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HomeMy WebLinkAbout10/09/1995 Council Minutes1 COUNCIL MEETING OCTOBER 9,1995 CITY OF LINO LAKES COUNCIL MINUTES DATE : October 9, 1995 TIME STARTED : 6:30 P.M. TIME ENDED : 7:48 P.M. MEMBERS PRESENT : Elliott, Kuether, Neal, Reinert MEMBERS ABSENT : Bergeson Staff members present: Acting City Attorney, Barry Sullivan; City Engineer, David Ahrens; Consulting Engineer, Steve Heth, SEH; Building Official, Peter Kluegel; Parks and Recreation Director, Marty Asleson; Chief of Police, David Pecchia; Police Office Manager, Rene Kaulfuss; City Administrator, Randy Schumacher and Clerk -Treasurer Marilyn Anderson. SETTING THE AGENDA The agenda was approved as presented. OPEN MIKE No one appeared under open mike. CONSIDERATION OF DISBURSEMENTS September 29, 1995 - Council Member Neal moved to approve these minutes as presented. Council Member Kuether seconded the motion. Motion carried unanimously. October 9, 1995 - Council Member Kuether moved to approve these disbursements as presented. Council Member Neal seconded the motion. Motion carried unanimously. Centennial Fire District - Council Member Kuether moved to approve these disbursements as presented. Council Member Neal seconded the motion. Motion carried unanimously. POLICE DEPARTMENT REPORT, CHIEF PECCHIA Consideration of a Leave of Absence for Police Records Clerk - Chief Pecchia explained that a letter was received from the Police Records Clerk requesting a leave of absence. This person has exhausted all paid leave of absence categories and her Family Medical Leave. The Council may grant up to a 90 day leave of absence. The Council may also grant an additional leave, without pay, up to but longer than one year after the initial 90 day leave of absence ends. PAGE 1 COUNCIL MEETING OCTOBER 9,1995 Chief Pecchia explained that due to the increase in the work load at the Police Department, he is recommending that the leave of absence without pay not be granted. The Police Records Clerk's physician has indicated that a return to work will not be possible for another six (6) months and possibly up to one ye4,r. If the Council decides to grant the leave of absence, the Police Department will have to continue the employment of a temporary person and pay additional benefits to keep her in that position. Chief Pecchia said that he would like to be able to hire a full-time permanent employee. If the current Police Records Clerk is able to return to work sometime in the future, the City Council would take action as to where to place her. Mayor Reinert noted that there had been an extensive discussion at the Council work session about this matter. There was a concern about fairness to the Police Records Clerk because she has worked for the City many years. The City Council understood the present City Policy and thought that approving the 90 leave of absence would allow some time for the City Council to determine what to do in the event that she cannot return after the 90 days. Council Member Kuether asked what additional benefits would the City have to pay to keep the current temporary employee. Ms. Kaulfuss explained that the employee would be required to become a member of PERA and the City would treat her as any other employee. Council Member Kuether moved to grant a 90 day unpaid leave of absence to the Police Records Clerk. Council Member Neal seconded the motion. Motion carried unanimously. Consideration of Authorizing Participation with Centennial School District for Youth Resource Program - Chief Pecchia explained that he is recommending that the City enter into negotiations with the Centennial School District for a Youth Resource Officer program. He said a Youth Resource Officer will give the Police Department an opportunity to continue to interact with the area youth as they progress from the D.A.R.E program at the elementary level through high school. In addition to this position benefiting the area youth, this program fits well with the Police Department's community orientated policing philosophy. The Youth Resource Officer will be based at the Centennial Junior and Senior High Schools. Through working together in the community with the Centennial School District staff and student body, Chief Pecchia said that he believed that his department could have a major impact upon criminal activity and take a proactive stance against violence in the community and school system. Chief Pecchia said that the Centennial School District was unable to reach an agreement with the Blaine Police Department, therefore a request was made to the Lino Lakes Police PAGE 2 1 1 COUNCIL MEETING OCTOBER 9, 1995 Department to provide this service. The Centennial School District will fund approximately $28,400.00 of this position. The position will be filled with existing personnel. When school is not in session, (which is a time of the year when there are more calls for services), this position will perform the duties of a patrol officer. Chief Pecchia explained that the plan is to implement this agreement for three (3) years. The first two (2) years the officer would be based at the Centennial High School Campus. The program would be moved to the middle school in Lino Lakes for the third year. A neighboring police department would assume this role at the Centennial Campus. Chief Pecchia requested that staff negotiate a one year agreement with the Centennial School District. Council Member Kuether asked what affect would removing one officer from the Police Department have on the Department? Chief Pecchia said that he felt that the program would be a proactive/preventative approach to what is happening in the community. He said he hoped there would be a positive impact on the number of calls and the number of negative activities that children are involved in within the community. After the program has been in operation for a year, the program will be evaluated and a recommendation will be brought to the City Council. Chief Pecchia said that he would not request a replacement for this officer until after the evaluation has been completed. Mayor Reinert noted that it appeared that this request is to enter negotiation to create the position. Chief Pecchia said yes and after an agreement has been reached, the City Council will be asked to take action on that agreement. He said that he will have someone in the school as soon as possible to "get a feel for the program". A job description is already in the process and the School Board has given the Superintendent of Schools permission to negotiate and enter into an agreement. Officer Brandon Young is the person who will implement the program and he is already in the school familiarizing himself with the school and staff. Chief Pecchia said that he is requesting Council action to negotiate the agreement and go forward with the program. Mayor Reinert said he was uncomfortable about putting an officer in the school until an agreement had been negotiated and approved. Chief Pecchia said that the agreement should be completed this week. At this time the officer is just being exposed to the school environment such as meeting teachers and students. Mayor Reinert felt that could be an administrative directive but the actual implementation of the program should not take place until the agreement has been negotiated and approved. Chief Pecchia said that this is consistent with what is happening. Mr. Schumacher asked if this will be a retroactive agreement or will it be effective when the document is signed? Chief Pecchia said that he will negotiate that it be retroactive to the date the officer was placed in the school. PAGE 3 COUNCIL MEETING OCTOBER 9,1995 Council Member Kuether moved to approve the request to enter into negotiations with the Centennial School District for a Youth Resource Officer program. Council Member Elliott seconded the motion. Motion carried unanimously. CONSIDERATION OF SEPTEMBER 11, 1995 MINUTES Council Member Kuether moved to approve these minutes as presented. Council Member Elliott seconded the motion. Motion carried with Council Member Neal abstaining. PUBLIC HEARING, DELINQUENT SEWER AND WATER UTILITY BILLINGS, MARILYN ANDERSON Mayor Reinert opened the public hearing at 6:50 P.M. Ms. Anderson explained that each year the Utility Department experiences difficulty collecting some quarterly sewer and water bills. Unpaid bills that are left behind when a resident moved from the City are given to a collection agency. Most of these bills are collected in this manner. The bills not collected by a collection agency and delinquent bills of current residents are certified to Anoka County by resolution, for collection with the property taxes. The residents named in Resolution No. 95 - 132 have been sent two (2) notices informing them of this public hearing. The purpose of the public hearing is to receive comments from the persons named in the resolution. Council Member Kuether asked what is the procedure for collecting unpaid utility bills. She noted that some bills were $50.00 and other were more than $800.00. Mrs. Anderson explained that the City certifies delinquents utility bills once a year. Therefore, a homeowner can be delinquent as short as three (3) months or an entire year. The $50.00 amount may be a collection of late fees that could not be negotiated. Mayor Reinert noted that this is certified to the tax bill and asked how it appears on the bill itself. Mrs. Anderson explained that it is a separate item on the tax statement. There was no one in the audience to speak on this matter. Council Member Elliott moved to close the public hearing at 6:57 P.M. Council Member Kuether seconded the motion. Motion carried unanimously. Resolution No. 95 - 132 Authorizing the City Clerk -Treasurer to Certify Delinquent water and Sewer Utility Bills for Collection with the 1995 Property Taxes, Collectable 1996 - Council Member Kuether moved to adopt Resolution No. 95 - 132 as presented. Council Member Elliott seconded the motion. Motion carried unanimously. PAGE 4 1 1 COUNCIL MEETING OCTOBER 9,1995 ENGINEER'S REPORT, DAVID AHRENS Consideration of Resolution No. 95 - 126 Rejecting Bids and Authorize the City Engineer to Advertise for Bids, Trapper's Crossing Improvement - Mr. Heth explained that bids were received on September 22, 1995 fore Trapper's Crossing improvement. The bids were 18% higher than the engineer's estimate. According to Chapter 8, Subdivision 3 of the Lino Lakes City Charter, a bid cannot be awarded if the bid is more that 10% over the engineer's estimate, therefore, Mr. Heth recommended that all bids be rejected and that he be authorized to re -advertise for bids. Mr. Heth said that he expected to rebid the project in December and work would begin in the spring. Mr. Ahrens explained that he and Mr. Heth will review the plans for the project to see if there are ways to be more cost effective. He plans to have a request to advertise for bids to the City Council at their last meeting in December. Mr. Ahrens will keep the City Council updated on this matter. Council Member Elliott moved to adopt Resolution No. 95 - 126. Council Member Kuether seconded the motion. Motion carried unanimously. Resolution No. 95 - 126 can be found at the end of these minutes. Consideration of Resolution No. 95 - 133 Accepting Bid for Bituminous Trail Paving - Mr. Ahrens explained that bituminous paving of park trails is typically done under the same contract as the annual wearing course project. The bituminous wear course for subdivisions is placed after 80% of the available lots within the subdivision have houses constructed on them. This year there was not enough subdivisions reaching this threshold to justify a separate wear course project. Therefore, if trail paving was to be done this year, it would have to completed under its own separate contract. After receiving direction from the Lino Lakes Park Board late this summer, a bituminous trail paving project was initiated. A total of four (4) quotes were received for completion of this project with the lowest from Ashbach Construction Company in St. Paul with a unit price of $0.77/square foot. After prioritizing the trail segments available for paving and reviewing available Park funds, the final contract amount was set at $45,060.40 using the Ashbach unit price. Mr. Ahrens recommended that the City Council adopt Resolution No. 95 - 133 accepting the quote from Ashbach Construction Company. Mr. Sullivan asked if quotes had been solicited or had bids been taken. Mr. Ahrens explained that initially quotes were solicited from contractors currently working in the City. In this case the trail paving would be done by change order. The City also advertised for bids and received one bid and that was from Ashbach Construction Company. PAGE 5 COUNCIL MEETING OCTOBER 9,1995 Mr. Schumacher asked how this project would be financed. Mr. Asleson explained that $15,000.00 would be taken from the Dedicated Park Funds, $15,000.00 would be taken from the Parks and Recreation General Fund Budget and $15,000.00 would come from come the Dedicated Park Funds on budgets approved by the City Council for the development of internal trails. The neighborhoods decided th<}t they y wanted to spend their appropriated Dedicated Park money for trails. Mayor Reinert asked how long it will take to complete this work noting that the construction season is ending. Mr. Asleson explained that the Park Board wanted the work completed this fall. Mr. Ahrens noted that the contract is requiring that the work be completed this fall. Asphalt plants usually start closing about mid-November. The contractor will start working next week and the projects will be completed within a few days. Mayor Reinert asked how urgent is it that the project be completed this fall. If the City waits until spring to rebid the project, will the prices be cheaper. Mr. Ahrens explained that bids could be from 10% to 15% cheaper. A deadline is being pushed now, if the trails are not paved this fall, what does this do to the budget. Mr. Asleson explained that the wear course projects usually happen the latter part of August. This would mean that the trails would remain unpaved for another season. The Park Board realizes that there may be a reduction in what they wanted done, but wanted to proceed. Mr. Schumacher said that staff does not like to postpone the work because it disturbs the budget. Technically, the dollars for this project can be carried forward, however, staff would like to keep the budget intact. Council Member Elliott moved to adopt Resolution No. 95 - 133 Accepting the Bid for Bituminous Trail Paving. There was no second to this motion and the motion failed. Council Member Kuether said she was not opposed to putting in the trails but was concerned. Council Member Elliott said that she felt that as long as the project was not over the budget limit, if the Park Board feels strongly enough to make this recommendation, the City Council should go forward. The Park Board is trying to fulfill the desire of the residents which was one of the biggest issues pointed out during the 20/20 Vision sessions. Mr. Schumacher asked Mr. Asleson if the gravel is in place for the trails that are to be paved. Mr. Asleson said yes and if the gravel trails sit for another year, the gravel base will have to be regraded. Then aesthetics becomes an issue. Mr. Asleson explained that there is one trail that the developer has not completed. If the developer does not complete his work, the City will do the work and charge the developer. Council Member Neal asked if all the trails are snowplowed. Mr. Asleson explain that the City plows only the transportation trails to the school which is about two and one-half (2 1/2) miles. PAGE 6 1 1 COUNCIL MEETING OCTOBER 9,1995 Council Member Elliott moved approve Resolution No. 95 - 133. Council Member Neal seconded the motion. Motion carried with Council Member Kuether voting no. Resolution No. 95 - 133 Can be found at the end of these mirtptes. Consideration of Resolution No. 95 - 135 Approving Traffic Control Signal Agreement, Lake Drive/Highway 49 Intersection - Mr. Ahrens explained that the realignment of the Lake Drive/Highway 49 intersection includes the installation of a traffic signal. The Traffic Control Agreement covers cost, maintenance and operation responsibilities between the State of Minnesota, Anoka County and the City of Lino Lakes. The Agreement is consistent with the cost sharing proposal outlined in Resolution No. 92 - 57 previously approved by the City Council. City Council approval to authorize the Mayor and the City Administrator to sign said agreement is requested. The traffic signal will have an emergency vehicle pre-emption system installed to allow emergency vehicles to have control over the signal in emergency situations. The City's responsibility in the maintenance of the traffic signal includes the City cleaning and painting the traffic control signal, cabinet and luminaire mast arm extensions. All other maintenance responsibilities are by the State or the County. The City's cost participation in the installation of the traffic signal is $36,750.00. Mr. Ahrens recommended that the City Council adopt Resolution No. 95 - 135 The City has a standard agreement with Anoka County on public improvement projects covering many items. One item in the agreement is the installation of traffic signals. Typically you count the number of "legs" leading into and out of the intersection. In this case the County is responsible for two (2) legs and the state is responsible for two (2) legs. The standard agreement between Anoka County and this City states that Anoka County is responsible for 50% of the installation and the City is responsible for 50% of the installation. Mr. Ahrens said that in the final analysis, the State is responsible for 50% of the installation and the City and County are each responsible for 25% of the installation. Mayor Reinert asked about the quality of the job. Mr. Ahrens explained that the project is only about one-half completed. He outlined what remains to be completed. He noted that SEH has had a full-time inspector on site. Mr. Ahrens explained what remains to be completed. Mayor Reinert said that for the amount of money that is being spend, the quality was very poor. Mr. Ahrens said that there is much to be done yet. Council Member Elliott moved to adopt Resolution No. 95 - 135. Council Member Kuether seconded the motion. Motion carried unanimously. Resolution No. 95 - 135 can be found at the end of these minutes. PAGE 7 COUNCIL MEETING OCTOBER 9,1995 Consideration of Resolution No. 95 - 104 Ordering Improvements, Clearwater Creek Subdivision - Mr. Ahrens explained that the public hearing for this subdivision was held on August 14, 1995. In accordance with Section 8.06 of the Lino Lakes City Charter, the benefited property owner, Mr. Anthony Emmericfii, has petitioned the City to waive 50 of the 60 days waiting period. The receipt of this petition allows the City Council to immediately order the proposed improvement project. Council Member Elliott moved to adopt Resolution No. 95 - 104. Council Member Kuether seconded the motion. Motion carried unanimously. Resolution No. 95 - 104 can be found at the end of these minutes. Consideration of Resolution No. 95 - 136 Concurring with the City of Hugo's Request for a Speed Study on 24th Avenue (Elmcrest Avenue) - The City of Hugo has requested the Minnesota Department of Transportation to conduct a speed study on Elmcrest Avenue from Main Street south to 129th Street. Currently, Elmcrest Avenue is a rural design roadway (gravel with ditches) and is not posted for a speed limit. City Council concurrence with Hugo's request for a speed study is requested by the Minnesota Department of Transportation. Council Member Kuether moved to adopt Resolution No. 95 - 136. Council Member Elliott seconded the motion. Motion carried unanimously. Resolution No. 95 - 136 can be found at the end of these minutes. CONSIDERATION OF HIRING A THERAPEUTIC RECREATION COORDINATOR, MARY ASLESON Mr. Asleson explained that the City Council previously authorized the expenditure of the remaining $3,811.93 Community Development Block Grand (CDBG) funds designated for the City's efforts in providing for the pilot project in adaptive recreation. The money was to be used for the purpose of hiring a replacement for Becky Dvorak. The name of the new person is Janette Bona. Janette has a degree in Recreation from Mankato State University and a range of experience from activity leader and program supervisor at the municipal level, to experience as coordinator of Therapeutic Programming. Council Member Elliott moved to approve the hiring of Janette Bona. Council Member Kuether seconded the motion. Motion carried unanimously. PAGE 8 1 1 COUNCIL MEETING OCTOBER 9,1995 CONSIDERATION OF APPROVING A ONE YEAR NON-EXCLUSIVE LEASE TO THE LINO LAKES SENIORS, RANDY SCHUMACHER Mr. Schumacher explained that the Lino Lakes Senior Center group recently became incorporated with the State of Minnesota as a non-profit corpq�ration. The easiest way to formalize a relationship between the Lino Lakes Senior Center group and the City of Lino Lakes is through a simple lease. The lease would give the seniors a non-exclusive right to use the senior center and would require them to provide insurance to cover the City in the event of any claims for activities that they conduct. The term of the lease is one year beginning November 1, 1995. The lease also spells out the terms with regard to rent, useage, maintenance, indemnification, insurance and termination of the lease. A copy of the lease was sent to each Council Member in their packets for their review. Mr. Schumacher explained that the Senior Center group had two (2) options. The first option was to become part of the City's financial accounting system or to become non- profit and keep control of their own accounts. The Senior Group felt they would be more independent and flexible by becoming non-profit. The lease is needed to use the Senior Center and to give the City protection for insurance liability and other issues covered by the lease. Council Member Elliott moved to approve the lease agreement as presented. Council Member Kuether seconded the motion. Motion carried unanimously. CITY ATTORNEY'S REPORT, BARRY SULLIVAN Mr. Sullivan did not have a report. CONSIDERATION OF AMENDING THE PRESENT EMPLOYEE INSURANCE POLICY, RANDY SCHUMACHER Mr. Schumacher explained that the City's current life and accidental death and dismemberment (AD& D) insurance carrier is Fortis. The City pays $.56 per $1,000.00 in life and AD & D insurance. The City would like to consider joining the Prudential Life and AD & D insurance plan offered through the Anoka County Instrumentality's plan at a cost of $.14 per $1,000.00. The base amount of insurance offered by Prudential is $10,000.00. Anything over $10,000.00 would have to be approved in advance by Prudential. The City would like to request a base amount of $25,000.00 for all employees through the Prudential plan. The City would also like to make available for employees, optional and dependent life insurance through Prudential, at no cost to the City. PAGE 9 COUNCIL MEETING OCTOBER 9,1995 The overall savings to the City per year would be $865.20 by changing over to the Anoka County Program. Benefits for each employee would be increased. The City Council is required to take formal action to allow staff to apply for this coverage. Mr. Schumacher explained that the City employees will have,ketter coverage for less money and they will also have more options in applying for additional coverage. Council Member Elliott moved to approve switching to Prudential Life offered through the Anoka County Instrumentality plan effective January 1, 1996. Council Member Kuether seconded the motion. Motion carried unanimously. CONSIDERATION OF A CONTRACT FOR ELECTRICAL INSPECTIONS, PETE KLUEGEL Mr. Kluegel explained that early this summer he started exploring the possibility of the City of Lino Lakes entering into a contract for electrical inspections. The advantages of this arrangement to the City is that an additional revenue of $7,000.00 per year would be generated and the City could confirm, cross reference and control electrical permits with the building permits. Mr. Kluegel said that he has contacted other cities with contracted electrical inspections and has found that they are well pleased with the arrangement. Mr. Kluegel explained that a contract between Mr. Ken Peterson and the City has been drafted. Mr. Peterson is a very competent and qualified inspector and is very familiar with the City. The draft contract was prepared by the Mr. Hawkins, City Attorney, and the contract has been reviewed by Mr. Peterson. Mayor Reinert asked if the State could retaliate since the City would be taking some revenue away from them. Mr. Kluegel said he was not aware of anything that could happen. Council Member Neal asked if the State could come and harass the contracted inspector or the City. Mr. Kluegel said he was not aware of this happening either. In his discussions with other cities who contract their electrical inspections, nothing along this line was mentioned. Mr. Peterson was in the audience and explained that he has discussed this concern with other contractual inspectors and was told that the State sees that it is their responsibility to inspect what the cities choose not to inspect. The State does not like to loose the revenue generated by their inspectors. Council Member Neal asked what kind of revenue will be generated by the prison expansion. Mr. Kluegel was that the fee is based on the value of the improvement and would be difficult to determine until the permit is requested. Mr. Peterson said that the biggest advantage to the City is to have an in-house recognition of the electrical permit fee. He also explained that cross reference cannot happen now because the State keeps the electrical permits. With an in-house inspector, every time a building permit is issued PAGE 10 1 1 COUNCIL MEETING OCTOBER 9,1995 for finishing a basement, a new furnaces or air conditioner, that permit can be crossed checked to determine if an electrical permit has been obtained. Council Member Neal suggested that this matter be reviewed annually to be sure that the City is charging adequately for the permit. Council Member wether asked how the fee structure was determined. Mr. Peterson explained that the fee structure was determined by accumulating fee structures from other municipalities and setting the Lino Lakes fees just slightly above average. He also explained that the fees should be reviewed and adjusted every year or two (2). This avoids the need for a large permit fee adjustment. Council Member Kuether asked if Mr. Peterson will be contracting with other cities. Mr. Peterson said that he is working on contracts with four (4) other cities and townships. He felt that there would not be a problem with having enough time for each city. Mayor Reinert asked how electrical inspections would be coordinated with the building permits. Mr. Kluegel explained that process will not change. Mayor Reinert said that he liked to have an inspector he could see. Mr. Sullivan noted that Mr. Hawkins raised two (2) concerns with the proposed electrical contract; adoption of an ordinance creating the position of electrical inspector and the change in the insurance policy. Mr. Kluegel explained that an ordinance has been prepared but it has not been adopted. The insurance concern is being addressed. Mr. Schumacher recommended that the contract be approved contingent upon the passage of the ordinance and the proper certificate of insurance. Council Member Kuether moved to approve the contract subject the passing of the ordinance and the changes in the insurance and any other changes that the City Attorney deems proper. Council Member Neal seconded the motion. Motion carried unanimously. OLD BUSINESS There was no old business. NEW BUSINESS Consideration of an Application for Authorization for an Exemption from Lawful Gambling License - Mrs. Anderson explained that non-profit organizations are allowed under the State Gambling Statutes to apply for an exemption from a gambling license if they conduct fewer than five (5) gambling occasions per year. St. Joseph Catholic Church conducts three (3) gambling occasions per year. One gambling occasion is the annual Turkey Bingo which will take place November 19, 1995. This annual event raises money for food baskets that are delivered to the needy in the community at Thanksgiving. Mrs. Anderson recommended that the City Council adopt a motion approving the exemption from obtaining a gambling license. PAGE 11 COUNCIL MEETING OCTOBER 9,1995 Council Member Elliott moved to approve Mrs. Anderson's recommendation. Council Member Neal seconded the motion. Motion carried unanimously. Consideration of Resolution No. 95 -134 Designating October as Domestic Violence Awareness Month - Mrs. Anderson explained that AlexandrqwHouse has prepared a resolution designating October as Domestic Violence Awareness Month for municipalities to consider and adopt. The purpose of the resolution is generate public awareness of domestic violence in our community. Alexandra House has also planned various activities for this month at will inform Anoka County residents of the seriousness of this crime and how it impacts individuals as well as an entire community. Other information about domestic violence will be given to the City Council. Mrs. Anderson recommended that the City Council adopt Resolution 95 - 134 Proclaiming October as Domestic Violence Awareness Month. Council Member Elliott moved to adopt Resolution No. 95 - 134. Council Member Kuether seconded motion. Motion carried unanimously. Consideration of Appointing Election Judges for the November 7, 1995 Municipal Election - Mrs. Anderson explained that she had prepared a list of election judges who are trained and prepared to carry out the 1995 municipal election. If the list is approved by the City Council, the election judges will be contacted to determine their availability on election day. Once it has been determined exactly who is available, a list of judges for each of the three (3) precincts will determined taking into consideration a balance of both Democratic and Republican Judges. Mrs. Anderson recommended that the City Council adopt a motion approving the list of election judges. Council Member Kuether moved to approve Mrs. Anderson's recommendation. Council Member Elliott seconded the motion. Motion carried unanimously. FOR INFORMATION ONLY, White Bear School Board's Invitation to Attend a Meeting on Monday, October 30, 1995 to Discuss Issues With Communities Within the District Council Member Elliott moved to adjourn at 7:48 P.M. Council Member Kuether seconded the motion. Motion carried unanimously. These minutes were considered, corrected and approved at a regular meeting of the City Council on March 11, 1996. lyn,G. Anderson, Vernon F. Reinert, PAGE 12 1 1 Council Member Elliott introduced the following resolution and moved its adoption: CITY OF LINO LAKES RESOLUTION NO. 95-104 RESOLUTION ORDERING IMPROVEMENT OF CLEARWATER CREEK WHEREAS, a resolution of the City Council adopted the 10th day of July, 1995, fixed a date for a Council hearing on the proposed improvement of Clearwater Creek, and WHEREAS, ten days' mailed notice and two weeks' published notice of the hearing was given, and the hearing was held thereon on August 14, 1995 at which all persons desiring to be heard were given an opportunity to be heard thereon, and WHEREAS, A petition signed by 100% of the property owners proposed to be assessed for the improvements has been received to waive fifty (50) of the sixty (60) days waiting period, and WHEREAS, per City Charter Section 8.06 the City Council may immediately order the proposed project, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LINO LAKES, MINNESOTA: 1. Such improvement is hereby ordered as proposed in the Council resolution adopted the 10th day of July, 1995. Adopted by the City Council this 9th day of October, 1995. Marilyn G. Anderson Clerk -Treasurer Vemon F. Reinert, Mayor The motion for adoption of the foregoing resolution was duly seconded by Council Member Kuether and upon vote being taken thereon, the following voted in favor thereof: Elliott, Kuether, Neal, Reinert. The following voted against same: None, Council Member Bergeson was absent. Whereupon said resolution was declared passed and adopted. CERTIFICATION I hereby certify that the above is a correct copy of a resolution duly passed, adopted and approved by the City Council on October 9 , X995. arilyn 6. Anderson, Clerk -Treasurer Resolution 95-126 Council Member Elliott introduced the following resolution and moved its adoption: CITY OF LINO LAKES RESOLUTION REJECTING BIDS FOR TRAPPERS CROSSING AND AUTHORIZING RE -ADVERTISEMENTS FOR BIDS. WHEREAS, pursuant to an advertisement for bids for the improvement of Trappers Crossing, bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement: Name Amount of Bid S.M. Hentges and Sons P.O. Box 69 Jordan, MN 55352 Lametti and Sons, Inc. P.O. Box 375 Hugo, MN 55038 S.R. Weidema Contractors 7082 Brooklyn Boulevard Brooklyn Center, MN 55429 Ryan Contracting 8700 13th Avenue East Shakopee, MN 55379 Bonine Excavating 12669 Meadowvale Road Elk River, MN 55330 Barbarossa and Sons P.O. Box 367 Osseo, MN 55369 $816,561.20 $826,999.95 $919,357.66 $935,051.90 $1,037,299.55 $1,041,251.33 WHEREAS, Chapter 8, Section 8.03 of the Lino Lakes City Charter requires that when bids are more than 10% over the City Engineer's estimate, all bids are to be rejected and can be rebid one more time, NOW, THEREFORE, BE IT RE LVED BY THE CITY COUNCIL OF THE CITY OF LINO LAKES, MINNESOTA: 1. All above stated bids re rejected. 2. The City Engineer is directed to re -advertise for bids. Adopted by the Lino Lakes City. Council this 9th day October, 1995. Marilyn G. derson, Clerk -Treasurer The motion for adoption Kuether Kuether, Neal, Reinert. The following voted against same: None, Council Member Bergeson was absent . Whereupon said resolution was declared duly passed and adopted. Vernon F. Reinert, Mayor of the foregoing resolution was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: Elliott 1 Council Member Kuether introduced the following resolution and moved its adoption: CITY OF LINO LAKES RESOLUTION NO. 95 - 132 _ A RESOLUTION AUTHORIZING THE CITY CLERK - TREASURER TO CERTIFY DELINQUENT WATER AND SEWER UTILITY BILLS FOR COLLECTION WITH THE 1995 PROPERTY TAXES, COLLECTABLE IN 1996 WHEREAS, pursuant to the City Code Chapter 400, Section 401.29 and Chapter 402, Section 402.14, Subd. 5, the Clerk - Treasurer has prepared a list of residents who have delinquent sewer or water and sewer bills to be certified to the Anoka County Auditor for collection with the 1995 property tax statements, collectable in 1996, and WHEREAS, notice of impending action was prepared on August 9, 1995 to be delivered to the residents, NOW, THEREFORE BE IT RESOLVED BY THE LINO LAKES CITY COUNCIL: that the City Council of the City of Lino Lakes, Anoka County, Minnesota, hereby does levy the following sums of money collectable in the year 1996 upon the following property in said City of Lino Lakes: NAME & ADDRESS PIN. AMOUNT Lawrence Berg 29-31-22-33-0077 408 Arrowhead Drive Lino Lakes, MN 55014 Connie Simning 29-31-22-33-0072 442 Arrowhead Drive Lino Lakes, MN 55014 Philip Owen 29-31-22-34-0075 519 Arrowhead Drive Lino Lakes, MN 55014 Jerome & Judy Bettermann 31-31-22-43-0011 225 Ash Street -- Lino Lakes, MN 55014 Rick & Joyce Stanley 29-31-22-44-0065 733 Beaver Trail Lino Lakes, MN 55014 Robert & Therese Matykiewicz 28-31-22-13-0002 6674 Black Duck Drive Lino Lakes, MN 55014 M. Curtis Maw 30-31-22-24-0068 6668 Blue Heron Drive Lino Lakes, MN 55014 $209.39 $ 51.08 $208.40 $781.64 $511.43 $489.35 $520.44 NAME & ADDRESS PIN. AMOUNT Richard & Kathleen Sereno 29-31-22-34-0031 589 Chippewa Trail Lino Lakes, MN 55014 Curtis Balder 29-31-22-34-0036 599 Chippewa Trail Lino Lakes, MN 55014 D. Milbrandt & Douglas Palmer 28-31-22-24-0086 6601 East Shadow Lake Court Lino Lakes, MN 55014 James & Cynthia Wagner 28-31-22-12-0005 6782 East Shadow Lake Drive Lino Lakes, MN 55014 Joseph & Denise Laber 30-31-22-24-0034 150 Egret Lane Lino Lakes, MN 55014 Henry & Elizabeth Alt 29-31-22-44-0012 6498 Fawn Lane Lino Lakes. MN 55014 Mark & Pamela Wilson 32-31-22-11-0063 730 Fox Road Lino Lakes, MN 55014 Gregory & Lora Huston 19-31-22-24-0095 123 Gladstone Drive Lino Lakes, MN 55014 Thomas & Debra Vail 19-31-22-24-0041 153 Green Briar Drive Lino Lakes, MN 55014 Lawrence & KristinaMurphy 19-31-22-21-0068 7143 Grey Squirrel Road Lino Lakes, MN 55014 Jose' Garza 32-31-22-22-0010 437 Hawthorn Road Lino Lakes, MN 55014 David & Mary Oliver 29-31-22-32-0034 6558 Hokah Drive Lino Lakes, MN 55014 Stephanie D. Ellias 19-31-22-11-0075 7159 Ivy Ridge Court Lino Lakes, MN 55014 $208.40 $208.40 $447.01 $141.29 $553.99 $387.79 $91.61 $143.34 $371.11 $567.18 $249.31 $208.40 $260.38 1 NAME & ADDRESS PIN. AMOUNT Joel & Michele Richardson 1550 Lamotte Circle Lino Lakes, MN 55014 William & Suzanne Brown 6900 Lamotte Drive Lino Lakes, MN 55014 Sandra Phillips 1001 Lantern Lane Lino Lakes, MN 55014 Bruce & Cynthia Becker 1040 Lantern Lane Lino Lakes, MN 55014 Michael & Candice Kelly 469 Lonesome Pine Trail Lino Lakes, MN 55014 J. Bertossi & K. Strom 7144 Mourning Dove Road Lino Lakes, MN 55014 John Fredericksen 6673 Pelican Place Lino Lakes, MN 55014 Gary & Lori Schiltz 6626 Red Birch Court Lino Lakes, MN 55014 Paul Haider, Jr. 7065 Rice Lake Drive Lino Lakes, MN 55014 Thomas Baregi 6824 Rustic Lane Lino Lakes, MN 55014 Christopher Lanahan 7078 2nd Avenue Lino Lakes, MN 55014 Raymond & Ann Cntz 177 Smoketree Lane Lino Lakes, MN 55014 Kelly Porter 7101 Snow Owl Lane Lino Lakes, MN 55014 22-31-22-41-0043 22-31-22-41-0021 28-31-22-24-0025 28-31-22-13-0054 32-31-22-22-0028 19-31-22-21-0018 30-31-22-13-0015 28-31-22-13-0128 19-31-22-13-0040 19-31-22-34-0017 19-31-22-13-0042 19-31-22-21-0076 19-31-22-13-0052 $208.40 $208.40 $505.10 $541.56 $100.00 $587.49 $544.31 $684.44 $873.74 $274.50 $593.57 $575.91 $347.10 NAME & ADDRESS PIN. AMOUNT Todd & Kelly Vodden 7052 Sunrise Drive Lino Lakes, MN 55014 Todd & MichelleVillafilerte 7196 Sunrise Drive Lino Lakes, MN 55014 Debra Simons 6816 Sunset Road Lino Lakes, MN 55014 R. Rivard & G. Rivard 7022 Sunset Road Lino Lakes, MN 55014 Tim & Rita Chilstrom 1057 Tamarack Lane Lino Lakes, MN 55014 Douglas & Debra Nalezny 1064 Tamarack Lane Lino Lakes, MN 55014 Raymond Gross 6422 Totem Trail Lino Lakes, MN 55014 Jeremiah Dane 6498 Ware Road Lino Lakes, MN 55014 Gene & Dawn Pagel 6456 West Shadow Lake Drive Lino Lakes, MN 55014 Paul & Cynthia Koch 7131 Whippoorwill Lane Lino Lakes, MN 5.5014 Chris Lemire 7144 Whippoorwill Drive Lino Lakes, MN 55014 Brian & Stephanie Winges 6522 White Oak Road Lino Lakes, MN 55014 Jay Thorsland 6526 White Oak Road Lino Lakes, MN 55014 19-31-22-24-0127 19-31-22-21-0042 19-31-22-33-0009 19-31-22-23-0013 28-31-22-42-0012 28-31-22-42-0030 29-31-22-33-0012 29-31-22-33-0053 29-31-2243-0021 19-31-22-11-0062 19-31-22-11-0038 27-31-22-32-0070 27-31-22-32-0068 $315.13 $514.42 $472.18 $183.33 $370.21 $476.85 $208.40 $208.40 $596.84 $ 50.00 $223.29 $303.03 $378.86 NAME & ADDRESS James & Suzanne Bruce 6548 White Oak Road Lino Lakes, MN 55014 Priscilla Gunderson 6556 White Oak Road Lino Lakes, MN 55014 Jay & Jane Barnett 128 Woodridge Lane Lino Lakes, MN 55014 Dean & Renee Korpi 7168 Sunrise Drive Lino Lakes, MN 55014 Leonard & Kathy Todora 6353 Painted Turtle Road Lino Lakes, MN 55014 PIN. AMOUNT 27-31-22-32-0038 27-31-22-32-0006 31-31-22-31-0049 19-31-22-21-0046 32-31-22-12-0008 Passed by the Lino Lakes City Council this th day of October. 1995. r31-44-S—PA,(7)--L. Marilyn G. Arson, Clerk -Treasurer $191.68 $189.14 $352.55 $100.78 $ 31.75 Vernon F. Reinert, Mayor The motion for the adoption of the foregoing resolution was duly seconded by Council Member Elliott and upon vote being taken thereon; the following voted in favor thereof: Elliott, Kuether, Neal, Reinert. The following voted against same: None, Council Member Bergeson was absent. Whereupon said resolution was declared duly passed and adopted. Council Member Elliott introduced the following resolution and moved its adoption: CITY OF LINO LAKES RESOLUTION NO. 95-133 RESOLUTION ACCEPTING BIDS FOR BITUMINOUS TRAIL PAVING. WHEREAS, pursuant to an advertisement for bids for Bituminous Trail Paving, bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement: Name and Address Ashbach Construction Company P.O. Box 65738 St. Paul, MN 55165 Amount of Bid $61,884.90 AND WHEREAS, the following bids were also solicited and received: Name and Address Bonine Excavating 12669 Meadowvale Road Elk River, MN 55330 Amount of Bid $64,296.00 Richard Knutson, Inc. $65,099.70 12585 Rhode Island Avenue South Savage, MN 55378 Forest Lake Contracting, Inc. $67,510.80 14777 Lake Drive Forest Lake, MN 55025 Engineer's Estimate $60,000.00 AND WHEREAS, it appears that Ashbach Construction Company, St. Paul, Minnesota, is the lowest responsible bidder, AND WHEREAS, available Park funds for this trail paving total $45,060.40, AND WHEREAS, the lowest bidder will complete the work at the same unit price but a lower contract amount, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LINO LAKES, MINNESOTA: 1. The Mayor and Clerk are hereby authorized and directed to enter into a contract with Ashbach Construction Company, St. Paul, Minnesota, in the name of the City of Lino Lakes for Bituminous Trail Paving, according to the plans and specifications on file in the office of the City Clerk for the reduced contract amount of $45,060.40. 1 1 1 Adopted by the City Council this 9th day of October, 1995. Marilyn G. Anderson Clerk -Treasurer Vemon F. Reinert, Mayor The motion for adoption of the foregoing resolution was duly seconded by Council Member Neal and upon vote being taken thereon, the following voted in favor thereof: Elliott, Neal, Reinert. The following voted against same: Kuether, Council Member Bergeson was absent. Whereupon said resolution was declared passed and adopted. CERTIFICATION 1 hereby certify that the above is a correct copy of a resolution duy passed, adopted and approved by the City Council on October 9 , 1995. _/_�' j Marilyn G. Anderson, Clerk -Treasurer 1 Council Member Elliott introduced the following resolution and moved its adoption: CITY OF LINO LAKES _ RESOLUTION NO. 95 - 134 RESOLUTION PROCLAIMING OCTOBER AS DOMESTIC VIOLENCE AWARENESS MONTH WHEREAS, the problem of family violence has reached epidemic levels in Anoka County; and domestic violence will not be tolerated in Anoka County; and WHEREAS, WHEREAS, WHEREAS, WHEREAS, over 1.5,000 women and their families experience domestic violence access services through Alexandra House, an organization for battered women and their children and youth, community hospitals and programs; and it is estimated that up to 70% of the children/youth who come to Alexandra House for shelter are abused; and domestic violence can be eliminated because concerned residents and organizations are working together to prevent family violence through social change, human service programs, and the criminal justice system; and WHEREAS, October is National Domestic Violence Awareness Month; and WHEREAS, during October, media, churches and other organizations will provide information to area residents about the prevalence and consequences of family violence and what they can do to help reduce violence. NOW, THEREFORE, BE IT RESOLVED that the Vernon F. Reinert proclaims October to be Domestic Violence Awareness Month in the City of Lino Lakes. Adopted by the Lino Lakes City Council this 9th day of October, 1995. -- Mar lyn . Anderson, Clerk -Treasurer Vernon F. Reinert, Mayor 1 1 1 RESOLUTION NO. 95 - 134 Page -2- The motion for the adoption of the foregoing resolution was duly seconded by Council Member Kuether and upon vote being taken thereon, the following voted in favor thereof: Elliott, Kuether, Neal, Reinert. The following voted against same: None, Council Member Bergeson was absent. Whereupon said resolution was declared duly passed and adopted. Council Member Elliott introduced the following resolution and moved its adoption: CITY OF LINO LAKES RESOLUTION NO. 95 - 135 - RESOLUTION APPROVING TRAFFIC CONTROL AGREEMENT BETWEEN THE STATE OF MINNESOTA DEPARTMENT OF TRANSPORTATION, THE COUNTY OF ANOKA, AND THE CITY OF LINO LAKES AT TRUNK HIGHWAY 49, COUNTY STATE AID HIGHWAY 10 AND COUNTY STATE AID HIGHWAY 23 AND AUTHORIZING THE MAYOR AND CITY ADMINISTRATOR TO SIGN SAID AGREEMENT. WHEREAS, the State of Minnesota Traffic Control Agreement No. 73845 is consistent with the cost sharing formulas outlined in Resolution No. 92-57 previously approved by the City Council, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LINO LAKES, MINNESOTA: 1. The City of Lino Lakes City Council approves the Minnesota Transportation Department Traffic Control Signal Agreement No. 73845 and authorizes the Mayor and City Administrator to sign said Agreement. Adopted by the City Council this 9th day of October, 19 Vernon F. Reinert, Mayor Maril n C3. Anderson Clerk -Treasurer The motion for adoption of the foregoing resolution was duly seconded by Council Member Kuether and upon vote being taken thereon, the following-Goted in favor thereof: Elliott, Kuether, Neal, Reinert. The following voted against same: None, Council Member Bergeson was absent. Whereupon said resolution was declared passed and adopted. CERTIFICATION I hereby certify that the above is a correct copy of a resolution duly passed, adopted and approved by the City Council on Oct. 9 , 1995. ChAvi(c) Mar4lyn Anderson, Clerk -Treasurer 1 1 1 1 1 1 Council Member Kuether introduced the following resolution and moved its adoption: CITY OF LINO LAKES RESOLUTION NO. 95-136 RESOLUTION CONCURRING WITH THE CITY OF HUGQ'S REQUEST FOR A SPEED STUDY ON ELMCREST AVENUE FROM MAIN STREET TO 129TH STREET. WHEREAS, Elmcrest Avenue is a rural design roadway with a maximum speed limit of 55 mph, and WHEREAS, Elmcrest Avenue has curves along its alignment that may require a maximum speed limit of less than 55 mph , and WHEREAS, a Hugo resident has requested a speed study, and WHEREAS, portions of Elmcrest Avenue are within the City of Lino Lakes, and WHEREAS, the City of Hugo has requested the Minnesota Department of Transportation to conduct a speed study on Elmcrest Avenue NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LINO LAKES, MINNESOTA: 1. The City of Lino Lakes concurs with the City of Hugo's request for a speed study on Elmcrest Avenue from Main Street to 129th Street. Adopted by the City Council this 9th day of October, 19 Vernon F. Reinert, Mayor /h6)41- iriAlm,&?1 Marilyn423. Anderson Clerk -Treasurer The motion for adoption of the foregoing resolution was duly seconded by Council Member Elliott and upon vote being taken thereon, the following voted in favor thereof: Elliott, Kuether, Neal, Reinert. The following voted against same: None, Council Member Bergeson was absent. Whereupon said resolution was declared passed and adopted. CERTIFICATION I hereby certify that the above is a correct copy of a resolution duly passed, adopted and approved by the City Council on Oct. 9 , 1995. Marilyn G. Anderson, Clerk -Treasurer PELTIER RNN S I . 1Z LN. J oQ _AF .STD' 1-- i0 �.iROEi:‘: LN. to !' MAIN I TI ST.tIC; S- A. RD. N01 21 Di E X41 N,' I.ustria3 `t/ Park WARDS LAKE -Nom---- BIRCH LJ 0 OCER PASS (TATE AID, RD ASH ST. COUNTY COUNTY ; w 9 COUN co'