Loading...
HomeMy WebLinkAbout02/07/1996 Council Minutesr • i COUNCIL WORK SESSION FEBRUARY 7, 1996 DATE TIME STARTED TIME ENDED MEMBERS PRESENT MEMBERS ABSENT CITY OF LINO LAKES MINUTES February 7, 1996 5:05 p.m. 9:42 p.m. Council Members Bergeson, Kuether, Lyden, and Neal and Mayor Landers None Staff members present: City Administrator, Randy Schumacher; Planning Coordinator, Mary Kay Wyland; Finance Director, Mary Vaske; City Accountant, Paula Schloer; Community Development Director, Brian Wessel; City Engineer, David Ahrens; Parks and Recreation Director, Marty Asleson; Consulting City Planner, Alan Brixius; Assistant to the City Administrator, Dan Tesch; Public Works Superintendent, Tom DeWolfe; Chief of Police, David Pecchia and Clerk -Treasurer Marilyn Ande CABLE TELEVISION UPDATE, DAN TESCH All eight (8) members of the North Central Suburb Commission have approved a Memorandum o forwarded to Meredith Communications for t to allow any residence passed by cable and receive the newly created "Unj The Universal tier will consist broadcast nor cable servic Staff explained th separated cable an charged a franchise However, since the t area may also be chan nications g (MOU) which will be ure.`The purpose of the MOU is ity to hook up to the cable system f service with no monthly service charge. co unity programming channels (no al Government has been reducing barriers that have providers. For years the telephone providers were not e ause the telephone was regarded as an essential service. phone providers will be providing cable and other services, this ged. Staff will keep the City Council updated on this matter. CITY SURVEY, DAN TESCH The Parks Department has been planning to send out a City wide survey. This survey has now been expanded to include questions from all City departments. Decision Resources will be helping with the survey. The City Council will be updated on this matter. PAGE 1 COUNCIL WORK SESSION FEBRUARY 7, 1996 Staff explained that they are exploring E -Mail. This matter will be discussed during the preparation of the 1997 budget. It was noted that Anoka County has now instituted their own website. 1996 BUDGET DOCUMENT AND AWARDING OF PLAQUES, RANDY SCHUMACHER/MARY VASKE Staff presented the adopted 1996 General Fund Budget documents to the City Council. Mr. Schumacher noted that Ms. Vaske had spent a lot of time preparing a very professional document. A copy of the Budget will be placed in the citizens library. Ms. Vaske noted that all departments were very cooperative in preparing this Budget. One department worked especially hard. Mr. Tom DeWolfe, Public Works Superintendent is responsible for several areas of the budget. He is required to research State mandates and is responsible for several staffing areas. The 1st Annual Budget Award was presented to Mr. DeWolfe. CONTINUE DISCUSSION OF 12TH AVENUE AND HO IMPROVEMENTS, DAVID AHRENS/ALAN BRIXIU The public hearing on this matter was held on Mon d. Several questions were raised at that meeting and the public hear c ued to allow time for staff to research minutes and gather all the informati • �° ; requested. One of the major questions raised . t earing regarded a supposed escrow payment by the developers of� � .. o Est tes for reconstruction of 12th Avenue. Staff has researched this ����� , as de ermined that no escrow was ever paid or recorded. The letter of s + researched. Normally a letter of credit is required to make sure that all • • ov nts are satisfactorily completed. If they are, the letter of credit is returned t 3 v per. In this case, the improvements were completed satisfactorily and th e ` of credit was returned. Mr. Brixius explained that he has had on-going conversations with Council Member Lyden and Ms. Caroline Dahl about the possibility of an escrow payment from the developers of Brandywood Estates. He emphasized that in those conversation he did not say that the money was there, only that if the money had been paid, it would be placed in an escrow account or was part of the letter of credit. Mr. Brixius again emphasized that he did say if there was any money to use for the 12th Avenue/Holly Drive reconstruction not there was money to use. He also referred them to the City Engineer. Staff explained that they had contacted the former City Engineer and discussed the amount of money Trapper's Crossing was to escrow for the reconstruction of 12th Avenue and Holly Drive. He did not remember the exact amount of the escrow. He was not asked about the possibility of an escrow account established by the developers of Brandywood Estates. PAGE 2 r l COUNCIL WORK SESSION FEBRUARY 7, 1996 Mr. Al DeMotts, 6265 Holly Drive, asked why Brandywood Estates was not assessed for the reconstruction of 12th Avenue. Staff explained that the Brandywood Estates developers paid for the restoration of 12th Avenue along the frontage of their subdivision. Mr. Brixius was asked to draft a letter outlining his conversations with Ms. Dahl and Council Member Lyden. This letter will be available when the public hearing is resumed. Council continued to discuss the amount of money that was escrowed as Trapper's Crossing fair share of the 12th Avenue/Holly Drive reconstruction project. It was noted that the development agreement requires a $250,000 escrow. The attorney representing the developer was present and explained that in all the material given to the developer as far back as August, 1994, the amount listed was $250,000 and this amount was not negotiable. Staff noted that the developer's agreement was executed before the feasibility report was completed. The amount was estimated by the former City Engineer and it was never represented as cast in concrete. Council asked that staff review tapes of the August, 1994 Cou what exactly was discussed. Council also asked that the Cit Council discussed the fencing requirements for this no agreement between the developer and the s was determined that this issue only adds to th next Council meeting. Council directed staff to prep condition. This will be he allocated to the 12th A determine w the matter. ppeared that there is owners on this matter. It n but must be resolved before the SA oads in the City and indicate their rmin'ng how much of the MUSA funds can be rive reconstruction project. Council Member ' • d that some of the MSA funds were designated for the reconstruction of E r-''- t in front of the new Centennial Elementary School. She asked if the school could b erved with a driveway from Lake Drive. Staff explained that this would be cost prohibited. The public hearing will be continued at the next Council meeting providing all information is gathered. If further time is needed, the public hearing will be opened and moved to the next Council meeting. DISCUSSION CONCERNING THE ESTABLISHMENT OF AN ENVIRONMENTAL ADVISORY BOARD (EAB) Mr. Art Hawkins and Ms. Maurine Davidson were present to discuss the establishment of an EAB as proposed by the 20/20 project. Mr. Hawkins read a prepared statement regarding this matter. PAGE 3 COUNCIL WORK SESSION FEBRUARY 7,1996 The EAB would consist of five (5) or six (6) highly motivated residents who have some background or expertise in this field and a liaison from the Park Board, the Planning and Zoning Board and the City Council. Their first order of business would be to establish guidelines and regulations for themselves. Their first work project priority would be to establish an inventory of valuable environmental assists in the City. Then an environmental plan would be established. This plan would become part of the Comprehensive Plan. Mr. Hawkins and Ms. Davidson were directed to research EAB's established by other cities and then prepare an outline of a proposed EAB for this City. Once this information is given to the Council, the Council will determine how to select members for the EAB. Mr. Schumacher noted that there may be computer software at the University of Minnesota that could aid in establishing an environmental program. DISCUSSION OF EMPLOYEE PAY PROGRAM, RANDY SCHUMACHER The Lino Lakes Pay Program adopted in 1994 was drafted usi resources including the Stanton Report which identifies every city in it salary scale. The philosophy was to keep the Lino Lakes pay program a the middle range of the metro municipalities group of pay programs. Recently the "seasoned" employees in the Lin of their salary range. Staff is suggestin include additional steps. This acti keep "seasoned" employees w ay Program have reached the top der updating the Pay Program to in continued monetary incentives to Council discussed how y Program would affect union employees. Staff indicated that the �.; _ Pa ogram would be used when negotiating new contracts. Also there is the possibi'� s e existing contracts could be re -opened. Council continued t iscuss this matter noting that simply adding another step or two (2) would mean that the same problem would be back in a couple of years. Council directed staff to research other models for the Pay Program and re-evaluate the key indicators in the current Pay Program. This matter will be brought to the next work session if all of the information is available. DISCUSSION OF APPOINTMENT TO THE JOINT LAW ENFORCEMENT COUNCIL, CHIEF DAVID PECCHIA Mayor Landers and Council Member Neal attended the last meeting of the Joint Law Enforcement Council. Staff explained that Council should appoint a liaison to attend these meetings. PAGE 4 t f 1 COUNCIL WORK SESSION FEBRUARY 7,1996 Council determined that Council Member Neal will continue to attend these meetings until a liaison can be appointed. JOINT COOPERATIVE AGREEMENTS, MARTY ASLESON Mr. Asleson is working with the City of Circle Pines and the Centennial School District on the preparation of a joint parks and playground program which would be operated by the Lino Lakes Parks and Recreation Department. This matter will be discussed at the next work session. POLICY ON CITY COUNCIL CONFERENCE ATTENDANCE, RANDY SCHUMACHER Staff has prepared a draft policy concerning Council attendance at conferences and seminars. A draft was given to each Council Member. Staff asked that Council read the material and then let staff know if there should be further changes. 1996/1997 COMMUNITY DEVELOPMENT BLOCK ) FUNDS, RANDY SCHUMACHER Each year the City receives CDBG funds to be cally outlined by law. Staff has prepared a preliminary list of recipients f • s funding. In previous years, the Senior Citiz funds. About a year ago, the S year the question of who unded by a portion of the CDBG ec e an independent non-profit group. This insurance has been raised. Staff was directed et . `��inion from the City Attorney on this matter. t sc ss each oup should continuedwhat organizations the City should fund with CDBG funds and how much receive. If Council does not make any changes, the list of recipients prepared by staff will be placed on the next Council agenda. STREET IMPROVEMENTS AND INTEREST INCOME, RANDY SCHUMACHER Mayor Landers and Mr. Schumacher have been discussing how street reconstruction can be funded. They suggested that since the General Fund has a large balance, a portion of the interest income be set aside for a road reconstruction program. Council noted that this plan may be a violation of the City Charter and directed staff to get an opinion from the City Attorney. PAGE 5 COUNCIL WORK SESSION FEBRUARY 7, 1996 Staff has prepared a list of City streets in need of reconstruction. If all of the reconstruction occurred at the same time, $5,000,000 would be needed to pay these costs. Council directed staff to list the streets in priority order. This matter will be discussed at the next work session. DISCUSSION OF ROLE OF COUNCIL LIAISONS, RANDY SCHUMACHER This matter will be discussed at the next Council work session. REGULAR AGENDA EDA Meeting - An EDA meeting was scheduled for Monday, 6:00 p.m. TimeSavers - Staff was directed to research the cost of having TimeSavers do the City Council meeting minutes. Cell Telephone for Mayor - Mayor Landers explained that he e • any telephone calls at home that his family is complaining. He d + provide a cell phone for him. Staff was directed to research the cost of a cel Agenda Item No. 12A, Determinin Acquisition of Certain Property District Middle School - Thi of the Centennial Middle intersection with Lake r and Authorizing the s in Eminent Domain, Centennial o the relocation of Elm Street along the front ay will be relocated as it approaches the rsection will be served with a signal light. Establish Date fo ng Board Applicants - The date was set for March 6, 1996, at 6:30 p.m. There being no further business, the meeting was adjourned at 9:42 p.m. These minutes were considered, corrected and approved at a regular Council meeting held on August 23, 1999. ,8 u4,„6,„, Marilyn G. Anderson, Clerk -Treasurer July 30, 1999 (10:30 p.m.) August 2, 1999 (2:30 p.m.) Sept. 9, 1999 (12:30 p.m.) PAGE 6