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HomeMy WebLinkAbout12/19/1994 Council Minutes1 1 COUNCIL MEETING DECEMBER 19, 1994 CITY OF LINO LAKES COUNCIL MINUTES DATE December 19, 1994 TIME STARTED : 6:30 P.M. TIME ENDED 7:20 P.M. MEMBERS PRESENT: Reinert, Kuether, Elliott MEMBERS ABSENT : Bergeson, Neal Staff members present: City Attorney, Bill Hawkins; Acting City Engineer, John Powell; Community Development Director, Brian Wessel; Parks and Recreation Director, Marty Asleson; City Administrator, Randy Schumacher and Clerk -Treasurer Marilyn Anderson. The agenda was approved as presented. CONSENT AGENDA Council Member Elliott moved to approve the consent agenda as presented. Council Member Kuether seconded the motion. Motion carried unanimously. ITEM DISPOSITION MINUTES: December 19, 1994 Approved REGULAR AGENDA OPEN MIKE No one appeared under open mike. INTRODUCTION OF KIM SULLIVAN, 20/20 FACILITATOR, RANDY SCHUMACHER Mr. Schumacher explained that during the fall, Mayor Reinert outlined a visioning plan for City Council consideration. The Council supported the plan which included the need for an intern as well as a professional consultant to assist in the delivery of the program. PAGE 1 26 COUNCIL MEETING DECEMBER 19, 1994 The City advertised the intern position in the Assistant City Administrators news letter and also in the Public Administration Department at Hamline University. The City received a recommended list of six (6) candidates from Hamline, as well as two (2) local prospects. Mr. Wessel and Mr. Tesch completed the first interview with all candidates and reduced the list of candidates to three (3). Mayor Reinert and Mr. Schumacher interviewed the three (3) candidates. After checking references and determining the best qualified candidate, the staff recommended that Ms. Sullivan be hired as intern. Mr. Schumacher introduced Ms. Sullivan. She briefly explained the format that she will be using to initiate the project and her roll as facilitator. When her work is completed the City Council will have before them a document that will be a long term action plan for the City. There are two (2) important elements in the project; citizen input and commitment from the City Council and staff to be sure that all the recommendations are implemented. All Lino Lakes citizens are encouraged to take a part in this process and call Ms. Sullivan for additional information or to sign up for a particular action committee. There will be two (2) public meetings on January 25, 1995 and January 26, 1995. Citizens will be encouraged to bring concerns and recommendations to these two (2) meetings. After the two (2) meetings are completed, action groups will be formed. Invitations will be mailed before the end of the year to all residents and businesses in Lino Lakes inviting them to the public meetings. Council Member Kuether asked how Ms. Sullivan proposed to get a balance between residents and businesses, new residents and long time residents and between such important issues as proponents of limited growth and the proponents of faster growth. Ms. Sullivan explained that since the entire City is invited to participate she expected to have all viewpoints represented and would not allow a unbalanced action committee. Council Member Elliott moved to approve Ms. Sullivan as facilitator for the 20/20 Vision project. Council Member Kuether seconded the motion. Motion carried unanimously. PLANNING REPORT, MARY KAY WYLAND Consideration of the Renewal of the Joint Powers Agreement for the Vadnais Lake Area Water Management Organization (VLAWMO) - VLAWMO is requesting that the City of Lino Lakes extend the Joint Powers Agreement with VLAWMO for another 10 years. The existing Joint Powers Agreement expires on January 1, 1995. The Minnesota Board of Water and Soil Resources advises that all PAGE 2 1 1 1 1 1 COUNCIL MEETING DECEMBER 19, 1994 of the Metro Area will be served by a Water Management Organization (or watershed district) of some type. VLAWMO currently has jurisdiction over an area of the City, located in the southeast corner (Lake Amelia). VLAWMO is comprised of representatives from the Board of Water Commissioners of the City of St. Paul, the City of White Bear Lake, White Bear Township, City of Vadnais Heights, City of Gem Lake, and the City of Lino Lakes. They are also requesting that the City select a new Commissioner from Lino Lakes to serve on the VLAWMO Board. The position was previously filled by the City Engineer. Staff is recommending that the question of a replacement to the VLAWMO Board of Commissioners be deferred to a future Council Work Session. Staff is also recommending that the Joint Powers Agreement be extended for 10 years. Council Member Kuether moved to extend the Joint Powers Agreement to January 1, 2005. Council Member Elliott seconded the motion. Mr. Powell explained that this action will not have any affect on the Lino Lakes Surface Water Management Plan since VLAWMO has already approved the plan. Voting on the motion, motion carried unanimously. CITY ENGINEER'S REPORT, JOHN POWELL Consideration of Resolution No. 94 - 99 Supporting Placement of Traffic Control Devices at the Intersection of State Highway 49 (Hodgson Road) and County State Aid Highway 10 (Birch Street) - The City has recently received 25 letters from property owners within the Reshanau Lake Estates South subdivision expressing concern regarding the safety of the Hodgson Road/Birch Street intersection. Earlier this year, property owners in the Ware Road area notified the City that they had noticed an increase in traffic along Ware Road, probably due to delays at this same intersection. City staff has previously been in contact with State and County highway representatives regarding this matter but to date no specific additional traffic control has been installed. To formally express the City's concern regarding this matter, Resolution No. 94 - 99 has been prepared. This information will be forwarded to the State and Anoka County in an effort to develop a more specific timetable for installation of additional traffic control at the Hodgson Road/Birch Street intersection. Anoka County is pursuing several options to sign this intersection. In January, 1995, Anoka County Board will select locations to sign in 1995. This intersection will be included on PAGE 3 COUNCIL MEETING DECEMBER 19, 1994 the list that will be given to the Board so that they can make their selection. Anoka County is also pursing a cooperative agreement with the Minnesota Department of Transportation (MnDOT). However, currently this intersection is 350th on MnDOT's list of priorities. Finally, Anoka County will be submitting this intersection as a hazard elimination safety project under the Intermodal Surface Transportation Efficiency Act (ISTEA) program. This is a new program and the Anoka County Highway Department will be sending further information to Mr. Powell. If Resolution No. 94 - 99 is adopted by the City Council, it will be forwarded along with the letters and other information to Anoka County and they will prepare a presentation for the State. Mr. Powell explained that a cooperative agreement between Anoka County, MnDOT and the City to get the intersection signalized is being prepared to be submited to MnDOT. In the interim, Anoka County and the City of Lino Lakes will contact MnDOT to have a three (3) way stop sign installed. Mr. Powell will update the City Council on the progress of this matter. Mr. Powell was asked if there have been any accidents at this intersection. He explained that there have been some in the past and noted that this information is in a file kept by the Chief of Police. Council Member Elliott moved to adopt Resolution No. 94 - 99. Council Member Kuether seconded the motion. Motion carried unanimously. Resolution No. 94 - 99 can be found at the end of these minutes. CONSIDERATION OF REQUEST FOR CLASSIFICATION OF ECONOMIC DEVELOPMENT ASSISTANT, BRIAN WESSEL Mr. Wessel explained that as a result of the accelerated momentum established in economic development in 1994, he is requesting that the full-time secretarial position be upgraded to the professional position of Economic Development Assistant. This specifically would mean that in addition to in-house community development administrative support, this position would include selected "in the field" representation of the City on matters of economic development, public relations, marketing and promotions. The current secretary has the credentials for this position and over the past 18 months as a part-time (3/5th time) Economic Development employee, has demonstrated a capability and commitment to providing excellent economic development services on behalf of the City of Lino Lakes. The job reclassification PAGE 4 1 1 1 1 1 1 COUNCIL MEETING DECEMBER 19, 1994 will increase the department's productivity as a part of a collaborative team effort to effectively implement project economic development. The Economic Development Assistant position would begin on January 1, 1995 at a salary of $28,500.00 annually and would have a mid -year adjustment on July 1, 1995 to $30,000.00 annually. Council Member Kuether noted that this matter was discussed at the last work session and she was under the assumption that the January 1, 1995 salary would be $28,500.00 and would remain there throughout 1995 as outlined on the pay step program. Mr. Wessel said yes, that under the job reclassification, the position would pay $28,500.00. Council Member Kuether asked what pay step would the position fall under at $30,000.00. Mr. Wessel said step two (2). Mr. Schumacher was asked to further research this question. Mayor Reinert asked if the person moving from the secretary position to Economic Development Assistant would be required to complete a probationary period. Mr. Wessel said yes, a six (6) month probationary period. Action on this item was delayed until Mr. Schumacher could research the Pay Program. CONSIDERATION OF RESOLUTION NO. 94 - 100 TO SUPPORT COOPERATIVE EFFORTS TO PROVIDE FOR INTEGRATED RECREATION PROGRAMS BETWEEN THE CITY OF LINO LAKES AND OTHER SURROUNDING PUBLIC AGENCIES, MARTY ASLESON For the past several months the Parks and Recreation Department has been working on a pilot project, funded through Community Development Block Grant (CDBG) funding, aimed at addressing the City's Americans with Disabilities Act (ADA) requirements. A program supervisor was hired and it was found that the municipal therapeutic recreation programs that have been successful are those that were part of a coalition of other cities, school districts, and other public agencies. Preliminary discussions with other public agencies in this area have begun. Since the Lino Lakes program supervisor is no longer with the City, staff is requesting permission to proceed with a position replacement with the dollars left over in the grant or be considered for funding in the next cycle of the CDBG funding. Resolution No. 94 - 100 has been prepared supporting the extension of the program. A copy of this resolution will be sent to other public agencies and they will be asked to adopt a similar resolution. PAGE 5 30 COUNCIL MEETING DECEMBER 19, 1994 Council Member Elliott moved to adopt Resolution No. 94 - 100. Council Member Kuether seconded the motion. Motion carried unanimously. Resolution No. 94 - 100 can be found at the end of these minutes. CONSIDERATION OF REOUEST FOR CLASSIFICATION OF ECONOMIC DEVELOPMENT ASSISTANT (CONTINUED) Mr. Schumacher returned to the Council chambers and explained that the position will be Step 2 effective July 1, 1995. Council Member Kuether asked why this person will be moved to Step 2 in July and not January 1, 1995. Mr. Schumacher explained that there is a probationary period which will be completed July 1, 1995. Council Member Kuether asked if the person who will be taking this position, will come later and request the $30,000.00 pay beginning January 1, 1995. Mr. Wessel said that this person was hired on the basis of the midyear salary adjustment. Council Member Kuether moved to reclassify the position of secretary to Economic Development Assistant. Council Member Elliott seconded the motion. Motion carried unanimously. CONSIDERATION OF RESOLUTION NO. 94 - 101 SUPPORTING RAMSEY COUNTY SHERIFF'S PATROL ON BALD EAGLE LAKE, COUNCIL MEMBER KUETHER Council Member Kuether is the liaison to the Bald Eagle Lake Area Association. She gave a brief background on this matter noting that earlier this year representatives from the Bald Eagle Lake Association, the City of Hugo, White Bear Township and the City of Lino Lakes met on several occasions to discuss concerns regarding debris left on the ice by ice fishermen and other persons who party and do not clean up when they leave. There was a proposal to ban ice houses from the Lake. This proposal was not supported by the City of Hugo and the City of Lino Lakes. Although a ban may be required in the future, an interim decision was made to hire additional patrol on the Lake. Resolution No. 94 - 101 has been drafted supporting an Agreement for Supplemental Law Enforcement Services between White Bear Township and the Ramsey County Sheriff's Department. The City of Lino Lakes would pay $1,000.00 (20%) to White Bear Township if the resolution is adopted. In addition the City of Hugo will pay $1,000.00, the Bald Eagle Area Association will pay $1,000.00 and the Town of White Bear will pay $2,000.00. There will be 20 hours of patrol on the Lake from January 1, 1995 through March 31, 1995. Mr. Fred Chase, 6184 Woodchuck Circle, a member of the Bald Eagle Lake Area Association participated in the decision to hire PAGE 6 1 1 1 1 1 COUNCIL MEETING DECEMBER 19, 1994 additional patrol and noted that the number of fish houses on the Lake tripled from under 100 to over 300 since the mid 1980's. The north end of the Lake which is partially in the City of Hugo and the City of Lino Lakes is the shallowest part of the Lake and the most fished. Mr Chase explained that the proposal for extra patrol is not an "anti -fishing" proposal. He noted that when that many fish houses are in one location, activity that residents do not want to see are attracted. The compromise is a proposal to hire more enforcement to curtail unwanted activities on the Lake. Council Member Kuether noted that a representative of the Department of Natural Resources participated in the meetings. This person explained that some citations were issued but were thrown out in court. Mayor Reinert asked if citations issued by the Sheriff's Department will also be thrown out. Mr. Chase explained that the purpose of extra patrol is to discourage unwanted activities. Mr. Schumacher asked if the patrol process will be monitored. Council Member Kuether explained that the ice fishing season is a very short season. At the end of the season, the Sheriff's Department will issue a report letting White Bear Township know if the extra patrol helped to avoid some of the current problems. This report will be shared with all entities involved. A new law may be enacted regarding debris. This will be considered later. Council Member Kuether explained that she is not convinced that all the problems come from the ice fishing people. She noted that there are problems in the summer as well. Mayor Reinert asked Mr. Hawkins if there is a problem with entering into this agreement. Mr. Hawkins said no. Mr. Schumacher noted that funding for the Lino Lakes portion of the Agreement will be determined by a budget amendment. Council Member Kuether moved to adopt Resolution No. 94 - 101 approving the Agreement. Council Member Elliott seconded the motion. Motion carried unanimously. Resolution No. 94 - 101 can be found at the end of these minutes. ATTORNEY'S REPORT, BILL HAWKINS Mr. Hawkins explained that the City is currently preparing to construct a watermain along the east side of Hodgson Road and easements are being acquired for this improvement. He will continue to negotiate easement agreements although the matter is now in eminent domain proceedings. All properties involved have PAGE 7 3L COUNCIL MEETING DECEMBER 19, 1994 been appraised and the property owners of the three (3) easement acquisitions that will be considered this evening have agreed to the appraised purchase price. Consideration of an Easement Grant from Darlene H. and Wendlin A. Linderman, Hodgson Road Watermain Improvement Project - Council Member Kuether moved to approve the easement acquisition for $999.00. Council Member Elliott seconded the motion. Motion carried unanimously. Consideration of an Easement Grant from Anthony R. Cutinella, Hodgson Road Watermain Improvement Project - Council Member Kuether moved to approve the easement acquisition for $1,299.00. Council Member Elliott seconded the motion. Motion carried unanimously. Consideration of an Easement Grant from Raymond J. Miller and Harlan LaValle, Hodgson Road Watermain Improvement Project - Council Member Elliott moved to approve the easement acquisition for $12,325.00. Council Member Kuether seconded the motion. Motion carried unanimously. CONSIDERATION OF EXTENDING THE 1993-1994 COMMUNITY DEVELOPMENT BLOCK GRANT (CDGB) FOR THE ANOKA COUNTY COMMUNITY ACTION PROJECT (ACCAP) - The City appropriated $4,125.00 of the 1993/1994 CDBG dollars to ACCAP. These dollars were to be spent between July 1, 1993 and June 30, 1994. In June, 1994, ACCAP asked for an extension of the June 30th deadline to December 31, 1994. The extension was needed due to decreased funding of the 1994/1995 grant in which ACCAP was appropriated $500.00. ACCAP was granted an extension to December 31, 1994 with the understanding that all funds be spent by this date. The December 31, 1994 deadline is now approaching and ACCAP has estimated that they will have an estimated balance of $785.00 remaining at the end of December. ACCAP has asked for another extension to March 4, 1995. The County has been contacted on this issue. The County will be sending out letters to cities informing the cities that any remaining 1993/1994 balances will be redistributed to the County- wide rehabilitation fund. The County suggested that ACCAP send a letter to the City informing the City why the dollars have not been spent and what the dollars will be spent for. The City can then inform ACCAP whether or not they will allow the extension. If the City allows the extension, a notification will be sent to Anoka County so that the extension can be considered by the Anoka County Board in January, 1995. It is possible that the Anoka County Board will deny the extension. PAGE 8 1 1 1 1 1 COUNCIL MEETING DECEMBER 19, 1994 Mr. Schumacher explained that a letter has been received from ACCAP explaining that the remaining $785.00 will be spent in Lino Lakes on senior citizen outreach programs, more specifically for heating assistance. Council Member Kuether complemented ACCAP for not "blowing" the funds, however if the money was not needed it should have been returned to the City to be used in another area. Council Member Elliott felt the funds should not be given with a "use it or lose it" attitude. She suggested that the funding was granted for a specific purpose and it should be used for that purpose. Council Member Elliott moved to allow ACCAP another extension to March 9, 1995, with the understanding that the Anoka County Board can deny the extension. Council Member Kuether seconded the motion. Motion carried unanimously. CONSIDERATION OF THE FIRST READING OF ORDINANCE NO. 18 - 94 AMENDING THE CITY CODE BY ELIMINATING THE REQUIREMENT FOR INDIVIDUAL SURETY BONDS AND PURCHASING A BLANKET PUBLIC EMPLOYEE DISHONESTY BOND, RANDY SCHUMACHER Currently the City Code Section 206.01 requires that the Assessor, Clerk -Treasurer, Administrator, Deputy Clerk -Treasurer and the Building Inspector be bonded on separate bonds. In 1984 the State Statute 418.25 was amended to allow blanket bonds to cover all employees. The cost of the separate bonds and blanket bond for all other employees is $1,473.000. The City has been quoted a rate for a $500,000.00 blanket bond for all employees of $17.00 more than the current bonding costs. Changing bonding requirements will require an amendment to the City Code. Ordinance No. 18 - 94, if adopted, will provide a blanket bond for all employees. A separate resolution indicating a specific amount of the blanket bond will be presented to the City Council at the time the SECOND READING of Ordinance No. 18- 94 is presented for Council action. Mr. Schumacher noted that this specific coverage will cover the City in the event that an employee is charged with embezzlement or other misuse of funds. Council Member Kuether moved to adopt the FIRST READING of Ordinance No.18 - 94. Council Member Elliott seconded the motion. Motion carried unanimously. Ordinance No. 18 - 94 along with a resolution outlining the actual amount of the bond will be presented to the City Council at the next regular meeting. OLD BUSINESS PAGE 9 36 34 COUNCIL MEETING DECEMBER 19, 1994 There was no old business. NEW BUSINESS Consideration of Minutes of November 16, 1994 - Council Member Elliott moved to adopt these minutes as presented. Mayor Reinert seconded the motion. Motion carried with Council Member Kuether abstaining. Consideration of Minutes of December 8, 1994 - Council Member Elliott moved to approve these minutes as presented. Council Member Kuether seconded the motion. Motion carried unanimously. Council Member Elliott moved to adjourn at 7:20 P.M. Council Member Kuether seconded the motion. Motion carried unanimously. These minutes were considered, corrected and approved at the regular meeting of the City Council on January 9, 1994. // Wit_ 4 Marilyn G. Anderson, Clerk -Treasurer Vernon F. Reinert, Mayor PAGE 10 1 1 1 1 1 Council Member Elliott introduced the following resolution and moved its adoption: CITY OF LINO LAKES RESOLUTION NO. 94 - 99 RESOLUTION SUPPORTING PLACEMENT OF TRAFFIC CONTROL DEVICES AT THE INTERSECTION OF STATE HIGHWAY 49 (HODGSON ROAD) AND COUNTY STATE AID HIGHWAY 10 (BIRCH STREET) WHEREAS, due to development within Lino Lakes and surrounding communities, the traffic on Highway 49 and CSAH 10 has increased, and WHEREAS, this increased traffic has caused traffic delays at the Highway 49/CSAH 10 intersection, and WHEREAS, many residents along Ware Road have noticed a significant increase in traffic on Ware Road due to the delays at the intersection, and WHEREAS, other residents in the area have also written letters to the City of Lino Lakes expressing concern regarding the safety of the intersection, and WHEREAS, a traffic study has been prepared which indicates an "all ways" stop sign or semaphore is warranted, and WHEREAS, to date no traffic control has been erected by the State at the intersection, NOW THEREFORE, BE IT RESOLVED BY THE CITY OF LINO LAKES that the Lino Lakes City Council supports installation of additional traffic control at the intersection of Highway 49 (Hodgson Road) and County State Aid Highway 10 (Birch Street) and directs the City Engineer to contact the State of Minnesota and Anoka County to facilitate installation of same. Adopted by the Lino Lakes City Council tis 19th day of December, 1994. Vernon F. Reinert, Mayor 1< l » , M'arily.p G. Anderson, Clerk -Treasurer The motion for the adoption of the foregoing resolution was duly seconded by Council MemberKuetherand upon vote being taken thereon, the following voted in favor thereof: Elliott, Kuether, Reinert. The following voted against same: None, Council Members Neal and Bergeson were absent. Whereupon said resolution was declared duly passed and adopted. 36 Council Member Elliott introduced the following resolution and moved its adoption: CITY OF LINO LAKES RESOLUTION NO. 94 — 100 A RESOLUTION TO SUPPORT COOPERATIVE EFFORTS TO PROVIDE FOR INTEGRATED RECREATION PROGRAMS BETWEEN THE CITY OF LINO LAKES AND OTHER SURROUNDING PUBLIC AGENCIES WHEREAS: The City of Lino Lakes has a continuing effort to provide an appropriate living environment for its residents, and WHEREAS: The Americans with Disabilities Act was passed as a civil rights law for persons with disabilities, and WHEREAS: The Americans with Disabilities Act provides protection/opportunities for any individual with a disability who chooses to use programs, services and benefits within the City of Lino Lakes, and WHEREAS: The City of Lino Lakes desires to cooperate in providing integrated recreation programs and related services for disabled persons including but not limited to, persons who are physically disabled, hearing impaired, chronically mentally ill, learning disabled or mentally handicapped, and WHEREAS: The City of Lino Lakes believes that recreation program integration for such persons can be provided on a more efficient basis with programs of high quality and with broader participation if joint and cooperative programs are pursued with other surrounding public agencies. NOW THEREFORE, BE IT RESOLVED BY THE CITY OF LINO LAKES, MINNESOTA, that the City of Lino Lakes supports the continued movement towards the goal of providing a framework and authority for joint and cooperative agreements with surrounding communities, school districts and other public agencies to provide for integrated recreation programs, and BE IT FURTHER RESOLVED, that a similar resolution be adopted by other interested agencies. Adopted by the Lino Lakes City Council this 19th day of December, 1994. Vernon F. Reinert, Mayor • Marilyfi G. Anderson, Clerk -Treasurer 1 The motion for the adoption of the foregoing resolution was duly seconded by Council Member Kuether and upon vote being taken thereon, the following voted in favor thereof: Elliott, Kuether, Reinert. The following voted against same: None, Council Members Bergeson and Neal were absent. Whereupon said resolution was declared duly passed and adopted. 3 Council Member Kuether introduced the following resolution and moved its adoption: CITY OF LINO LAKES RESOLUTION NO. 94 - 101 A RESOLUTION APPROVING AN AGREEMENT FOR SUPPLEMENTAL LAW ENFORCEMENT SERVICES BE IT RESOLVED that the attached Agreement for Supplemental Law Enforcement Services be enacted by White Bear Township with the Ramsey County Sheriff's Department. This supplemental law enforcement to be for the purpose of enforcing all applicable ordinances and state statutes on Bald Eagle Lake from January 1, 1995 through March 31, 1995. Total cost (at a rate of $31.00 per hour) not to exceed $5,000.00. With the cost apportioned as follows: White Bear Township Bald Eagle Area Association City of Hugo City of Lino Lakes $2,000.00 $1,000.00 $1,000.00 $1,000.00 (or White Bear Township 40%, and 20% for each of the others of the total bill.) To be billed at the end of the Winter Patrol season. Any revenues generated by fines and paid to the Township would be distributed back to the above governmental participants according to their contribution to the total cost. A detailed activity report is to be submitted by Ramsey County Sheriff's Department with the bill to White Bear Township; White Bear Township will then submit a copy of the activity report with the apportionment bills to the City of Hugo, the City of Lino Lakes and the Bald Eagle Area Association. An evaluation of effect on the compliance with all applicable ordinances and state statutes will take place in June, 1995. Adopted by the Lino Lakes City Council this_j9-th day of December, 1994. �% Vernon F. Reinert, Mayor Marily G" Anderson, Clerk -Treasurer The motion for the adoption of the foregoing resolution was duly seconded by Council Member Elliotand upon vote being taken thereon, the following voted in favor thereof: Elliott, Kuether, Reinert. The following voted against same: None, Council Members Bergeson and Neal were absent. Whereupon said resolution was declared duly passed and adopted.