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HomeMy WebLinkAbout08/05/1992 Council Minutes1 1 1 COUNCIL WORK SESSION CITY OF LINO LAKES COUNCIL MINUTES AUGUST 5, 1992 Staff Members present: Public Works Director, Don Volk; City Administrator, Randy Schumacher and Clerk- Treasurer Marilyn Anderson. SOLID WASTE SURVEY Mr. Volk briefly updated the City Council regarding the action of the Solid Waste Committee. He noted that this committee is very active and very professional. The committee is preparing a survey asking all Lino Lakes residents what their needs and desires are regarding solid waste collection. A recommendation based on the results of the survey will be prepared by the committee and presented to the Council for their approval. Mr. Volk also noted that the survey would be coded so that the committee would know from what section of the City the survey is sent from. The cost of the survey will be between $300.00 and $400.00 including postage and will be funded by the solid waste grant from Anoka County. This matter is presented to the Council as an informational matter only. No action: is required. STREET PATCHING Mr. Volk explained that there was an extraordinary amount of street breakup this spring. He presented a map showing the areas where most of the damage occurred. Mr. Volk said he would like to use the 1992 seal coat budget to help correct some of the problems on streets that are worth saving. He also explained that streets damaged beyond salvaging with patches would not be patched but be scheduled for total update. Mayor Reinert suggested that an informational meeting be held PAGE 1 173 • 174 COUNCIL WORK SESSION AUGUST 5, 1992 this fall to let residents know that the condition of their street requires total renovation and they will be assessed. He also suggested that the street improvement policy be printed in the City newsletter. Mr. Volk will proceed with patching as he has recommended above. VOICE MAIL FOR CERTAIN STAFF MEMBERS Mr. Schumacher explained that staff has research means of taking some pressure off of the persons responsible for answering the telephone. Voice mail appears to be the easiest and most cost efficient to implement at this time. Mayor Reinert asked if this would irritate the public? Mr. Schumacher explained that only the persons who are out of their offices a great deal would have voice mail. These persons include the Public Works Director, Public Works Foreman, Parks Director, Recreation Supervisor and City Engineer. Mayor Reinert suggested that these people change their messages every day to that the public would know they are not just getting a recording. This would also make voice mail more personal. Mr. Schumacher explained that the cost would be about $150.00 per month and the company providing the service will also provide the training. Mayor Reinert asked that Mr. Schumacher give the Council a report on the matter in six (6) or eight (8) months. ANOKA COUNTY ASSESSING PROPOSAL Mr. Schumacher explained that currently Lino Lakes is in the fourth year of a six (6) year contract with Anoka County for assessing services. The contract for the 1992 taxable, 1993 payable year will increase approximately 5 %. If the City decides to cancel the contract before the end of six (6) years, the City is required to give Anoka County a one (1) year notice. Mayor Reinert noted that the cost of the contract is almost equal to the cost of a full time person with benefits. Council Member Bergeson noted that at the Board of Review, the City Council heard about some big discrepancies in values. He hoped that continuing with the County services would eliminate this problem. Mayor Reinert said he felt that there is more equity in the County system. He also thought the County would be more impartial. Mr. Schumacher explained that he wanted the Council to know that although the City has a contract with Anoka County, the Council can still cancel the contract by giving a one (1) year notice. PAGE 2 1 1 1 COUNCIL WORK SESSION AUGUST 5, 1992 AGENDA All items on the proposed agenda for August 10, 1992 were reviewed. Agenda Item No. 3 - Council Member Bergeson explained that he had met with Mary Kay Wyland" and prepared a summary of the Zoning Ordinance for publication. He gave a copy of the summary to all Council Members. Council Member Bergeson noted that a grid is being prepared regarding accessory buildings. This grid will indicate what accessory buildings are permitted on certain size lots in the various zones in the City. Agenda Item No. 5 - Mr. Volk and the Park Board will be recommending that lighting be installed at Country Lake Park and Birch Park. There will be no hockey at Country Lakes Park. A need for recreational skating has been indicated for that park. Mr. Volk noted that the City had received a gift of light fixtures. Most of the cost will be for the installation of the electricity. Monthly utility costs will be approximately $100.00. Agenda Item No. 6 - Council Member Bergeson referred to this agenda item and asked that at the next work session, a report be given regarding the progress of the financial impact policy. BOAT LAUNCH, RESHANAU LAKE Mr. Schumacher explained that many of the differences on the matter have been work out. There will be a hearing regarding the use of the outlot at the August 12, 1992 Planning and Zoning Board meeting. ZONING ORDINANCE Council Member Bergeson explained that the current Zoning Ordinance outline the duties of the Building Official and the City Planner. Currently, this portion of the Zoning Ordinance is out of date and Council Member Bergeson suggested that the Zoning Ordinance be amended. Mr. Schumacher said he was aware of this discrepancy but felt unless there is a legal conflict, he would like to have the ordinance remain as it is for a year or two (2). He noted that as the City grows, a planner may be needed again. POLICE STATION REMODELING Mr. Volk asked for direction regarding the remodeling of the police station. He presented a plan showing the addition of a three (3) stall garage and storage area. Mr. Volk explained that if the City Council wishes to proceed with this plan or a PAGE 3 175 176 COUNCIL WORK SESSION AUGUST 5, 1992 similar plan, professional plans would be required for bidding. Mr. Schumacher reminded the City Council that the last time this matter was before them, the direction was to finish the siding on the north side of the building and install some blacktop in the parking area. Since then several suggestions have been present to Mr. Volk. Since it is inefficient to finish the siding and then add the garages, Mr. Volk is requesting further direction. Mayor Reinert said he would like this matter discussed with the full Council. It was noted that completing the addition as shown in Mr. Volk's drawings would cost between $40,000.00 and $50,000.00. The cost to complete the siding and blacktop as outlined by the City Council previously is about $10,000.00. No money has been budgeted for either improvement and Mr. Schumacher suggested that the money would have to come from the surplus fund. Mayor Reinert felt this fund was an emergency fund and not intended for this type of use. Mr. Schumacher reminded the Council that a capital needs plan had been completed and completion of the plan shown today would violate this plan. Mayor Reinert asked if it was necessary to have all squad cars inside of the garage? Mr. Volk said he would like to have Chief Campbell comment on this question. Council Member Bergeson asked if funding was approved from the Capital Improvements budget for 1993, what item would be "bumped" or "displaced ". He noted that the Council could budget this improvement for 1993 and then do what can be done this fall. Mayor Reinert said that this matter needs additional time when all Council Members are present and when Chief Campbell can be present to answer questions. The City Council will meet at 4:30 P.M., Wednesday, August 19, 1992 to discuss this matter further. The work session was adjourned at 5:58 P.M. These minutes were considered, corrected and approved at a regular Council meeting on August 24, 1992. Marilyn . Anderson, Clerk- Treasurer Vernon F. Reinert, Mayor PAGE 4