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HomeMy WebLinkAbout04/17/1996 Council Minutes• • COUNCIL WORK SESSION APRIL 17,1996 CITY OF LINO LAKES MINUTES DATE April 17, 1996 TIME STARTED 5:00 p.m. TIME ENDED 8:50 p.m. MEMBER PRESENT Council Members Bergeson, Kuether, Lyden, Neal and Mayor Landers MEMBERS ABSENT None Staff members present: City Administrator, Randy Schumacher; City Engineer, David Ahrens; Consulting Engineer, David Mitchell, SEH; Community Development Director, Brian Wessel; Assistant to the City Administrator, Dan Tesch; Chief of Police, David Pecchia; Fire Chief, Milo Bennett; Parks and Recreation Director, Marty Asleson; Planning Coordinator, Mary Kay Wyland and Clerk -Treasurer Marilyn Anderson. SALARY COMPARISONS, GROUP VI, 1995 STANTON SUR N TESCH Mr. Tesch presented a revised salary survey comparison. e s ""` s based on midrange salaries paid by other metropolitan commu es no Lakes with a population between 10,000 to 25,000 residents Each year job positions in this City descriptions are updated. Mr. Tesch indicated that h 'f �� `.t pled a revised organizational chart for the City. He will present i •` , cil when it is completed. EARTH DAY z a AN TESCH An agenda for E. Day was presented to the Council. Mr. Tesch noted that a bus will shuttle people from a parking lot on the east side of Main Street to Wargo Nature Center, the site of the activities. CITY SURVEY UPDATE, DAN TESCH The Parks Department has initiated a resident survey. Persons interested in the survey will meet on April 25th to determine which issues should be included in the survey. The final draft of the survey will be brought to the City Council for their review. At that time, the Council may add or delete items they feel are important. PAGE 1 COUNCIL WORK SESSION APRIL 17, 1996 CENTENNIAL MIDDLE SCHOOL STREET AND UTILITY UPDATE, DAVID AHRENS/RANDY SCHUMACHER Mr. Ahrens and Mr. Mitchell, SEH, presented an updated site plan for the Centennial Middle School. The site plan shows the most current proposal for the relocation of Elm Street. Mr. Mitchell has met with representatives from both the Minnesota Department of Transportation (MnDOT) and the Centennial School District and presented this plan to them. The School District has indicated that the new school will generate approximately 1500 to 2000 trips per day. The bus traffic would enter and exit the site via the southwest driveway off of Elm Street and car traffic would enter and exit via the north entrance off of the relocated Elm Street. The Council discussed the new site plan, asked several questions and expressed concern regarding pedestrian traffic on Elm Street near the planned ballfield. Staff reviewed the trail alignment along Elm Street and along Lake Drive. It was noted that e School District will construct the trails which will be located on City right- maintained ight maintained by the City. The City has applied for ISTEA fundi - ='on of the trails. Council discussed the parcels of land located explained that the School District and Mr. parcels so that the School District wi adjacent to the Middle School from the Middle School. S • eis could be developed fo use. aeal ed Elm Street. Staff negotiating a trade of some on the west side of Elm Street own all of the land across Elm Street ssed how the land owned by Mr. Rehbein Chief Bennett ex present any probl he has reviewed the proposed site plan and it does not lie Fire District. Fire response time will not be impacted. Chief Pecchia explained that he has conversations with both the CSO and with Mr. Schumacher. He did have some issues relating to trails and to signs, however, these issues have been addressed. Chief Pecchia said he is pleased to see a signal light at Elm Street and Lake Drive. This matter is on the April 22, 1996 Council agenda. ROAD CONCERNS, J. P. HOUCHINS Mr. Houchins presented a letter from the Citizens Advisory Group (CAG) relating to recent conversations about extending Birch Street east over I -35E to the Lino Lakes/Hugo border. The City of Hugo has proposed to extend their 134th Street west to meet Birch Street at the border. This would allow Hugo residents to bypass Main Street to access I - 35E. PAGE 2 • • COUNCIL WORK SESSION APRIL 17,1996 The letter presented by Mr. Houchins asked Council to examine the possibility of constructing such a connection road. Mr. Schumacher explained that both Mr. Ahrens and Mr. Powell have talked to the City , of Hugo about this matter and indicated that the City of Lino Lakes was not in favor of the proposal. Mr. Houchins will bring this information to the CAG. ENVIRONMENT ADVISORY BOARD (EAB), MAURINE DAVIDSON Ms. Davidson appeared before the Council in February and was directed to contact other municipalities to see how they handle environmental concerns. Ms. Davidson contacted eight (8) cities and most of them have a forum to consider environmental concerns. However, no city has a separate Environmental Board. Ms. Davidson presented a written outline of her investigation. She noted hat environment groups do not appear to scare developers away. The en , tal groups usually were able to recruit members who have some backgro - iro = ental issues. These groups prepared studies and developed invert at sources considered important to their city. Ms. Davidson noted that presently the E • : is i n; g aws. However, there is still a lot of room for compromise or ch Staff was directed to get i t 1 . ; a art ents and bring the matter to the May 22nd work session. Council - ;y=a r. Asleson and Mr. George Lindy also attend that meeting. LEADERSHIP, UILDING UPDATE, RANDY SCHUMACHER A copy of the Executive Summary of the March 21st Leadership and Team Building retreat has been prepared and will be delivered to the Council on Friday. As a follow-up, staff asked that the following list of items be considered by the Council: - Adopt the three (3) to five (5) Year Goal Program - Consider whether another session should be held in order to update the City's Mission Statement - The Development of Value Statements If the goals established at the Leadership and Team Building retreat are adopted by Council, staff will incorporate them into their department goals and prepare work plans. In addition, a style and behavior analysis (DISC Exercise) will be performed next month. A follow-up with staff who were present at the retreat will be conducted to better understand the motivation and styles of fellow employees. The Organizational Climate PAGE 3 COUNCIL WORK SESSION APRIL 17,1996 Questionnaires will be reviewed and a work plan developed that would include among other items, appreciation and rewards. Council will be kept updated on this matter. REGULAR AGENDA 6:30 p.m., Continuation of Public Hearing, Centennial Middle School Street and Utility Improvement - Mr. Ahrens explained that at the public hearing, he will present all proposals for access to the Middle School. The School District will present their proposals. Input from the residents will then be accepted. Once all of this is completed, the Council will close the public hearing and wait at least 10 days before approving the project. Council discussed what access option would be the most appropriate for the Middle School. Staff explained that Council does not have to make a decision on Monday evening and can even ask for additional input. It was noted that whateve • •tion is finally chosen, everybody will not be happy. 6:30 p.m., Continuation of Public Hearing, 12th Aven .? � i '' a rovement - Mr. Ahrens met with the developer and his attorney. agreed to pay $285,000 toward the construction of a rural secginning at the south end of Brandywood Addition on 12th Av mue rontage of Trapper's Crossing, 1st Addition. He will also not appeal this amount. This road should be satisfactory for the n Staff was asked to pro along the 2nd A another public h information will tion about who will pay for upgrading Holly Drive ppe Crossing. Staff was also asked to determine if uired if the originally street standards are changed. This prior to the continued public hearing. CIRCUS, COUNCIL MEMBER NEAL The Circle -Lex Lions Club are sponsoring a circus next week. They are looking for a place to hold the circus. One possible location is the vacant field south of Swan's Ice Cream on Lake Drive. This matter will be added to the agenda Monday evening. The Council took a five (5) minute break. Hiring Police Personnel - Chief Pecchia outlined each of the four (4) positions to be filled and gave Council Members a packet of information outlining how the positions will be funded. Council expressed concern about funding all of the positions in 1997 since the Police Officer's Teamster's Union contract has not been settled. Chief Pecchia explained PAGE 4 • • COUNCIL WORK SESSION APRIL 17,1996 that he is replacing two (2) officers who are not with the Police Department any longer. He is proposing to add another Police Officer to the roster based on the Community Policing concepts. This matter is on the regular Council agenda for Monday evening. Consideration of Resolution No. 96 - 43, Approving Final Payment of Contract for Deed for Apollo Business Park - The City purchased the Apollo Business Park on a contract that allowed the City to pay for the land as it was developed. The land has been developed ahead of schedule which will allow the City to close the contract and save interest dollars. When all of the land is sold, the City will realize a profit from the contract. This matter is on the regular Council agenda for Monday evening. Consideration of SECOND READING, Ordinance No. 02 - 96, Rezone Lands Purchased by the Centennial School District for Building a Middle hool on Elm Street - Staff noted that this item will require a 4/5th vote of the Co ff was directed to indicate on the agenda the items that require a 4/5t ANNUAL APPOINTMENTS Earlier this year, the Council interviewed th en positions on all of the boards and committees. The method ers for the boards and committees caused a great deal of concern .�a� an .ccounting error when the Council voted on the candidates. The Council has us s m. `er at several Council work sessions. The discussions centered around d omplete the appointment process with every Council Member using the - ethod of selection. The process that was used earlier this year rated each candidby a point system. Some Council Members felt that this method did not allow for "freshness", open mindedness, and education from the school of "hard knocks". The Council held another lengthily discussion on this matter and decided to use another method of selecting Planning and Zoning Board members, a Circle Pines Gas Utility representative and the Parks and Playground board members. The process to be used includes the use of a white paper ballot containing the names of all the candidates. Each Council Member would vote for three (3)candidates for the Planning and Zoning Board. The three (3) candidates with the most votes would be appointed to the three (3) open positions. Since there were two (2) candidates for the one open position on the Circle Pines Gas Utility Commission, the person with the most votes would be appointed to that position. Since there were three (3) open positions on the Parks and Playgrounds Board and there were three (3) candidates, all three (3) of the candidates would be appointed to that board. PAGE 5 COUNCIL WORK SESSION APRIL 17,1996 The ballots were given to the Council and votes were collected and tabulated. Mr. Allan Robinson, Ms. Caroline Dahl and Mr. Don Dunn received the most votes for the Planning and Zoning Board positions. Mr. Vern Reinert received the most votes ,for the Circle Pines Gas Utility Commission position. The City Council will formally appoint the persons selected this evening to the boards and commissions as voted on this evening. The meeting was adjourned at 8:50 p.m. These minutes were considered, corrected and approved a regular Council meeting held on September 13, 1999. Mari yn G. Anderson, Clerk -Treasurer Sept. 3, 1999, (10:11 a.m.) Sept. 21, 1999 (12:30 p.m.) PAGE 6