72 this Council responsive to the wishes of the people. We will hold open town hall meetings starting within 6 weeks; he hoped to see all interested citizens at these meetings where we will hope to consider all good ideas. Matters belong to certain departments will be transfered respectively. Mr. Cardinal asked if ending fund balances for the year could be provided. The Clerk stated that she had passed out sheets containing the figures. A request for a resolution allowing a small portion of County Road J from Blaine to Hwy 49 to be included in a Federal Aid Urban System was received and discussed. Mr. Gotwald recommended sig in the res �1��gLion W. Marier moved to go with the Engineer's recommendation, ��'do eoet� lb�'. °uaruinal. Carried unanimously. Al Dupre stated that St. Joseph's Church was having a pre- Lenten dance and won- dered if they would need a license to sell bottles of mix and have set -ups. He was advised that this was a State matter; it was suggested that they raise the price of the tickets and give the mix away. It was decided they would not need a dance license since it would not be open to the public as they were not sell- ing tickets at the door. Mr. Locher advised the Clerk to charge the bill for the pump and pumphouse ads to the Construction Fund; also, to transfer from the Construction Fund into the General Fund for previous publications on the Chomonix utilities. Mr. Bohjanen stated that he didn't like to handle the bills at the meetings; he will make a recommendation on revised procedure later. Mr. Gotwald recommended payment on Partial Estimate #2 from Marvin Rehbein Cont. W. Cardinal moved to pay Marvin Rehbein Contracting $73,967.18 for the progress in Chomonix on the sewer and water. Seconded by W. Jaworski. Carried unanimously. Mr. Locher noted that it was unnecessary to have a separtate resolution on pay- ing these estimates, but if we did to note it was at the recommendation of the Engineer. Mr. Jaworski moved to pay the bills as audited. Seconded by Mr. Marier. Carried. W. Jaworski-moved to adjourn at 10 :36. Seconded by Minutes approved at the meeting of January 27, 1972: The second regular Council meeting in weather, was called to order by Mayor Roll call showed all members present. were being recorded. Cardinal. Aye. y� Clerk- Treasurer 1/27/72 January 1972, postponed due to inclement Bohjanen at 8 :03 pair. on January 27th. W. Bohjanen noted that the proceedings Mrs. Swanson questioned how electrical inspections come about in prefab build- ings. Mr. Marier stated that such buildings constructed in Minnesota would automatically conform to State code; however, those consructed out of the State would have to be inspected after being set up. Mr. Cardinal noted that the Village makes no electrical inspections. Mrs. Swanson asked if any questions she might have on these minutes would come under old business and was told yes. W. Jaworski moved to approve the minutes of the January 10th meeting as corrected. Seconded by W. Cardinal. Carried. Mr. Bohjanen stated that before proceeding with the agenda, he would take up 1/27/72 e question from the floor. Anthony Nathe, co -owner of the 49 Club, wished to have the Council send a letter to the Village of Shoreview asking that he be able to have sewer service from Shoreview. He stated that they were having many sewage problems and had to pump every week. He thought that Freeman's Bottle Shop, Hank's Superette and the neighboring house would hook up also if service were provided. Mr. Bohjanen asked about establishing the fee correctly,so that we wouldn't lose any of our portion. Mr. Locher stated that this would be done by contract between the two villages; he noted that we have no idea when either their or our sewer lines will be coming through and suggested that the Village Engineer take the matter for study. This would definitely need the approval of the Metro Council. 163 MJr. Nathe stated that he had been in contact with the Village Engineering firm for Shoreview, and they had told him to make this request to the Council. They expect to have their sewers in this spring or early summer. Mr. Marier comment- ed that the consulting engineers could only advise on this. Mr. Nathe noted that the Venetian Inn had hooked up to sewer across village lines in 1964. It was noted that this was before the existence of the Metro Sewer Board. Mx. Jaworski felt that if this request for sewer was made and approved that the Metro Sewer Board would require that the whole row of homes along County Road J be hooked up. There was more discussion. Mr. Bohjanen stated that we must make sure that we mention that the hookup charges and anything we have coming will give us the money to pay for the sewers and Lino would be taken care of. This would all have to be in the same contract. He felt the only thing to do is to refer this to the Engineer and have him carry it from there and give a report on what he can find and check the legais of it with the Metro Sewer Board. Mr. Marier noted that this would not be as easy as it sounds because of the controls the Metro Sewer Board has. Mr. Nathe noted that he has permission from his neighbor to extend his drain field on her property if necessary; he was willing to pay for the sewer rather than continue with his problems. Mr. Bohjanen noted that he had spoken to the Engineer on this, and that George had taken a look at the maps he had and found that 600 feet was the closest point to the Shoreview line which is quite a distance. Mr. Nathe stated that the cost of pumping so often was costly too, and that everytime it rains the cesspool is full. The Clerk was instructed to call the Engineer on this in the morning. The Clerk reported receipt of the following: the remaining homestead tax cre- dit for 1971 in the amount of $3,592.74; $107.50 in municipal court fines for December; a letter from the Assistant County Attorney stating that the deed for the portion of Baldwin Lake Road, which had been delivered to Mr. Locher on 11/23/71, divested Anoka County of any interest they might have in this road; the fourth quarter fire report from Centerville; a letter from the Metro Sewer Board advising of White Bear Township's comprehensive sewer plan. The Clerk was instructed to have the Engineer write to the Sewer Board of any interest or conflicts which this might make for Lino. The Clerk reported receiving a copy of a letter from Robert S. Herbst to the Police concerning sale of the metal building on the old Hansen gravel pit property; the building is to be removed. A letter from Phil Lewis of WCCO Radio advised that the site for the radio tower has not been completely abandoned and they are awaiting further advice from Federal Agencies and may still use the site for a tower. Mr. Marier commented that with the cancellation from the FCC on the tower it might be well to watch what the airport site is doing. There was discussion on recent developments on the airport question. A thank -you letter was received from the Anoka County Union & Shopper on having the plain 64 Life, chosen as official newspaper. 1/27/72 The Clerk reported receiving the legal description of the parcel for which a variance to Ordinance 21A was granted to :Donald Erickson in October. The description is as follows: The South 150 feet thereof; That part of the East 284.88 feet of the West 700 feet of that part of the NW 1/4 of the SW 1/4 of Section 31, Town 31 North, Range 22 West, Anoka County, Minnesota, lying East and North of the road- way and West of S.T.H. No. 51. The $25.00 variance fee had also been paid. A copy of a recent Attorney General's Opinion was received which stated that any plans drafted for a building costing more than $30,000 must be done by or directly under the supervision of a registered architect or engineer. A letter from Mr. Merritt of the State Hwy Dept. stated that they would attempt to add a right turn land on Hwy 49 at Birch St. Also, the plans which had been sub- mitted do not need Council approval, but were only for inspection. A letter from the Pollution Control Agency stated that a municipality must have a com- prehensive sewer plan before any sewer extension plans or permit applications can be approved by the PCA. A letter was received from Ralph L'Allier noting that he had given his Hand- book to Mr. Jaworski, and enclosing a bill for the dedication plaque which had arrived. Wahl and Wahl had submitted a bid in the amount of $750 on a Gray recorder and PA system, and a bid in the amount of $408 for the Memocord dicta - phone unit which we had been using. Mr. Bohjanen felt that the bids should be laid over and dilnussed at some other time. Mr. Marier felt that the matter had been laid over for some time already and wondered if a tape recorder was necessary. The Clerk stated that it was a great help in getting exact wording. Mrs. Swanson thought there were cheaper models we could buy. Mr. Marier moved that we dispense with further investigation of this and return the model back to the company and thank them for its use. Seconded by Mr. Cardinal. There was discussion. The Clerk admitted that it did slow down the transcription of the minutes. Mr. Cardinal felt that we had gotten by without one for a long time and could now. Motion carried unanimously. Several letters had been received from the Metro Council. One stated that any municipality wishing to receive funds for law enforcement assistance must, apply to the Metro Council by March lst. Another stated that Tuesday, Feb. 15th is the date for a joint working seminar between the Metro Council and the Minnesota Ass'n. of Watershed Districts. The Clerk was instructed to fill out the attached card indicating that 2 members would attend. Mr. Marier asked the Clerk to send out copies of Metro Council letters as soon as co- sible. The Clerk noted that these letters had come today or yesterday so there wasn't time to mail them out prior to the meeting. A third letter concerned possible Metro Council policies for determining metro sewer benefits. A note was received from James M. Ray insurance on the save - harmless agreement for the County on the Emergency Employment Act employees. He recommended sign- ing the agreement and submitting a letter to him giving the total amount of payroll to be expended based on our labor rate so he can enter it for audit. $2.70 will be used for a wage rate. Mr. Cardinal moved to authorize signing the save - harmless agreement. Seconded by Mrs. Swanson. Carried. Mr. Bohjanen noted that the Gounty would like us to use these employees during the winter season if possible. Mr. Jaworski had not yet found out about the Sunrise Ave. easement, but will check with the Church. The Clerk read a proposed amendment to the minutes of June 14, 1971 which inclu- ded a resolution and extra paragraph concerning the sale of the $550,000 bonds, along with the motion and vote on same. Mr. Cardinal moved to amend the minutes of the June 14, 1971 meeting as proposed for bonding purposes. Seconded by Mr. i 1 1/27/72 16 5 Jaworski. Mr. Locher answered several questions on the proceedings of the bond sale. Mr. Marier asked if Metro had yet made a commitment; Mr. Locher noted that they had authorized construction to the Village of Centerville, that they are committed on paper only. He noted that the delay in Metro approval had resulted in the second bid on the lateral system coming in some $60,000 higher than the first bid. Mr. Cardinal noted that this bid was still lower than the second lowest bid on the first bidding. Mr. Marier felt that we have money invested in a dead horse, so to speak, with no commitment as to what the Metro Sewer Board is going to do, and if they don't come through with it, then what happens? W. Locher stated that Jandric is going to have to continue to pump and haul. Mr. Marier, wondered if Jandric could hold us liable for this. Mr. Locher didn't see how he could; he mentioned some of the history on the sewage project. Mr. Marier asked if anyone had any idea what the total bill on the interceptor would be. He thought it would be $4 million for the Lino Lakes portion of the interceptor. Mr. Jaworski thought that $4 million was the cost of the whole line to Centerville and our cost wouldn't be that much. Mr. Bohjanen agreed. The Clerk was asked to get copies of the Engineer's projected cost estimate on the interceptor for the new Council members. Mr. Marier felt that the people of Lino Lakes should be able to get some knowledge of what this sewer will cost them along with other details. Mr. Bohjanen thought that the Engineer should be able to furnish us with the total cost of the interceptor by the next meeting - -a preliminary estimate. Mr. Marier also wanted the figures on what has been spent so far on the interceptor. The vote on the above motion to amend the minutes: Aye -- Cardinal, Jaworski & Swanson; No- Marier & Bohjanen, who wanted to wait until clarification on the cost of the sewer interceptor is received. Motion carried. The Clerk was dir- ected to write to the Engineer to obtain the figures by the next meeting. The scheduled hearing on the Forrest Tagg rezoning request was called to order at 9 :44 p.m. Mr. Locher read the pertaining portion of the January 19th P&Z minutes. The hearing had been continued since the necessary items had, not yet been received. Mr. Marier moved to lay over the Tagg rezoning hearing until February 28th. Seconded by Mr. Cardinal. Carried. Mr. Locher was given per- mission to step from the room to answer questions from the Methodist minister concerning the proposed easement for Mr. Tagg. The hearing was adjourned at 9 :51 p.m. The Clerk requested authorization to add to the minutes of the October 27, 1971 meeting a lengthy resolution pertaining to the sale of the $550,000 bonds; she stated that a copy would be attaehed to permanent record book. Mr. Cardinal moved to add this resolution to the record book. Seconded by Mr. Jaworski. Carried unanimously. The Clerk stated that an error had been made in the designation on the sign permit for Brede, Inc. which had been questioned as to access. The permit was numbered in past minutes as D1 but should have been #20. She had advised Brede of the error. Since sign permit #20 comes up for renewal again in April, she wondered if the Council wished to cancel that permit or wait for renewal. A letter from Paul Videen guaranteed helicoptor service for inspection of the sign. It was noted that the sign location is zoned residential, but since the permit was granted before May 22, 1971, there was no need to rezone to commer- cial. However, the sign code does require access to all signs. It was agreed that any action would be held off until the sign comes up for renewal at which time Mr. Marier would put it before the P&Z. Mr. Marier noted that the P&Z had requested a list of signs which had been issued since May 22, 1971; the Clerk will make a list of the freeway signs since granted. She noted receiving a letter from the State requesting a zoning map for use in connection with con- 166 1/27/27 trolling signs. The Clerk asked about disposition of the sign permit application made by Eugene Jerdee at the time his special use permit was granted. After discussion, it was decided that no permit is needed for a sign whose area was up to and inclu- ding 6 sq. ft. The Clerk will refund Mr. Jerdee's $5.00 fee. Mr. Jaworski moved to approve renewing the kennel license for William Morrison. Seconded by Mr. Marier. Carried unanimously. Mr. Cardinal moved, on the Clerk's request, to raise the amount in the Petty Cash Fund to $50.00. Seconded by Mr. Jaworski. Carried unanimously. The Clerk asked for direction on handling the $100 for an off -sale liquor li- cense which had been received from Lee C. Smith two years ago as no license had ever been isti,1od and there was no place of business constructed. Mr. Bohjanen stated that he had been advised by the Attorney to hold this money against the $565 still outstanding for special use permit and rezoning fees. Mr. Locher has written again to Mr. Smith to try to collect this money. The Clerk stated that she had received $4500 so far in sewer hookup fees from Chomonix and had invested the total amount in 90-day 5% savings certificates. This met with approval. The Clerk broached the idea of paying the Building Inspector in the same manner as the Plumbing Inspector, namely that he would be paid after turning in the permits which have passed inspection. Mr. Dupre said he could do it this way. Mr. Bohjanan wished to have this made a matter of procedure. The Clerk stated that Henry Rosengren had just given her duplicate application and bonds for an off sale liquor license. These were set aside for Mr. Locher to inspect when he returned to his chair. Mr. Marier asked if there was a limit of off -sale liquor licenses in the Village; he was informed there was no limit; we have two now. The Clerk mentioned that Roy Backlin had expressed a wish for a small file cab - ireit for his office to keep vehicle maintenance records in. As she has a two drawer file in her office which has no lock, and thus little use, she suggested putting this file in the shop office and purchasing an 8' table for her office, which had been included in the budget. Members looked at the catalogue dis- cription. Mr. Cardinal moved to purchase a table for the Clerk's office from Superior Products at a cost of $37 plus shipping. Seconded by Mr. Jaworski. Carried. Mrs. Swanson suggested that some sort of shelving could be used both in the Clerk's office and shop office. She noted that no closets had been built in and the janitor's supplies are kept on the floor or in a box. Mr. Cardinal stated that steel shelving had been discussed, but never purchased. It was decided to have Mr. Backlin and the janitor look into the matter. Mrs. Swanson inquired if there was any ordinance in regards to where off -sale liquor stores can be located in the same area. Mr. Bohjanen stated there was nothing in our ordinances regarding this. Mr. Cardinal reported that the first Park Board meeting was introductory. The rinks had been cleaned off after the snowfall and everything seems to be in fair skating condition. He noted that the incident involving a boy who had teeth broken by a hockey puck involved no liability on our part since there was no scheduled game or negligence on our part. Mr. Marier felt that a letter should be sent to Mrs. Kineade explaining this; the Clerk stated that she had spoken to her already, and Mrs. Kineade had understood and wasonly interested in whether we had the kind of insurance which would pay. Mr. Jaworski reported that the roads were all clean. He had found another deal on a warming house for $500. This is a 12'x16' double - walled, 8' high, metal outside with a 4' double door building. We would have to pick it up. Materials had cost $800, he had not seen it. There was discussion. Mr. Cardinal stated that Mr. Johnson on the Park Board was checking around on some buildings also, and suggested that he be given the address of this building. Mr. Jaworski showed the members the dedication plaque for the Hall building. It was decided that this will be placed on the right side of the front doors (as one comes in). There was discussion on the history of the proposed donation of the plaque which never materialized. Mrs. Swanson stated that it had come to her attention that someone didn't get their road plowed. It was determined that this must have been Maple St., which Mr. Bohjanen stated didn't get plowed until last night. Mr. Jaworski stated that he hadn't gotten any calls on it and didn't know why it had been missed. Mr. Bohjanen stated that he had received a call from the Husniks on 77th St. He stated that normally the plow goes around their house to turn around, but this time the plow had gone up to their driveway and backed out. There was discussion. The Clerk had received several calls on roads on the East side which the County didn't get at very fast. Mr. Marier reported that Skelly Oil had requested a variance for a higher sign at the Jan. 19th Planning & Zoning Board meeting. However, Mr. Hedberg was not present and the matter was laid over to await more details. Mr. Marier reported that Mr. David Anderson, Jr., requested a variance to Ord. No. 21A. This had been approved by the P&Z with the stipulation that the deed was to br brought up to date stating for what purpose the 60' parcel was to be used. The deed for the road easement is supposed to go to Glenn Rehbein for the Shenandoah plat, but if the easement doesn't go through, then the 60' par- cel will revert`, to Parcel B as indicated on the survey certificate. Mr. Marier questioned several items on the proposal. Mr. Anderson plans to sell Parcel C which contains his house, and to retain Parcel B which has 150' frontage; Mr. Marier wondered why Mr. Anderson wants to take the 60' easement off of the smaller parcel. He felt that this wason the wrong side of the lot. There was considerable discussion; it was decided that clarification was needed. Mr. Marier noted that after looking back in the minutes several instances where complainces have to be followed, and this gets to be too cumbersome to follow up. In other words we should have the variance completely specified in written form so we know exactly what if is for. Mrs. Anderson stated that Glenn's 30 acres were right behind this piece and that he needs this easement for access. She was asked to write the intentions on the application and survey. Mr. Marier felt that we should have a deed to Glenn for the 60' piece. There was more discussion. Mr. Marier mentioned that Forrest Tagg had requested that his hearing be set aside until February; he is getting his paper work done. Mr. Marier reported that Don Waalen of U.S. Lakes Development Co. presented a revised landscaping plan for Chomonix South which included extra parking spaces marked in red. The P&Z had considered it to be adequate. Mrs. Swanson thought mare spaces should be added. She inquired about park space for this plat. Mr. Jaworski mentioned the previous letter on file from U.S. Lakes concerning dedication of 10% park land or the equivalent monetary value for all of their area to be platted. There was considerable discussion. Discussion returned to the Anderson variance. Mr. Marier stated that Mr. Locher had been present at the P&Z meeting and had said that adding the intent for the use of the separate parcels would be okay. Mr. Marier moved to grant a variance to Ordinance No. 21A to David W. Anderson, Jr., and Judith G. Anderson as re- t s I 6 .. 1/27/72 quested on Parcel B, having the following legal description: The East 150 feet of the West 659.46 feet of the North 345.8 feet of the SE 1 /4.of the SW 1/4 of Section 29, Town 31 N, Range 22 W,' Anoka County, Minn. subject to Birch St. Seconded by Mr. Jaworski. Motion carried unanimously. Mr. Marier reported that Mr. Al Fisher of the Dist. Conservation Dept. of Anoka County had presented a soil capabilities map which can be used for determining the type of building and drainage capabilities a particular parcel has. This was made up a aerial view and taking of coil samples. Today the Metro is us- ing maps in the vintage of 1916, whereas this was done in 1967. The map cost is $125 plus $25 to have the colors added. Mr. Marier felt this would be a great asset to the Engineer and the P&Z Board. The map will show 7 distinct types of .soil compared with the 4 types shown on the old ones. There was dis- cussion. Mr. Marier moved to buy this map in colored form for the cost of $150. Seconded by W. Jaworski. There was discussion. The Clerk mentioned that Mr. Fisher had indicated to her that the photos overlap Centerville and that it might be possible to split the cost with them as they were also considering buying a map. This had not been mentioned at the P&Z meeting. Roll call vote on the motion was unanimous. Mr. Marier reported that the P&Z requested the Council to have the Police Chief see if Bob Wilson on Lake Dr. had a building permit. Mr. Myhre stated that he had been unable to get a home address for Mr. Wilson in order to make the re- quested check. The Clerk offered to try to get the mailing address through the Court Treasurer's office. Mr. Myhre noted that Mr. Locher had been unable to get an address. Mr. Marier wanted an answer before the next P&Z. Mr. Marier stated that Ken Rehbein had made a request for an apartment building a year ago; it is the P&Z's understanding that after one year elapsed, he would have to make another application and resubmit his plans. Mr. Marier felt we should send him a letter giving him 10 days to reply what his intent is on the apartment building. The Clerk will send the letter. Mr. Marier reported that the P&Z had mentioned that the riding stable on Birch St. had advertised in the papers for 24 -hour trail usage, which is in violation of their special use permit; he suggested that proper action be taken. The Clerk mentioned that the special use permit had been revoked, and that the land was zoned limited commercial for boarding and riding of horses. Mr. Cardinal stated that the sign which had been placed on his property at the corner of Birch St. and Centerville Rd. stated a snowmobile trail ranch; he had been told that they were advertising 010+ acres in the paper - -he thought maybe they were including his land since they didn't have that much; at least they were riding on his property. He stated that the older woman at the place had been seen going there daily, but the younger one had left. There was discussion. Mr. Marier stated he watld like to see a letter written to them. Mrs. Swanson moved to have the police investigate the riding stable on Birch St. as to snow- mobile trails and the legality thereof, and to report on such; also, if they are using the horses on the trails. Seconded by Mr. Marier. Carried. Mr. Jaworski felt the police should also check to see if the snowmobiles are licensed as required under State law. It was noted that the main violation would be for charging fees for snowmobile rides or trail use, since this isn't allowed under the limited commercial zoning. Mr. Marier noted that presently the Plumbing Inspector gets about $7.50 per visit, on an average. In checking around he had found this amount to be quite . low, as the fees ranged from $10 to $15 in other places. Mr. Marier felt that 1/27/72 169 he should receive an average of about $15 per trip. Mr. Marier moved that we give consideration to raising the amount charged for plumbing inspection and have this checked out with the Wage and Price Board, and that we pay the Plumb- ing Inspector $12 per visit. This was discussed. It was generally felt that the person taking out a building permit on a new building should pay for a sewage system permit and a plumbing permit for inside work at that time, re- gardless of who would be doing the work. It was decided to include in the motion to set the prices for plumbing per- mits as follows: Inside Plumbing - first opening - raise from $3.00 to $3.50 - each additional opening - raise from $0.75 to $1.00 Septic system - raise from $10.00 to $12.00 Sanitary sewer hookup - stay at $12.00 Reinspection and red -tag - raise from $7.50 to $8.50 All plumbing permits would have a $1.00 clerical surcharge and 50W State sur- charge. The Clerk noted that there are boxes on the building permit applica- tion forms for noting whether the sewage and plumbing permits had been taken. out. Mr. Marier felt that it should be clarified when application is made for a building permit as to who will do the plumbing and sewage systems; it should be noted whether the builder is going with a private concern or jobbing the work out. The motion was seconded by Mr. Jaworski. Carried unanimously. Mr. Locher will check with the Wage and Price Board; he asked if the new inspector had the same fees or higher ones. It was noted that the prices had been set by the Council. If a favorable answer is received, the new fees will then go into effect. Mr. Marier noted that the P&Z Board requested a check list on sign permits issued on or after May 22, 1971; this would be for the freeway signs only. A copy will be sent to Mr. Marier. Following this, Mr. Marier stated, we will let the land owners know what the new State law is so that they can get in com- pliance by rezoning to commercial. This could cost anywhere from $200 to $1500 for the property owner. Mr. Marier had asked the Planner to submit his tentative comprehensive plan, which was hanging on the wall. He felt that the Council should set a special meeting at which board members would be invited to discuss the comprehensive zoning plans for the Village as well as park reserve plans which will be needed for this fall's Legislative session. Mr. Marier pointed out some areas on the map, particularly the green areas, which does not mean set aside for park area necessarily. He felt the Village should decide if this plan is what we want, and if so, to take action on adopting it; also, we should do something about the preservation of wild life. Mr. Jaworski noted that the green area was pri- marily the area which it was not feasible to serve with sanitary sewer. Cost of the Planner's work on this was mentioned; about $1000 more will be needed to complete the study - -some $2000 has been spent so far. Following further dis- cussion, it was decided to set a special public meeting on February 7th at 8 p. m. to discuss the proposed comprehensive zoning plan. Notes will be taken. Mr. Cardinal moved to accept the revised landscaping plan with the additional parking spaces for Chomonix South. Seconded by Mr. : Jaworski. Motion carried with Mrs. Swanson voting No. Mrs. Swanson reported that she had visited the Village offices and had several items to put before the Personnel Commission. She recommended that the Village use requisition forms for all purchases; this is not presently done. Such re- quisition forms would be authorized by the head of the particular department, and a purchase order would then be made out by the Clerk. Mr. Jaworski stated 170 1/27/72 that this system cannot be used for repair work and items for the vehicles in case of an emergency since this work must be taken care of immediately and no department heads are available to sign forms. Mrs. Swanson stated that the slips could be signed later if necessary in emergencies. Mr. Jaworski couldn't see the point in igning forms for requisition two days after the article was purchased. Mrs. Swanson felt that now was the time to start this sort of book- keeping as it would protect the Clerk who must act as Manager and everyone else too. This was discussed at some length. Mrs. Swanson will give this to the Personnel Commission to investigate at their February meeting. Mrs. Swanson had obtained some information on training courses to be held in the spring for local government officials on various topics such as planning. Mrs. Swanson felt that Roy Backlin should look into prices on a storage cabinet for the shop office which would have closing doors. Mrs. Swanson thought that the Council should set a special meeting to discuss the expenditures for the benefit of the new members; perhaps expenditures can be cut. Mrs. Swanson stated that while she was visiting the office a young man had brought in the tine slips for the laborers in the Parks; she had made copies of these slips and analyzed them: she felt that too many hours and too much money was being spent on the rinks and wondered if this was authorized. Mr. Jaworski stated that these people did not work unless he told them to. Mrs. Swanson was critical of the fact that the slips had not been initialed before they were brought in for payment. Mr. Jaworski stated that he was initialing them during the meeting for the time up until Mr. Cardinal took over the Parks. Mrs. Swanson felt that too many people from one family were working in the parks, and that it amounted to over $400 for the one family. Mr. Cardinal thought this was low, noting that we have paid $800 -$900 to one person in one month. Mrs. Swanson wondered if this was permissable and was advised by Mr. Cardinal . that it had never been determined. He stated that getting people to work was difficult. Mr. Jaworski stated that the hours and number of men was determined by need and noted that some of the fellows had asked him if he couldn't get additional help, especially when the rinks have to be flooded after a night game, since the hours got quite late. Mrs. Swanson felt that a list of workers should be made ahead of time; she questioned who kept track of all these hours as the father made out the cards for the boys also. Mr. Jaworski stated that they did not work unless they were instructed to. Mr. Cardinal mentioned that the Parks Dept. was considering the purchase of another tractor which would have a snowblower; however, this would not out down on the time for flooding. Mr. Cardinal stated he was willing to vouch for every time card that this family turns in and that he felt they were all responsible and would not take the Village for 5 minutes worth of time. Mrs. Swanson noted that she was keeping en eye on this sort of situation and felt she had a right to question things. All agreed on this. Mrs. Swanson felt that somebody has to account for each dollar that is spent. Mr. Bohjanen sug- gested that a roster of workers be made up for future use. Mrs. Swanson re- ported that the Environmental Commission would meet the end of February; the C&BDC had not met since she became liaison. The Personnel Commission will meet the first week in February. Mr. Locher reported that thr $3000 surety bond for Hand Rosengren's off sale liquor license application was in order as were the applications. There was discussion on off sale licenses. Mr. Wirier questioned whether he had insurance and was told that there was a liquor liability policy on file in connection with Mr. Rosengren's on sale liquor license. Mr. Rosengren mentioned that there is a duplication on bonds due to wording of the ordinances, that although he has a $5000 bond for the on sale license, he had to obtain a $3000 bond in 1/27/72 171 addition for the off sale license. Mr. Locher stated that the ordinance would have to amended to allow the on sale bond to cover the requirement for the off sale bond. Mr. Jaworski moved to approve the off sale liquor license for Henry Rosengren, dba Hank's Cafe. Seconded by Mr. Cardinal. Vote: Cardinal- -Aye; Jaworski -Aye; Marier - -No, not until we investigate the insurance. The Clerk was instructed to get the policy from the office files. Mr. Locher read the limits on the policy, but noted that there was no cluase stating that 10 days prior written notice would be given the Village in the event of cancel- lation. Mr. Rosengren was sure that this had been provided last year along with several others. The Clerk had not brought the folder with her, but thought that if such a note had been received it might possibly be in the folder. Mr. Marier felt that the policy should be brought up to date, and that we should have a letter on this. Mr. Jaworski wished to add to the motion a stipulation that such a letter be obtained from Mr. Rosengren's insurance agent; this was okay with Mr. Cardinal. The vote continued: Swanson - -No, not until the policy is brought up to date; Bohjanen - -No. Motion failed. Mr. Rosengren stated he would have his agent send a notice immediately. Mr. Locher reported on his request to the 'stage and Price Board concerning the increases asked by Bruce Fleming for animal control. Mr. Locher stated that the increase in daily board and in monthly patrol pay could be allowed if the increase is merely to cover increases in his costs, but it cannot cover an in- crease in profit. Mr. Fleming stated that his costs had nearly doubled since 1967, and gave figures for 5 items to show this, as follows: 1967 1971 Dog Food $560.80 $821.04 Phone 287.94 654.68 Oil for Kennel 99.87 188.14 Truck gasoline 378.18 458.61 Veterinarian 116.00 243.90 Mr. Fleming stated that the costs are rising steadily and that he isn't making any profit on the operation. Mr. Locher noted that the sheet of figures should be filed with the Clerk and that an amendment should be made to Ord. 25A to show that the cost of board per animal per day would be $1.50; the number of the amending ordinance would be 25B. Mr. Marier moved to change the ordinance to read as suggested by the Attorney, and that it be numbered No. 25B. Seconded by Mr. Cardinal. Carried unanimously. Mr. Bohjanen stated that he understood that our Fire Marshall should get State certification; however, he can issue permits under the Village status; he felt we should write to the State on this. Mr. Locher stated that he had talked with the State Fire Marshall's office where it was strongly suggested that Mr. Liv- ingston attend a course to be held in February. Mr. Bohjanen stated that Mr. Livingston had indicated that such a course would be held in April and that he could schedule that one. The Clerk will write to the State. Mr. Bohjanen noted that the Fire Marshall's car is being kept in the Hall garage during the cold weather as he doesn't receive many calls now. Mr. Marier inquir- ed whether the car was in running order and was told yes. Mr. Myhre stated that the Police are not using the car and suggested that it be painted red and. Fire Marhshall lettering be put on the doors. Mr. Myhre noted that it was in very good running condition having just been overhauled, etc. Discussion. Mr. Bohjanen mentioned that the outdoor flag which had been donated when the Hall was dedicated had been stolen and he felt it should be replaced. Mr. Jaworski suggested that the flag is flown only during office hours. There was discussion. Mr. Marier moved to purchase a flag for $45 and fly it 24 hours a day. Seconded by Mr. Cardinal. Mr. Jaworski requested that this be put into two separate motions. Mr. Bohjanen wondered who would put the flag up every 1 'I 1/27/72 morning, noting that it takes a strong person to do so in a hard wind. Mr. Jaworski felt that some of the men were around every morning, at least in the summer, and could put it up. Mr. Marier moved to purchase a 24 -hour per day flag for the cost of $45. Seconded by Mr. Cardinal. Carried unanimously. Mr. Cardinal moved to fly the flag for 24 hours per day. Seconded by Mr. Marier. Motion carried with Mr. Jaworski and Mrs. Swanson voting No. Mr. Bohjanen mentioned that he had been at a Centerville meeting and that a question of a street light at 20th and Main was discussed. Centerville will not go half on the cost, claiming that there were plenty of lights there. Also, the power company will not put up the light at our request when the location is in Centerville. Mr. Marier thought some negotiation might be made as there is a light down from there about 3 spans at the Rehbein building; this might be moved north somewhat. Mr. Jaworski stated that Lino is paying for a street light on the Circle Pines side of North Road and Sunset. There was discussion. Mr. Bohjanen stated that he had forgotten to mention the terms for the Park Board members at the last meeting. Mr. Cardinal moved to set the terms for the Park Board members as follows: Ardell Johnson - -3 years, Francis Faymoville -- 3 years, Don Kent - -2 years, Harold Lehman - -2 years, Richard Carlson - -1 year. Seconded by Mr. Marier. Carried unanimously. There was some discussion on the State's letter regarding certification of the local assessor if the Village decided to keep her. Mr. Locher noted that Mrs. Sarner has been our Assessor for more than 5 years; however it will necessary for her to be certified by the. State Board of Examiners. Mr. Marier moved to send in Resolution #3 certifying that Lino Lakes wishes to continue the office of local assessor and to assume the costs of training the assessor in courses approved by the State Assessor's Board for the purpose of obtaining the assess- or's certificate to the extent of course fees and recognized travel expenses not paid by the State. Seconded by Mr. Cardinal. Carried unanimously. Mr. Cardinal moved to sign this resolution and send it in. Seconded by Mr. Jaworski. Carried unanimously. Al Dupre stated that he was fold at the work- shop that since he had been a building inspector before May 1971, that he would be certified immediately withott examination. Mr. Bohjanen brought up the matter of the fire contracts. He noted that the line between the two areas had not changed much, nor had the valuation. He mentioned that Lexington feels that we are getting by cheap and that the cost will be more next year. It is possible that in the futre the Lexington con- tract will be for a longer period than 1 year, and that the valuation figure will be left open to handle the yearly change. Mrs. Swanson was concerned that the wording in the contracts left us vulnerable if there was a fire in the town giving service to us. She was informed that the mutual aid contracts would give us protection from other municipalities in such an event. Mr. Jaworski moved to accept the Lexington Fire contract for 1972 in the amount of $4,632.15, half to be paid on or before February 1st and August 1st. Sec- onded by Mr. Cardinal. Carried unanimously. Mr. Cardinal moved to accept the Centerville Fire contract in the amount of $3000 for 1972, half to be paid on or before February 1st and July 1st. Second- ed by Mr. Marier. Carried unanimously. In connection with the 1971 policing contract for Centerville, Mr. Bohjanen stated that there had been some mention of aigure on purchasing their police car; it was agreed that this figure was $1000 minus the cost oa any repairs we might have to make before purchase. The cost to Centerville for policing is $3.50 per capita which population figure is 534; total cost per year equals $1869. Mr. Marier felt this hardly pays more than the cost of hiring the extra patrolman at $125 per month. Mr. Myhre stated that we did not hire an extra patrolman just for Centerville, but had long planned to put one on anyway. Mr. Jaworski moved to accept the contract as proposed for policing Centerville for the period of February 1st to December 31st, 1972 with payment to be made by August 1st. Seconded by Mr. Cardinal. Motion carried unanimously. The matter of plastic pipe for plumbing was discussed. The Clerk was instructed to obtain copies of the new State code. The matter was laid over for the next meeting. Al Dupre reported on information received at the workshop for building inspect- ors which he had attended in January. The new State Building Code is based on the Uniform Building Code which the Village had examined a couple of years ago. Prefab, mobile and modular homes must be allowed if they have a State seal on them. These can be located anyplace which has residential zoning. There are still questions on the zoning of parcels split out of a farm. A double build- ing permit fee will be charged if construction is started without first getting a permit. There was discussion. Mr. Dupre stated that he had heard that the minimum area for a house will be 500 sq. ft. A Minneapolis inspector had told him that this code would set Minneapolis back 50 years. Mr. Cardinal moved to approve the cigarette license applications from the following: Ruth Freeman, Baldwin Lake Motel, Luther LeVesseur, Henry Speiser, Edward Kruse, Stanley Thayer and Dave Fineholt. Seconded by Mr. Marier. Carried unanimously. The bills were audited. Mr. Myhre stated that 2 sets of snow tires had been purchased for the squad cars within a week or so. Mr. Jaworski moved to pay the bills as audited. Seconded by Mr. Cardinal. Carried unanimously. Mr. Jaworski moved to adjourn at 11:55 p.m. Seconded by Mr. Cardinal. Carried. Minutes approved at the meeting of February 14, 197 Clerk - Treasurer 2/14/72 The regular meeting of the Lino Lakes Village Council held on February 14, 1972 was called to order at 5 p.m. by Mayor Bohjanen with all members present except Mr. Cardinal who was out of town on a work detail. Mr. Marier moved to approve the minutes of January 27th as corrected. Seconded by Mr. Jaworski. Carried unanimously. Mr. Bohjanen took up the matter of Glenn Rehbein's February 2nd letter request- ing approval to go ahead with the sewer, water and street systmes for the Shenandoah plat. Mr. Bohjanen felt that this should go for study by the P&Z. Mr. Marier stated that Forrest Tagg had cancelled out of his hearing scheduled for 5:30 p.m. at the P&Z meeting on Feb. 16th, so there was an opening for this matter. Mrs. Swanson felt this matter should have gone to the P&Z first; Mr. Bohjanen said that he liked to have such matters go before the Council first. There was considerable discussion on this. Mr. Rehbein stated that he was only asking for approval to go ahead with the plans, then when he gets the report and plans he would go to the P&Z after getting approval from the Metro Sewer Board. Mr. Marier thought that the P&Z should know Mr. Rehbein's intent and should review his plans first, then it goeltsto the Council. Mr. Bohjanen felt he should bring the preliminary plans to the P&Z.