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HomeMy WebLinkAbout03/22/1976 Council Minutes42 March 22, 1976 The regular meeting of the Lino Lakes City Council was called to order at 8:00 P. M. on March 22, 1976 by Mayor Bohjanen. Council members present; Karth, McLean, Schneider, Zelinka. Absent; None. Mr. Locher was also present. After consideration of the minutes of March 8, 1976, Mr. Zelinka moved to approve as presented. Seconded by Mr. Karth. Motion carried unanimously. Mayor Bohjanen introduced Mrs. Ronald Jaworski, representing the Lino Lakes Lionettes. Mrs. Jaworski presented Chief Myhre with six blankets for use in the squad cars. These blankets had been purchased by the Lionettes as a ser- vice project of that orginazation. Chief Myhre thanked her and the Lionettes for the gift. He said the old blan- kets are just about worn out. Mayor Bohjanen also thanked Mrs. Jaworski for the gift and asked her to relay the City's appreciation for their service to this community. The Clerk reported on the following items; ..Read a letter from Mr. George Gotwald on the status of the wells. The well at Sunrise is in and completed. The well at the Hall is in but the electrical cable must be buried. Mr. Gotwald recommended withholding $300.00 until the work is completed. Mr. Karth so moved. Seconded by Mr. Zelinka. Motion carr- ied unanimously. ..The Police Contract with Centerville was discussed. The CLerk read the add- endum in reference to the cost factor. There was some discussion on the need for this addition. Mr. Locher said the City must have some means of alloc- ating the additional costs, if there are extra costs. Mr. Zelinka moved to approve the Police Contract with the City of Centerville, including the add- endum. Seconded by Mr. McLean. Motion carried unanimously. ..Read a letter from the Mayor of Bloomington thanking the Council for expre- ssing their opinion on the staduim issue. ..Read a letter from the City of Lexington in reference to the use of the 427 -1212 number as the emergency number for the Lexington Fire Department. There will be a gradual change over to this number and the old one will not be disconn- ected at this time. ..Municipal fines for the month of February received in March were $204.00. ..Read a Resolution passed by the City of Circle Pines approving the Anoka County Highway Department's plans for the improvements on North Road. ..Read a letter of 'Thanks' from Mr. William Mattke, Superintendent of Cent- ennial Schools in reference to the Summer Recreational Program. ..Received the first quarter State Aid check in the amount of $20,703.59. ..Presented easement requests by the Metropolitan Waste'Control Commission for access across the land owned by the Saint Paul Water Department that is leas- ed by the City. With the indecision as to which direction the interceptor will be installed, there are two easement requests. After some discussion, Mr. Zelinka moved to approve the requests with the stipulation that the un- used easement will be cancelled. Seconded by Mr. McLean. Motion carried unanimously. ..The cost figure for printing the Information Guides is approximately $55.00 for 1000. Mayor Bohjanen said Mr. Burman had offered to mail these and he wondered if 1000 would be sufficient. After some dis cussion, Mr. Karth moved to order the printing of 1200 at 0.052¢ per copy. If the cost is more, then cut back to the original 1000 figure. Seconded by Mr. McLean. Motion carried unanimously. Mr. Schneider reported on the meeting of the Park, Recreational and Enviornmental March 22, 1976 Commission held on March 15, 1976. There had not been a quorum at the meeting, however, Mr. Warren Ahlers had appeared asking for permission to erect a score- board at either the soft ball fields at Sunrise or the Little League Fields by the Hall. There had been concern about the type of advertising onthis score board. The members present had wondered if the Little League officials would object to ads for tobacco products or liquor ads but Mr. Ahlers had checked with the Little League and there is no objections. The scoreboard would be installed and maintained for a four year period at no cost to the City. Mr. Schneider moved to authorize the installation of the scoreboard with the Park Board deciding the location. Seconded by Mr. McLean. Motion carried un- animously. Mr.Ahlers asked for a letter from the City noting that he has Council approval for the installation. This letter to be mailed to Mr. Warren Ahlers at 6426 Hokah Drive, Lino Lakes, 55014. Mr. Schneider reported on the cash flow. He had talked with Mr. Lyle Muehlbauer at Centennial State Bank on the savings account question. Based on his forecast to meet the bills due in April and May he would suggest two CD's be cashed #2678 and #1654. Mr. Schneider also suggested #2571 be pulled and deposited in a savings account. The CD's interest rate is 52% and the savings account is only 5% but this will give the City more flexiability in using the money if needed. Mr. Zelinka so moved. Seconded by Mr. McLean. Motion carried unanimously. Mr. McLean moved to authorize the Clerk to establish a savings account at Cent- ennial State Bank. Seconded by Mr. Scneider. Motion carried unanimously. Mr. Zelinka suggested this be done immediately. Mr. Schneider noted that in the bills payable this month there are two large bills not budgeted for - one from Columbus Township for grading done since last June and the Workman's Compensations Insurance premium which has hncreased. Mr. Schneider said he had also discussed warrants with Mr. Muehlbauer and was told tha banking business frowns on them. He felt there has been a change in attitude on these. Mr. McLean reported on the Planning and Zoning Board meeting held on March 17, 1976. Mr. Floyd Linnell had asked for a special use permit to keep bees on less than five acres of land. He had presented his application with the sig- natures of the neighbors. The Planning and Zoning Board had recommended approval of this special use permit. Mr. McLean so moved. Seconded by Mr. Karth. Motion carried unanimously. Mr. Pierre Nadeau had presented a request for a variance to split out two parcels of land of less than 22 acres. This land is located on 20th Avenue South and has more than the required frontage. Mr. Locher said each lot is approximately one acre and the legals are in order. The Planning and Zoning Board had recomm- ended approval of the variances. Mr. McLean so moved. Seconded by Mr. Karth. Motion carried unanimously. Mr. Zelinka reported on the meeting of the Personnel Commission held on March 20, 1976. The first matter of business had been a complaint against the Police Department. A petition had been presented to the Commission. The members had listened to both sides of the matter and recommended to the Council that an unbiased committee he appointed to resolve this matter. The petitioner had been told that he must present the petition to the City Council. Mr. Webster was in the audience and Mr. Zelinka asked him if they had reached any decisions as to the petition. March 22, 1976 Mr. Webster said the hurt had gone too deep for just an apology and there are other people included in this complaint. Mr. Webster presented the signed pet- ition to Mayor Bohjanen. Since this matter could take some time to resolve, it was suggested a special meeting be set to hear this complaint. Mr. Locher was asked if he had been consulted and he said, Yes. He was asked what his decision was and Mr. Locher said this is not his decision to make. Mr. Schneider said that he had attended the Personnel Commission meeting and Mr. Zelinka had also been there. He felt the Councilmen and the Personnel Commission members had tried very hard to remain impartial in this matter. Mr. McLean rejected the suggestion of a committee being appointed to hear this complaint. He said the ultimate decision is a Council responsibility therefore they should be the ones to hear the evidence. Mr. Zelinka moved to set a special hearing relative to the Webster complaint. Mr. Karth amended the motion to set the hearing for March 25, 1976 at 8:00 P. M. Seconded by Mr. McLean. Motion carried unanimously. Mr. Zelinka read the Personnel Commission's thoughts on the job des cription for the Public Works Supervisor. The Commission felt since the purpose of the job description was for advertising for a new employee, they wanted evidence that Mr. Volk was not performing his duties. Mr. McLean asked who presented the idea that the job description was for the purpose of advertising? Mr. Zelinka said he did from the motion that was made. Mr. Zelinka gave Mr. McLean copies of the existing job description for that position. This document had been drawn up some years ago. Mr. Zelinka felt that the major fault with Mr. Volk's work had been his lack of planning and from the report presented to the Council tonight, it would seem that his plann- ing is well under way. Mr. Zelinka said the Personnel Commission was concerned that they have not heard from Council members that his work is unsatisfactory. Mr. McLean asked if the Commission was looking for a recindment of the motion? Mr. Zelinka so moved. Mr. Karth asked Mr. Zelinka to withdraw his motion and Mr. Zelinka agreed. Mr. Karth moved to recind the motion of December 8, 1975 placing Mr. Volk as a temporary supervisor. Mr. Karth said that Mr. Volk has been on probation for one and one -half years and he cannot find any major problems with Mr. Volk's work. He felt that Mr. Volk got the work done within the budget and there have not been any com plaints about him. Mr. Scnneider seconded the motion. Motion carried with Mr. McLean voting, No. Mr. Karth moved to approve the recommendations as presented by the Personnel Commission at the March 5, 1976 meeting. This recommendation places Mr. Robert Lundgren on a full time basis, a second man on a permanent part -time basis and Mr. Volk as permanent supervisor. Mr. McLean asked if the plan for street improvements that had been presented 1 1 1 March 22, 1976 to the Council at this meeting should not be reviewed first? Mr. Karth said the motion was not made on the plan but on the fact that Mr. Volk had been on probat- ion long enough. Mr. Zelinka seconded the Motion. Motion carried with Mr. McLean voting, No. The Personnel Commission had recommended that Mrs. Marilyn Anderson be hired as a Bookkeep- er- Clerk. Mr. Zelinka so moved. Mr. McLean asked if the Clerk- Treasurer's job description would be altered? Mr. Schneider said, Yes. Mr. McLean asked if the job would be reduced in content? Mr. Schneider said the Bookkeeper -Clerk would be responsible for the internal re- porting. Mr. McLean asked how long it would be before the new job description covering the base jobs and new salary covering the new description was ready? 60 days? Mr. Zelinka felt that would be plenty of time. Mr. Zelinka said the bookkeeping system would be set up according to the recommendations of Mr. Schneider, but the Clerk- Treasurer would be trained in the basic job in order for both to handle the bookkeeping. Mr. McLean asked who would be responsible for minutes at the various board meetings? Mr. Schneider felt it was expecting too much to have one person attend six or seven meetings a month. He thought these duties should be divided between the two people. Mr. McLean said he just wanted the same person because of the carry over from the Planning and Zoning Board meetings to the Council meetings and the fact the Planning and Zoning Board members do not have a chance to correct the minutes before the actions are presented to the Council. Mr. Zelinka thought that maybe the Clerk should be more involved in the Planning and Zoning Board because of the necessity of continuity from that Board to the Council..Mr. McLean felt the Clerk- Treasurer should be at any meeting where there are legal implications and the need for access to the files would occur. Mr. Schneider moved to designate the title of Bookkeeper -Clerk with the primary duties to maintain the ledgers and be responsible for all internal financial rep- orts and to be responsible to be responsible to the liaison to Budget and Finance, with the secondary duties to learn the operations of the Clerk- Treasurer's office in order to fill in in her absence. The Bookkeeper -Clerk would be responsible for the minutes of the Park Board and the Personnel Commission. Seconded by Mr. Karth. Motion carried unanimously. Mr. Schneider moved that Mrs. Marilyn Anderson be hired for this position. Mr. McLean asked if the City should be advertising for this? Mr. Locher said he didn't think it was necessary to advertise. Mr. Zelinka said the Personnel Commission felt the person responsible for the finan- cial records should not be interupted by phone calls, ets., the implication was a Deputy Clerk as such was not needed but a person for bookkeeping. Mr. Zelinka poi- nted out the Statutes enables the Clerk to hire an assistant with Council approval. The responsibility is with the Clerk. Mr. Locher reported the City Ordinance Number 43A does not require the City to ad- vertise for the position. Mr. McLean asked if this had not been the practice in the past? Mr. Zelinka said, this has been done before and it can be done now. Mr. Schneider felt it would be difficult to find the right person for this posit- ion. He had talked with Mrs. Anderson and felt she is fully qualified for the pos- ition. 46 March 22, 1976 Mr. Zelinka seconded Mr. Schneider's motion. Motion carried unanimously. Mr. Zelinka said part of the recommendation of the Personnel Commission was the salary. This was to be $3.30 per hour after 30 days. Mr. McLean asked how this figure was arrived at and Mr. Zelinka said it was in relation to what was being paid for the Deputy Clerk. Mr. Zelinka moved the salary for the Bookkeeper - Clerk be set at $3.30 per hour and the hours be set at 20 hours per week not to include the meetings. Mr. Schneider said this is within the realm of the budget. Mr. Karth seconded the motion. Motion carried unanimously. Mr. Zelinka reported the next meeting of the Personnel Commission is scheduled for April 2, 1976 and they had requested that Mr. Karth attend to assist in the job description for the Public Works Sppervisor. Mr. Zelinka asked if a member of the Personnel Commission should be present at the special meeting set for consideration of the petition on the Police matter? Mr. Karth felt that one member should be present. Mr. Zelinka will contact someone. Mr. Karth reported on his findings on the repairs of the pick up to make it safe to drive. The cost of repairs would amount to $477.00. There was no action taken on this matter. Mr. McLean said he had called in a list of companies who pick up and deliver parts outside the Metro area. This list is to be given to Mr. Volk. The estimated cost averages around $5.00. Mr. Karth reported on the road restrictions that have been posted by the County and the effect this has on hauling the sewage. The truck was weighed today and Mr. Volk was told he can haul only 2000 gallons at one time without being over the load limit. The County has also restricted the truck from going East on Birch Street which adds about six miles to the route. Mr. Karth had called Mr. Burman for some assistance on this matter by either allowing more gallons to be hauled or to per- mit the driver to use the old route. He has not had an answer as yet. There was a suggestion, that with the extra mileage, extra time and more fuels, the City should contact the Metro Waste Control for some assistance in this matter. The general consensus was to work with the County Commissioner first, if that fails, then contact the MWCC. Mr. Karth felt the City should be ready to ask the MWCC for financial aid. Mr. Zelinka moved to authorize Mr. Karth to make the request. There was discussion on the weight of the truck with Mr. Glenn Rehbein feeling some- thing was wrong with the weight figures. Mr. Karth will discuss this with Mr. VOIk. Mr. Karth reported on a letter received from Mr. Kronholm complaining on the cond- ition of West Shadow Lake Drive. Mr. Karth had checked with Mr. Gotwald and found this is the City's responsibility for the upkeep of that street. At the present time it is nothing but mud. A resident of the street said the school buses will not take the children home and he has a five year old that must walk IZ miles home. He felt if a fire truck was needed in that area, it could not get through. He said part of the problem is the County employees who use the street and park in the most passable areas. Mr. Karth said he had also talked with Mr. Burman about this and Mr. Burman was try- 1 1 1 March 22, 1976 ing to get some funds to help with making the street passable. It was noted there are approximately 19 County cars parked on that street each day. Even if the grader came through it would help. Mr. Karth said he had tried to get the grader over there today but he will not be able to do any work for Lino Lakes until Tuesday or possibly Wednesday. Mr. William Gillispie, who lives on the West end of Orange Street said the mail man had told him today there will be no more mail delivery until something is done about that street. Mr. Karth said they will take a look and try to get something done. Mr. Locher read the ordinance pertaining to partial maintenance. He said it could be handled one of three ways; 1) request the bond (n West Shadow Lake Drive to be renewed; 2) refuse to issue building permits until the street is brought up to specifications; 3) construct the street and assess all affected property owners. There was a question if the County Park owns part of the land that abuts this street. It was felt they did not but it is the only entrance to the golf course and there- fore they are benefited by what ever is done. Mr. Zelinka reported that one of the Street in the Shenandoah project has a large hole. Mr. Rehbein said that street will be torn up this week if he receives permi- ssion from the Council to start the installation of the internal sewer system. Mr. Locher read an Irrevocable Letter of Credit from the First National Bank of Anoka establishing $156,000.00 as a guaranty that the internal system will be in- stalled in Shenandoah. There is also a certificiate of insurance. Mr. Locher said the letter is sufficient and he would recommend the construction be allowed to proceed. A new letter of credit will be issued for the installation of the streets once the sewer work is completed and accepted by the City. Mr. Zelinka moved to issue the authorization for the sewer system installation in Shenandoah to proceed. Seconded by Mr. McLean. Motion carried unanimously. Mr. Locher had been contacted by Mr. Palarski of Consulting Engineers for fee title on two parcels of land 20' x 35' for location of the lift stations. Mr. Rehbein said he had met with Mr. Palarski and the sketches are drawn and legal descriptions have been written. One is for an easement and one is a fee title. Mr. Rehbein asked if Council approval is required. Mr. Locher felt the variances should be granted to protect the remaining portion of the building sites. He advised this be put through the Planning and Zoning Board and then to the Council. Mr. Rehbein said he would get the map and legal descriptions to the Clerk and she was instructed to put this matter on the April Planning and Zoning Board agenda. Mr. Rehbein felt that his construction could proceed since this is a Metro request. Mr. Webster was concerned as to where the lines were to be constructed and he was advised to call the City Engineer. Mayor Bohjanen reported to the people in the audience that Mr. Gotwald is working on the cost estimates and will have a report ready for the next Council meeting. Mr. Gotwald is also working on a feasibility study for the North Road improvements. March 22, 1976 Mayor Bohjanen reminded the Council of the Special meeting with the Union scheduled for March 23, 1976 at 8:00 P.M.; a Special meeting on the Police matter scheduled for March 25, 1976 at 8:00 P.M.; and a Specialmeeting to consider the revision of the Dog Ordinance scheduled for April 5, 1976 at 8:00 P.M. Mr. Locher reviewed the letter received back in reference to the Flood Hazard Insur- ance. He said Ordinance #6, Sub.nnn. would cover what is requested. He also sugg- ested this Council adopt the State Building Code with some changes. He felt the Building Inspector could recommend the areas for modification. A copy of Ordinance #53 should also be sent. Mr. Locher had checked the easement requests from the MWCC and advised three changes; 1) change the word 'owner' to 'leasee'; 2) delete #3; 3) the number 2 request has a typographical error. A cover letter pointing out these changes should be included. Mr. McLean wondered if Ordinance #56 should not also be sent and didn't the City adopt the State Byilding Code? Mr. Locher said he had thought that had been done but can find no record of the action. The Clerk was instructed to check the min- utes around the time Ordinance #56 was adopted. Mr. LLocher had checked with the Attorney involved in the Aragon Ballroom dispute and found that Mr. Fynboah is no longer connected with that operation. The Attorney had asked for an extension of 30 days before cancellation of the license. He felt this matter could be worked out. Mr. McLean moved to allow the 30 days extension of time. Seconded by Mr. Karth. Motion carried unanimously. Mr. Locher had received a complaint about the conditions of one of the homes located an Andall Street. The Anoka County Health Department had investigated this matter. He felt the renters should contact the owners and they have been given until the next Council meeting to get this matter resolved. Mr. Locher read the letter from the Police Officer's Training Board dated March 16, 1976 stating that Mrs. Pankratz is not eligible for entrance to that school. Mr. Locher reported on the letter noting that a discrimination charge has been filed with the Office of Equal Opportunity. He reported he has answered sending all the data that had been supplied to the State Human Rights Commission. Mr. McLean asked if this is a carry over from the State and Mr. Locher said, No, this is a separate filing. He has had no contact from the State. Under Old Business, the sewer rates were considered. Mayor Bohjanen cited the rates now being used in surrounding communities: The Clerk reported that Mr. Tom Creiger of the MWCC had met with Mr. Gotwald in her office on Thursday morning. Mr. Gotwald is now working on the required forms and Mr. Creiger will be sending a letter with his recommendations. Mr. Zelinka asked about the salary recommendations as presented by the Personnel Commission that had been held at the last meeting. He also asked about the Police Clerk- Typist. Mayor Bohjanen said this position will have to be discussed at the special meeting scheduled for March 23, 1976. The figures as presented by the Personnel Commission for salary increases was dis- cussed. Mr. McLean asked Mr. Schneider if the projection included the Bookkeeper - Clerk and Mr. Schneider said, Yes. Mr. Schneider said the figures would fit into the budget but felt there will be some 1 1 49 March 22, 1976 adjustments in his figures. There was discussion on the control of these salary figures. Mr. Schneider explain- ed this is why he has the amount broken down into funds. There was discussion on the matter of the Police salaries being built into the budget. Mr. Schneider said some was but not all. Mr. McLean said, then the recommendation is a straight 8% increase on all salaries with the exception of Mrs. Anderson (her salary had already been dealt with). Mr. Zelinka agreed. Mr. McLean moved to authorize an 8% salary increase in all classifications with the exception of the Police Department and the Bookkeeper = Clerk by job title and not by individual. Mr. Schneider asked if Mr. McLean was including the Clerk- Treasurer in this motion and Mr. McLean said, Yes. Mr. Schneider said this position will be reclassified and he felt the salary should not be set until the duties are set. Mr. Zelinka said if the salary increase for this position is withheld at this meet- ing, then when the salary is set, it should be retroactive to the effective start- ing date of the increases granted to the other personnel. Mr. Karth felt this re- classification should be a priority subject for the Personnel Commission. The Council agreed. Mr. McLean amended his motion to add 'the Clerk- Treasurer's pos- ition to be held until job classification is completed'. Mr. Zelinka seconded the motion. Motion carried unanimously. There was discussion on the effective date. After some discussion, Mr. Schneider moved the salary increase become effective March 15, 1976. Seconded by Mr. Zelinka. Motion carried unanimously. Under New Business, Chief Myhre said his department is having trouble with parking in several areas - one on Main Street near the dam, in front of the Aragon Ball- room and the area by the City Hall. He asked permission to contact the County for "No, Parking" signs to be installed on both sides of the street in those areas. Mr. McLean so moved. Seconded by Mr. Karth. Motion carried unanimously. Chief Myhre said the City Ordinance requires a Peace Officer to attend Public Dances. The establishments that hold public dances are having a problem obtaining some- one and his department does not have the personnel to fill the requirements. The law allows the Chief to appoint someone to do this and he is asking permission to set up reles for this type of person to work under. There was discussion as to who would appoint these people and would they be consid- ered to 'be on the job'. Mr. Zelinka asked if the Chief would appoint the men or would the owners give him names for consideration? Chief Myhre said names could be submitted by the owners but if they did not meet the qualifications, they would not be appointed. Mr. McLean asked if the City has a liability in a contract type of business? Chief Myhre said, No. The men are hired, paid in advance and fired by the owners. The Police department sets up the rules by which they must work and recommends the per- sonnel to the owners. Chief Myhre is asking permission to set up the rules and regulations under which these men would work. He will return to the Council for approval of the rules. Mr. McLean so moved. Seconded by Mr. Zelinka. Motion carr- ied unanimously. A lady from the audience asked the Council to consider lowering the speed limit on 50 March 22, 1976 Highway #49 from the current 50mph to 40mph. She was advised this is a State High- way and the speed limit is set by the State Highway Department. After some discussion, Mr. Zelinka moved to write to the State Highway Department requesting the speed limit be lowered on State Highway #49 to 40 mph. Seconded by Mr. McLean. Motion carried unanimously. Mr. McLean moved to approve requisitions #600, 661 & 662. Seconded by Mr. Karth. Motion carried unanimously. Mr. Karth moved to approve payroll checks #3435 through and including #3459. Se- conded by Mr. Zelinka. Motion carried unanimously.. Mr. Zelinka moved to approve checks #6946 through and including #6972, withholding #6956 for clarification. Seconded by Mr. Karth. Motion carried unanimously. Mr. Zelinka moved to adjourn at 11:15 P.M. Seconded by Mr. McLean. Aye. // /9-7,62 These mi tes were approved n with corrections on /7 CLERK - TREASURER 1 1