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HomeMy WebLinkAbout05/06/1992 Council Minutes1 1 1 COUNCIL WORK SESSION CITY OF LINO LAKES COUNCIL MINUTES MAY 6, 1992 DATE'. • TIME STARTED TIME ENDED MEMBERS PRESENT: MEMBERS ABSENT s May 6, 1992 5:00 P.M. 7x00 P.M. Reinert, Neal, None Kuether, E lliott, Bergeson Staff Members present: Public Works Director, Don Volk; City Engineer, Darrell Schneider; Solid Waste Coordinator, Fran Kurk; Marty Aslesen, Parks Director and Clerk Treasurer, Marilyn Anderson. Mayor Reinert explained that the purpose of the 5:00 P.M. Work Sessions is to review all matters that will before the City Council on the following Monday. He noted that in the past, items were added to the agenda at the beginning of the Council meeting and there was not enough discussion on the issue prior to the Council making a decision. He hoped to avoid this situation. Mayor Reinert noted that five (5) items were added to the agenda at the beginning of the last Council meeting. He told Council Members to feel free to add items but hoped all would have a better level of understanding of each item. Council Member Bergeson said he agreed with the purpose of the Wednesday Council Work Sessions but hoped this would not "short change" the public by never hearing any discussion of items. He said he felt it was good to have some repeat of the discussions. Mayor Reinert said that discussion of the item would come from staff in the "green sheet" presentation, but the depth of the item should be understood at the work session. Mr. Schumacher felt that the work sessions allow the staff to see if a particular item is at the level that the Council is comfortable with. He said he did not want an item to be brought before the City Council two (2) or three (3) times before it is resolved. Pheasant Hills Preserve, Second Addition, Sewer Extension into Third Addition Mr. Schneider explained that he has received a plat of the Second Addition and it is smaller than what was originally planned. The PAGE 1 w L COUNCIL WORK SESSION MAY 6, 1992 Second Addition consists of nine (9) lots. Before the preliminary plat is brought before the City Council, the developer's letter of credit and development agreement will be finalized. Mr. Schneider noted that he did talk to the developer's attorney. The attorney is not aware of what the developer has in mind at this paint. Mr. Schumacher explained that staff has had Mr. Vaughan, the developer, in city hall several times because of some problems that have developed. He said that Mr. Vaughan is not an experienced developer but does mean well and is a good person. Staff is impressing on him that he must follow policies and procedures and not change his plat whenever he pleases. Mr. Schumacher felt that staff will work with Mr. Vaughan and this will be a good development. Mr. Schneider explained that this matter is not on the agenda but wanted the City Council to be aware that they will be seeing the Second Addition shortly. Mr. Schneider reviewed the items that he will address on the May 11, 1992 Council agenda. He noted that one (1) item to note is the resolution to award bids for controls and telemetry system for the water system. Mr. Schneider and TKDA will not be recommending that the bid be awarded to the low bidder. TKDA is recommending that the low bidder be disqualified because they did not follow bid specifications. The second low bidder will be recommended. Mr. Schneider noted that the control system appears to be better than expected. The system is the most modern available and can be upgraded as wells are added. Mr. Schneider also noted that it may be possible for the staff to made modifications as needed. Mr. Schneider noted that the new water tower is full of water and testing is being completed. Mr. Schneider explained that a meeting was held this morning and the new Zoning Ordinance was discussed. Specifically, the City Attorney suggested a method of adopting the new ordinance without the expensive outline and publication required by the City Charter. This would require a new public hearing, repealing of the entire old Zoning Ordinance and the adoption of the new Zoning Ordinance by adopting the first and second reading of the new ordinance. Mr. Schumacher explained this would give the City Council an option. He noted that publishing 200+ pages of the new ordinance in the legal newspaper would be very expensive. A summary would be printed if this alternative were adopted. PAGE 2 1 1 1 1 1 1 COUNCIL WORK SESSION MAY 6, 1992 Mr. Schneider said that he would try to get the new Zoning Ordinance in place by July 1, 1992. He noted two (2) other items that should be update before the moratorium is lifted. Council Member Bergeson said he hoped that more than the minimum summary be published. He asked that the changes be clearly outlined. Mr. Schneider explained that an extra public hearing will be conducted requiring another publication for the public hearing. Discuss Replacing Consolidation Committee Members - Mr. Schumacher explained that several resignations have been received leaving three (3) members on the Consolidation Committee and no alternates. Council Members were asked to submit names of individuals who could be appointed to replace those who resigned. Council Member Neal said he had talked to Joseph Schmidt, 6534 Hokah Drive. Mr. Schmidt agreed to serve on this committee. Council Member Elliott said that Paul Irvine, 7425 Peltier Lake Drive has also agreed to serve. Council Member Bergeson suggested that someone "contact Mr. Arnold Kelling to see if he would be interested in being an alternate. Mayor Reinert said he would like to see someone from the Planning and Zoning Board on the Consolidation Committee. Mr. Schumacher said he talked to several members but will look at this again. Mr. Schumacher said that he would notify the Municipal Board of the new appointments. Mr. Ben Benson's name was suggested as an alternate. Mr. Schumacher will contact him. Consider Custodial Service Options Mr. Volk prepared a packet for the City Council to review. He noted that this item had been discussed with the City Council previously and he was instructed to compare the cost of a contracted service with the cost of a full time employee. Mr. Volk noted that the costs are nearly the same. He recommended that Mr. Mike Kriz be hired as a full time custodial person. Mr. Volk explained that Mr. Kriz has been working in this position for over two (2) years and has many years of experience. Mr. Volk explained that he had talked to several entities regarding their experience with contracted services. Ramsey County recently contracted for custodial services. They are happy because they do not have to deal with the union on this matter. Cost was not an issue for Ramsey County. Mr. Volk noted that two (2) years ago, Roseville School District went to a contracted service. This year they went back to hiring custodial personnel. PAGE 3 4 `'COUNCIL WORK SESSION MAY 6, 1992 Mr. Schumacher explained the salary for this person. Mr. Kriz would not be a union person and starting pay would be $9.20 per hour plus benefits. A job description will be completed. Mr. Volk noted that Mr. Kriz is well like by all City personnel. Chief Campbell has expressed concern regarding allowing a contracted service into the police office because of the many sensitive things that cannot be locked. This matter will be placed on the May 11, 1992 agenda. Consideration of Maternity /Parental Leave Mr. Schumacher explained two (2) of the City employees will be taking maternity leave soon. The present Personnel Policy is out of date and does not conform to state statutes. The current Personnel Policy is being updated to allow sick leave to be used for maternity leave and up to six (6) weeks of unpaid maternity leave upon approval of the City Administrator. He asked that the City Council take two (2) hours and review the Personal Policy with him. Mayor Reinert suggested that the City Council set aside an entire day to go over matters such as this. He also suggested that the City Council and department heads have dinner some evening after the moratorium is lifted. Council Member Bergeson said that sooner or later some employee will leave not under the best of circumstances and if all is not in order, the City Council could face some problems. The City Council will meet May 27 1992, 4:30 P.M. for two (2) hours to review and update the present Personnel Policy. Consider Cable Company Transfer Mr. Schumacher explained that the cable company servicing Lino Lakes and seven other northern communities has been sold to Merideth, Inc. in Iowa. This is similar to the sale several years ago. Mr. Schumacher asked that questions on this matter be directed to the Lino Lakes Cable Commission representative Dan Tesch. Documents are being prepared and it will be necessary for all eight (8) municipalities to approve them. Council Member Bergeson said his one complaint is that the cable company is not accommodating when there are not many homes in the area. He asked that some pressure be put on the company to change their policy in this area. Mr. Schumacher explained that it is the policy to not install cable until a certain number homes are constructed in a PAGE 4 1 1 1 COUNCIL WORK SESSION MAY 6, 1992 particular area. Mr. Volk explained from an engineering standpoint this does not make sense. He explained that cable lines are not installed until after driveways, landscaping and almost all of the subdivision is complete. This means that lawns are torn up, driveways are excavated across and other landscaping plans are disrupted. Mayor Reinert suggested that the Council enact a resolution and submit it to the cable company. It was noted that all other cities would have to pass a similar resolution before the cable company would consider it. Mayor Reinert asked that Mr. Tesch check with the attorney for the cable company to determine if the cable company has a legal right to withhold service for such a lengthy period of time. Consideration of 49ner Union Contract Proposal Mr. Schumacher explained that he and the union are now in mediation. There will be one (1) more meeting on the issues. The union members will be voting on the contract tomorrow evening. Mayor Reinert told Mr. Schumacher to continue with the negotiations. Comprehensive Park Plan Mr. Aslesen gave the City Council information regarding the proposed Comprehensive Park Plan and asked that they review the information and give him their input before the final draft is prepared. He noted that there has been about a year and one half of planning involved in this issue. At this time, physical amenities in a typical park must be considered. In addition, the financing of the amenities must also be outlined. Mr. Aslesen explained that he has met with Mr. David MacGillivray of Springsted, Inc. to get bonding information. He noted that the Comprehensive Plan does indicate a $3,000,000.00 expenditure in the next five (5) years. It was his opinion that most of this money would come from bonding. He asked the City Council to let him know their feeling on this matter so that the Comprehensive Plan could be modified accordingly. Mr. Volk explained that the Council will see a request for some bonding within the next five (5) years. He noted that the park use is escalating and the only method of financing is bonding. Mayor Reinert explained that if this City is going to promote a bonding program, the program will have to be thoroughly outlined and promoted. The residents will want to know what they get for $2,000,000.00, $3,000,000.00, etc. Mr. Aslesen said that he PAGE 5 v J 6 COUNCIL WORK SESSION MAY 6, 1992 would prepare realistic figures based on input from the City Council and also prepare time frames. He asked that this matter be placed on the next work session agenda. Mr. Aslesen explained that once the consensus of the Council regarding financing is completed, a public hearing will be scheduled on the Park Comprehensive Plan. Council Member Neal asked if park rangers are addressed in the Comprehensive Plan. Mr. Aslesen said no, however there is a proposal for "adopt a park ". Mayor Reinert felt the City Council should be realistic and noted that this is not the time to talk about a referendum. Consider Agenda, May 11, 1992 Council Meeting Mr. Schumacher briefly outlined the agenda. Item No. 8 referred to a proposed ordinance requiring all residences and businesses to subscribe to a collection service. This ordinance will allow this City to meet state mandates by July 1, 1992. Council Member Bergeson asked how this program would be monitored. Mr. Volk said that it will be on a complaint basis. He noted that the next step in the solid waste program is to enact legislation requiring organized collection by January 1, 1993. Mr. Volk noted that about 20% of Lino Lakes residents do not have any form of collection. After further discussion, it was the consensus of the City Council that this matter should be placed on the agenda for May 11, 1992. Agenda Item No. 9 - It was noted that a letter of resignation is needed from Ray Johnson. Agenda Item No 10 - Common Ground Subcommittee appointments were discussed. Mayor Reinert suggested that this should be an extension of the Council Liaison position for Public Works and the Police Department. Agenda Item No. 11B - Mrs. Anderson explained that she had been notified of several parcels of property that are going tax forfeit. She will have recommendations for the City Council to consider. Forjay Property - Mr. Schumacher explained that he has received telephone calls regarding the condition of this property and the debris that has been blown from the property. Mr. Schumacher will ask the Building Official to start proceedings under the Nuisance Ordinance after he telephones the current property owner PAGE 6 1 1 1 1 1 COUNCIL WORK SESSION MAY 6, 1992 to let him know of the concern. Mayor Reinert asked that the Building Official check the Ron Birch property as well. It appears that there has been some dumping there. The work session adjourned at 7:00 P.M. These minutes were considered, corrected and approved at a regular Council meeting held on May 26, 1992. Ma 'lyn'.G. Anderson, Cle k- Treasurer Vernon F. Reinert, Mayor PAGE 7