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HomeMy WebLinkAbout01/08/1996 Council Minutes1 COUNCIL MEETING JANUARY 8, 1996 CITY OF LINO LAKES COUNCIL MINUTES DATE January 8, 1996 TIME STARTED 6:30 P.M. TIME ENDED 7:12 P.M. MEMBERS PRESENT Bergeson, Kuether, Lyden, Neal, Landers MEMBERS ABSENT None Staff members present: City Attorney, Bill Hawkins; City Engineer, David Ahrens; Community Development Director, Brian Wessel; City Administrator, Randy Schumacher and Clerk -Treasurer Marilyn Anderson. OATH OF OFFICE Mr. Hawkins administered the oath of office to Mayor Landers, Council Member Lyden and Council Member Neal. OPEN MIKE There was no one to speak under open mike. CONSIDERATION OF DISBURSEMENTS December 31, 1995 Month End Disbursements - Council Member Neal moved to approve these disbursements as presented. Council Member Kuether seconded the motion. Motion carried unanimously. 1995 Year End Disbursements - Council Member Neal moved to approve these disbursements as presented. Council Member Bergeson seconded the motion. Motion carried unanimously. January 8, 1996 Disbursements - Council Member Kuether moved to approve these disbursements as presented. Council Member Neal seconded the motion. Motion carried unanimously. Centennial Fire District Disbursements - Council Member Kuether moved to approve these disbursements as presented. Council Member Neal seconded the motion. Motion carried unanimously. CONSIDERATION OF APPOINTMENTS Mr. Schumacher explained that a list of annual appointments were included in the Council packets. Some of the appointments should be made this evening and others are not required at the first meeting in the year. PAGE 1 COUNCIL MEETING JANUARY 8, 1996 The advisory board appointments are made after vacancies are advertised and interviews held with interested candidates. In addition, the City Council has been requested by the citizens via 20/20 Vision to appoint a School District Liaison and an Environmental Board. These appointments will be discussed at a later date after additional information has been received. Acting Mayor - Council Member Kuether moved to appoint Council Member Neal as acting mayor. Council Member Bergeson seconded the motion. Motion carried. Legal Newspaper - Mr. Howard Lestrud, General Manager of ECM Publishers, Inc. (Forest Lake Times) presented a request to be appointed the publication of the official public notices for the City. He proposed to publish the public notices in The Times and the following issue of The Peach (not a legal newspaper) which has a much larger circulation. Mr. Lestrud explained that ECM plans to increase the circulation of The Peach which would serve the needs of Lino Lakes. The classified rate for The Times is $6.40 a column inch in 6 -point type at nine (9) lines per inch. Mr. Lestrud noted that EMC is planning to place another tube on each mailbox within The Peach service area. Ms. Michelle Larson, Advertising Director of Press Publications (Quad Community Press) presented a request to be appointed the publication of the official public notices for the City. She noted that the Quad Press covers all of the City of Lino Lakes as well as Circle Pines, Centerville and Lexington. Ms. Larson noted the cost per column inch in the Quad Press paper is $4.90 per column inch in 7 -point type at nine (9) lines per inch. She noted that the paper is free and should be going to every home and business in Lino Lakes every week. If a resident or business does not get the Quad Press, they should call Press Publications. Ms. Larson explained that the Quad Press has a circulation of approximately 7,780 for all four (4) cities but did know the circulation in Lino Lakes. She also noted that Press Publications was appointed the official newspaper in Hugo. Centerville, Circle Pines and Lexington will be making this appointment later this week. Ms. Larson was told that there had been some errors in the newspapers and this inaccuracy had prompted many irate telephone calls. Ms. Larson said that Press Publications strives to be accurate and if there was an error it would not have been intentional and should have been corrected in the next issue of the paper. Council Member Kuether moved to appoint the Quad Press as legal newspaper for 1996. Council Member Bergeson seconded the motion. Motion carried with Council Member Neal voting no. Legal Depositories - Mr. Schumacher explained that a list of legal depositories had been prepared and included in the Council packets. He noted that these institutions are used for check, savings and investing City dollars. Council Member Bergeson moved to appoint Norwest Bank, First Bank NA, Firstar Bank, Merrill Lynch, Dain Bosworth, Juran and Moody and Prudential Bache as legal depositories. Council Member Kuether seconded the motion. Motion carried unanimously. PAGE 2 1 1 COUNCIL MEETING JANUARY 8, 1996 North Central Cable Communications Commission - Mr. Schumacher explained that staff member Dan Tesch has been performing these duties for the past several years. Council Member Neal moved to appoint Dan Tesch as the Lino Lakes representative on the North Central Cable Communications Commission. Council Member Bergeson seconded the motion. Motion carried unanimously. Capital Building Committee Chairman - Council Member Neal moved to appoint Council Member Bergeson as chairman. Council Member Kuether seconded the motion. Motion carried unanimously. Centennial Fire Steering Committee - Mayor Landers recommended that Council Member Neal and himself be appointed to this committee. Council Member Neal moved to approve Mayor Landers recommendation. Council Member Lyden seconded the motion. On a roll call vote, the motion carried with Council Member Bergeson and Council Member Kuether voting no. Liaisons - Mayor Landers recommended that Council Member Lyden be appointed the Park and Recreation Department liaison. Council Member Neal moved to approve Mayor Landers recommendation. There was no second to Council Member Neal's motion. Council Member Kuether noted that she had not seen any previous written recommendations regarding the appointment of liaisons. Mr. Schumacher explained that in the Council packets was a list of departments who have had Council liaisons in the past. This information was presented tonight so that the Council could discuss the issue of appointing liaisons. Mayor Landers explained that he had talked to the Police Department, Parks, Solid Waste and Public Works and all departments except for Public Works wanted to continue with a liaison. Council Member Bergeson said at the last Council work session, it was agreed that a report from all of these department regarding an appointment of a department liaison was to be prepared and discussed at the next Council work session. Mayor Landers said that this matter would be tabled until the next Council work session. CONSIDERATION OF AUTHORIZING STAFF TO ADVERTISE FOR VACANT BOARD POSITIONS Mr. Schumacher explained that he has included a listing of Board vacancies in the Council packets. Normally, vacancies are advertised in the legal newspaper and notices are placed on the City's government cable channel 16 and in the winter newsletter. Mr. Schumacher noted where each vacancy exists. After the deadline for submitting applications for the vacant positions, the City Council interviews each candidate. A date for the interviews should be established this evening. After further discussion, it was decided to advertise the vacant positions in the January 16, 1996 legal newspaper and place the advertisement in the winter newsletter and on Cable TV. The deadline for receiving applications will be January 31, 1996 and the City Council will interview all candidates at the first work session in February. PAGE 3 COUNCIL MEETING JANUARY 8, 1996 CONSIDERATION OF RESOLUTION NO. 96 - 01 AUTHORIZING THE ISSUANCE OF THE 1996 CERTIFICATE OF INDEBTEDNESS Mr. Schumacher explained that the 1996 General Fund Budget called for the issuance of Certificate of Indebtedness in the amount of $225,000.00 to be used for the purchase of capital equipment. The Area and Unit Fund has sufficient reserves to issue a loan to finance these purchases. For the past several years, rather than going to a bank and paying the interest, the City has financed the Certificate of Indebtedness from the Area and Unit Fund. As the special levy for the capital equipment is received by the City, the loan from the Area and Unit Fund is repaid. This enables the City to keep the interest from the special levy within the City. The equipment to be funded with the 1996 Certificate of Indebtedness includes: Fire Capital Outlay Two (2) Squad Cars Replace Fuel Tanks Shop Yard Fencing Copier/Laser Printer Pickup Truck with Plow Total $ 63,000.00 $ 40,000.00 $ 62,000.00 $ 18,000.00 $ 20,000.00 $ 22,000.00 $225,000.00 Council Member Neal moved to approve Resolution No. 96 - 01 Authorizing the Issuance of the 1996 Certificate of Indebtedness. Council Member Bergeson seconded the motion. Motion carried unanimously. OLD BUSINESS Consideration of Letter From Anoka County Commissioner, Paul McCarron Confirming the Re -Appointment of Eugene Peterson to the Rice Creek Watershed District Board - Mr. Schumacher explained that a letter from County Commissioner, Paul McCarron was received confirming the re -appointment of Eugene Peterson to the Rice Creek Watershed District Board. This item is for Council information only and no action is needed. NEW BUSINESS Consideration of Setting Public Hearing for January 22, 1996, 6:30 P.M. to Receive Public Comment on the Use of the 1996-1997 Community Development Block Grant (CDBG) Funds - Mr. Schumacher explained that the purpose of this agenda item is to set the public hearing date to take public comment on the use of the 1996-1997 CDBG PAGE 4 1 1 1 COUNCIL MEETING JANUARY 8, 1996 funds. These funds are to be used for the benefit of low income persons/households or clean up conditions of slum and blight. The City has been notified that for the 1996-1997 grant year, an estimated $37,600.00 will be available. Each year a number of organization come before the City Council to explain their program and ask for a portion of the grant funds. The following is a list of projects that the City has funded in the past and is currently funding: ACCAP Alexandra House Community Emergency Assistance Program, Inc. Forest Lake Youth Service Bureau Meals on Wheels Rise, Inc. Lino Lakes Senior Coordinator Adaptive -Integrated Therapeutic Recreation Program City's American's with Disabilities Program Land Use Housing Need/Economic Development Impact Study Phase I Land Use Housing Need/Economic Development Impact Study (continuation) A number of these organizations will be at the January 22, 1996 Council meeting to explain their program and request a portion of the grant funds. Council Member Kuether moved to set the public hearing for January 22, 1996, 6:30 P.M. Council Member Neal seconded the motion. Motion carried unanimously. Council Member Kuether moved to adjourn at 7:12 P.M. Council Member Neal seconded the motion. Motion carried unanimously. These minutes were considered, corrected and approved at the regular Council meeting of January 22, 1996. I/ s. . PI/ vLGr ��i9c3r2, Marilyn ' . Anderson, i6hn L. Landers, Clerk -Treasurer Mayor PAGE 5 Council member Neal introduced the following resolution and move its adoption: CITY OF LINO LAKES RESOLUTION NO. 96-01 RESOLUTION AUTHORIZING THE ISSUANCE OF 1996 CERTIFICATES OF INDEBTEDNESS WHEREAS, the 1996 budget called for the issuance of certificates amounting to $225,000, and WHEREAS, the Area and Unit Fund (406) has sufficient reserves to issue a loan, and WHEREAS, a special levy will pay for these certificates in 1997, 1998 and 1999. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF LINO LAKES: 1. It is hereby found and determined that it is necessary and expedient for the City to issue a Certificate of Indebtedness for the purpose of financing the purchase of capital equipment, in accordance with the provisions of Minnesota Statutes, Section 412.301; and that the sale of said Certificates to the Capital Improvement Project Fund (401), on terms hereinafter set forth, is hereby ordered. 2. The City shall issue a Certificate of Indebtedness in the amount of $225,000 authorized by the City Council pursuant to the provisions of Minnesota Statutes, Section 412.301; for the purpose of financing the purchase of capital equipment. Said Certificate shall be dated on February 1, 1996 and shall be payable to the Area and Unit Fund of the City of Lino Lakes. 3. Said Certificate shall be as follows: CITY OF LINO LAKES ANOKA COUNTY, MINNESOTA 1996 CERTIFICATE OF INDEBTEDNESS Know All Men By These Presents that the City of Lino Lakes, Anoka County, Minnesota, hereby acknowledge the Capital Improvement Project Fund to be indebted and for values received promises to pay the Area and Unit Fund of the City of Lino Lakes, the sum of $225,000 plus interest at 6% per annum in three installments in 1997, 1998 and 1999 per attached schedule. This Certificate is issued for the purpose of purchasing capital equipment for the City and is authorized by a duly adopted resolution of the City Council of Lino Lakes, dated January 8th, 1996 and is issued pursuant to and in full conformity with Minnesota Statutes, Section 412.301, and is to be effective as of February 1, 1996. It is Hereby. Certified and Recited, that all acts, conditions and things required by law to be done, to exist, to happen and to be performed, precedent to and in the issuance of this Certificate have been done, do exist, have happened and have been performed in regular and due form, time and manner; that a direct, annual, irrepealable ad valorem tax will be duly levied by said City in an amount sufficient to pay the principal and interest on this Certificate, together with all other existing indebtedness of the said City, does not exceed any constitutional or statutory limitation on indebtedness. 1 1 1 Page 2 Adopted by the City Council of Lino Lakes, Minnesota, this 8th day of January, 1996. hn Landers, Mayor +I Cray,. Marilyn G. Anderson, Clerk Treasurer The motion for the adoption of the foregoing resolution was duly seconded by Bergeson and upon vote being taken thereon, the following voted in favor thereof: Bergeson, Kuether, Lyden, Neal, Landers The following voted against same: None. Where upon said resolution was declared duly passed and adopted: Page 3 December 31, 1997 December 31, 1998 December 31, 1999 Total Interest Rate - 6% SCHEDULE OF PAYMENTS 1996 CERTIFICATES OF INDEBTEDNESS - $225,000 FEBRUARY 1, 1996 PRINCIPAL INTEREST TOTAL $ 75,000.00 $25,853.42 $100,853.42 75,000.00 9,000.00 84,000.00 75,000.00 4,500.00 79,500.00 $225,000.00 $39,353.42 $264,353.42 Special Levy for $277,571.09 ($264,353.42 x 105%) Levy 1996 Payable 1997 Levy 1997 Payable 1998 Levy 1998 Payable 1999 $105,896.09 88,200.00 83,475.00 Total $277,571.09 1 1 1