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HomeMy WebLinkAbout12/15/1969 Council Minutes2746 M. & I. Auto Supply Co. 2747 M & L Motor Supply Co. 2748 Void 2749 Centerville Garage 2750 Hugo Feed Mill 2751 Ashbach Aggregates, Inc. 2752 Anoka Co. Farm Bureau 2753 Northway Hdwe and Auto 2754 North Star Oil Corp. 2754 North Star Oil Corp. 2754 North Star Oil Corp. 2755 Jim Livingston 2756 Alex Lichtscheidl 2757 Mrs. Frances Cape 2758 First State Bank of New Brighton 2759 State Treasurer, PERA 2760 State Treasurer, PERA 2761 State Treasurer, PERA 2762 Fridley Office Supply 2763 James M. Ray Insurance 2764 Kay Olson 2 765 Petty Cash Fund 2765 Petty Cash Fund 2766 Elwood West 2767 Marvin B. Myhre 2768 Richard S. Hauer 2769 Virgil F. Lundberg 2770 Lexington Auto Supply 2771 Joseph LaTuff 2772 Northwestern Bell 2772 " „ Parts for shop Parts for shop Parts for shop, motor fuels, and labor on truck. Wire for road dept. Salt sand for snow removal Fuel oil for weed burner Items for shop Motor fuels for roads Motor fuels for parks Motor fuels for police Bounty on 10 pair gopher feet Bounty on 15 pair gopher feet Bounty on 19 pair gopher feet Bond ($1000) and interest ($52.50) on St. No. 2 November PERA deductions 99.50 November PERA contributions 154.47 Contributions owing for 1967 -1968 Contributions owing for Mrs. Sarver Clerk's supplies Insurance audit premium Deputy Clerk's mileage Clerk & building supplies Parks supplies Clothing allowance for police Clothing allowance for police Clothing allowance for police Clothing allowance for police Parts for car Two bumper guards for police car Service for hall Service for parks Minutes approved at the meeting of December 22, 196 $ 6.45 13.67 86.05 2.98 55.87 1.25 1.77 70.25 1.35 4.90 2.50 3.75 4.75 1052.50 253.97 1918.11 276.50 4.22 66.60 6.84 15.00 2.00 30.00 30.00 30.00 30.00 25.20 20.64 20.75 6.55 Clerk - Treasurer A special informal meeting of the Lino Lakes Village Council was held on December 15, 1969 at 9:16 p.m. with all members present to discuss personnel wages for 1970. Mr. L'Allier noted that Mrs. Kay Olson had resigned since she will be attending school on Wednesday evenings and would be unable to attend the P&Z meetings. He had received her letter the day after the last regular meeting; all Council members had been called and it was decided that an ad for a new Deputy Clerk would be in the paper this week. Applications are to be in by January second. Mr. Jaworski passed around the graphs prepared by the Personnel Commission showing the various salaries in view of the importance of the jobs. Previously the Council had approved the wages for the Clerk- Treasurer and Deputy Clerk at $300 /month and $2.60 per hour respectively. The Personnel Commission had felt that the Clerk - Treasurer held the most important job in the Village, since the type and amount of work including the care of the minutes and the books, the budget, etc. were essential to the running of the Village. They had thought the Road Foreman and the Deputy Clerk were about the same in importance directly under the Clerk. Laborers and the Weed Inspector were next down the scale. W. Jaworski stated that the Personnel Commission had felt that the wages be first placed in their proper perspective and then that merit raises or rather cost of living increases be given on a percentage basis after that. Mr. Cardinal felt that the merit raises should be on a yearly basis. There was considerable discussion on the granting of merit raises, whether they should be based on a percentage or on length of service or quality of service. Mr. Jaworski again stated that the Personnel Commission had felt that salaries should be based on distinction in importance. Mr. Rosengren noted that some employees are permanent part -time, not regular part -time. He felt that permanent part time employees generally earn about the same each month; regular part time employees have no guarantee how much they will earn per month. There was discussion on this. Mr. Bohjanen stated that this was the first time that he had ever seen a scale drawn up like that presented by the Personnel Commission. He felt that the Working Foreman had quite a responsibility. There was more discussion on the wages set at the budget meeting. Mr. Bohjanen asked whether the Personnel Commission had ever thought that beginning the first of the year having the office open full time, $ hours per day, with the DepW'y Clerk only to fill in at meetings and back -up in case of illness. Mr. Jaworski stated that the Personnel Commission had talked about this. They felt that the Deputy Clerk couldn't be eliminated even if the Clerk went on full time since she keeps the P&Z minutes and must be available to take over during vacation time. They felt that there was certainly enough work for a full time Clerk- -this was discussed last year. Mr. Jaworski stated that he felt the Clerk's wages should be based on so many hours per month since it would not be fair to her or her family if she has to take work home. Clerks don't do so elsewhere. W. Cardinal felt the same. Mr. Jaworski mentioned that the 1969 wages had been based on so many hours but that the Clerk had had to put in more. The Clerk stated that the $200 per month beginning June 1, 1969 had been based on 89 hours per month but that she was working close to 100 hours because of all theatre meetings and the loss of time each day due to inter - uptions. She is putting in 21 hours per week besides meetings. Mr. Jaworski noted that there had been 5 meetings in September. Mr. L'Allier felt that $3.00 per hour was good wages; part time help usually get more per hour than persons paid by the month. Besides, full -time employees get hospitalization, life insurance and paid vacations. W. Rosengren thought that $300 per month was more fair. Mr. Bohjanen wished to add his two cents worth; by the same token part time help is bound to get phone calls at home; he didn't think we could say there would be no work at home for the Clerk. Mr. Jaworski stated that he hadn't meant that but he didn't feel there should be 3 or 4 hours of work at home. W. L'Allier stated that this was a disadvantage of a monthly salary. Mr. Jaworski noted that it was difficult to base the Clerk's salary on an hourly basis since it was still a monthly salary. Mr. Bohjanen felt that it was unnecessary that the Clerk be at the Hall for 8 hours per day; that we consider the job to be a semi full time basis. Mr. L'Allier noted that the time limit of the job has exceeded expectations somewhat. Mr. Rosengren felt that if we went to a full time Clerk we wouldn't need much from the Deputy Clerk that all the extra wages spent for the Deputy Clerk should go to the Clerk. The Clerk mentioned that Mr. McLean had asked her to take the P&Z minutes for 3 months or so until the new Deputy Clerk is broken in. W. Bohjanen stated that no training period was necessary as she was just doing secretarial work. Mr. L'Allier noted that some good typists were pretty stupid when it came to other things. Mr. Cardinal thought that it wouldn't be too much of a problem for the Clerk to take the P&Z minutes, but he didn't know if someone new could handle it right away. 1 1 1 1 1 It was decided that the new Deputy Clerk would handle the P&Z right away. Mrs. Bohjanen asked what the qualifications were for these jobs; she thought that applicants should be tested at the Minnesota Employment Office. After discussion, it was decided that the Personnel Commission would be asked about this. Mr. Bohjanen noted again that on a part time basis, the Clerk should be expected to take work home. Mr. L'Allier noted that with the files, etc. at the Hall there wasn't much that could be done at home. Mr. Rosengren felt that when we got into the new building things would straighten out. If we have the building by June, we can think about it at that time. Clerk's wages set at $300 /month; Deputy Clerk at $2.60 per hour, additional clerical held at $2.35 per hour. Mr. Bohjanen stated that he didn't buy the idea of the Clerk'Treasurer being the most important employee in the Village; he felt that the Road Foreman is since he has much responsibility. He stated that he never saw a Clerk= Treasurer get more than a Road Foreman. He felt that the Road Foreman should get in the neighborhood of $3.25 -$3.50 per hour; he has extra duties, too; works long hours and is some- times up all night. Mr. Jaworski mentioned that he had talked to Mr. Backlin about taking over the job of Parks Supervisor, an operations foreman. Mr. Backlin indicated he thought he should get $3.75 per hour for both jobs. Mr. Bohjanen stated that you never give a person what he asks for. Mr. Rosengren stated that Mr. Backlin was an excellent Foreman; he always follows up on his work. Upon discussion the Road Foreman's (and park supervisor's) salary was set at $3.50 per hour. Road laborers and drivers will receive $2.70 per hour. The mechanic's salary, after discussion, was set at $4.00 per hour. The Weed Inspector's Salary was set at $2.70 per hour. The maintenance man will receive $2.70 per hour. There was discussion on the wages to be paid for Parks caretakers and laborers. Mr. Jaworski noted that he hadn't allowed that much in the budget. However the salary for the laborers was kept consistent with the other laborers since many overlap and was set at $2.70 per hour. The salary for the caretaker of Sunrise Park was set at $50.00 per month; the salary of the caretaker at Lino Park was kept at $25.00 per month. The Assessor's salary had already been set. There was considerable discussion on wages for the police and constables. It was decided to wait and decide the police salaries after we decided on the method of policing for the year. The Fire Marshall's salary was raised to $180.00 per year. It was decided to let ride on the Civil Defense Director's expenses at $25.00 per month. He could turn in any additional expenses. After discussion on several subjects, it was decided that election judges would re- ceive the same wage as additional clerical help at $2.35 per hour. The discussion turned to the amount of expenses for Council members. Mr. Bohjanen stated that he thought that the voters should decide whether the Council raise the amount of expenses rather than they do it themselves. Ken Emerton asked what the maximum amount of money a civil servant could receive from a political office. There was no definite answer, but apparently it has been raised over the $600 per year since some civil servants are in the legislature. Mr. Rosengren felt it was a nuisance to keep track of all mileage, etc. Mr. L'Allier felt that all of the Council members probably spent $10-$15 per month on expenses. There was consider- able discussion on this matter. Mr. Rosengren noted that they are not supposed to lose money. The Clerk was asked to check back and see how many meetings had been held in 1969. Mr. Jaworski noted that there had been 34 meetings so far in 1969. The Clerk was to call Mr. Breasted and see if something could be installed to deflect the heat towards the floor. Mr. Rosengren presented a bid for the pull-type grader. This will be brought up the next meeting. There was discussion on the packer for which we have not received a bill. Columbus will send a bill for their share. The special meeting was called formally to order at 10:35 p.m. Mr. Cardinal moved to accept the wages as shown on the sheet and discussed this evening except for police salaries as follows: Clerk-Treasurer $300.00 per month Deputy Clerk 2.60 per hour Additional clerical help including election judges & registration personnel 2.35 per hour Road and Park Foreman 3.50 per hour Mechanic 4.00 per hour Road laborer & driver 2.70 per hour Weed Inspector 2.70 per hour Maintenance man 2.70 per hour Parks laborer 2.70 per hour Parks caretaker Lino Park 25.00 per month Sunrise 50.00 per month Assessor 200.00 per month Fire Marshall 180.00 per year Seconded by Mr. Jaworski. Mr. Rosengren asked about paying the Clerk $3.00 additional per hour if she had to work extra hours. W. L'Allier felt that this would have to be something drastic. Motion carried unanimously. Mr. Rosengren moved to adjourn at 10:40 p.m. Seconded by W. Bohjanen. Aye. Minutes approved at the meeting of January 12, 197& Clerk-Treasurer