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Home My WebLink About08-25-14 Council PacketEXPANDED AGENDA CITY COUNCIL AGENDA Monday, August 25, 2014 6:30 p.m. (Scheduled to be broadcast on Channel 16) City Council: Mayor Reinert, Council Members Kusterman, Rafferty, Roeser and Stoesz City Administrator: Jeff Karlson COUNCIL WORK SESSION, 5:30 P.M. Community Room (not televised) 1. Work Session Schedule 2. 2015 Budget 3. Review Regular Agenda CITY COUNCIL MEETING, 6:30 P.M. ➢ Roll Call - Council Members Stoesz, Roeser, Rafferty, Kusterman, and Mayor Reinert were present ➢ Pledge of Allegiance ➢ Open Mike / Public Comment - none ➢ Setting the Agenda: Addition or deletion of agenda items The agenda was amended to add Item 4A, an update from the Public Safety Director 1. CONSENT AGENDA A) Consideration of Expenditures: i) August 25, 2014 (Check No. 98604 through 98717) in the amount of $631,685.94; ii) Centennial Fire District (Check No. 6517 through 6532) in the amount of $37,497.55); B) Consider approval of Aug 4, 2014 Work Session Minutes Council Member Roeser absent C) Consider approval of Aug 11, 2014 Council Meeting Minutes D) Consider Approving the Appointment of Celeste McDermott for the Community Development Intern Position, Jeff Karlson E) Consider approval of Aug 11, 2014 Special Mtg (Fire Station Site) Minutes F) Consider approval of Aug 11, 2014 Special Session (2014 Budget) G) Consider approval of Aug 18, 2014 Emergency Closed Mtg Minutes Council Agenda -2- August 25, 2014 H) Consider Resolution 14-94, Approving Off -Sale Liquor and Tobacco License for Novaks Liquor Barrel Action Taken: Motion by Roeser, seconded by Kusterman, to approve all Consent Agenda Items except Item 1B, as presented, was adopted Action Taken: Motion by Stoesz, seconded by Rafferty, to approve all Consent Agenda Items except Item 1B, as presented, was adopted; Council Member Roeser abstained 2. FINANCE DEPARTMENT REPORT A) Authorization to execute a contract with Springbrook Software, Al Rolek Action Taken: Motion by Roeser, seconded by Kusterman, to authorize execution of a contract with Springbrook Software as recommended by staff, was adopted 3. ADMINISTRATION DEPARTMENT REPORT No report 4. PUBLIC SAFETY DEPARTMENT REPORT A) Public Safety Department: Update No Action Taken; Director Swenson will be giving regular updates 5. PUBLIC SERVICES DEPARTMENT REPORT No report 6. COMMUNITY DEVELOPMENT REPORT A) Saddle Club, Katie Larsen i. Consider Resolution No. 14-63 Approving the PUD Final Plan/Final Plat ii. Consider Resolution No. 14-64 Approving Development Contract & Planned Unit Development Agreement iii. Consider Resolution No. 14-92 Approving Maintenance Agreement Stormwater Management Facilities Between Rice Creek Watershed District and City of Lino Lakes Action Taken: Motion by Roeser, seconded by Kusterman, to approve Resolution No. 14-63, Resolution No. 14-92 and Resolution No. 14-64, as presented, was adopted B) Consider Resolution No. 14-93, Accepting bids and Awarding a Construction Contract, 2014 Mill and Overlay Project, Diane Hankee Action Taken: Motion by Kusterman, seconded by Roeser, to approve Resolution No. 14-93, as presented, was adopted Council Agenda -3- August 25, 2014 7. UNFINISHED BUSINESS None 8. NEW BUSINESS None Adjournment The regular meeting was adjourned at 7:10 p.m. on a motion by Rafferty, seconded by Stoesz. Following adjournment of the regular meeting, the Council will convene to a closed session for the purpose of the City Administrator's performance evaluation Community Calendar — A Look Ahead August 25, 2014 through September 8, 2014 Wednesday, August 27 cancelled Environmental Board Tuesday, September 2 5:30 pm, Community Room Council Work Session 4- Tuesday, September 2 6:30 pm, Council Chambers Park Board 4- Thursday, September 4 8:00 am, Community Room EDAC Monday, September 8 6:30 pm, Council Chambers City Council Meeting Updated August 22, 2014 CITY COUNCIL AGENDA Monday, August 25, 2014 *********** 6:30 p.m. (Scheduled to be broadcast on Channel 16) City Council: Mayor Reinert, Council Members Kusterman, Rafferty, Roeser and Stoesz City Administrator: Jeff Karlson COUNCIL WORK SESSION, 5:30 P.M. Community Room (not televised) 1. Work Session Schedule 2. 2015 Budget 3. Review Regular Agenda CITY COUNCIL MEETING, 6:30 P.M. ➢ Call to Order and Roll Call ➢ Pledge of Allegiance ➢ Open Mike / Public Comment ➢ Setting the Agenda: Addition or deletion of agenda items 1. CONSENT AGENDA A) Consideration of Expenditures: i) August 25, 2014 (Check No. 98604 through 98717) in the amount of $631,685.94; ii) Centennial Fire District (Check No. 6517 through 6532) in the amount of $37,497.55); B) Consider approval of Aug 4, 2014 Work Session Minutes Council Member Roeser absent C) Consider approval of Aug 11, 2014 Council Meeting Minutes D) Consider Approving the Appointment of Celeste McDermott for the Community Development Intern Position, Jeff Karlson E) Consider approval of Aug 11, 2014 Special Mtg (Fire Station Site) Minutes F) Consider approval of Aug 11, 2014 Special Session (2014 Budget) G) Consider approval of Aug 18, 2014 Emergency Closed Mtg Minutes H) Consider Resolution 14-94, Approving Off -Sale Liquor and Tobacco License for Novaks Liquor Barrel Council Agenda -2- August 25, 2014 2. FINANCE DEPARTMENT REPORT A) Authorization to execute a contract with Springbrook Software, Al Rolek 3. ADMINISTRATION DEPARTMENT REPORT No report 4. PUBLIC SAFETY DEPARTMENT REPORT No report 5. PUBLIC SERVICES DEPARTMENT REPORT No report 6. COMMUNITY DEVELOPMENT REPORT A) Saddle Club, Katie Larsen i. Consider Resolution No. 14-63 Approving the PUD Final Plan/Final Plat ii. Consider Resolution No. 14-64 Approving Development Contract & Planned Unit Development Agreement iii. Consider Resolution No. 14-92 Approving Maintenance Agreement Stormwater Management Facilities Between Rice Creek Watershed District and City of Lino Lakes B) Consider Resolution No. 14-93, Accepting bids and Awarding a Construction Contract, 2014 Mill and Overlay Project, Diane Hankee 7. UNFINISHED BUSINESS None 8. NEW BUSINESS None Adjournment Following adjournment of the reLular meetinji, the Council will convene to a closed session for the purpose of the City Administrator's performance evaluation Community Calendar — A Look Ahead August 25, 2014 through September 8, 2014 4- Wednesday, August 27 6:30 pm, Council Chambers Environmental Board 4- Monday, September 2 5:30 pm, Community Room Council Work Session 4- Monday, September 2 6:30 pm, Council Chambers Park Board 4- Thursday, September 4 8:00 am, Community Room EDAC 4- Monday, September 8 6:30 pm, Council Chambers City Council Meeting 2015 GENERAL FUND FORECAST GAP ANALYSIS 8/25/2014 Changes Affecting 2015 Draft Budget Gap Revisions Updated Gap Base Budget Changes 7/1/2014 8/25/2014 8/25/2014 Expenditures/Uses Public Safety Admin Asst (1/2) 33,295 33,295 Position Reclass - Dep Director Police Ops 4,841 4,841 Salary/Benefit Adjustments 111,884 (30,000) 81,884 Other Supplies, Services and Contractual 100,284 - 100,284 Centennial Fire District 10,154 43,499 53,653 Capital Outlay - Elections, Police (4,027) - (4,027) Pavement Management/Street Maintenance 24,500 24,500 Total Expenditures/Uses 280,931 13,499 294,430 Revenues/Sources Use of Reserves - 2014 165,947 (150,000) 15,947 Transfers from Narcotics Forfeitures - 2014 121,656 121,656 Other Revenue Impacts (69,400) (69,400) Total Revenues/Sources 218,203 (150,000) 68,203 Total Changes to Base Budget to date g = rs,V 499,134 (136,501) 362,633 New Startup Budget Changes Fire Department Estimate (Startup Operating Costs) 480,894 480,894 New Budget Requests Personnel (Salary and Benefits) Assistant Administrator (Diff of PT Office Tech) 80,602 Temp Scanning 17,295 - 3 Patrol Officers 241,686 (241,686) Total Personnel 339,583 (241,686) Other Items Pay Equity Study 30,000 (30,000) Capital Outlay - Parks 90,000 (90,000) Total General Operations 120,000 (120,000) Capital Expenditures Cap Equipment Replacement Fund Total Capital Total New Budget Requests 50,000 (50,000) 50,000 (50,000) 509,583 (411,686) 80,602 17,295 97,897 97,897 Total Operating Gap to date 1,489,611 (548,187) 941,424 General Fund Special Levy - Special Levy - Special Levy - City of Lino Lakes 2015 Estimated Tax Levy Levy PERA Contribution Total Operating Levy* Target/Kohls Abatemt Legacy/YMCA Abatemt 2006C Debt Levy Certificate of Indebtedness 2010 Certificate of Indebtedness 2011 Certificate of Indebtedness 2012 Certificate of Indebtedness 2013 Certificate of Indebtedness 2014 Taxable G.O. Imp Bond 2003B G.O. Improvement Bond 2005A G.O. Improvement Refunding Bond 2005B (1) G.O. Tax Abatement Bond 2006C (2) G.O. CIP Refunding Bond 2006E (3) G.O. Bond 2012A (Signal Project) (1) Total Debt Levy Total Levy * Includes MVHC (1) Levy result of Voter -Approved Referendum (2) Levy result of participation in YMCA project (3) Levy result of Civic Complex Construction. Adopted 2013 7,140,310 50,228 Adopted 2014 Estimated Difference 2015 2014-2015 7,098,922 8,041,974 943,052 7,190,538 7,098,922 64,890 42,851 54,469 23,781 134,528 245,511 459,060 1,025,090 43,481 53,561 70,034 155,782 255,381 443,940 174,943 8,041,974 943,052 54,086 69,615 177,952 264,458 449,820 179,563 1,197,122 1,195,494 8,215,628 8,296,044 (43,481) 525 (419) 177,952 (155,782) 9,077 5,880 4,620 (1,628) 9,237,468 941,424 CITY OF LINO LAKES 2015 General Fund Budget/Gap Analysis Net Tax Capacity Calculation Actual Actual Estimate 2013 2014 2015 Taxable Market Value 1,519,857,242 1,509,921,169 1,696,252,813 Annual % Change (7.35%) (0.65%) 12.34% Total Net Tax Capacity Value 16,601,721 16,439,245 18,362,453 Less FD Contribution in Value 1,205,912 1,063,999 1,072,911 Less Captured Value for Tax Increment 234,159 232,280 225,467 Total Net Tax Capacity Value 15,161,650 15,142,966 17,064,075 Annual % Change (7.96%) (0.12%) 12.69% Net Tax Capacity Rate Calculation 2013 2014 2015 Total Levy 8,215,628 8,296,044 9,237,468 Less FD Distribution 1,124,143 1,226,988 1,232,171 Total Net Levy for Tax Rate 7,091,485 7,069,056 8,005,297 Annual % Change 0.36% (0.32%) 13.24% Projected City Tax Capacity Rate 46.774% 46.682% 46.913% TAX CAPACITY RATE GAP Levy Required for Estimated 2015 9,237,468 2015 levy at 2014 rate of 46.682% 9,198,041 Adjustment Needed to Maintain 2014 Tax Rate 39,427 Total CO M 7, lO N O `--1 CO 00 O `-i co O A --I `-I L0 O 1--1 N l0 r1O tf• CD N Cr) ,----1 O O `-I ui N N Ni 2,225.871 29,8001 298.001 oao -s N r-4" 2,225.871 298.001 3,556.271 o 00 r-1 CO C'7 Cr,M 0 Cr, Total I Lf) `--I N N d" Lino Lakes 578 _ 592 CO 1/40 0%.0 10 10 618 u -)O O M NI ,,-t ,--1 ,.p O O cri. d" `l tri N 1/40 d" `-1 N l0 ,1 20,833 208.33 O N r -I `,n d" 1.1 N 10 ri M CO O N [` d" d" N o O 1/40 $ 647,365 Lino Lakes l". O CO 39.83 Circle Pines 227 272 259 l� `-1 N tf� ‘.0d" N O N `-1 248.00 O d" L\ ,-1r1 d" 1-1 M 314.12 d" Od Lfi d" L11 248.001 N d" `-1 M d" O Lf') 10 N `-1 N I� d" 4' 1.1 b4 Circle Pines 32.28 N `-i in CU = CD U ,-I N l0 r-1 �O `-1 N t\ Lf] 7-1 co l� `-i co O CV r r( 286,605,600 1-1 l0 O Cr) Ln Cr,O M CO Ln co O N 286.61 CO In co d" M 4,)M $ 131,731 ' a) U N co o -,CV d" 2014 Budget - 2009 Calls for Service 2010 Calls for Service 2011 Calls for Service 2012 Calls for Service 2013 Calls for Service Total Five Year Average 1 Market Value per Anoka County Market Value divided by 1,000,000 1Population per Met Council Population divided by 100 1 CALCULATION Five Year Average of Runs Market Value divided by 1,000,000 Population divided by 100 O E-, Percentage of Total 12015 Budget Miscellaneous Calculations Cost per resident Cost per 100,000 valuation Circle Pines LD Lo cri m an N N 4J Ol CF u1 l0 O N N 0.6 tf? co e-1 0,6 W N O Ln tf� w 0 W CCw LL LL CENTENNIAL FIRE DISTRICT REVENUE 2014 54,4021 CO h 00 00 0 N 00 71,490 0 0 0 0 0 0 0 00 0Ll1 ON a-1 0 V) m N 0 0 0 00 647,365 d• CO LD .-i m 1� M .--1 m 01 d 01 15,701 30,000 30,000 40,000 0 LA 5,258 4,000 0 O d U 500 0 LA TOTAL REVENUE 842,484 940,980 928,562 966,378 1,057,020 968,574 980,955 1,062,745 LD 01 N LOA N 0 M .r -i 123,461 869,447 40,000 0 Lf1 .-1 Lf) N Lf1 4,000 30,000 ON 500 200 597,0201 <D d 01 d Lfl .-1 124,431 876,3971 14,252 2,870 co n M R 2,020 36,743 34.94 N. m co M .-i 150 629,403 LD -''i N l0 LA a- I t.0` N N 908,230 59,388 L.0 ^ 00 r-1 0 0 .--I O101 0 Lr 1,780 01 .--I m 13,595 LO m 00 LO a--1 200 612,844 148,808 r1 N 00lD 00 ,-i .-1 880,523 801-33-3130-000 State Grants/Reimbursments 0 8,837 4,000 6500. O1 01 0 u'1 0 5,258 4,000 0 00 01 gt d .-1 400 4,000 500 585,645 143,0451 u1 n N r1 .-1 841,443 IAA .--1 M ui 0 0 0 co lO 00 0 V u1 .-1 N T M 00 150 r4 LA d LD m Ln 140,688 105,306 1 842,4461 00 0 M O1 m 500 0 4,781 0 LO 0 m LO .-1 d LO •:f 7,530 16,628 556,757 143,6271 00 u1 LO 0 806,894 15,082 0 0 0 N R 00 O N m 0 REVENUE Lino Lakes Contract Circle Pines Contract Centerville Contract AMOUNT TO BE PROVIDED BY CITIES Fire Services Permits/Inspection Fees Building Space Lease Safety Camp/Fire Prevention EMT/First Aid Training Common Area Charges Interest on Investments Miscellaneous Donations Revenues 801-31-1210-000 801-31-1220-000 801-31-1230-000 '801-34-4410-000 801-34-4415-000 801-34-4420-000 801-34-4425-000 801-34-4430-000 801-34-4450-000 801-36-6210-000 801-36-6235-000 801-36-6250-000 2014 APPROVED CENTENNIAL FIRE DISTRICT CENTENNIAL FIRE DISTRICT 2014 BUDGET PROPOSAL 2010 ACTUAL 2011 ACTUAL 2012 ACTUAL 2013 Actual 2014 APPROVED 2015 DRAFT Increase Decrease Expenditures EXPENDITURES 801-42-2210-101 Salaries -Full Time (3) 190,056 200,010 227,555 239,980 221,998 228,988 3.15% 801-42-2210-111 Salaries -Part Time (1) EMS Coordinator - - - 19,266 19,651 43,068 119.16% 801-42-2210-112 Salary - FEMA SAFER - Recruitment Coordinator - - - - - - 801-42-2210-102 Salaries -Officer Salaries (On-call x 11) 28,700 28,800 26,250 26,150 28,800 28,800 0.00% 801-42-2210-103 Salaries-Overtime/Standby 91 5,213 1,083 1,147 4,000 4,000 0.00% 801-42-2210-105 Salaries -Fire Calls - On-call (60) 21,986 19,868 20,262 17,611 20,000 20,000 0.00% 801-42-2210-106 Salaries-Rescue/Medical Calls - On-call (60) 44,245 49,146 56,585 50,191 35,000 50,000 42.86% 801-42-2210-107 Salaries -Training Drills - All 36,590 46,833 32,853 33,183 44,000 44,000 0.00% 801-42-2210-108 Salaries-Maintenace/Janitor 8,103 4,699 5,271 4,864- - 801-42-2210-109 Salaries -Fire Prevention 6,715 8,874 7,855 8,863 7,000 7,000 0.00% 801-42-2210-110 Salaries - Daytime Duty Crew Shifts (On-call x 2) 0 0 21,298 55,250 75,000 70,000 -6.67% 801-42-2210-111 Salaries - Emergency Medical Training Instructors 0 0 8,078 8,300 8,300 8,300 0.00% 801-42-2210-120 Payroll Taxes 42,276 44,323 49,611 44,000 47,000 51,000 8.51% 801-42-2210-130 Payroll Benefits (Insurance) 27,889 25,150 25,439 35,000 37,000 38,000 2.70% 801-42-2210-142 Re-employment 7,688 0 0 0- - 801-42-2210-150 Worker's Compensation 34,444 32,081 39,903 35,000 33,000 38,000 15.15% 801-42-2210-160 Fire Relief Association Pension 25,500 25,500 25,500 25,500 25,500 25,500 0.00% PERSONNEL 474,283 490,497 547,542 604,304 606,249 656,656 8.31% 801-42-2210-201 Office/Copying/Computer Supplies 5,611 4,141 4,167 3,691 10,000 7,500 -25.00% Copier supplies, paper, office supplies Computer supplies, computers 801-42-2210-202 Cleaning/Supplies 1,749 1,532 1,938 2,795 2,100 2,100 0.00% Cleaning supplies and equipment paper products, bulbs, trash bags 801-42-2210-203 Supplies/Batteries 561 644 854 815 750 750 0.00% Batteries 801-42-2210-204 Tools & Small Equipment Supplies 17,099 21,490 6,955 5,261 12,000 12,000 0.00% Lights, hand tools, tarps, foam, flares, fire pagers, flashlights, Axes, Pike poles, salvage -overhaul, SCBA 801-42-2210-212 Fuel 15,975 18,849 17,459 19,163 19,000 19,000 0.00% Vehicle fuel 801-42-2210-213 Vehicle Supplies 84 21 314 225 500 500 0.00% Oil and lubes, anti -freeze and fluids, Windshield wipers, fuses, connectors 801-42-2210-216 Medical/Fire Supplies 860 5,268 3,178 3,290 4,000 4,000 0.00% Medications, gloves, stethescopes, cuffs bandages, airways, face masks, hoods, shields, saw blades 801-42-2210-217 Fire Preventions Supplies 1,769 3,663 944 1,125 3,000 3,000 0.00% Helmets, stickers, smoke detectors, brochures 801-42-2210-218 Uniforms 9,694 15,323 17,256 16,415 15,000 15,000 0.00% Firefighter uniforms, badges, jumpsuits, station wear 801-42-2210-219 Miscellaneous Supplies 1,024 1,464 1,439 1,484 1,500 1,500 0.00% SUPPLIES 54,426 72,395 54,503 54,263 67,850 65,350 -3.68% 2 2014 Budget Proposal 2014 APPROVED CENTENNIAL FIRE DISTRICT CENTENNIAL FIRE DISTRICT 2014 BUDGET PROPOSAL 2010 ACTUAL 2011 ACTUAL 2012 ACTUAL 2013 Actual 2014 APPROVED 2015 DRAFT % Increase Decrease 2014 Budget Proposal 801-42-2210-301 Auditing and Accounting Services 11,245 11,515 11,715 11,715 12,500 13,000 4.00% Accounting & Auditing services 801-42-2210-304 Legal Fees 0 0 0 0 0 0 901-42-2100-307 Consulting/Testing 0 0 0 0 4,500 4,500 0.00% Midwest EAP, Annual Ladder testing, Compressors 801-42-2210-308 Personnel Testing / Recruiting/Retention 4,260 10,714 11,335 6,697 5,000 5,000 0.00% Pre-employment testing, drug screening Psychological testing, medical physicals 801-42-2210-320 Roseville JT Powers Agreements (IT) 7,867 7,867 8,378 13,660 11,856 13,500 13.87% Network, IT Service, Internet 801-42-2210-321 Communications 9,748 9,024 10,663 10,924 10,000 12,940 29.40% VataCom, cellular, paging, IP Phone network, website fees 801-42-2210-322 Postage 472 314 293 302 400 400 0.00% Postage 801-42-2210-331 Training/Travel/ Conference 16,786 17,685 25,608 13,000 13,000 10,000 -23.08% Training and conference tuition, meals, lodging Mileage reimbursement, computer training, MN Chiefs, [AFC Conf, Fire Inspector, National Fire Academy, Firefighter Training I-11 Cert Renewel 801-42-2210-332 Training Supplies 6,919 5,524 1,845 6,092 4,500 4,500 0.00% Supplies for classes taught by Dept 801-42-2210-350 Printing and Publishing 156 205 264 750 400 400 0.00% Notices, auctions, personnel ads 801-42-2210-361 Property/Liability Insurance 21,647 20,649 21,169 18,547 23,000 22,000 -4.35% Professional liability, property, vehicles, building 801-42-2210-380 Utilities 19,242 18,589 16,477 19,620 17,000 26,000 52.94% Centennial Utilities, Connexus, Xcel 801-42-2210-385 800 MHZ User Fees 665 528 0 0 1,500 1,800 20.00% Anoka Co Communications, Radio contract CONTRACTED SERVICES 99,007 102,614 107,746 101,306 103,656 114,040 10.02% 801-42-2210-401 Building/Grounds Maintenance 14,070 12,547 8,361 7,550 8,000 8,000 0.00% Building maintenance & repair, generators, electrical, cable, grounds, overhead doors, paint 801-42-2210-404 Vehicle Repair & Maintenance 32,383 37,090 34,147 29,808 35,000 35,000 0.00% Vehicle repairs and parts, tires 801-42-2210-405 Equipment Repair and Maintenance 3,862 3,432 5,903 2,489 5,000 5,000 0.00% Maintenance of fire equipment, fire pagers, power equipment, small engines 801-42-2210-406 Office Equipment/Software Maintenance 772 1,153 2,957 2,685 2,500 2,000 -20.00% Software Support, repair of computers & printers Copier maint agreement 2014 Budget Proposal 2014 APPROVED CENTENNIAL FIRE DISTRICT CENTENNIAL FIRE DISTRICT 2014 BUDGET PROPOSAL 2010 ACTUAL 2011 ACTUAL 2012 ACTUAL 2013 Actual 2014 APPROVED 2015 DRAFT Increase Decrease 801-42-221--407 Fire Radio/Pager repair 0 1,170 0 0 2,500 1,500 -40.00% 801-42-2210-412 Common Area Lease 15,402 14,500 13,595 Lease agreement with Lino Lakes 801-42-2210-433 Dues 1,127 1,782 1,741 1,965 1,500 1,500 0.00% MN Fire Chiefs, MN Fire Inv, MN Fire Marshal, MN Fire Dep, NFPA, NAFI Inv, IAAI, Metro Chiefs 801-42-2210-435 Subscriptions and Books 1,103 999 2,214 0 1,200 1,200 0.00% Subscriptions, legal publications, fire/ems manuals 801-42-2210-490 Safety Camp 4,835 3,359 2,410 2,604 4,000 4,000 0.00% 801-42-2210-495 Miscellaneous 1,848 356 4,042 1,047 3,500 3,500 0.00% Governing Board expenses IE: plaques, Bowers Volunteer recognition, recruitment/retention, 801-42-2210-570 New/Replacement Equipment 59,509 4,651 18,922 18,000 15,000 40,000 166.67% Saws, fans, personal gear, ladders, SCBA, hose MAINTENANCE 134,911 81,040 94,291 66,149 78,200 101,700 30.05% TOTAL OPERATING BUDGET 762,627 746,545 804,083 826,021 855,955 937,746 9.56% CONTINGENCY FUNDS 10,000 10,000 0 0 0 0 Capial Equipment Fund 100,000 125,000 125,000 125,000 125,000 125,000 0.00% TOTAL BUDGET 872,627 881,545 929,083 951,021 980,955 1,062,746 8.34% NET REVENUE BY CFD CITY TO COST 0.00 0.00 54,865.00 112,865.00 111,508.00 $ 869,447 121,808.00 $ 940,938 8.22% $ 872,627 $ 881,545 $ 874,218 $ 838,156 2014 Budget Proposal wkms.: s.e s - t „, Lino Lakes Public Safety Department Memo DATE: August 25, 2014 TO: Mayor Reinert & members of the City Council FROM: John Swenson, Public Safety Director RE: Public Safety Response Protocols After careful analysis of calls for service data from the CFD, and consulting with fire and medical professionals, staff has identified potential efficiencies for fire and emergency medical services delivery in Lino Lakes. Emergency Medical Services: Lino Lakes police officers currently respond to all medicals and will continue to do so. Officers arrive on medicals calls an average of 3 minutes and 45 seconds prior to fire personnel. The Medical Director for North Memorial Ambulance (ambulance service for the City of Lino Lakes) has provided EMS response protocols for when fire personnel are needed at medical calls for services. If Lino Lakes adhered to the response protocols set by the North Medical Director, fire response to medical calls would be reduced (65% reduction in 2012 & 64% reduction in 2013). North Memorial ambulance provided staff with response time data. From 2011 to 2013, the average response time for an ambulance was 7 minutes and 52 seconds. For this same time period, CFD response time on medicals was 7 minutes and 48 seconds. On average during the last three years, CFD personnel arrived 4 seconds prior to ambulance staff. There would be no increase in the number of calls that police officers respond to if the response protocols set forth by the North Memorial Medical Director were followed in Lino Lakes. However, the amount of time police officers would be required to be on - scene of medical calls for service would increase. If these medical response protocols were followed, officers would have spent an additional 38 hours in 2013 and 9 hours in 2012 on medical calls for service. ONE VISION. ONE MISSION. LINO LAKES PUBLIC SAFETY DEPARTMENT. Alarms: Many suburban fire agencies have implemented a Fire Duty Officer model of response to address firefighter "burn -out", budget issues, and enhance the level of service provided to their communities. The Fire Duty Officer model assigns one staff member to respond to calls, such as alarms, to determine if the alarm is false. This model of response has ensured that fire response is appropriate and reduced the staffing demands on the fire agency as a whole in the communities utilizing this model. If Lino Lakes moves to a duty officer model by utilizing properly trained police officers that are already on -duty, full fire response call load would be reduced by 64 calls in 2012 (66% reduction) and 87 calls in 2013 (72% reduction). Currently police officers do not respond in this manner, therefore it would increase the call volume for police. Training: Tn order to properly training and certify personnel on fire services it is estimated to require 170 hours of -initial -training -with -at least 4 -hours -of additional -monthly -training. If 10 police officers volunteered to become certified firefighters that would require 1700 of initial training hours. The ongoing annual training would add 36 training hours per cross trained police officer at a minimum. Conclusion: Given the analysis of CFD data, if the City of Lino Lakes implements the response protocols as recommended by the Medical Director for medical response and a Duty Officer model is used the call load for paid on-call fire personnel would be reduced from the current levels. Had these response protocols been implemented in Lino Lakes in 2012 and 2013 the CFD call load for Lino Lakes would have been reduced to 305 (2012) and 227 (2013). Staff is providing this information for Council review, comment and consideration in the continuing 2015 Budget discussion. Detailed analysis of the CFD 2012 & 2013 Data is below: ONE VISION. ONE MISSION. LINO LAKES PUBLIC SAFETY DEPARTMENT. 2012 and 2013 Centennial Fire District CFS Data Analysis Findings: In 2012, Centennial Fire District reported 1084 total incidents with 65 canceled while enroute for a total of 1019. Twenty incidents were listed as Lino Lakes when they occurred elsewhere and 20 were listed as other cities, when they occurred in Lino Lakes. There were 644 total reported incidents with 48 canceled while enroute leaving 596 incidents in Lino Lakes, 58% of the CFD call Toad. In 2013, Centennial Fire District reported 1066 total incidents. There were 34 incidents incorrectly entered. Eleven incidents were listed as Lino Lakes when they occurred elsewhere and 23 were listed as other cities when they occurred in Lino Lakes. There was a total of 628 calls in Lino Lakes, with 41 of them canceled with no arrive times for a total of 587 incidents. There were another 21 incidents that had arrive time, but where CFD was cancelled leaving 566 incidents in Lino Lakes in 2013. CFD Hours On -Scene Lino Lakes Data Total All 3 Cities Lino Lakes Lino Lakes % of Total 2012 585 303 51% 2013 495 287 58% Lino Lakes Data Response Time by Shift for All Calls To further examine potential impacts on police patrol shifts, staff categorized the alarm time of each call into the corresponding police shifts and then determined the number of calls during each shift, the average response time, and the average time on -scene. Shift CFD Average Response Time CFD Average Time Spent on Scene 2012 7:51 mins 30:36 mins 2013 8:16 mins 30:02 mins Response Time by Shift for All Calls To further examine potential impacts on police patrol shifts, staff categorized the alarm time of each call into the corresponding police shifts and then determined the number of calls during each shift, the average response time, and the average time on -scene. Shift Number of Calls Average Response Time Average Time On Scene 2012 2013 2012 2013 2012 2013 A -Shift (0600-1600) 261 241 7:11 7:32 31:08 28:47 B -Shift (1600- Midnight) 256 236 7:51 8:23 30:00 29:46 C -Shift (Midnight- 0600) 79 89 9:28 9:55 30:48 34:11 ONE VISION. ONE MISSION. LINO LAKES PUBLIC SAFETY DEPARTMENT. Response time by shift for EMS calls (code 321) Shift Number of Calls Average Response Time Average Time On Scene 2012 2013 2012 2013 2012 2013 A -Shift (0600-1600) 188 161 6:49 7:08 26:55 24:39 B -Shift (1600- Midnight) 187 174 7:24 7:59 26:05 26:37 C -Shift (Midnight- 0600) 63 63 9:17 9:20 25:55 29:45 Analysis of EMS data: Staff identified 439 EMS incidents in Lino Lakes for 2012. Staff then went through the dispatch notes for each of the medicals to determine if they fall within the criteria set forth by North Ambulance Medical Director for fire/rescue response. Staff was able to analyze 346 of the 439 EMS incidents (79%) Of the 346 EMS incidentsanalyzed,-119 involved victims who were having heart issues, were obese, having difficulty breathing, unresponsive, or were involved in an accident with injuries. There were 227 incidents (65%) where those conditions were not present. Staff identified 398 EMS incidents in Lino Lakes for 2013. Staff then went through the dispatch notes for each of the medicals to determine if they fall within the criteria set forth by North Ambulance Medical Director for fire/rescue response. Staff was able to analyze 391 of the 398 EMS incidents (98%). Of the 391 EMS incidents analyzed, 139 involved victims who were having heart issues, were obese, having difficulty breathing, unresponsive, or were involved in an accident with injuries. There were 252 incidents (64%) where those conditions were not present. Fire/Rescue Response Needed Per North Memorial Ambulance Medical Director Fire/Rescue Response Not Needed Per North Memorial Ambulance Medical Director 2012 2013 2012 2013 Number of Incidents 119 139 227 252 Time with CFD on Scene 53 hrs 09 mins 63 hrs 03 mins 97 hrs 06 mins 107 hrs 47 mins It is important to note that the reported times do not include time spent at the station on reports or post incident inspections, training, or maintenance. Response Time. Comparison Anoka County Dispatch provides the Lino Lakes Police Department with data regarding calls for service. The data was analyzed from 2011-2013 for police response to medicals from the time the call was dispatched to the time of arrival. North Ambulance then ONE VISION. ONE MISSION. LINO LAKES PUBLIC SAFETY DEPARTMENT. provided data regarding average response times for the same period. For the CFD response time, I used the response time provided in the Springsted report. Agency Average Response Time on Medicals 2011-2013 Lino Lakes Police Department 4 minutes 3 seconds Centennial Fire District 7 min 48 seconds North Ambulance 7 min 52 seconds The data suggests that on average, paramedics are arriving 4 seconds after CFD and police are arriving 3 minutes and 45 seconds prior to CFD. Analysis of Fire Data: Incident Type - Fire CFD Average Response Time CFD Average Time Spent on Scene 2012 8:44 mins 52:58 mins 2013 7:30 mins 56:25 mins During 2012, CFD requested mutual aid twice and received automatic mutual aid two times. All mutual aid assistance stemmed from building fires. During 2013, CFD requested mutual aid twice for building fires and received automatic mutual aid for a vehicle fire. CFD provided mutual aid assistance to Shoreview on a structure fire. Alarms and Hazardous Condition Calls In 2012, there were 96 incidents and in 2013, there were 120 incidents that fell into the categories of: Hazardous Condition (400 codes), Service Calls (500 codes), Good Intent calls (600 codes), and False Alarms (700 codes). Staff spoke with other suburban fire agencies as well as other fire professionals to determine which of these calls could be handled by a duty officer instead of paging out a full crew. Of the 96 incidents in 2012, 64 incidents (66%) and of the 120 incidents in 201.3, 87 incidents (72%) could have been handled by a police officer assigned as a fire duty officer. Conclusion By following the protocol recommended by the Medical Director of North ambulance, medical incidents requiring a full crew would have been reduced from 346 to 119 in 2012 (a 65% reduction) and 39.1 to 139 in 2013 (a 64% reduction) with no reduction in service. ONE VISION. ONE MISSION. LINO LAKES PUBLIC SAFETY DEPARTMENT. No Duty Officer Model Duty Officer Model 2012 2013 2012 2013 Number of Full Crew Response 96 120 32 33 Conclusion By following the protocol recommended by the Medical Director of North ambulance, medical incidents requiring a full crew would have been reduced from 346 to 119 in 2012 (a 65% reduction) and 39.1 to 139 in 2013 (a 64% reduction) with no reduction in service. ONE VISION. ONE MISSION. LINO LAKES PUBLIC SAFETY DEPARTMENT. If a duty officer model was used in 2012, a full crew would have been dispatched to 32 of the 96 alarms and in 2013, a full crew would have been dispatched to 33 of the 120 alarms. ONE VISION. ONE MISSION. LINO LAKES PUBLIC SAFETY DEPARTMENT. Wk. &e S'S 1 th," l ( q Lino Lakes Public Safety Department Memo DATE: August 25, 2014 TO: Mayor Reinert & members of the City Council FROM: John Swenson, Public Safety Director RE: Fire Cross Trained City Staff As part of the fire integration, staff has identified current City staff as potential resources for fire personnel. Staff has reviewed applicable federal and state laws, guidance from the Minnesota League of Cities, and reviewed practices of other Minnesota cities to determine the best course of action on this matter for the City of Lino Lakes. In order to address applicable labor laws and remain fiscally responsible with the City's funds. Staff is recommending that the Council adopt a City Policy that provides an additional $1.30 per hour to any current staff member that volunteers and successfully completes all required firefighter training and certification. For full time staff (2080 hours) this Fire Services stipend would equate to $2,704 annually per employee. If fire trained staff responded to calls beyond their 40 hour work week overtime rates would apply. After detailed analysis of the last two years of call data the need for staff to respond beyond their 40 hour work week would be minimal. City Staff would not be allowed to participate in the Statewide Lump -Sum Volunteer Firefighter Retirement Plan. Therefore the City would realize a cost savings in the fire pension costs. Staff utilization in this manner would provide improved and efficient fire services. Staff is providing this information for Council review, comment and consideration in continuing 2015 Budget discussion. ONE VISION. ONE MISSION. LINO LAKES PUBLIC SAFETY DEPARTMENT. Expenditures August 25, 2014 Check #98604 to #98717 $631,685.94 Date: 08/20/2014 Time: 09:32:35 City of Lino Lakes Operator: TJT Page: FM Entry - Invoice Journal Ranges: Options: Vendor # Vendor #: (A) Invoice #: (A) Entry Journal #: (r) 12056 - 12065 Trans #: (A) Line #: (A) Due Date:. (A) Bank #: (A) Detail / Summary: s Sort: a Check Over Expend: N Name Invoice Status: A # of copies: 1 Discount # of items Net Gross Discount Lost 000020 A&L SUPERIOR QUALITY SOD, INC. 3 97.20 97.20 .00 .00 009058 A-1 EXCAVATING, INC. 1 273,284.12 273,284.12 .00 .00 000318 AMERIPRIDE SERVICES, INC. 1 117.82 117.82 .00 .00 000541 ASPEN MILLS, INC. 3 283.69 283.69 .00 .00 004469 AUTO NATION FORD WHITE BEAR LAKE 2 419.62 419.62 .00 .00 008958 JEN BABIASH 1 40.00 40.00 .00 .00 008739 BAUER BUILT TIRE 1 4,876.20 4,876.20 .00 .00 009015 JOE BECK 1 15.00 15.00 .00 .00 009056 MILO BENNETT 1 120.00 120.00 .00 .00 009049 JOANNA BENSON 1 20.00 20.00 .00 .00 006270 RICHARD T. BERG 1 294.00 294.00 .00 .00 008293 BIFF'S INC. 1 165.00 165.00 .00 .00 000724 BLUE TOW SERVICE, INC. 1 175.00 175.00 .00 .00 008678 BLUETARP FINANCIAL, INC. 1 272.94 272.94 .00 .00 000770 BOYER TRUCKS, INC. 2 1,112.83 1,112.83 .00 .00 009060 BOYER, ROBERT & JANE 1 80.00 80.00 .00 .00 008808 BUSINESS DATA RECORD SERVICES 1 108.84 108.84 .00 .00 008920 CARTEGRAPH SYSTEMS, INC. 1 585.48 585.48 .00 .00 001110 CENTENNIAL UTILITIES 1 961.19 961.19 .00 .00 002700 CENTERPOINT ENERGY 1 317.66 317.66 .00 .00 005032 CENTRAL WOOD PRODUCTS 1 1,655.00 1,655.00 .00 .00 008767 CES IMAGING 1 15.02 15.02 .00 .00 Date: 08/20/2014 Time: 09:32:36 City of Liao Lakes FM Entry - Invoice Journal Operator: TJT Page: 2 Discount Vendor # Name # of items Net Gross Discount Lost 000720 CITY OF BLAINE 1 176.30 176.30 .00 .00 001008 CITY OF COLUMBUS 1 1,023.00 1,023.00 .00 .00 001878 CITY OF HUGO 1 1,547.46 1,547.46 .00 .00 900491 CITY OF ROSEVILLE 2 7,834.17 7,834.17 .00 .00 004125 CITY OF SAINT PAUL 2 6,108.97 6,108.97 .00 .00 009057 CNH ARCHITECTS 1 12,633.76 12,633.76 .00 .00 008049 COLUMBUS AUTO TRUCK & TRAILER 2 142.45 142.45 .00 .00 001187 CONNEXUS ENERGY 1 4,350.00 4,350.00 .00 .00 008995 COSTCO 1 1,091.13 1,091.13 .00 .00 900415 CRAIG SEVERSON CONSTRUCTION 2 2,700.00 2,700.00 .00 .00 007354 CROWN TROPHY 1 314.00 314.00 .00 .00 003220 FACTORY MOTOR PARTS COMPANY, INC. 2 91.45 91.45 .00 .00 008921 FIRST ADVANTAGE LNS OCC. HEALTH 1 58.00 58.00 .00 .00 009059 FOREST LAKE SPORTSMENS CLUB 1 360.00 360.00 .00 .00 008557 GECK, DUEA & OLSON, PLLC 2 8,507.50 8,507.50 .00 .00 008609 GETHSEMANE GARDENS 1 510.00 510.00 .00 .00 008240 GOPHER STATE ONE -CALL 1 539.60 539.60 .00 .00 000152 GRAFFIC TRAFFIC, LLC 1 154.48 154.48 .00 .00 009026 GREAT AMERICAN INSURANCE GROUP 1 400.00 400.00 .00 .00 009055 GUIDANCE HOMES 1 3,450.00 3,450.00 .00 .00 001480 HAWKINS, INC. 1 50.00 50.00 .00 .00 008183 CHRIS HELVIG 1 70.00 70.00 .00 .00 001285 HEWLETT-PACKARD COMPANY 1 852.00 852.00 .00 .00 009050 JEFF HOIT 1 17.50 17.50 .00 .00 007902 NICOLE HORVAT 1 75.00 75.00 .00 .00 007224 HUGO EQUIPMENT COMPANY 2 530.33 530.33 .00 .00 008740 HYDRAULICS PLUS & CONSULTING, LLC 1 91.32 91.32 .00 .00 Date: 08/20/2014 Time: 09.32.37 City of Lino Lakes FM Entry - Invoice Journal Operator: TJT Page: 3 Discount Vendor if Name # of items Net Gross Discount Lost 002340 IMAGE PRINTING & GRAPHICS, INC. 2 505.65 505.65 .00 .00 008394 aAvz'xzmo OF MINNESOTA, INC. 2 3,391.00 3,391.00 .00 .00 oonooz MIKE JANSEN 1 17.50 17.50 .00 .00 009051 BRANDON JOHNSON 1 60.00 60.00 .00 .00 007851 JRK SEED & TURF SUPPLY z 108.05 10E3.05 .00 .00 009062 KLCI-FM BOB 106.1 1 90.00 90.00 .00 .00 007819 LAKE STATE REALTY SERVICES, INC. 4'200.00 4.200.0o .00 .00 009052 oaz^ymE LAWSON 15.00 15.00' .00 .00 002320 LEAGUE OF MN CITIES TRUST 1 127'401.00 127.401.00 .00 .00 002332 LIFE SAFETY SYSTEMS INC. z 854.22 854.22 .00 .00 009036 MANSFIELD OIL COMPANY 3 18'914.20 18,914.20 .00 .00 008762 MARzzm'Mc^LLzarEn z 900.00 900.00 .00 .00 009053 ERIC MELQUIST z 35.00 35.00 .00 .00 002550 MENARDS, INC. 2 178.96 178.96 .00 .00 002584 METRO SALES INCORPORATED 98.00 98.00 .00 .00 007694 METROPOLITAN COUNCIL 1 65,964.98 65'964.98 .00 .00 002931 MN CHILD SUPPORT PAYMENT CENTER s 1'061.30 1,061.30 .00 .00 000248 MN DEPT OF LABOR/INDUSTRY 40.00 40.00 .00 .00 008855 STEVE NALEPKA z 30.00 30.00 .00 .00 003091 NCPERS MINNESOTA 1 288.00 288.00 .00 .00 009020 JEREMY NELSON z 17.50 17.50 .00 .00 003180 mowmN ozomo, INC. 1 412.33 412.33 .00 .00 007268 PETE NOLL z 55.69 55.69 .00 .00 003370 NYSTROM PUBLISHING cnyr^NY, INC. z 5,046.38 5,046.38 .00 .00 000900 O'REILLY AUTOMOTIVE STORES, INC. 7 192.18 192.18 .00 .00 008850 OfficeMax z 62.73 62.73 .00 .00 000983 orroMao^LrH FINANCIAL SERVICES 2 74.96 74.96 .00 .00 Date: 08/20/2014 Time: 09:32:38 City of Lino Lakes FM Entry - Invoice Journal Operator: TJT Page: 4 Discount Vendor # Name # of items Net Gross Discount Lost 003443 OTTER LAKE ANIMAL CARE CENTER, INC. 1 449.00 449.00 .00 .00 009054 BRYAN PELTIER 1 35.00 35.00 .00 .00 000217 POLAR CHEVROLET & MAZDA 6 247.27 247.27 .00 .00 000057 PREMIUM WATERS, INC. 1 113.79 113.79 .00 .00 003600 PRESS PUBLICATIONS, INC. 4 739.07 739.07 .00 .00 003710 RECYCLING ASSOCIATION OF MN 1 315.00 315.00 .00 .00 000888 RICK JOHNSON DEER & BEAVER INC. 1 90.00 90.00 .00 .00 008273 CARL A. SAARION 1 563.50 563.50 .00 .00 003900 SAFETY KLEEN CORPORATION, INC. 1 38.11 38.11 .00 .00 003880 SEH TECHNOLOGY SOLUTIONS INC 1 2,977.70 2,977.70 .00 .00 008661 NICK SKOY 1 30.00 30.00 .00 .00 004100 SPRINGSTED, INC. 1 12,731.54 12,731.54 .00 .00 008556 STANTEC CONSULTING SERVICES INC. 2 12,130.35 12,130.35 .00 .00 008142 STAPLES ADVANTAGE 4 497.78 497.78 .00 .00 008141 TASC - CLIENT INVOICES 1 87.68 87.68 .00 .00 000489 TDS METROCOM MN 1 262.66 262.66 .00 .00 002592 TURFWERKS/DAVIS EQUIPMENT CORPORATION 1 114.70 114.70 .00 .00 008685 TWIN CITIES OCCUPATIONAL HEALTH, PC 1 365.00 365.00 .00 .00 008640 U.S. BANK 1 11,998.74 11,998.74 .00 .00 004606 U.S. BANK 1 425.00 425.00 .00 .00 004301 USPCA REGION 12 1 150.00 150.00 .00 .00 000240 VALLEY -RICH CO., INC. 1 4,032.00 4,032.00 .00 .00 003465 VIKING ELECTRIC SUPPLY, INC. 1 95.01 95.01 .00 .00 002209 WALL ENTERPRISES, INC. 1 138.06 138.06 .00 .00 004765 WARGO NATURE CENTER 1 435.00 435.00 .00 .00 008974 LANCE WEBER 1 876.49 876.49 .00 .00 004127 WAYNE WEGENER JR. 1 23.57 23.57 .00 .00 Date: 08/20/2014 Time: 09:32:39 City of Lino Lakes FM Entry - Invoice Journal Operator: TJT Page: 5 Discount Vendor # Name # of items Net Gross Discount Lost 009061 WHISKER MEDIA 1 1,750.00 1,750.00 .00 .00 000293 WIPERS & WIPES, INC. 1 424.16 424.16 .00 .00 003250 XCEL ENERGY 1 10,550.23 10,550.23 .00 .00 008695 DAN ZEH 1 40.00 40.00 .00 .00 000030 ZIEGLER, INC. 1 249.87 249.87 .00 .00 Grand Totals: 147 631,685.94 631,685.94 .00 .00* Date: 08/20/2014 Time: 09:38:09 Operator: TJT Ranges: Page: City of Lino Lakes FM Entry - Invoice Payment - Department Report Fund: (A) Dept Id: (A) Program: (A) Vendor #: (A) Invoice #: (A) Schedule Journal #: (R) 12070 - 12072 Bank #: (A) Options: Print Ranges/Options: Y # of copies: 1 Page on Department: N Department Vendor Name Description Amount LEAGUE OF MN CITIES INSURANCE ALLOCATION 201 75,747.00 MN CHILD SUPPORT PAY CHILD SUPPORT 1,061.30 NCPERS MINNESOTA SEPT LIFE INS PREMIUMS 288.00 GREAT AMERICAN INSUR PARTIAL REIM #941503848 400.00 BOYER, ROBERT & JANE REFUND PERMIT 2014-00537 80.00 Total for Department 77,576.30* MAYOR/COUNCIL LEAGUE OF NN CITIES INSURANCE ALLOCATION 201 29.00 MAYOR/COUNCIL NYSTROM PUBLISHING C FALL COMMUNITY NEWSLETTE 1,471.81 MAYOR/COUNCIL SPRINGSTED, INC. LL FIREFIGHTERS PENSION 12,731.54 MAYOR/COUNCIL U.S. BANK AMAZON/RETIREMENT GIFT C 100.00 MAYOR/COUNCIL BENNETT, MILO JULY CONSULTING SERVICES 120.00 Total for Department 401 14,452.35* ADMINISTRATION OPTUMHEALTH FINANCIA JULY ELIG PLAN PARTICIPA 47.36 ADMINISTRATION OPTUMHEALTH FINANCIA JULY RETIREES 27.60 ADMINISTRATION LEAGUE OF MN CITIES INSURANCE ALLOCATION 201 666.00 ADMINISTRATION TASC - CLIENT INVOIC JULY ADMIN FEE 87.68 ADMINISTRATION TWIN CITIES OCCUPATI PRE-EMPLOYMENT DOT PHYSI 105.00 ADMINISTRATION TWIN CITIES OCCUPATI PRE-EMPLOYMENT PHYSICAL 260.00 ADMINISTRATION BUSINESS DATA RECORD DOCUMENT DESTRUCTION 12.21 ADMINISTRATION FIRST ADVANTAGE LNS PRE-EMPLOYMENT DRUG SCRE 58.00 Total for Department 402 1,263.85* ELECTIONS LEAGUE OF MN CITIES INSURANCE ALLOCATION 201 35.00 ELECTIONS U.S. BANK TARGET/ELECTION SUPPLIES 30.35 ELECTIONS COSTCO WHOLESALE ELECTION SUPPLIES 22.28 Total for Department 403 87.63* CABLE LEAGUE OF MN CITIES INSURANCE ALLOCATION 201 4.00 Total for Department 404 4.00* FINANCE LEAGUE OF MN CITIES INSURANCE ALLOCATION 201 469.00 FINANCE U.S. BANK MnGFOA/FALL CONFERENCE R 225.00 FINANCE U.S. BANK MnGFOA/JULY TRAINING&MEE 15.00 FINANCE CITY OF ROSEVILLE AUG IT SERVICES 6,688.67 Total for Department 407 7,397.67* LEGAL CONSULTANTS GECK, DUEA & OLSON, LEGAL FORFEITURE 257.50 LEGAL CONSULTANTS GECK, DUEA & OLSON, LEGAL PROSECUTION CONTRA 8,250.00 Date: 08/20/2014 Time: 09:38:09 Operator: TJT Department Page: 2 City of Lino Lakes FM Entry - Invoice Payment - Department Report Vendor Name Description Amount Total for Department 414 ECONOMIC DEVELOPMENT LEAGUE OF MN CITIES INSURANCE ALLOCATION 201 Total for Department 415 PLANNING & ZONING PLANNING & ZONING COMM DEV COMM DEV POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE FIRE FIRE LEAGUE OF MN CITIES INSURANCE ALLOCATION 201 CES IMAGING PLOTTER/SCANNER SUPPLY D Total for Department 416 LEAGUE OF MN CITIES INSURANCE ALLOCATION 201 SEH TECHNOLOGY SOLUT 2014 GIS SERVICES Total for Department 41B GRAFFIC TRAFFIC, LLC ASPEN MILLS, INC. ASPEN MILLS, INC. ASPEN MILLS, INC. CONNEXUS ENERGY HEWLETT-PACKARD COMP LEAGUE OF MN CITIES METRO SALES INCORPOR OTTER LAKE ANIMAL CA CITY OF ST. PAUL WEGENER JR., WAYNE NOLL, PETER U.S. U.S. U.S. U.S. U.S. U.S. U.S. U.S. U.S. U.S. U.S. U.S. U.S. U.S. U.S. U.S. U.S. BANK BANK BANK BANK BANK BANK BANK BANK BANK BANK BANK BANK BANK BANK BANK BANK BANK U.S. BANK MARTIN-McALLISTER SHIRTS GUNS VS. HOSES CSO UNIFORM K.CROTEAU UNIFORM ALLOWANCE K.LEIB UNIFORM ALLOWANCE W.OWEN JULY ELECTRIC HP COMPUTER INSURANCE ALLOCATION 201 COPIER MAINTENANCE CONTR IMPOUND/BOARDING RADIO MAINTENANCE & SERV USB HUBS K9 FOOD AMAZON/MOUNTABLE USB HUB ASPEN MILLS/M.DEMARS ALL BROADWAY AWARDS/CUSTOM P EMPLOYTEST.COM/ADMIN ASS LAW ENFORCEMENT TARGETS/ METRO SALES/COPIER MAINT MN CONTINUING LEGAL ED/0 OFFICE MAX/OFFICE SUPPLI OTTER LAKE ANIMAL CARE/B TARGET/RETIREMENT PARTY TIMBERLINE SCREEN PRINTE TLO/INVESTIGATIVE RESOUR UNIFORMS UNLIMITED/CARTR UNIFORMS UNLIMITED/D.HAG UNIFORMS UNLIMITED/TASER USB GEAR/USB HUBS FOR SQ VERIZON WIRELESS WALMART/PRINTER CARTRIDG PUBLIC SAFETY ASSESSMENT BUSINESS DATA RECORD DOCUMENT DESTRUCTION FOREST LAKE SPORTSME RANGE RENTAL -PD QUALIFIC Total for Department 420 U.S. BANK U.S. BANK IMAGE PRINTING/FIRE COMM IMAGE PRINTING/FIRE RECR 8,507.50* 39.00 39.00* 130.00 15.02 145.02* 341.00 2,977.70 3,318.70* 154.48 107.90 166.94 8.85 20.00 852.00 20,424.00 98.00 449.00 32.50 23.57 55.69 166.44 286.70 160.00 200.00 30.00 98.00 325.00 214.02 374.96 39.69 139.13 36.75 324.60 55.00 194.75 643.78 641.30 17.11 900.00 36.63 360.00 27,636.79* 2,345.88 634.70 Date: 08/20/2014 Time: 09:38:10 Operator: TJT Department Page: City of Lino Lakes FM Entry - Invoice Payment - Department Report Vendor Name Description Amount FIRE FIRE FIRE U.S. BANK CNH ARCHITECTS WHISKER MEDIA Total for BUILDING INSPECTIONS CITY OF HUGO BUILDING INSPECTIONS LEAGUE OF MN CITIES BUILDING INSPECTIONS U.S. BANK STREETS STREETS STREETS STREETS STREETS STREETS STREETS STREETS STREETS STREETS STREETS STREETS FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET TARGET/FIRE RECRUITING E ARCHITECTURAL DESIGN FIR LLFD RESEARCH,PLANNING,W Department 421 BUILDING DEPT INSPECTION INSURANCE ALLOCATION 201 VERIZON WIRELESS Total for Department 422 A&L SUPERIOR QUALITY BLVD REPAIR AFTER HYDRAN A&L SUPERIOR QUALITY ROLLS TURFGRASS SOD VALLEY -RICH CO., INC STORMWATER DITCH RECONST RICK JOHNSON DEER & JULY DEER REMOVAL CITY OF COLUMBUS CALCIUM CHLORIDE APPLICA CONNEXUS ENERGY JULY ELECTRIC LEAGUE OF MN CITIES INSURANCE ALLOCATION 201 NEWMAN SIGNS, INC. ROAD WORK SIGNS XCEL ENERGY ELECTRIC CITY OF ST. PAUL ASPHALT MIX -11 55TN CITY OF ST. PAUL ASPHALT MIX -4A 38TN U.S. BANK VERIZON WIRELESS Total for Department 430 ZIEGLER, INC. POLAR CHEVROLET & POLAR CHEVROLET & POLAR CHEVROLET & POLAR CHEVROLET & POLAR CHEVROLET & POLAR CHEVROLET & BOYER TRUCKS, INC. BOYER TRUCKS, INC. O'REILLY AUTOMOTIVE O'REILLY AUTOMOTIVE O'REILLY AUTOMOTIVE O'REILLY AUTOMOTIVE O'REILLY AUTOMOTIVE O'REILLY AUTOMOTIVE O'REILLY AUTOMOTIVE WALL ENTERPRISES, IN LEAGUE OF MN CITIES TURFWERICS/DAVIS EQUI FACTORY MOTOR PARTS FACTORY MOTOR PARTS SAFETY KLEEN CORPORA AUTO NATION FORD WHI MA MA MA MA MA MA #251 PARTS #205 PIPES,HOSES #205 SENSOR #205 WIRE KIT,SPARK PLUG RETURN CONNECTOR,PIPES,H RETURN STUDS STOCK FILTERS #218 MODULE WIP #218 SWITCH #211 #253 #385 FILTER #434 GEAR OIL FLASHER AIR, TRANS AIR FILTERS STOCK CABIN,AIR,OIL FILT STOCK OIL,TRANS,AIR,CABI STOCK TRANS FILTER GRINDER CERAMIC WHEEL INSURANCE ALLOCATION 201 PARTS BATTERY CORE STOCK BEAM SP ARMS SOLVENT #381 ROTOR ASY,BRAKE KIT AUTO NATION FORD WHI STOCK ROTOR ASY,BRAXE KI HUGO EQUIPMENT COMPA THROTTLE TRIGGER, SHAFT COLUMBUS AUTO TRUCK #246 DOT INSPECTION 9.24 12,633.76 1,750.00 17,373.58* 1,547.46 283.00 19.75 1,850.21* 53.20 44.00 4,032.00 90.00 1,023.00 1,050.38 10,209.00 412.33 321.07 3,603.05 2,473.42 19.77 23,331.22* 249.87 235.15 98.36 147.94 -297.60 -14.44 77.86 214.48 898.35 24.98 3.89 22.49 42.75 32.22 55.97 9.88 138.06 989.00 114.70 -24.00 115.45 38.11 131.94 287.68 90.34 85.00 Date: 08/20/2014 Time: 09:38:10 Operator: TJT Department Page: 4 City of Lino Lakes FM Entry - Invoice Payment - Department Report Vendor Name Description Amount FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET GOVERNMENT BUILDINGS GOVERNMENT BUILDINGS GOVERNMENT BUILDINGS GOVERNMENT BUILDINGS GOVERNMENT BUILDINGS GOVERNMENT BUILDINGS GOVERNMENT BUILDINGS GOVERNMENT BUILDINGS GOVERNMENT BUILDINGS GOVERNMENT BUILDINGS GOVERNMENT BUILDINGS GOVERNMENT BUILDINGS GOVERNMENT BUILDINGS GOVERNMENT BUILDINGS GOVERNMENT BUILDINGS GOVERNMENT BUILDINGS GOVERNMENT BUILDINGS GOVERNMENT BUILDINGS GOVERNMENT BUILDINGS GOVERNMENT BUILDINGS GOVERNMENT BUILDINGS GOVERNMENT BUILDINGS COLUMBUS AUTO TRUCK U.S. BANK U.S. BANK U.S. BANK U.S. BANK U.S. BANK U.S. BANK U.S. BANK U.S. BANK U.S. BANK U.S. BANK U.S. BANK U.S. BANK U.S. BANK U.S. BANK U.S. BANK BLUETARP FINANCIAL, BLUETARP FINANCIAL, BLUETARP FINANCIAL, BLUETARP FINANCIAL, #246 REPAIR EXHAUST,LIGH BILL'SSUPERETTE/FUEL FL MUFFLER & EXHAUST/#43 FLEET FARM/TACK APP TO T FLEET FARM/WHEEL BARROW HOME DEPOT/TROUBLE LIGHT HUGO AUTO PARTS/SURFACE MENARDS/#380 HEADLIGHT B MENARDS/#434 HOSE REEL M MENARDS/GFI OUTLET MENARDS/GRINDING WHEELS MENARDS/PLIERS, WIRE BRUS NORTHERN TOOL/LICENSE PL NORTHERN TOOL/VAC TRAILE RADIOSHACK/ELECTRICAL CL WALL ENTERPRISES/BLADE G GORILLA TRAILER ASSIST TOOLS -7 PIN HD RD TOOLS -BLADES TOOLS -FILTER WRENCH BAUER BUILT TIRE #140 TIRES HYDRAULICS PLUS & CO GRAPLE FORK CARTEGRAPH SYSTEMS, ON-SITE TRAINING MANSFIELD OIL COMPAN 1,300 ULSD 10% BIO DY DY MANSFIELD OIL COMPAN 2,486 87 UNI, W/10%ETH MANSFIELD OIL COMPAN 2,492 87 UNL W/10%ETH Total for Department 431 PREMIUM WATERS, INC. MN DEPT OF LABOR/IND WIPERS & WIPES, INC. AMERIPRIDE SERVICES, TDS METROCOM MN CENTENNIAL UTILITIES CONNEXUS ENERGY LEAGUE OF MN CITIES LIFE SAFETY SYSTEMS IMAGE PRINTING & GRA CENTERPOINT ENERGY CENTERPOINT ENERGY XCEL ENERGY VIKING ELECTRIC SUPP STAPLES ADVANTAGE STAPLES ADVANTAGE STAPLES ADVANTAGE STAPLES ADVANTAGE JANI-KING OF MINNESO GETHSEMANE GARDENS U.S. BANK OfficeMax KANDIYOHI WATER BOILER,PRESSURE VESSEL F CAN LINERS,ROLL TOWELS MATS PHONE SERVICE JULY NATURAL GAS -600 TOW JULY ELECTRIC INSURANCE ALLOCATION 201 EMERGENCY SERVICE CALL A #10 ENVELOPES JULY NATURAL GAS -1187 MA JULY NATURAL GAS -1189 MA ELECTRIC LIGHTS FOR ECFE 5X8 LEGAL PADS PACKING TAPE,STAPLER,HIG POCKET FOLDERS, SHARPIES, TONER, IMAGING DRUM,DUST- AUG MONTHLY CONTRACT CITY HALL LANDSCAPE, PLAN HOME DEPOT/GFCI OUTLET T COLORED PAPER,WITE-OUT T 57.45 238.60 50.00 175.56 42.60 11.75 60.00 19.58 2.99 15.78 33.55 28.94 7.99 5.35 10.17 138.06 199.99 32.99 29.97 9.99 4,876.20 91.32 585.48 3,866.47 7,644.98 7,402.75 29,407.14* 113.79 40.00 424.16 117.82 226.46 866.45 955.95 26.00 854.22 307.40 45.40 52.07 6,442.83 95.01 2.98 49.04 36.89 408.87 3,391.00 510.00 16.96 62.73 Date: 08/20/2014 Time: 09:38:10 Operator: TJT Department Page: 5 City of Lino Lakes FM Entry - Invoice Payment - Department Report Vendor Name Description Amount GOVERNMENT BUILDINGS WEBER, LANCE OFFICE CHAIRS GOVERNMENT BUILDINGS CITY OF ROSEVILLE AUG PHONE Total for Department 432 PARKS PARKS PARKS PARKS PARKS PARKS PARKS PARKS PARKS PARKS PARKS PARKS PARKS RECREATION RECREATION RECREATION ENVIRONMENTAL ENVIRONMENTAL SOLID WASTE SOLID WASTE SOLID WASTE SOLID WASTE SOLID WASTE FORESTRY FORESTRY CENTENNIAL UTILITIES CENTENNIAL UTILITIES CENTENNIAL UTILITIES CONNEXUS ENERGY LEAGUE OF MN CITIES MENARDS, INC. CENTERPOINT ENERGY CENTERPOINT ENERGY CENTRAL WOOD PRODUCT JULY NATURAL GAS -6811 LA JULY NATURAL GAS -6918 SU JULY NATURAL GAS -7204 LA JULY ELECTRIC INSURANCE ALLOCATION 201 SILICONE,ALUMINUM ADJ SI JULY NATURAL GAS -1179 MA JULY NATURAL GAS -6520 PH REC-STEP CERT. PLAYGROUN HUGO EQUIPMENT COMPA HEDGE TRIMMER U.S. BANK ACE/MIRACLE GROW U.S. BANK CO-OP/BUCCANEER PLUS SPR U.S. BANK VERIZON WIRELESS Total for Department 450 LEAGUE OF NN CITIES INSURANCE ALLOCATION 201 NYSTROM PUBLISHING C FALL COMMUNITY NEWSLETTE U.S. BANK VERIZON WIRELESS Total for Department 451 LEAGUE OF MN CITIES INSURANCE ALLOCATION 201 U.S. BANK VERIZON WIRELESS Total for Department 461 LEAGUE OF MN CITIES INSURANCE ALLOCATION 201 IMAGE PRINTING & GRA RECYCLE MINI MAGNETS RECYCLING ASSOCIATIO RAM/SWANA FALL CONFERENC CROWN TROPHY RECYCLING T-SHIRTS BUSINESS DATA RECORD DOCUMENT DESTRUCTION Total for Department 462 LEAGUE OF MN CITIES INSURANCE ALLOCATION 201 JRK SEED & TURF SUPP DRILL BIT KIT,ARBORPLUGS Total for Department 463 Total for Fund 101 LEAGUE OF MN CITIES HORVAT, NICOLE HELVIG, CHRIS SICOY, NICK ZEH, DAN NALEPKA, STEVE JANSEN, MIKE BABIASH, JEN BECK, JOE INSURANCE ALLOCATION 201 PROGRAM REFUND PROGRAM REFUND COACH REFUND COACH REFUND COACH REFUND COACH REFUND PROGRAM REFUND COACH REFUND 876.49 1,145.50 17,068.02* 26.14 28.68 19.96 68.58 3,029.00 30.28 31.79 12.59 1,655.00 439.99 13.89 203.30 218.66 5,777.86* 768.00 3,574.57 28.32 4,370.89* 88.00 19.75 107.75* 46.00 198.25 315.00 314.00 60.00 933.25* 298.00 108.05 406.05* 241,054.78* 1,302.00 75.00 70.00 30.00 40.00 30.00 17.50 40.00 15.00 Date: 08/20/2014 Time: 09:38:10 Operator: TJT Department Page: 6 City of Lino Lakes FM Entry - Invoice Payment - Department Report Vendor Name Description Amount PROGRAM REC ADULT SPORTS ADULT SPORTS FAMILY ACTIVITIES FAMILY ACTIVITIES FAMILY ACTIVITIES FAMILY ACTIVITIES FAMILY ACTIVITIES FAMILY ACTIVITIES FAMILY ACTIVITIES FAMILY ACTIVITIES SPECIAL EVENTS/TRIPS SPECIAL EVENTS/TRIPS SPECIAL EVENTS/TRIPS SPECIAL EVENTS/TRIPS NELSON, JEREMY BENSON, JOANNA HOIT, JEFF JOHNSON, BRANDON LAWSON, BRIANNE MELQUIST, ERIC PELTIER, BRYAN Total for LEAGUE OF MN CITIES Total for BERG, RICHARD T. SAARION, CARL A. Total for BIFF'S INC. U.S. BANK U.S. BANK U.S. BANK U.S. BANK U.S. BANK U.S. BANK COSTCO WHOLESALE Total for CITY OF BLAINE WARGO NATURE CENTER U.S. BANK U.S. BANK SPECIAL EVENTS/TRIPS U.S. BANK SPECIAL EVENTS/TRIPS U.S. BANK SPECIAL EVENTS/TRIPS U.S. BANK SPECIAL EVENTS/TRIPS U.S. BANK SPECIAL EVENTS/TRIPS U.S. BANK SPECIAL EVENTS/TRIPS U.S. BANK SPECIAL EVENTS/TRIPS U.S. BANK SPECIAL EVENTS/TRIPS U.S. BANK Total for COACH REFUND PROGRAM REFUND COACH COACH COACH REFUND REFUND REFUND COACH REFUND COACH REFUND Department INSURANCE ALLOCATION 201 Department 200 CONTRACT SPORTS OFFICIAL CONTRACT SPORTS OFFICIAL Department 202 BIFF RENTAL -SUNRISE CORN BROADWAY RENTAL/STAGE FO HOTEL RESTAURANT SUPPLY/ IMAGE PRINTING/CORN ROAS JARCO INDUSTRIES/CORN RO OLSONS/PROPANE CORN ROAS SHELL/CORN ROAST SUPPLIE CORN ROAST SUPPLIES Department 203 SUMMER FIELD TRIP WARGO NATURE CENTER CITY OF EDINA/FIELD TRIP CUB/PLAYGROUND MEETING DOUGH JOE'S/PLAYGROUND S HOLIDAY/PLAYGROUND SUPPL MICHAELS/PLAYGROUND SUPP MICHAELS/PROGRAM SUPPLIE MISTER ART/ART CAMP SUPP ORIENTAL TRADING/ART CAM SWANK/MOVIES IN THE PARK WALMART/PROGRAM SUPPLIES Department 205 YOUTH INSTRUCTIONAL U.S. BANK DAIRY QUEEN/DODGEBALL CA YOUTH INSTRUCTIONAL U.S. BANK TARGET/DODGEBALL CAMP TR Total for Department 207 BLUE HERON DAYS BLUE HERON DAYS BLUE HERON DAYS BLUE HERON DAYS Total for Fund 201 PRESS PUBLICATIONS, U.S. BANK U.S. BANK U.S. BANK BLUE HERON DAYS ADVERTIS CROWN TROPHY/BLUE HERON IMAGE PRINTING/BHD POSTE SWANK MOTION PICTURES/BH 17,50 20.00 17.50 60.00 15.00 35.00 35.00 1,819.50* 651.00 651,00* 294.00 563.50 857.50* 165.00 337.50 75.45 169.62 69,84 47.11 60.00 1,068.85 1,993.37* 176.30 435.00 214.56 21.88 94.22 9.98 27.36 40.59 84.69 31.99 349.00 170.83 1,656.40* 86.67 14.67 101.34* 7,079.11* 400.00 26.78 195.45 349.00 Date: 08/20/2014 Time: 09:36:11 Operator: TJT Department Page: 7 City of Lino Lakes FM Entry - Invoice Payment - Department Report Vendor Name Description Amount BLUE HERON DAYS POLICE DEBT SERVICE OTHER OTHER OTHER OTHER WATER WATER WATER WATER WATER WATER WATER WATER WATER WATER WATER WATER KLCI-FM BOB 106.1 BLUE HERON DAYS ADVERTIS Total for Department 497 Total for Fund 205 BLUE TOW SERVICE, IN ICR #14-162865 FORD 350 Total for Department 420 Total for Fund 208 U.S. BANK GO IMPR BONDS 2013A Total for Department 470 Total for Fund 336 STANTEC CONSULTING S WELL #6 Total for Department 499 Total for Fund 406 PRESS PUBLICATIONS, 2014 MILL & OVERLAY Total for Department 499 Total for Fund 421 LAKE STATE REALTY SE LEGAL Total for Department 499 Total for Fund 474 A-1 EXCAVATING, INC. 6/23-7/18 21ST AVE EXTEN Total for Department 499 Total for Fund 477 LEAGUE OF MN CITIES INSURANCE ALLOCATION 201 Total for Department TDS METROCOM MN CONNEXUS ENERGY HAWKINS, INC. LEAGUE OF MN CITIES CENTERPOINT ENERGY CENTERPOINT ENERGY CENTERPOINT ENERGY XCEL ENERGY GOPHER STATE ONE -CAL STANTEC CONSULTING S U.S. BANK U.S. BANK PHONE SERVICE JULY ELECTRIC CHLORINE CYLINDERS INSURANCE ALLOCATION JULY NATURAL GAS -1180 JULY NATURAL GAS -6774 JULY NATURAL GAS -6786 ELECTRIC JULY TICKETS WATER FILL STATIONS CIRCLE PINES POST OFFICE McMASTER-CARR/ELECTRONIC 201 BI BL CL 90.00 1,061.23* 1,061.23* 175.00 175.00* 175.00* 425.00 425.00* 425.00* 6,219.50 6,219.50* 6,219.50* 148.86 148.86* 148.86* 4,200.00 4,200.00* 4,200.00* 273,284.12 273,284.12* 273,284.12* 2,727.00 2,727.00* 36.20 1,867.32 50.00 1,364.00 12.59 12.59 23.85 3,767.35 269.80 5,910.85 7.35 591.98 Date: 08/20/2014 Time: 09:38:11 Operator: TJT Department Page: 8 City of Lino Lakes FM Entry - Invoice Payment - Department Report Vendor Name Description Amount WATER WATER WATER SEWER SEWER SEWER SEWER SEWER SEWER SEWER SEWER SEWER SEWER SEWER SEWER U.S. BANK VERIZON WIRELESS CRAIG SEVERSON CONST CURB FOR HYDRANT VALVE R CRAIG SEVERSON CONST REMOVE,REPLACE DAMAGED C Total for Department 494 Total for Fund 601 LEAGUE OF MN CITIES INSURANCE ALLOCATION 201 Total for Department CENTENNIAL UTILITIES CONNEXUS ENERGY LEAGUE OF MN CITIES MENARDS, INC. CENTERPOINT ENERGY CENTERPOINT ENERGY CENTERPOINT ENERGY CENTERPOINT ENERGY XCEL ENERGY METROPOLITAN COUNCIL GOPHER STATE ONE -CAL U.S. BANK Total for Department 495 JULY NATURAL GAS -SUNRISE JULY ELECTRIC INSURANCE ALLOCATION 201 FILTER, CONCRETE MIX JULY NATURAL GAS -1473 JULY NATURAL JULY NATURAL JULY NATURAL ELECTRIC SEPT WASTE WATER JULY TICKETS VERIZON WIRELESS SN GAS -2200 E. GAS -6300 LA GAS -6666 BL Total for Fund 602 SERVICE PRESS PUBLICATIONS, ISABELL ESTATES -ORD #07 - UNITED STATES POLICE 2014 REGION 12 CAMP RIPL GUIDANCE HOMES ESCROW RELEASE 6480 OJIB Total for Department Total for Fund 801 Grand Total 193.80 1,200.00 1,500.00 16,807.68* 19,534.68* 5,159.00 5,159.00* 19.96 387.77 2,578.00 148.68 48.68 47.24 14.72 16.14 18.98 65,964.98 269.80 39.50 69,554.45* 74,713.45* 190.21 150.00 3,450.00 3,790.21* 3,790.21* 631,685.94* CENTENNIAL FIRE DISTRICT Check Register - FIRE GL Page: 1 Check Issue Dates: 8/5/2014 - 8/19/2014 Aug 19, 2014 01:49PM Report Criteria: Report type: Summary GL Check Check Vendor Period Issue Date Number Number 08/14 08/14 08/14 08/14 08/14 08/14 08/14 08/14 08/14 08/14 08/14 08/14 08/14 08/14 08/14 08/14 08/19/2014 08/19/2014 08/19/2014 08/19/2014 08/19/2014 08/19/2014 08/19/2014 08/19/2014 08/19/2014 08/19/2014 08/19/2014 08/19/2014 08/19/2014 08/19/2014 08/19/2014 08/19/2014 Grand Totals: 6517 10850 6518 11565 6519 30480 6520 30490 6521 30575 6522 30650 6523 60375 6524 70800 6525 90175 6526 120450 6527 160050 6528 160130 6529 180600 6530 220200 6531 240100 6532 250500 Payee ANOKA COUNTY TREASURY D ASPEN MILLS, INC CENTENNIAL UTILITIES CENTERPOINT ENERGY CITY OF CIRCLE PINES CLAREY'S SAFETY EQUIPMENT FOREMOST PROMOTIONS BRIAN GUSTAFSON INNOVATIVE GRAPHICS, INC CITY OF LINO LAKES PAETEC PERFORMANCE PLUS LLC CITY OF ROSEVILLE VERIZON WIRELESS XCEL ENERGY THE YOUTH'S SAFETY CO Description SEPT BROADBAND FIRE BOOT JULY UTILTIES STATION 1 STATION 2 GAS FEMA -STATE FAIR BOOTH SPA EQUIPMENT MTC SALES TAX REIMB OFFICE SUPPLIES SAFETY CAMP T-SHIRTS FEMA -INSURANCE PHONES STATION 2 MEDICAL TESTING SALES TAX COMMUNICATIONS ELECTRIC STATION 2 FIRE PREVENTION BADGES Check Amount 187.50 447.50 125.69 37.89 3,750.00 149.76 910.62 23.16 1,137.25 27, 735.86 157.27 545.00 1,155.00 105.70 599.47 429.88 37,497.55 M = Manual Check, V = Void Check CENTENNIAL FIRE DISTRICT Invoice Register - Edit Report Page: 1 Input Dates: 8/5/2014 - 8/19/2014 Aug 19, 2014 01:18PM Name Vendor Number Invoice Seq Type Description Invoice Date Payment Due Date Total Cost GL Account GL Period 08/19/2014 10850 ANOKA COUNTY TREASURY DEPT. ANOKA CO 10850 B140813C 1 Invoi SEPT BROADBAND 08/19/2014 08/19/2014 187.50 801-42-2210-321 08/14 Total 10850 ANOKA COUNTY TREASURY DEPT.: 187.50 11565 ASPEN MILLS, INC ASPEN MIL 11565 152666 1 Invoi UNIFORMS 08/19/2014 08/19/2014 197.60 801-42-2210-218 08/14 ASPEN MIL 11565 153031 1 Invoi FIRE BOOT 08/19/2014 08/19/2014 124.95 801-42-2210-218 08/14 ASPEN MIL 11565 153032 1 Invoi FIRE BOOT 08/19/2014 08/19/2014 124.95 801-42-2210-218 08/14 Total 11565 ASPEN MILLS, INC: 447.50 30480 CENTENNIAL UTILITIES CENTENNI 30480 081914 1 Invoi JULY UTILTIES STATION 1 08/19/2014 08/19/2014 125.69 801-42-2210-380 08/14 Total 30480 CENTENNIAL UTILITIES: 125.69 30490 CENTERPOINT ENERGY CENTERP 30490 081914 1 Invoi STATION 2 GAS 08/19/2014 08/19/2014 37.89 801-42-2210-380 08/14 Total 30490 CENTERPOINT ENERGY: 37.89 30575 CITY OF CIRCLE PINES CITY OF CI 30575 081914 1 Invoi FEMA -MN FIRE HIRE BOOTH W 08/19/2014 08/19/2014 2,000.00 201-42-2220-201 08/14 CITY OF CI 30575 081914 2 Invoi FEMA -STATE FAIR BOOTH SPA 08/19/2014 08/19/2014 1,750.00 201-42-2220-201 08/14 Total 30575 CITY OF CIRCLE PINES: 3,750.00 30650 CLAREY'S SAFETY EQUIPMENT INC CLAREY'S 30650 156623 1 Invoi EQUIPMENT MTC 08/19/2014 08/19/2014 149.76 801-42-2210-405 08/14 Total 30650 CLAREY'S SAFETY EQUIPMENT INC: 149.76 60375 FOREMOST PROMOTIONS FOREMOS 60375 265428 1 Invoi FIRE PREVENTION SUPPPLY 08/19/2014 08/19/2014 973.23 801-42-2210-217 08/14 FOREMOS 60375 265428 2 Invoi SALES TAX 08/19/2014 08/19/2014 62.61- 801-21800 08/14 Total 60375 FOREMOST PROMOTIONS: 910.62 70800 BRIAN GUSTAFSON BRIAN GU 70800 081914 1 Invoi REIMB OFFICE SUPPLIES 08/19/2014 08/19/2014 23.16 801-42-2210-201 08/14 Total 70800 BRIAN GUSTAFSON: 23.16 90175 INNOVATIVE GRAPHICS, INC INNOVATIV 90175 39453 1 Invoi SAFETY CAMP T-SHIRTS 08/19/2014 08/19/2014 1,137.25 801-42-2210-490 08/14 Total 90175 INNOVATIVE GRAPHICS, INC: 1,137.25 120450 CITY OF LINO LAKES CITY OF LI 120450 081914 1 Invoi JULY REIMB-SALARIES 08/19/2014 08/19/2014 12,470.68 801-42-2210-101 08/14 CITY OF LI 120450 081914 2 Invoi JULY REIMB-PAYROLL TAXES 08/19/2014 08/19/2014 2,072.38 801-42-2210-120 08/14 CITY OF LI 120450 081914 3 Invoi JULY REIMB-INSURANCE 08/19/2014 08/19/2014 1,754.46 801-42-2210-130 08/14 CITY OF LI 120450 081914 4 Invoi JULY REIMB-EMS COORDINAT 08/19/2014 08/19/2014 2,900.00 801-42-2240-104 08/14 CITY OF LI 120450 081914 5 Invoi JULY REIMB-PAYROLL TAXES 08/19/2014 08/19/2014 432.12 801-42-2240-120 08/14 CITY OF LI 120450 081914 6 Invoi JULY REIMB-FUEL 08/19/2014 08/19/2014 941.01 801-42-2210-212 08/14 CITY OF LI 120450 081914 7 Invoi FEMA -SALARIES 08/19/2014 08/19/2014 5,208.00 201-42-2210-101 08/14 CENTENNIAL FIRE DISTRICT Invoice Register - Edit Report Page: 2 Input Dates: 8/5/2014 - 8/19/2014 Aug 19, 2014 01:18PM Name Vendor Number Invoice Seq Type CITY OF LI CITY OF LI Description Invoice Date Payment Due Date Total Cost GL Account GL Period 120450 081914 8 Invoi FEMA -PAYROLL TAXES 120450 081914 9 Invoi FEMA -INSURANCE 08/19/2014 08/19/2014 725.50 201-42-2210-120 08/14 08/19/2014 08/19/2014 1,231.71 201-42-2210-130 08/14 Total 120450 CITY OF LINO LAKES: 27,735.86 160050 PAETEC PAETEC 160050 57569466 1 Invoi PHONES STATION 2 08/19/2014 08/19/2014 157.27 801-42-2210-321 08/14 Total 160050 PAETEC: 157.27 160130 PERFORMANCE PLUS LLC PERFORM 160130 3770 1 Invoi FEMA-NFPA PHYSICALS 08/19/2014 08/19/2014 245.00 201-42-2230-308 08/14 PERFORM 160130 3801 1 Invoi MEDICAL TESTING 08/19/2014 08/19/2014 300.00 801-42-2210-308 08/14 Total 160130 PERFORMANCE PLUS LLC: 545.00 180600 CITY OF ROSEVILLE CITY OF R 180600 0219052 1 Invoi AUGUST JPA MIS 08/19/2014 08/19/2014 988.00 801-42-2210-320 08/14 CITY OF R 180600 0219072 1 Invoi AUGUST PHONE 08/19/2014 08/19/2014 178.48 801-42-2210-321 08/14 CITY OF R 180600 0219072 2 Invoi SALES TAX 08/19/2014 08/19/2014 11.48- 801-21800 08/14 Total 180600 CITY OF ROSEVILLE: 1,155.00 220200 VERIZON WIRELESS VERIZON 220200 97298363 1 Invoi COMMUNICATIONS 08/19/2014 08/19/2014 105.70 801-42-2210-321 08/14 Total 220200 VERIZON WIRELESS: 105.70 240100 XCEL ENERGY XCEL ENE 240100 081914 1 Invoi ELECTRIC STATION 2 08/19/2014 08/19/2014 599.47 801-42-2210-380 08/14 Total 240100 XCEL ENERGY: 599.47 250500 THE YOUTH'S SAFETY CO THE YOUT 250500 24665 1 Invoi FIRE PREVENTION BADGES 08/19/2014 08/19/2014 459.43 801-42-2210-217 08/14 THE YOUT 250500 24665 2 Invoi SALES TAX 08/19/2014 08/19/2014 29.55- 801-21800 08/14 Total 250500 THE YOUTH'S SAFETY CO: 429.88 Total 08/19/2014: 37,497.55 8/19/2014 GL Period Summary GL Period Amount 08/14 37,497.55 Grand Totals: 37,497.55 Grand Totals: 37,497.55 Report GL Period Summary CENTENNIAL FIRE DISTRICT Invoice Register - Edit Report Page: 3 Input Dates: 8/5/2014 - 8/19/2014 Aug 19, 2014 01:18PM GL Period Amount 08/14 37,497.55 Grand Totals: 37,497.55 Vendor number hash: 2061850 Vendor number hash - split: 3547500 Total number of invoices: 20 Total number of transactions: 32 Terms Description Invoice Amount Discount Amount Net Invoice Amount Open Terms 37,497.55 .00 37,497.55 Grand Totals: 37,497.55 .00 37,497.55 CITY COUNCIL WORK SESSION August 4, 2014 DRAFT DATE TIME STARTED MEMBERS PRESENT MEMBERS ABSENT CITY OF LINO LAKES MINUTES : August 4, 2014 . 5:30 p.m. : Council Member Stoesz, Kusterman, Rafferty, and Mayor Reinert : Council Member Roeser Staff members present: City Administrator Jeff Karlson; Community Development Director Michael Grochala; Public Safety Director John Swenson; Finance Director Al Rolek; Public Services Director Rick DeGardner; City Attorney Joseph Langel; City Clerk Julie Bartell 2. Proposed Charter Amendment to Create Ward System (August 11 agenda) — City Attorney Langel reviewed and summarized his written opinion. The opinion explains that the Charter Commission has authority to propose a ward system for voter consideration but the amendment submitted has three problems. The districting function that is included with a ward system is given to the Charter Commission while State law places that control with the city council. The timing of filing of ward boundaries conflicts with State law. And the city council cannot be obligated by the charter to provide additional funding to the Charter Commission. For the reasons noted, Mr. Langel explained that the amendment proposed isn't consistent with law and shouldn't be forwarded to Anoka County to be included on the ballot for this fall. Administrator Karlson noted that he has prepared a resolution declining submission of the amendment to the ballot and that resolution will be before the Council at their meeting on August 11. Charter Commission Chair Connie Sutherland noted that the language approved by the Commission is actual language from the charters of the Cities of St. Paul and Blaine. 1. Review Options Related to Citizen Petition (August 11 agenda) — City Attorney Langel recalled that in January, the city council passed a resolution regarding their decision to withdraw from the Centennial Fire District (CFD). That is the only formal action that the council must take and that action, in fact, started the clock on the withdrawal. Recently a citizen petition was submitted under the initiative/referendum section of the City Charter. Upon examination of the language of that petition, it calls for the voters to consider a question that would change an administrative action of the council. Mr. Langel explained that the Charter initiative and referendum process is limited to legislative decisions. In the case of the CFD withdrawal, there's been no legislative action on the city's part. If the petition question were placed on the ballot, the voters would be reviewing an executive decision and court case law clearly states that the power of initiative/referendum cannot be used to reverse an administrative action of the CITY COUNCIL WORK SESSION August 4, 2014 DRAFT 46 city council. The courts do not want every action of a city council to be considered by the 47 public. Mr. Langel said that regardless of the technical sufficiency of the petition, it is 48 not a proper question under state law and therefore it is not legitimate for the council to 49 forward the matter to the ballot. 50 51 There were questions from those present in the audience as to how a citizen group could 52 receive the assistance of the city attorney in preparing a question. Mr. Langel noted that 53 it would be a conflict for him to assist. Connie Sutherland, Chair of the Lino Lakes 54 Charter Commission, asked if there hasn't been a situation whereby a citizen group in the 55 city received the services of the city attorney in a petition. The mayor indicated that is a 56 matter of record that could be checked. 57 58 Mayor Reinert explained that meetings were held with representatives of the other CFD 59 member cities. Based on decisions that occurred in that process, the city council moved 60 to withdraw from the district. Attorney Langel confirmed that withdrawal from the joint 61 powers agreement that covers the CFD required only an administrative action. When 62 members of the audience asked if there is any way for citizens to impact that decision to 63 withdraw, Mr. Langel said there is no power of the people to deal with that type of 64 administrative action. When members of the audience asked about the reason for the 65 withdrawal, Mayor Reinert explained the joint powers agreement provides that at the 66 seventy percent threshold, a city can call for a change in the form of governance. This 67 city reached that threshold, was snubbed on its efforts to achieve a governance structure 68 change and now there is a good alternative solution to this city's public safety needs. 69 Mr. Reinert said the council supports the efficiency of the public safety department 70 model. A citizen asked, what was the issue that came up at seventy percent? Mayor 71 Reinert said that in the long term the seventy percent threshold as always been seen as not 72 a fair scenario to that city. An audience member suggested that the citizens want more 73 explanation because they see the city losing two fire stations. Ms. Sutherland noted the 74 two year withdrawal period and asked if the city can rescind its decision to leave during 75 that time? Mayor Reinert responded that is a less like situation every day that passes; he 76 added that you can only come up with a solution when the two sides can work toward 77 agreement and that wasn't the case. Audience members expressed concern about the 78 right to vote on the matter, wanting more information on the change itself, and concerns 79 about enough information to the public. Mayor Reinert answered questions about how 80 the city will deal with fire pension situations for individual firefighters, assuring those 81 present that the city is cognizant of the need for portability. Further Mayor Reinert said 82 he is certain that mutual aid will be extended and confident that firefighters will answer 83 the call when needed. An individual in the audience explained how mutual aid works - 84 sometimes it is automatic and other times it is decided by department. 85 86 Administrator Karlson indicated that he has prepared a resolution declining submission of 87 the petition question to the ballot, for consideration at the regular council meeting on 88 August 11. 89 90 2 CITY COUNCIL WORK SESSION August 4, 2014 DRAFT 91 3 Five -Year Street Reconstruction Plan — Ballot Question — Community 92 Development Director Grochala reviewed his report relating to the status of the city's 93 Five Year Street Reconstruction Plan. Although the Plan was approved by the council in 94 June, a petition was submitted within 30 days of that approval requesting that the bond 95 issuance be put on the fall ballot. The petition has been found to be sufficient and the 96 council has two options to proceed at this point: Place the question on the 2015 ballot; 97 not place the matter on the ballot. 98 99 4. Proposed Charter Amendments — Chapter 8 — Community Development 100 Director Grochala noted the two charter amendment proposals that were forwarded to the 101 Charter Commissioner earlier in the year for their review. The Commission's review 102 period on the ordinances will end on August 11 and the council may then make a decision 103 about putting an amendment on the ballot. He added that the council may want to 104 consider that, with the Street Reconstruction Plan on the ballot, it could be confusing to 105 have a Chapter 8 amendment also. 106 107 Administrator Karlson noted the matter of funding legal assistance for the Charter 108 Commission's review of the amendments. Charter Commission Chair Connie Sutherland 109 contacted him this day to confirm that she has provided the additional information 110 requested by the council in order to consider their request for additional funds. He noted 111 that the Commission has an annual budget of $1500 and previously received 112 authorization to expend an additional $600 to review the amendments forwarded by the 113 council. Chair Sutherland noted that the Commission's authorized funds have been fully 114 exhausted at this point. Commission Member Margaret Penn added that the 115 Commission's attorney has worked on both the ordinances forwarded by the council; in 116 order to finalize the Commission's discussion and respond to the council on the 117 ordinances, additional funding is needed. The mayor asked if the Commission could use 118 the services of the city attorney and the response was that if the council is serious about 119 the process, it must be done right. 120 121 Council Member Stoesz suggested the possibility of passing something by ordinance 122 (without ballot consideration). Council Member Kusterman suggested that all parties 123 want the same thing — to be able to reconstruct roads in the city. Commissioner Penn 124 added that there is a desire among the Commission members to work this out. Council 125 Member Rafferty indicated that he's attended some Commission meetings and sees there 126 is work underway. Commission Chair Sutherland added that the last minute cancelation 127 of a joint meeting between the Commission and the Council by the council was a bad 128 message. The council concurred that another joint meeting will be explored. 129 130 Different amounts were suggested; the council concurred on providing an additional $725 131 to the Commission for their legal fees. 132 133 6. Sending Out Vehicle Repairs, Maintenance, and Inspections — Public Services 134 Director Rick DeGardner reviewed his written report responding to council member 135 questions about who the city utilizes for repairs and other vehicle services, what services 3 CITY COUNCIL WORK SESSION August 4, 2014 DRAFT 136 are provided in-house versus outsourced, and how local business providers could be 137 utilized. He provided a list of Lino Lakes equipment, a report on services not performed 138 in-house and a survey of mechanics for area cities with like population. He noted that 139 decisions on repair are based on factors including pricing, quality of service, where 140 vehicles were purchased, etc. Mayor Reinert noted that the council is interested in 141 supporting local businesses; he appreciates the information included in the report and 142 directs staff to keep the local places on the radar and use them when it makes sense. 143 Council Member Rafferty noted that it's good to get the research done and he really 144 appreciates the information. 145 146 The council recessed for approximately one hour and reconvened. 147 148 5. 2015 Budget Discussion — Administrator Karlson noted that staff is seeking 149 further direction as the 2015 proposed budget is developed. Staff has provided 150 information on the 2015 General Fund Forecast Gap Analysis, Requested Personnel 151 Increases and the 2015 Draft General Fund Operating Budget. Mr. Karlson noted that he 152 has removed the request to fund a pay equity study in the amount of $30,000. The 153 council reviewed the city's obligations in the area of pay equity to ensure that 154 noncompliance will not occur. 155 156 The council discussed the Police Chief's request for three new patrol officer positions. 157 He confirmed that those additional officers wouldn't require any addition to the police 158 vehicle fleet. Mayor Reinert explained his own research, looking at good rules of thumb 159 for police staffing. He recognizes that this city may need to add officers but he doesn't 160 think now is the time. He does understand the need to keep the force strong and remain 161 proactive. The mayor added that adding another officer on the street now could mean 162 ending the assignment to the Drug Task Force. Chief Swenson noted that the DEA Task 163 Force is actually a good tool for this city to leverage a connection that brings in a lot of 164 work; he is comfortable that the department also works diligently on prevention efforts. 165 Council Member Stoesz asked about the role of the local police in cybercrime and Chief 166 Swenson responded that the department is aggressive in that area; he's seen victims in 167 other jurisdictions receive less service. Council Member Kusterman added that the 168 efficiency of the Lino Lakes Police Department is evident and works against the addition 169 of staff but he believes the council must always be mindful of what that department needs 170 to ensure the future. 171 172 The council discussed the Public Services Division request for Capital Outlay for Parks in 173 the amount of $90,000. The mayor asked about park funding that will be coming in 174 through development; Community Development Director Grochala explained that those 175 funds are dedicated to new park development. The capital outlay would provide updates 176 and work for existing park facilities. Public Services Director DeGardner noted that 177 there are important needs coming for park facilities but he could take off the request for 178 2015. 179 4 CITY COUNCIL WORK SESSION August 4, 2014 DRAFT 180 There was discussion about the bike/pedestrian bridge that will be constructed over 181 Interstate 35W at County Road 14. There will be a requirement of some city funds 182 eventually. 183 184 The council discussed the request to add an Assistant City Administrator position. 185 Administrator Karlson reviewed his reasons to request the position, as outlined in his 186 staff report. A position was eliminated in the Administration Department a few years 187 ago when the workload was low and hiring was at a minimum. Now things are really 188 picking up, with the new Public Safety Department (Fire) coming on line and other new 189 demands. He explained that there are real human resources needs. He sees more need 190 than just human resources though, i.e. coordination cable television and updates needed 191 in that function, the city newsletter, the Website needs updating and maintenance to 192 remain vital, the digital records project is underway and growing. The mayor said he 193 supports Mr. Karlson's request because he sees the need. Council Member Stoesz 194 suggested outsourcing to bring in needed services, noting it brings the added value of 195 drawing a line on enforcing policies; he sees it works well in private business. Mr. 196 Karlson noted that contractual human resources alone would cost $50,000 a year for a 197 half time position. Council Member Rafferty was not supportive of the new position; he 198 thinks it is appropriate for the City Administrator to do hiring and it isn't good timing 199 what with adding an administrative position in the Public Safety Division. He'd like to 200 see staff continue to weather the storm. 201 202 The council discussed the city's revenue and reserve situation. Mr. Rolek noted that he 203 believes the city will have adequate reserve in 2015 to utilize some one-time funds. The 204 council reviewed the history of the use of reserve funds. 205 206 7. Monthly Progress Report — Administrator Karlson reviewed his written report. 207 208 8. Review Regular Meeting Agenda for August 11, 2014 — The council reviewed 209 the agenda for the upcoming council meeting. There were no changes to the agenda. 210 211 The meeting was adjourned. 212 213 These minutes were considered, corrected and approved at the regular Council meeting held on 214 August 25, 2014. 215 216 217 218 219 Julianne Bartell, City Clerk Jeff Reinert, Mayor 220 5 COUNCIL MINUTES August 11, 2014 DRAFT 1 CITY OF LINO LAKES 2 MINUTES 3 4 DATE : August 11, 2014 5 TIME STARTED : 6:30 p.m. 6 TIME ENDED : 9:10 p.m. 7 MEMBERS PRESENT : Council Member Stoesz, Kusterman, Rafferty, 8 Roeser, and Mayor Reinert 9 MEMBERS ABSENT : none 10 11 Staff members present: City Administrator Jeff Karlson; Community Development Director Michael 12 Grochala; City Planner Katie Larsen; City Engineer Diane Hankee; City Attorney Joseph Langel; 13 Finance Director Al Rolek; Police Captain Kelly McCarthy; and City Clerk Julie Bartell 14 15 PUBLIC COMMENT 16 17 Michael Manthey, 819 Lois Lane, noted that he received a communication from the city offering 18 information about the new city fire department, including an estimate of start-up costs. He'd like 19 more information on those costs. Mayor Reinert responded that, with the information available at this 20 time, he believes start-up costs will mostly occur in 2015 and he anticipates those costs in the area of 21 $400,000. There will also be costs associated with a new station but those will be bonded. Mr. 22 Manthey discussed possible costs and timing of the new fire station with the Mayor. Council 23 Member Roeser pointed out that consideration should also be given to the operational efficiencies that 24 will occur with the new public safety department model as well as the additional services that will be 25 needed as development increases. 26 27 Mike Schweigert, 23 Park Drive, Circle Pines, commented on the fire department. He asked if police 28 and city personnel have been consulted on the council's plan to call upon them for firefighter duties. 29 He expressed concern about firefighter recruiting efforts and the experience level of those recruited. 30 31 Pete Johnson, 6991 Meadow Circle, noted the petition for an ordinance regarding withdrawal from 32 the Centennial Fire District that will be considered by the council this evening (Item 3B). He 33 understands the council will consider a recommendation by the city attorney to reject that petition. 34 He noted that the petition contains many signatures and shouldn't be ignored. He questions that the 35 decision involved is administrative when it involves fire services that impact people's lives. 36 37 Jen Wenzel, 45 Lilac Street, read a statement to the council. She is not a firefighter but a concerned 38 resident. As she has learned more about the fire department change, she is convinced it is not a good 39 idea. She is disappointed in the behavior of the council and the manner of answering questions as 40 well. While the discussion has mainly been between the firefighters and the city council she believes 41 there are many citizens also who would like input. 42 43 SETTING THE AGENDA 44 45 The agenda was approved as presented. 1 COUNCIL MINUTES August 11, 2014 DRAFT 46 47 CONSENT AGENDA 48 49 Council Member Roeser moved to approve the Consent Agenda, Items 1A through 1F as presented. 50 Council Member Kusterman seconded the motion. Motion carried unanimously. 51 52 ITEM ACTION 53 54 Consideration of Expenditures: 55 56 August 11, 2014, $408,891.29 Approved 57 58 Centennial Fire District (Check No. 6507-6516, 59 & 2014008, $16,125.10) Approved 60 61 July 28, 2014 Council Work Session Minutes Approved 62 63 July 28, 2014 City Council Meeting Minutes Approved 64 65 July 28, 2014 Closed Council Minutes Approved 66 67 Resolution No. 14-90, Issuance of a Special Event 68 Permit and 1-4 Day Temporary On -Sale Liquor License 69 For the American Legion Post 566 Blue Heron Days event Approved 70 71 Approval of Tobacco License for Lake 1 Stop Approved 72 73 FINANCE DEPARTMENT REPORT 74 75 There was no report from the Finance Department. 76 77 ADMINISTRATION DEPARTMENT REPORT 78 79 3A) Resolution No. 14-77, Declining Submission of Proposed Charter Amendment for Election - 80 City Attorney Langel reviewed his written report. He noted that the Charter Commission proposed an 81 amendment to the City Charter that would provide for the establishment of four wards in the city. 82 The amendment seeks to draw boundaries for districting and redistricting when necessary and to 83 provide funds for the efforts. His review of the proposed amendment discovered issues on who can 84 draw boundaries (the city council is authorized by statute), the timeline for the process, and funding. 85 Because of those issues, it is his recommendation that the amendment not be forwarded to the ballot. 86 87 Council Member Rafferty moved to approve Resolution No. 14-77 as presented. Council Member 88 Stoesz seconded the motion. 89 2 COUNCIL MINUTES August 11, 2014 DRAFT 90 Mike Trehus, 6675 Shadow Court, addressed the council. He suggested that the provisions noted by 91 the city attorney are faulty since both Minneapolis and St. Paul have the same process and provide 92 funds for it. Blaine also has the same language. He noted that the city attorney is not a court of law 93 and is not infallible. The amendment presented by the Charter Commission could go forward to the 94 ballot even if the attorney is correct. He is concerned that the council did not inform the Charter 95 Commission of the issues discovered by the city attorney when there was still time to discuss them. 96 The council could have corrected the amendment, sent it back to the Charter Commission and still 97 had time to get it on the ballot. He believes the public deserves the right to decide this question. 98 99 City Attorney Langel noted that it never a good idea to cut and paste from other charters — they are not 100 always up to date. The council could only review what was submitted to them and that was not 101 within statute. The amendment as written should not go forward. 102 103 After the council discussed recent attempts to propose an amendment to the City Charter regarding 104 road reconstruction, John Freimuth, 7381 John Avenue, addressed the council. He suggested that the 105 problem with getting the roads improved relates to people's concern about utilities and other 106 improvements. His road was recently improved by the city and at no cost to him. Community 107 Development Director Grochala explained that Mr. Freimuth's road was a part of the city's overlay 108 program. 109 110 Motion carried on a unanimous voice vote. 111 112 3B) Resolution No. 14-88, Declining Submission of Petition for Inclusion on the Ballot — City 113 Attorney Langel first explained that the Centennial Fire District (CFD) is based on a contract (joint 114 powers agreement) between three cities. Included in that contract is a provision that allows for 115 entities to withdraw. In January of 2014 the Lino Lakes City Council approved a resolution 116 authorizing the city's withdrawl from the CFD. In July a petition was submitted to the city calling for 117 an ordinance to be put on the ballot under the provisions of the City Charter initiative/referendum 118 language. The petition essentially defers the decision of withdrawing from the CFD to the voters. 119 Mr. Langel then explained the types of decisions made by city councils — legislative, administrative 120 and quasi-judicial. The Charter provision for initiative is limited to legislative decisions. 121 Administrative and quasi-judicial decisions are left to city councild and are not subject to voter 122 review. The decision to withdraw from the CFD was an administrative action and that's all that is 123 required for that action. The request of the petition is therefore not consistent with state law. 124 125 Council Member Rafferty moved to approve Resolution No. 14-88 as presented. Council Member 126 Stoesz seconded the motion. 127 128 Brad Robinson, 597 Marshan Lane, asked the council when they will be passing an ordinance to start 129 the city fire department, as is required? 130 131 Jessica Long, 997 Kelly St, asked the council about fire services and the type of training that 132 emergency personnel will have in a new fire department. The council should understand the 133 difference between an EMT and EMR. She fears that a new department will have lesser trained 134 personnel and that will lessen services. The mayor responded that the city will make an expert 3 COUNCIL MINUTES August 11, 2014 DRAFT 135 decision and leave nothing to chance in providing emergency services. Ms. Long added that she's 136 concerned about the number of firefighters the city will be able to hire, their experience level and how 137 that will impact the standard of services. The mayor responded that Police Chief Swenson is 138 handling the hiring, it will be handled correctly and he doesn't approve of scaring the public with 139 misinformation. 140 141 Lloyd Hanson, 588 Laurel, told the council that he had a heart attack five years ago. The CFD was at 142 his home in seven minutes and because of their exceptional service, above the national average, he is 143 alive. He doesn't understand why the council is making a change. 144 145 Angie Robinsin, 597 Marshan Lane, stated that she understands the legal opinion that is being 146 presented but she would argue that this isn't an administrative matter to the people. She believes the 147 residents want a voice in the decision. Council Member Roeser explained that the matter is in the 148 process of moving forward and he believes the voice of the people will be very helpful as the process 149 moves along; he believes the services to the citizens will be better if they are given the chance to 150 work. 151 152 Jesse Fronek, 904 Kelly Street, said he has been a firefighter with CFD for just one year so he's really 153 still trying to understand his role in fire services, city government, and as a citizen. He doesn't see 154 CFD is broken although the relationship between the governing bodies may be broken. His whole 155 concern about the situation now relates to experience level. He knows that with one year of 156 experience, he is not capable of leading a team in an emergency. He wonders why the city would 157 build a station right by one that is in the CFD now. 158 159 Glen Olson, 6465 Hokah Drive, remarked that in 1996, the citizens voted on the matter of trash 160 collection; he'd like to see a vote on this matter. 161 162 Gayle P., 6995 Brian Drive, Centerville, stated that he's been in fire service for some time. He 163 doesn't see this decision adding up. 164 165 Jen Wenzel, 45 Lilac Street, asked the council if they have the right to put this before the voters even 166 if they don't have to? She suggests, if the council is so convinced that people agree with the 167 decision, why is it a problem to put it on the ballot? 168 169 Stephen Ruff, 4370 170th, Blaine, noted the Springsted report on the process of starting a fire 170 department. He suggested that the expert who wrote that report questioned the council's decision 171 himself. Mr. Ruff asked the council to reconsider the decision to withdraw. 172 173 Pete Johnson, 6991 Meadow Circle, also noted the Springsted report and cost assumptions and the 174 cost of the report itself. Mayor Reinert noted that the council wanted to get the best information 175 possible as they made decisions and the report was part of that. 176 177 The mayor explained that the city will be working hard on all the necessary details — hiring included. 178 He promises that the standards will be there in that process. There is some patience needed as all the 4 COUNCIL MINUTES August 11, 2014 DRAFT 179 information is developed. Council Member Roeser again urged people to join in the process and be 180 proactive. 181 182 Tonya Rolfson, 154 Egret Lane, stated that she sees that the council made a decision but put the cart 183 before the horse. The council should have looked at the questions first. She suggests that people 184 wanted to give input before the decision was made, not after. She's concerned that there is a better 185 way to go about this. 186 187 Terri Klenzendorf , 497 Forsham Lake Dr, said it is clear that the council has rationale to move 188 forward with this decision but also clear that people are not understanding that; more information to 189 the citizens is needed. 190 191 Cezar Panait, 6577 Souix Lane, noted concern about costs. He is already paying more than his friends 192 in the City of Woodbury. He thinks working together, such as with a fire district of three cities, saves 193 money, and he fears the new department will not be cheaper. 194 195 Bryan Olson, 511 Hawthorn Road, thanked the council members for service to the city. He noted his 196 concerns. The Springsted report gave six options. He sees the council has already chosen an option 197 but doesn't know how to reach the solution. If there are bonds, for example, how will those be repaid 198 and what will that cost? People are also hearing that their insurance premiums could go up. He is an 199 aware citizen who is reading information available and trying to understand the decisions. He is 200 offended with implications that motives are political. He isn't getting the "warm and fuzzy" that the 201 council is suggesting and he'd like to see all the numbers. Also he doesn't like the cross training idea 202 — the Lino Lakes Police Department is the best as they are and he doesn't expect them to fight fires. 203 204 Mike Schweigert, 23 Park Drive, noted the Springsted report and the option that the council chose. It 205 is the only option that had failures — some cities who chose the public safety department model chose 206 to go back to traditional. 207 208 The mayor closed the comment period. 209 210 The motion to approve the resolution was adopted on a unanimous voice vote. 211 212 3C) Charter Commission Request for Additional Funding — Administrator Karlson reviewed his 213 written report. The Commission has been authorized additional funds in the amount of $600 for legal 214 assistance in their review of charter amendments forwarded by the council. Those funds have been 215 expended and they are requesting an additional $3,400 for contining their research; they have held a 216 number of special meetings recently. The council discussed the matter at the last work session and 217 agreed to approve an additional $725. 218 219 Council Member Rafferty remarked he is not in agreement that the council concurred to fund an 220 additional $725; he noted that one council member wasn't present at that meeting. He has some 221 concern about how the funds will be expended; that being said, he has seen the commission has been 222 making real efforts. 223 5 COUNCIL MINUTES August 11, 2014 DRAFT 224 Council Member Kusterman remarked that he suggested the $725 as a good will gesture; he believes 225 the council needs to work with the Charter Commission and he's interested in their work. He doesn't 226 see the advantage to holding up their work by denying them reasonable attorney advice. He was at a 227 recent meeting and could see that the group needs this legal advice to move forward on matters. 228 229 Council Member Stoesz asked if there is a sense of urgency in approving the funding; he'd like the 230 matter tabled. 231 232 Mayor Reinert said he supports the $725. He'd also like for the council and Charter Commission to 233 reschedule a joint meeting. 234 235 Council Member Kusterman moved to approve the additional funding for the Charter Commission. 236 237 Mike Trehus, 6675 Shadow Court, noted the Charter Commission's budget for years 1995 through 238 2007. There were increases to the budget given without strings. He believes the council is 239 micromanaging the commission. It is history that this group has regularly received discretionary 240 funds. It's the money they need to do their work. He reminded the council that there is an intended 241 separation of powers between the council and commission. 242 243 Terry O'Donnell, 1000 Main Street, spoke about the importance of the council meeting with the 244 Charter Commission as was intended. 245 246 The motion to approve the funding was adopted on a unanimous voice vote. 247 248 PUBLIC SAFETY DEPARTMENT REPORT 249 250 There was no report from the Public Safety Department. 251 252 PUBLIC SERVICES DEPARTMENT REPORT 253 254 There was no report from the Public Services Department. 255 256 COMMUNITY DEVELOPMENT DEPARTMENT REPORT 257 258 6A) NorthPointe: i. Resolution No. 14-82, Approving a Petition and Waiver Agreement from 259 Tony Emmerich Construction, Inc.; ii. Resolution No. 14-85, Approving the Deposit Agreement 260 for Roadway and Utility Improvements; iii. Resolution No. 14-83, Authorizing the Preparation 261 of Plans and Specifications for Roadway and Utility Improvements; iv. Resolution No. 14-87, 262 Maintenance Agreement for Stormwater Management Facilities Between Rice Creek 263 Watershed District and the City of Lino Lakes — City Engineer Hankee reviewed the written 264 report, explaining each agreement, the schedule for the project and costs involved. 265 266 Council Member Kusterman moved to approve Resolution No. 14-82, Resolution No. 14-85, 267 Resolution No. 14-83 and Resolution No. 14-87 as presented. Council Member Roeser seconded the 268 moton. Motion carried on a unanimous voice vote. 6 COUNCIL MINUTES August 11, 2014 DRAFT 269 270 6B) Second Reading of Ordinance No. 06-14, Rezoning Property at 7880 Sunset Avenue from 271 Rural to Planning Unit Development for Century Farm North — City Planner Larsen reviewed the 272 proposed ordinance. The developer of the Century Farm North project wishes to add a parcel to the 273 project; the parcel requires rezoning in order to be included. Staff is recommending approval. 274 275 Council Member Rafferty moved to waive the full reading of Ordinance No. 06-14. Council Member 276 Stoesz seconded the motion. Motion carried on a unanimous voice vote. 277 278 Council Member Rafferty moved to approve the 2nd Reading and adoption of Ordinance No. 06-14 as 279 presented. Council Member Stoesz seconded the motion. Motion carried; Yeas, 5; Nays none. 280 281 6C) Resolution No. 14-89, Calling for a Special Election, Shenandoah Area Improvements (5- 282 Year Street Reconstruction Plan 2015 — 2019) — Community Development Director Grochala 283 reviewed his written report. The city council approved a Street Reconstruction Plan as allowed under 284 state statute. Under that same provision of state law, a petition has been submitted requesting that 285 the Plan go to the ballot this fall. Options for the council are to place the question on the ballot or to 286 not proceed with the Plan. He noted that improvements included in the Plan are for road work only. 287 He reviewed the process that would occur if the Plan is approved to go forward by the voters. 288 289 Mayor Reinert noted that the council also forwarded two possible charter amendments to the Charter 290 Commission review process. The Charter Commission did not recommend either of those and 291 suggested no alternative. At this time staff is recommending that neither of those amendments be 292 forwarded to the ballot. 293 294 Council Member Kusterman moved to approve Resolution No. 14-89 as presented. Council Member 295 Roeser seconded the motion. 296 297 Mike Trehus, 6675 Shadow Court, noted that he's heard many times that there has only been one 298 street project approved in many years. There's been one street reconstruction approved in 32 years 299 but there's only been one proposed in those years. He reviewed the history of road reconstruction 300 projects proposed in that time period. The street reconstruction plan is an attempt to bypass the City 301 Charter by not utilizing special assessments. The voting record of the public should be respected; 302 there are reasons projects have or have not proceeded. He's concerned about the lack of a feasibilty 303 study for the projects included in this Plan; neither the costs nor the neighborhood opinion is clear. 304 Community Development Director Grochala pointed out that the Resolution before the council states 305 a not to exceed bonding amount. The Plan itself includes information on bonding and it is only 306 planned for the first project at this point. The streets are evaluated on an annual basis, there are past 307 feasibility projects in place for some areas, and some of that information has been useful in 308 developing the Plan and cost estimates. 309 310 The motion was adopted on a unanimous voice vote. 311 312 313 7 COUNCIL MINUTES August 11, 2014 DRAFT 314 UNFINISHED BUSINESS 315 316 There was no Unfinished Business. 317 318 NEW BUSINESS 319 320 There was no New Business. 321 322 COMMUNITY EVENTS 323 324 PRIMARY ELECTIONS are Tuesday, August 12 from 7:00 a.m. to 9:00 p.m. 325 326 YMCA FARMER'S MARKET will be held at Legacy and Woods Edge (across from Chain of Lakes 327 YMCA) Thursday, August 14 from 3:00 p.m. to 7:00 p.m. 328 329 SAFETY CAMP Will be held at Centennial Middle School 7:00 a.m. to 5:00 p.m on Thursday, 330 August 14 from 5:00 p.m.to 9:00 p.m. Please contact the Lino Lakes Parks and Recreation Department at 331 651-982-2440 for more information 332 333 MONTHLY RECYCLE DAY will be CANCELLED for Saturday, August 16 due to the Blue Heron 334 Days Parade and events. Monthly recycle day will resume in September on the third Saturday of the 335 month. 336 337 BLUE HERON DAYS will be held August 16 - 18. Please view the Blue Heron Days website at 338 blueherondays.org for the schedule of events. 339 340 341 342 343 344 345 346 347 ADJOURN 348 349 There being no further business, Council Member Kusterman moved to adjourn at 9:10 p.m. Council 350 Member Roeser seconded the motion. Motion carried. 351 352 These minutes were considered and approved at the regular Council Meeting on August 25, 2014. 353 354 355 356 357 Julianne Bartell, City Clerk Jeff Reinert, Mayor 358 COMMUNITY CALENDAR Monday, August 13 4- Monday, August 25 ++ Monday, August 25 Community Calendar — A Look Ahead August 11, 2014 through August 25, 2014 5:30 pm, Community Room Planning & Zoning 5:30 pm, Community Room Council Work Session 6:30 pm, Council Chambers City Council Meeting 8 CITY COUNCIL AGENDA ITEM 1D STAFF ORIGINATOR: Jeff Karlson MEETING DATE: August 25, 2014 TOPIC: Appointment of Community Development Intern VOTE REQUIRED: 3/5 INTRODUCTION The Council is being asked to approve the hiring of a temporary, part-time Community Development Intern. BACKGROUND Council authorized staff to hire an intern to assist the Community Development Department with a variety of tasks, which are listed in the attached job description. The City advertised the position and received 10 applications. Staff interviewed three candidates and has offered the position to Celeste McDermott. The hourly rate of pay is $12.00 an hour. Ms. McDermott will begin employment the week of August 25, 2014. She will work an average of 32 hours a week for a period of six months. RECOMMENDATION Approve the appointment of Celeste McDermott for the Community Development Intern position. ATTACHMENTS Community Development Intern Job Description CITY OF LINO LAKES POSITION DESCRIPTION TITLE: CD Intern DEPARTMENT: Community Development DIVISION: Planning & Economic Development SUPERVISOR: Community Development Director STATUS: Part-time PRIMARY OBJECTIVE OF POSITION The primary objective of this position is to provide support and assistance to the Community Development Department in planning and economic development initiatives for the city. This position provides an opportunity for qualified applicants to expand their skills, receive valuable on the job training, and assist with various economic development programs and projects within the city. ESSENTIAL JOB FUNCTIONS The listed examples may not include all duties required of this position. Duties may vary from time to time based on the needs of the city. 1. Assist in promoting development and marketing of the city including use of social media. 2. Prepare a quarterly economic development newsletter and prepare articles for the city newsletter. 3. Provide administrative support to City Council, Planning & Zoning Board, Economic Development Authority (EDA) and Economic Development Advisory Committee (EDAC). 4. Provide technical assistance to the public in the interpretation of the city's land use regulations and zoning ordinances. 5. Assist the Code Enforcement Officer in the enforcement of Lino Lakes Municipal Codes. 6. Assist in preparing agendas, background information, and minutes for EDA and EDAC meetings. 7. Research and prepare written reports on policy issues and special projects assigned by the Community Development Director. 8. Attend and participate in staff meetings, committee meetings, council meetings, and other meetings, as necessary. 9. Assist in the development and implementation of the Business Retention and Expansion program. 10. Organize ground breaking and ribbon cutting events for new business. 11. Other special assignments and related routine work. Job Description City Intern — Community Development Revised 07/10/2014 KNOWLEDGE, SKILLS AND ABILITIES 1. Principles and practices of urban planning and economic development. 2. Basic local government practices and procedures. 3. Software programs, including Microsoft Office (Word, Excel, Publisher and PowerPoint). 4. Technical aptitude and willingness to learn new skills. 5. Communicate clearly in both written and oral form. 6. Perform assigned tasks in an orderly and precise manner 7. Coordinate, organize and present research information derived from a variety of sources. 8. Working ability to interpret policies, directives and regulations, and implement them effectively. 9. Exercise resourcefulness in solving problems in accordance with the established rules, regulations, and policies of the city. 10. Work independently and/or as part of a team. 11. Work effectively with city employees, citizens and other governmental agencies. 12. Possess and maintain a valid driver's license. REQUIRED QUALIFICATIONS 1. High school diploma or equivalent. 2. Applicants should possess, or be in the process of obtaining, a bachelor's or master's degree in Urban Planning, Economic Development, Public Administration, or related field. 3. Available to work up to 32 hours per week and occasional evening meetings. 4. Valid driver's license and good driving record. DESIRED QUALIFICATIONS Three or more years of experience in public or private sector business development, communication, or urban planning activities. It is the policy of the City of Lino Lakes to provide equal employment opportunities to all persons. All employment policies and practices shall be non-discriminatory in compliance with federal laws, state statute, and local ordinances. Job Description City Intern — Community Development Revised 07/10/2014 CITY COUNCIL WORK SESSION August 11, 2014 DRAFT 1 CITY OF LINO LAKES 2 MINUTES 3 4 DATE : August 11, 2014 5 TIME STARTED : 6:05 p.m. 6 TIME ENDED : 6:25 p.m. 7 MEMBERS PRESENT : Council Member Stoesz, Kusterman, 8 Rafferty, Roeser (6:20 p.m.) and Mayor Reinert 9 MEMBERS ABSENT : None 10 11 12 Staff members present: City Administrator Jeff Karlson; Community Development Director 13 Michael Grochala; City Planner Katie Larsen; Finance Director Al Rolek; City Engineer Diane 14 Hankee; Police Captain Kelly McCarthy; City Clerk Julie Bartell 15 16 1. South Fire Station Site Selection- Community Development Director Grochala introduced 17 Quinn Hutson of CNH Architects. Mr. Hutson reviewed the Fire House #2 — Site Analysis 18 before the council. He specifically pointed out the drive -time analysis and matrix element 19 comparison included in the report. The council asked questions regarding area utilities, flood 20 plains and site preferences. Mr. Hutson explained that the analysis review will continue but he 21 did want the council to see where the process is going. Mayor Reinert indicated that the council 22 will continue its review at the September work session. He requested that staff post the analysis 23 on the city website. 24 25 The meeting was adjourned at 6:25 p.m. 26 27 These minutes were considered, corrected and approved at the regular Council meeting held on 28 August 25, 2014. 29 30 31 32 33 Julianne Bartell, City Clerk Jeff Reinert, Mayor 34 1 l 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 CITY COUNCIL WORK SESSION August 11, 2014 DRAFT DATE TIME STARTED MEMBERS PRESENT MEMBERS ABSENT CITY OF LINO LAKES MINUTES : August 11, 2014 . 9:20 p.m. : Councilmember Stoesz, Kusterman, Rafferty, Roeser and Mayor Reinert : None Staff members present: City Administrator Jeff Karlson; Community Development Director Michael Grochala; Finance Director Al Rolek; Public Services Director Rick DeGardner; City Clerk Julie Bartell 1. 2015 Budget- Finance Officer Al Rolek presented the council with updated information on the 2015 General Fund Gap Analysis. The council also received information on the 2015 Net Tax Capacity Calculation and Estimated 2015 Tax Levy. Staff reviewed the updated information and the council brought forward their questions and ideas for changes to the preliminary budget. The meeting was adjourned. These minutes were considered, corrected and approved at the regular Council meeting held on August 25, 2014. Julianne Bartell, City Clerk Jeff Reinert, Mayor 1 CLOSED COUNCIL SESSION August 18, 2014 DRAFT l 2 CITY OF LINO LAKES 3 MINUTES 4 EMERGENCY CLOSED COUNCIL SESSION 5 6 DATE : August 18, 2014 7 TIME STARTED : 6:20 p.m. 8 TIME ENDED : 8:30 p.m. 9 MEMBERS PRESENT : Council Members Rafferty, Stoesz, 10 Roeser, Kusterman and Mayor Reinert 11 MEMBERS ABSENT : none 12 13 Staff present: City Administrator Jeff Karlson, City Clerk Julie Bartell 14 15 Mayor Reinert called the meeting to order at 6:20 p.m. in the Council Workroom at Lino 16 Lakes City Hall. Before the meeting was closed, the mayor read a statement regarding the 17 purpose of the meeting (pending litigation on a petition relating to the Centennial Fire 18 District withdrawal) and the reason it was being closed (attorney-client privilege). 19 20 The meeting was not recorded. 21 22 The meeting was adjourned at 8:30 p.m. 23 24 These minutes were considered, corrected and approved at the regular Council meeting held on 25 August 25, 2014. 26 27 28 29 30 Julianne Bartell, City Clerk Jeff Reinert, Mayor 31 1 STAFF ORIGINATOR: MEETING DATE: TOPIC: AGENDA ITEM 1H Lisa Hogstad-Osterhues, Deputy Clerk August 25, 2014 Consider Resolution 14-94, Approving Off -Sale Liquor and Tobacco License for Novaks Liquor Barrel VOTE REQUIRED: 3/5 INTRODUCTION Novaks Liquor Barrel is in the process of purchasing Round One Liquor located at 7997 Lake Drive. The proposed new owner, Mrs. Debra Novak has applied for an Off -Sale Liquor and Tobacco license. BACKGROUND The application submitted to the City is complete, the related fees have been paid and insurance information has been provided to the City as required. In addition, the Lino Lakes Police Department has conducted the required background investigation on the applicant. In accordance with the Lino Lakes Code of Ordinances, Section 701 relating to Liquor Licensing, this application requires approval by the City Council. The code also requires that opportunity shall be given to any person to be heard for or against the granting of the license. The council may then, in its discretion, grant or refuse the application. If local approval is granted, Mrs. Novak's application for an off -sale liquor and tobacco license will be forwarded to the Minnesota Alcohol & Gambling Enforcement Division for review. The State of Minnesota is the licensing authority for liquor licenses. The applicant is aware that approval is subject to all the provisions and conditions of the laws of the city, state and federal government. RECOMMENDATION Staff recommends the approval of the Off -Sale Liquor and Tobacco Licenses for Round One Liquor. ATTACHMENTS Resolution No. 14-94 CITY COUNCIL AGENDA ITEM 2A STAFF ORIGINATOR Al Rolek MEETING DATE August 25, 2014 TOPIC Consider a motion authorizing Staff to Execute a Contract for Financial Software Cloud Subscription with Springbrook Software Background At the November 12, 2013 Council meeting staff presented a proposal to upgrade the financial software system that has been in use since 1999. The current software is no longer being updated and is in the process of being phased out. Staff outlined the process followed in the software selection process, with Tyler Technologies and Springbrook as finalists, and presented the proposal for Tyler Technologies Incode Version X to the City Council as the best solution for upgrading our financial software systems in a Cloud hosted environment. The City Council approved a motion for staff to negotiate and execute a contract with Tyler. Terms for a contract with Tyler were negotiated over the next several months. A number of major issues arose during those discussions which could potentially prove to be detrimental to the City over the term of the contract. Some of the issues causing concern were heavy penalties for early cancellation, issues with the Statement of Work and determining responsible parties throughout the implementation process, limiting travel and professional services costs on a not -to -exceed basis, creating payment milestones and other important issues. We were able to make progress on a number of large issues, but as talks progressed we found that issues we had discussed and agreed to remove from the contract documents had been re-inserted by Tyler. Additionally, staff could make no progress to remove detrimental language from the contract. Tyler gave us their 'best and final offer' and was unwilling to discuss further revisions. There were still a number of issues remaining which were not acceptable. After months of negotiation and attempts to find solutions, City Administrator Karlson and I decided to suspend negotiations with Tyler at the end of May and begin talks with Springbrook, a very close second choice, to determine whether terms could be reached on a software agreement. After negotiating with representatives from Springbrook, staff was able to come to an acceptable agreement for a cloud -based software solution. The proposal is for a five year term at a cost of $25,471 per year, plus $2,880 per year for a web portal providing resident access to utility billing information and web payment options. The Springbrook proposal results in annual subscription costs that are $4,600 per year less than the Tyler proposal, and caps implementation, conversion and training costs at a not -to - exceed amount of $61,090. Funding for the implementation has been set aside in a capital replacement fund. The subscription fees will be included in the annual operating budget. If the Council approves the software upgrade, implementation will begin in September. We expect full implementation of the system is expected by April/May, 2015. Recommendation Staff recommends Council authorize the City Administrator and Finance Director to execute a contract with Springbrook Software for a subscription and implementation of its to cloud -based financial software applications to upgrade the City's current financial software system. Attachments Springbrook SaaS Proposal Order Form 8/7/14 Spring ook City of Lino Lakes, MN City of Lino Lakes, MN 5/Year True Cloud SaaS Proposal Software -as -a -Service Order Form 8/7/2014 Presented By: Jim Nelson Sr. Business Development Manager jim.nelson@sprbrk.com 320-229-3907 Springbrook 1 `a Licensed Products and S,eruices Line Item Type Recurring QTY Sales Price Total Price 1 Payroll & Personnel Management Conversion Services - Plus Payroll & Personnel Management Conversion Services - Plus is available for all deployment models. Plus Conversion Services are designed to provide convert critical data necessary for processing Payroll in the application. Services at Plus are limited to Payroll Employee Master Data and current YTD Employee Check History. Conversion Services identified at this level are Template Conversions. The Client will be responsible for extracting the data from the current system and populating it into the templates provided by Springbrook. Only data populated and available on the template will be converted. Service Conversion; 0 1 $2,880.00 $2,880.00 2 Utility Billing Professional Services - Plus Utility Billing Professional Services - Plus is available for all deployment models. Plus includes an assigned Implementation Consultant and Project Manager, as well as access to eLeaming materials. Utility Billing Professional Services - Plus provides remote Best Practice and Standard Application configurations, other minor Application configurations, remote Parallel Processing assistance and remote go -live assistance with the Consultant. Service professional; 0 1 $12,80o.0o $12,800.00 3 SaaS - Payroll Electronic Approval Workflows Allow users to approve Timesheets electronically. Working with a Springbrook Consultant, you will define rules for approval and escalation for each department in your organization. Once deployed, users will receive email notification when the have any outstanding approval or their item has been approved or rejected. This feature will be implemented after the Go -Live. ***Due to the complexity of this feature, a cost estimate for the services will be provided in a State of Work during the Discovery phase. Consulting and testing time above the estimate will be billed at actual hours at the current Consulting Rate.*** License Subscription; ® 1 $660.00 $660.00 40 Payroll & Personnel Management Professional Services - Plus Offering is limited to Professional Services for the following Features and Functions. Additional Professional Services are required for Features and Functions not listed: Application Configuration Basic Payroll Processing FLSA Configuration Position Configuration Grade & Steps Configuration Direct Deposit Configuration State and Federal Reporting Payroll Professional Services - Plus is available for all deployment models. Plus includes an assigned Implementation Consultant and Project Manager, as well as access to eLeaming materials. Payroll Professional Services - Plus provides remote Best Practice and Standard Application configurations, other minor Application configurations, remote Parallel Processing assistance and remote go -live assistance with the Consultant. Service Professional; 1 $10,680.00 $10,680.00 5 SaaS - Payroll & Personnel Management Application Level 2 Payroll & Personnel Management Level 2 is ideally suited for organizations with up to 75 Full Time Employees, up to 150 Part Time Employees, and for up to 2 Pay Schedules. Payroll & Personnel Management Level 2 does not allow for Maintaining a Pension. Additional options: Payroll Positive Pay. Ten Full Time Users and 150 Casual Users are allowed for in Payroll & Personnel Management Level 2. The following features are included as Standard in Level z: Payroll with State and Federal Reporting, PR Electronic Check Signature, Direct Deposit Reporting, Automated Retro Pay Processing, Payroll MICR Checks, Advanced FLSA Configuration, Human Resources with Mass Employee Election Update (Bulk Deductions), Salary & Wage Control (COLA, Grade & Step Adjustments), Position Management (Position Control, Plans), Union Management (most typically 1 Union), Electronic Personnel Action Forms All standard interfaces included in this product are provided as is. Customization to meet specific 3rd party vendor requirements are billed separately and are not included with this product. ***This product requires Professional Services for use and are listed as a separate line item on this contract*** License Subscription; ® 1 $4,991.60 $4,991.60 6 Fixed Assets Professional Services Working with a Springbrook Consultant remotely, you will configure and deploy the Fixed Asset module. Your Springbrook consultant will help to advise you on the depreciation methods, application configuration and synchronizing the depreciation schedules on your capitalized assets. This offering consists of an overview session that will introduce you to the application and the template used to import assets and current depreciation Into the application. This will be followed up by a depreciation parallel in a test environment followed by a Go -Live and reporting session. This offering will be completed following the Phase 1 Core Finance lm,lementation. Service professional; 0 1 $1,400.00 $1,400.00 1 Springbrook Line censecl Products and Services Type Recurring QTY Sales Price Total Price Item 7 SaaS - Accounts Payable Electronic Approval Workflows Allow users to approve Invoices electronically. Working with a Springbrook Consultant, you will define rules for approval and escalation for each department in your organization. Once deployed, users will receive email notification when the have any outstanding approval, their item has been approved or rejected. ThisSubscription; feature will be implemented after the Go -Live. ***Due to the nature of this feature, a cost estimate for the services will be provided in a State of Work during the Discovery phase. Consulting and testing time above the estimate will be billed at actual hours at the current Consulting Rate.*** License ® 1 $550.00 $550.00 8 Fixed Assets Conversion Services Fixed Assets Conversion Services Service Conversion; 0 1 $1,050.00 $1,050.00 9 Finance Conversion Services - Plus Finance Conversion Services - Plus is available for all deployment models. Plus Conversion Services are designed to convert critical data necessary for processing in the application. Services at Plus consist of conversion of General Ledger Chart of Accounts Masters, General Ledger Beginning Balances (current and 3 years prior) General Ledger Fiscal Period Balances (3 years prior) and current YTD AP 1099 Vendor totals. Additionally, Plus Conversion Services also include conversion of Accounts Payable Vendor Masters and Fixed Asset Masters. All Conversion Services Identified at this level are Template Conversions. The Client will be responsible for extracting the data from the current system and populating It into the templates provided by Springbrook. Only data populated and available on the template will be converted. Service Conversion; 1 $7,200.00 $7,200.00 10 Business Process Study Level 2 - Payroll & Personnel Management This service includes working with a Springbrook Consultant to review current business processes and understand functionality present in the Springbrook application. The findings from this session will be used to formulate an Implementation plan that will meet your functional requirements. Following the session your Springbrook Implementation team will deliver a document identifying deviations from the application Best Practices as well as a Statement of Work to document the scope of the project identified. Service Professional; ❑ 1 $1,200.00 $1,200.00 11 SaaS - FULL User License Subscription; ® 5 $goo.00 44,500.00 12 Business Process Study Level z - Finance This service includes working with a Springbrook Consultant to review current business processes and understand functionality present in the Springbrook application. The findings from this session will be used to formulate an implementation plan that will meet your functional requirements. Following the session your Springbrook Implementation team will deliver a document Identifying deviations from the application Best Practices as well as a Statement of Work to document the scope of the project identified. Service Professional; ❑ t $1,200.00 $1,200.00 13 SaaS - Cash Receipts import Allows users to Import receipts and payments via a delimited file into the Cash Receipts modules via one of the standard import templates available or via the configurable import utility. Payments imported into the application can be modifiedSubscription; if desired. This is not a real-time interface: a user will need to manually import the file into the application for the payments to be update in the Springbrook Application. Initial configuration and deployment services are included with this license. License ® 1 $660.00 $660.00 14 Accounts Receivable Professional Services Working with a Springbrook Consultant, you will configure and deploy the Accounts Receivable Module. Based on the number and complexity of your receivables, this is typically a 1-2 day remote training event you will complete following the Go -Live of Finance and Utility Billing products (if applicable). Service Professional; 0 1 $2,800.00 $2,800.00 15 SaaS -CASUAL User License Subscription; 0 5 $300.00 $1,500.00 16 Laserfiche Attachment Integration Professional Services - Essential Working with a Springbrook Technical Service Representative, the integration will be configured and deployed to connect the Laserfiche document repository system to the Springbrook attachment feature. Following the deploy of the integration, your staff will be provided an overview of the integration to between saving and accessing documents between the two systems. Service Professional; 0 1 $1,400.00 $1,400.00 17 SaaS - Accounts Payable Positive Pay Export This feature enables you to produce a flat file export from your application of checks issued in the Computer Checks process. You will work with your Springbrook project team to map the export format to confirm with your Financial Institutions import requirements. License Subscription ; 0 1 $200.00 $200.00 18 SaaS -Accounts Receivable invoice and Manage outstanding receivables and collections with the Account Receivable module. This module uses your existing customer and location records to License Subscription; ® 1 $1,650.00 $1,650.00 2 Springbrook 3 and Ser��ces Type Recurring QTY Sales Price Total Price Licensed Products Line Item create miscellaneous receivable accounts for your customers. Features include unlimited billing cycles, recurring invoicing groups, structured fee codes, Past Due and Collections processing as well as integration to Springbrook's Cash Receipting module. 19 SaaS - Laserfiche Attachment Integration This integration allows your organization to have one central document repository, but access the information from the two different systems. Attachments added in the Springbrook application will be available and archived in Laserfiche as well as accessible from Springbrook. License Subscription; ® 1 $1,760.00 $1,760.00 20 SaaS - Finance Application Level 2 Finance Level 2 is available in SaaS, License Hosted, License deployment models. Level 2 allows for up to 25 Funds and up to 5 Banks. Eight Full Users and 75 Casual Users are allowed for in Finance Level 2. The following features are included as Standard in Finance Level z: General Ledger with Basic Budgeting, Standard Reports Library, Query by Example Ad -Hoc Reporting Tool, and Visual Reporting for CAFR Extended Budgeting & Forecasting Accounts Payable with Standard Mode (Invoices & Checks), Vouchers Mode (Vouchers & Checks), Warrants Mode (Vouchers & Warrants), Multi -Bank Checking, AP Electronic Check Signature, and AP MICR Code Bank Reconciliation Purchase Orders Project/Grant Accounting Fixed Assets Miscellaneous Cash Receipts (Up to 3 Stations) Dashboard Optional for an additional fee in Finance Level z: AP Positive Pay All standard interfaces included in this product are provided as Is. Customization to meet specific 3rd party vendor requirements are billed separately and are not included with this product. ***This product requires Professional Services for use and are listed as a separate line item*** License Subscription; ® 1 84,400.00 84,400.00 21 Finance Professional Services - Plus Offering is limited to Professional Services for the following Features and Functions. Additional Professional Services are required for Features and Functions not listed: AP: Application Configuration, invoice processing, Computer Checks Processing and Reporting GL: Application Configuration, Chart of Accounts Maintenance, Journal Entries, Budgeting, Basic Reporting BR: Application Configuration, Account Reconciliation CH: Application Configuration, Electronic Payment Processing CR: Application Configuration, Cash Receipt Processing PM: Application Configuration, Project Configuration, Task Maintenance and Reporting - Plus includes an assigned Implementation Consultant and Project Manager, as well as access to eleaming materials. The project completion date is approximately 12 weeks from start. Finance Professional Services - Plus provides onsite Parallel Processing and Go -Live assistance with the Consultant. Also included are Best Practice and Standard Application configuration sessions with the Consultant. Basic Chart of Accounts formulation assistance is provided in - Plus. Online webinar training for Reporting Tools and Budgeting is provided. *Additional modules and functions that are necessary after Core System Go -Live require additional post Go -Live Professional Services. Service Professional; 0 1 $9,600.00 $9,600.00 22 Utility Billing Conversion Services - Plus Utility Billing Conversion Services - Plus consists of a Legacy conversion of 5 years of Account activity that includes account master records, meter history, and transaction history. There is also an option to include Budget Billing information at Plus. With a Legacy Conversion, the client is responsible for providing Springbrook with a copy of their Legacy system database along with a data dictionary. Springbrook Conversion Service staff will work with you to map your legacy system data to available fields in Springbrook. If you are interested in upgrading to include more than 5 years of Account activity and\or Budget Billing, please contact your Sales Representative. Service Conversion; 57,680.00 $7,680.00 23 Business Process Study Level 2 - Utility Billing This service includes working with a Springbrook Consultant to review current business processes and understand functionality present in the Springbrook application. The findings from this session will be used to formulate an Implementation plan that will meet your functional requirements. Following the session your Springbrook Implementation team will deliver a document identifying deviations from the application Best Practices as well as a Statement of Work to document the scope of the project identified. Service Professional; $1,200.00 $1,200.00 3 SpringbrQok 4 Licensed Pro r cts and Se u'ces Line Item Type Recurring QTY Sales Price Total Price z4 SaaS - Utility Billing Application Level z Utility Billing Level 2 is available in the SaaS, License Hosted, License deployment models. Level 2 allows for up to 6 services (Electric & Demand), and most commonly serves 5,000.15,000 accounts. Up to 15 Full Users and zo Casual Users are allowed at Level 2. The following features are included as Standard in Utility Billing Level z: Standard Utility Billing with Meter Interface (t), Bill Export, Enhanced Cash Receipts Optional for an additional fee in Utility Billing Level z: CASS Certification, Cash Receipts Import All standard interfaces included in this product are provided as is. Customization to meet specific 3rd party vendor requirements are billed separately and are not included with this product. License Subscription; ® $4,400.00 $4,400.00 �5 SaaS - Payroll Positive Pay Export SaaS - Payroll Positive Pay Export License Subscription; ® 1 $zoo.00 $zoo.00 Grand Total $86,561.6o 4 Springbrook Product Family Type Total Payment Terms License Subscription tain .OSt $25,471.6o t00% due upon signing, annually thereafter License Maintenance $o.00 l00% due upon signing, annually thereafter IT Hosting $o.00 t00% due upon signing, annually thereafter Service Subscri ' tion $o.00 too%due u•on signin:, annual) thereafter License Premise $o.00 t00% due upon signing License Maintenance Deferred $o.00 t00% credited upon signing Service Professional $42,280.00 25% due upon Project Kick -Off Acceptance, 25% due upon Acceptance of Core Modules Statement of Work, ao% due upon completion of Core Module Setup Phase, ao% upon Core Go -Live acceptance, io% due upon Full Go -Live Acceptance of all Modules Service Conversion $18,8to.00 25% due upon Project Kick -Off Acceptance, 25% due upon Acceptance of Core Modules Statement of Work, zo% due upon completion of Core Module Setup Phase, ao% upon Core Go -Live acceptance, io% due upon Full Go -Live Acceptance of all Modules License Subscription Deferred $o.00 t00% credited upon signing 5 Springbrook send tures, Finance General Ledger, Accounts Payable, Bank Reconciliation, Accounts Receivable, ACH, Misc. Cash Receipts, Project Management, Workflow (automated approvals) Payroll Direct Deposit, Employee Time Entry, Payroll, Workflow (Electronic Approvals) Utility Billing Meter Interface Community Development Special Assessments The modules and features listed in this section are considered essential and required for Phase One of the Implementation. This list is limited to key modules and features and is not considered a complete list of all of the features that will be addressed during Phase One of the Implementation. Modules and features purchased with professional services but not listed in this section will be implemented in later Phases of the Implementation project based on Springbrook's Standard project scheduling and forecasting practices. Definitions Masters: static information and data, based on a single individual or entity. An example of a Master file is Customer, Employee or Vendor contact information. History: Information that is updated or added on a regular basis that is tied to a Master File. An example of History includes Checks, Billings or Receipts. Client Requirements Client must perform all data extraction from their legacy system and populate Springbrook Software, Inc.'s then current Standard Templates. Standard Templates and field listings are available for review by client upon request. Client must validate the accuracy of data. Data in legacy system which is incorrect or does not balance will need to be altered by Client, or incorrect results will be carried through to new system. Client must provide data according to the schedule mutually agreed upon with Project Manager, or project may incur changes to schedule or additional fees. Client must provide field descriptions and/or definitions for data that is being extracted from the legacy system. Vendor Requirements Vendor will provide the software base application. The base for the Springbrook application includes System Setup, General Ledger Shell, Cash Receipts Shell, and Clearing House. The Springbrook base is included in all purchases. Vendor will evaluate data provided from client to ensure that all required fields have been populated, that the formats provided meet the necessary criteria, and the limitations of field ranges. Vendor will provide consulting services to assist client in analyzing whether data inputs meet criteria specified, and assist in testing to validate inputs are converted correctly to the SSI System. Vendor will provide a secure method for electronic data transmission. Vendor will ensure that all data provided in finalized templates are converted correctly into the corresponding fields or tables within the Springbrook Software, Inc. applications. Once Client has offered final approval of data sets, Vendor will provide three (3) data conversions into the Live UB System and one (1) data conversion into the Live system for all other Applicable as specified on table above. Acceptance Period Upon completion of the implementation of each Licensed Software Product purchased by the Client as set forth in the appropriate Order Form or Statement of Work, Client will have 3o calendar days to validate that the Products are performing in accordance with this Addendum, the Master Agreement, and any related Addenda. Each Application will be considered accepted by the Client if and when any one of the following has occurred; (a) Client provides vendor written affirmation that the Application is performing within the terms of this Addendum, the Master Agreement and any related Addenda; (a) 3o days has passed since the implementation ("Go -Live") of the Application without written notice of non-acceptance; (b) Client is using the Licensed Software Product at issue for its intended purpose; or (c) One calendar year has passed since the Effective Date. Client agrees to grant Vendor access to any system where Licensed Software Products are installed to audit Client's use of the Licensed Software Products and compliance with this Addendum. Core Modules Statement of Work The Core Modules Statement of Work shall mean the statement of work that outlines the work necessary to implement the core functionality of the client requested modules. Acceptance of Core Modules of Statement of work shall be deemed complete for billing purposes unless Client has provided written notice of non-acceptance within 15 days of receipt of the Core Modules Statement of Work. 6 Springbrook ..ional ai Limitations of Conversions Services Unless otherwise specified and agreed to, Vendor will not consult on or assist in the removal of data from Client legacy system. Vendor cannot convert data from legacy system which is not available in a corresponding field. Vendor cannot convert data into fields which exceed the maximum database field limitations. The services listed above do not include consulting or data manipulation for the purpose of supplying the Client with information the Client didn't previously have access to. Data requested to be converted after agreed to live conversion will be considered out of scope, and will require a change order, and be subject to additional fees. All current templates and field listings are available on the Springbrook Software, Inc. website, and included herein by reference. Contract Term 6o Months Special Terms Travel expenses for the two trips quoted on this Order Form shall not exceed $5,000.00, and shall be billed in accordance with the Springbrook Travel Policy. *Total Project Costs do not include travel, maintenance or subscription fees. This Order Form shows applications Client has purchased and the amount charged for each, the cost for implementation services, and the accompanying current maintenance costs. By signing the Order Form, Client is agreeing to purchase these applications under the umbrella of the original master agreement and the associated addenda in addition to any terms described in this agreement to be executed between Client and Vendor and to the prices contained herein. Pricing is based on standard contract. Deviations from standard contract terms may result in modified prices. Order Form assumes all products to be implemented under the scope of a single project. Client caused project delays or requests to implement modules separately may require a change order and additional services fees. Training and Business Process Study (BPS) Estimates do not include travel time or travel expenses. **Investment will vary based on number of users, servers and GB being backed up. Electronic Signatures and Copies of Documents: The parties agree that this Agreement and any other documents memorializing agreements between the parties may be executed and/or delivered by electronic means, including, without limitation, electronic signatures, images of signatures, or copies of original signatures or documents, and may be delivered by electronic mail, facsimile transmission, or other electronic or non -electronic means. All documents executed and/or delivered by electronic means shall have the same force and effect as an original, signed document, for all intents and purposes, including, without limitation, all applications of statutes of frauds, the best evidence rule, and any similar rules, statutes, regulations, or other principles of law. The party receiving a document signed and/or delivered by electronic means may rely on and use such electronic document to the same scope and extent as if it were the original, hard copy document duly executed by the other party. Vendor .4cco I g f'ay 5 e Contact tnfor alio Flrst Name: Signed By �� Title: Date Ty' %13 j'Z0/Lf I Email Address: Title I 00_6429,0 aOP [y�4 e ls`eJ� 0Q6`c} o ►' ' 1 Phone Number: Name (Print) Vendor mature 5(6.k kii,, - ., r — ,_ 5etlon Client .. q City of Lino Lakes, MN Signed By Signed By Date Ty' %13 j'Z0/Lf I Date Title I 00_6429,0 aOP [y�4 e ls`eJ� 0Q6`c} o ►' ' 1 Title Name (Print) Name (Print) •.p.-E,LJ"` Client ` Addlt um S1 natures City of Lino Lakes, MN Optional Client City of Lino Lakes, MN Signed By Signed By Name (Print) Name (Print) Title Title Date Date 7 EXHIBIT A For the purpose of clarity the following detail is included in the Payment Terms for this Order Form. Payment No 1 Milestone Payments Description / Milestone Amount 1 ' Contract Signing (100% of subscription fees) (Recurring) $ 25,471.60 Contract Signing 2 Project Kick Off Acceptance (25% of professional and conversion) $ 15,272.50 Acceptance of Discovery Phase (Finance) Acceptance of Discovery Phase (Accounts Receivable) Acceptance of Discovery Phase (Fixed Assets) Acceptance of Discovery Phase (Payroll and Personnel Management) Acceptance of Discovery Phase (Utility Billing) Acceptance of Discovery Phase (LaserFiche) 3 Core Module Statement of Work (25% of professional and conversion) $ 15,272.50 Acceptance of Planning Phase (Finance) Acceptance of Planning Phase (Accounts Receivable) Acceptance of Planning Phase (Fixed Assets) Acceptance of Planning Phase (Payroll and Personnel Management) Acceptance of Planning Phase (Utility Billing) Acceptance of Planning Phase (LaserFiche) 4 Core Module Set Up (20% of professional and conversion) Acceptance of Setup and Configuration Phase (Finance) Acceptance of Setup and Configuration Phase (Accounts Receivable) Acceptance of Setup and Configuration Phase (Fixed Assets) Acceptance of Setup and Configuration Phase (Payroll and Personnel Management) Acceptance of Setup and Configuration Phase (Utility Billing) Acceptance of Setup and Configuration Phase (LaserFiche) 5 Core Go -Live Acceptance (20% of professional and conversion) Acceptance of Go -Live and System Acceptance Phase (Finance) Acceptance of Go -Live and System Acceptance Phase (Accounts Receivable) Acceptance of Go -Live and System Acceptance Phase (Fixed Assets) Acceptance of Go -Live and System Acceptance Phase (Payroll and Personnel Management) Acceptance of Go -Live and System Acceptance Phase (Utility Billing) Acceptance of Go -Live and System Acceptance Phase (LaserFiche) 12,218.00 12,218.00 6 Full Go -Live Acceptance (10% of professional and conversion) $ 6,109.00 Acceptance of Transition Services (Finance) Acceptance of Transition Services (Accounts Receivable) Acceptance of Transition Services (Fixed Assets) Acceptance of Transition Services (Payroll and Personnel Management) Acceptance of Transition Services (Utility Billing) Acceptance of Transition Services (LaserFiche) Total $ 86,561.60 Sp 6r t brook TRAVEL POLICY 2014 SPRINGBROOK SOFTWARE CUSTOMER TRAVEL POLICY Springbrook Software's Customer Travel Policy describes the basic procedures and guidelines for customer business travel. 1. Travel Receipts A receipt or other similar and appropriate written evidence will be available upon request. A valid receipt or other similar and appropriate written evidence will show the following: • Name of the establishment • Location of the establishment • Date(s) the expense(s) were incurred • The type of expense, and • The amount of the expense Receipts or other similar and appropriate written evidence shall readily evidence the nature of the expense, such as for lodging, meals, and vehicle rental purchases. If written evidence supporting an expense is not available, then a written explanation of why such evidence is not available shall be provided, together with a statement and supporting evidence sufficient to establish the expense and the reason for its accrual. 2. Air Travel Springbrook will purchase best available fare and airport that will accommodate the business schedule. Air travel expense will include a non-refundable coach airfare ticket and a maximum of two baggage check -ins. 3. Airport Transportation Expenses for traveling to and from the airport include using public transportation, taxi, or parking at the airport. Short-term parking will be utilized for same day travel. Long-term parking will be utilized for any trips longer than a day. In determining the mode of transportation, Springbrook will consider relative costs and time efficiencies. 4. Auto Rental & Associated Costs If there is only one individual traveling, rental fees for a compact to mid- size vehicle are allowable. If two or more employees are traveling to the same customer location, then all such employees shall use a shared full sized rental vehicle, whenever feasible. Vehicle upgrade is permitted if two or more employees are traveling, compact to mid-size car is not available or weather conditions dictate the need for an upgrade. Based on schedule and costs, vehicles will be dropped off at original location. 5. Mileage Costs for the use of personal vehicle will be charged at the current IRS rate. When traveling to and from the airport, the following includes total miles based on departure location: • Portland, OR office - 24 miles round-trip to and from the airport. • St. Cloud, MN office -170 miles round-trip to and from the airport. • Remote employees- based off of their individual assigned home office. 6. Miscellaneous Expenses Charges for customer parking lots, ferries, bridges, tunnels, or toll roads may be charged. Springbrook allows employees to use reasonable personal mileage per day for miscellaneous travel after work hours. 7. Lodging When making hotel accommodations, several factors will be considered, including cost, appropriateness, and proximity to the customer location. Typical hotel chains include Holiday Inn, Hampton Inn, and Best Westem. 8. Meals Meal per diem is based on the current IRS published rate for each individual city the employee is visiting. Reference, http://www.gsa.gov/portal/category/21287. 8.1 Same Day Travel Employees on same day travel status will claim half day of per diem. 9. Travel Time Springbrook will charge travel time based off of the number of time zones, starting from the employee departure location to the customer arrival location. Travel time shall not be charged for local travel which shall be considered within thirty (30) miles of the Vendor's office. Any travel changes due to customer request will be subject to travel vendor rebooking fees CITY COUNCIL AGENDA ITEM 6A STAFF ORIGINATOR: Katie Larsen, City Planner MEETING DATE: August 25, 2014 TOPIC: Saddle Club i. Consider Resolution No. 14-63 Approving the PUD Final Plan/Final Plat ii. Consider Resolution No. 14-64 Approving Development Contract & Planned Unit Development Agreement iii. Consider Resolution No. 14-92 Approving Maintenance Agreement Stormwater Management Facilities Between Rice Creek Watershed District and City of Lino Lakes VOTE REQUIRED: 3/5 INTRODUCTION Staff is requesting City Council consideration of the PUD Final Plan/Final Plat, Development Contract & Planned Unit Development Agreement and Stormwater Maintenance Agreement for Saddle Club. Complete Application Date: May 21, 2014 60 -Day Review Deadline: July 20, 2014 60 -Day Extension Deadline: September 18, 2014 Environmental Board Meeting: None Park Board Meeting: None Planning & Zoning Board Meeting: June 11, 2014 Tentative City Council Work Session: August 25, 2014 Tentative City Council Meeting: August 25, 2014 1 BACKGROUND PUD Final Plan/Final Plat The applicant has submitted a Land Use Application for a residential subdivision located south of Birch Street off of Old Birch Street. Fifty-five (55) single family lots are proposed on the 39.80 gross acre site. Phase I will plat 28 lots and Phase II will plat 27 lots. The Land Use Application is for the following: • PUD Final Plan/Final Plat for Saddle Club In February 2014, the City Council approved the rezoning from R, Rural to PUD, Planned Unit Development with Ordinance No. 01-14 and the PUD Development Stage Plan/Preliminary Plat with Resolution No. 14-15. The Planning & Zoning Board reviewed and recommended approval of the PUD Final Plan/Final Plat at the June 11, 2014 meeting. On July 14, 2014, the City Council approved a Site Grading Development Contract with Resolution No. 14-74. Analysis A full analysis of the PUD Final Plan/Final Plat is detailed in the Planning & Zoning Staff Report dated June 11, 2014. Conformity with the Comprehensive Plan and Zoning Code The PUD Final Plan/Final Plat has been reviewed for compliance with the comprehensive plan, zoning and subdivision ordinance. The proposed development is not considered premature and meets the performance standards of the subdivision and zoning ordinance. Resolution 14-15 approved the PUD Development Stage Plan/Preliminary Plat with conditions required prior to approval of the PUD Final Plan/Final Plat. The conditions have been satisfied unless otherwise noted in this report. The final plat is consistent with the preliminary plat. Blocks and Lots The final plat for Phase One, Saddle Club creates 28 lots and seven (7) outlots. Outlots A, D, E and G are stormwater management and/or wetland protection -conservation easement areas and shall be deeded to the City as part of the PUD. Outlots B, C and F are for Phase Two development. 2 Public Land Dedication The City shall require cash in lieu of land dedication. The trail shall be constructed in Phase One and the costs will be deducted from the park dedication fees. Saddle Club First Addition -Phase One 28 lots x $2,500 = $70,000 Trail Construction Costs = ($50,440) Cash = $19,560 Final plat of Saddle Club Second Addition -Phase Two shall require cash in lieu of land dedication for 27 lots at the Council approved park dedication fee per lot. Transportation Plan By-pass Lane on Birch Street The City will coordinate with Anoka County regarding the construction of a by-pass lane on Birch Street. The City will design and bid the by-pass lane and the County and developer will finance. Construction will occur in 2015 which will coincide with home construction. Old Birch Street A cul de sac on the north end of Old Birch Street will be constructed in conjunction with the by- pass lane project on Birch Street and will be financed by the developer. The east -west section of Old Birch Street will be designed, reconstructed and financed by the developer. The north -south section of Old Birch Street will be designed and reconstructed by the City in conjunction with the by-pass lane on Birch Street. The City will finance this section through the annual pavement management plan. Future Fox Road and Public Utilities Connection The City and developer continue to work with the Comcast property owner to obtain land or easement in order to extend Fox Road and public utilities to Foxborough. The City Attorney has been working with Comcast's attorney on a license agreement for temporary access to complete a wetland delineation on the southern portion of the property. This wetland delineation is necessary to determine the best alignment of the future road connection. This connection to Fox Road shall be required for Phase Two development. 3 Connection to Pheasant Run South -Preserve at Lino Lakes Pheasant Run South will be extended west from the Preserve at Lino Lakes to Old Birch Street in Phase One. Trail Construction The existing trail will be extended north from Foxborough to the Saddle Club property in Phase One. The trail will make a full connection to Fox Road, Blackberry Court and the Preserve at Lino Lakes in Phase II. Development Contract & Planned Unit Development Agreement The City Engineer has prepared the Development Contract & Planned Unit Development Agreement which provides for the submittal of fees and securities to cover City review costs and ensure completion of the public and private improvements in accordance with the approved plans. Maintenance Agreement-Stormwater Management Facilities The Saddle Club project includes the construction of stormwater facilities, i.e., catch basins, pipe, and ponds to convey street surface water and provide water treatment prior to entering public waters. The agreement between RCWD and the City requires the City to perform inspections and maintenance on the stormwater facilities. RECOMMENDATION Staff is recommending approval of the following items with conditions as listed: 1. Resolution No. 14-63 Approving the PUD Final Plan/Final Plat 2. Resolution No. 14-64 Approving Development Contract & Planned Unit Development Agreement 3. Resolution No. 14-92 Approving Maintenance Agreement Stormwater Management Facilities Between Rice Creek Watershed District and City of Lino Lakes ATTACHMENTS 1. Resolution No. 14-63 2. PUD Final Plan/Final Plat for Saddle Club 3. Resolution No. 14-64 4. Development Contract and Planned Unit Development Agreement 5. Resolution No. 14-92 6. Maintenance Agreement Stormwater Management Facilities 4 CITY OF LINO LAKES RESOLUTION NO. 14-63 RESOLUTION APPROVING THE PUD FINAL PLAN/FINAL PLAT FOR SADDLE CLUB WHEREAS, the City has received an application for PUD Final Plan/Final Plat approval for Saddle Club hereafter referred to as "Development"; and WHEREAS, City staff has completed a review of the proposed "Development" based on the following plans and information: • Tree Removal Worksheet dated May 20, 2014 prepared by EG Rud & Sons, Inc. • Preliminary Plat dated May 20, 2014 prepared by EG Rud & Sons, Inc. • Landscape Planting Plan dated May 20, 2014 prepared by EG Rud & Sons, Inc. • Final Plat for Saddle Club First Addition received by the City May 21, 2014 prepared by EG Rud & Sons, Inc. • Saddle Club PUD -Final Plans dated May 21, 2014 prepared by Plowe Engineering, Inc. and EG Rud & Sons, Inc. • Wetland Replacement and WMC Plan dated April 11, 2014 prepared by Plowe Engineering, Inc. • Seeding and Signage Plan dated April 11, 2014 prepared by Plowe Engineering, Inc.; and WHEREAS, a public hearing was held before the Planning & Zoning Board on November 13, 2013 and continued to the January 8, 2014 meeting and the Board recommended approval of the PUD Development Stage Plan/Preliminary Plat; and WHEREAS, the City Council approved the rezoning from R, Rural to PUD, Planned Unit Development with Ordinance 01-14 and the PUD Development Stage Plan/Preliminary Plat with Resolution 14-15; and WHEREAS, Planning & Zoning Board reviewed and recommended approval of the PUD Final Plan/Final Plat at the June 11, 2014 meeting; and WHEREAS, the proposed development is not considered premature and meets the performance standards of the subdivision and zoning ordinance; and WHEREAS, the final plat is consistent with the preliminary plat; and NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Lino Lakes hereby approves the PUD Final Plan/Final Plat for Saddle Club, subject to the following conditions: 1. All comments from City Engineer letter dated June 6, 2014 shall be addressed. 2. All comments from Environmental Coordinator letter dated June 5, 2014 shall be 1 addressed. 3. The following executed documents shall be recorded with Anoka County within 90 days of City Council approval of final plat: a. Final Plat b. Development Contract & Planned Unit Development Agreement i. A Development Contract shall be drafted by the City and executed by the City and the developer. c. Conservation Easements i. Conservation Easements shall be approved by RCWD and the City. ii. Conservation easement language shall include allowance for construction of trails, parks, storm water management facilities, etc. d. Deed for Outlots i. Outlots A, D, E and G of Saddle Club First Addition final plat shall be deeded to the City. ii. The developer shall prepare the deed for conveyance of Outlots A, D, E and G to the City. e. Quit Claim Deed from Preserve at Lino Lakes Homeowners Association, Inc. i. An exhibit indicating the area of the easement shall be provided and recorded with the document. ii. The easement document shall include language allowing for trail construction. f. Proposed Roadway Easement to Old Birch Street i. A Quit Claim Deed or other legal recordable document shall be drafted by the City prior to recording. ii. The easement document shall include language allowing for trail and/or sidewalk construction. iii. The existence of the 60 foot Public R/W Easement by Prescription shall be verified by the developer or the Proposed Roadway Easement shall be modified to ensure adequate size and connection to Old Birch Street. 4. The following items shall be submitted to the City prior to issuance of a Grading Permit: a. Revised plans based on staff comments. b. Executed Declaration for Maintenance of Storm Water Facilities. c. NPDES Permit. d. RCWD Permit. e. Securities and Escrows as detailed in the Development Contract. f. Grading Permit Fee of $150. g. A copy of the Conditional Letter of Map Revision (CLOMR) application sent to FEMA. 5. The following item shall be submitted to the City prior to allowance of street and utility construction: a. A Conditional Letter of Map Revision (CLOMR) from the Federal Emergency Management Agency (FEMA). 2 6. The following items shall be submitted to the City prior to issuance of a Building Permit: a. Revised plans based on staff comments. b. An electronic PDF of the final approved plans. c. Building Permit Fee as determined by the Building Official. d. An as -built survey of the grading. 7. Regarding the overall Transportation Plan: a. By-pass Lane on Birch Street i. The City will coordinate with Anoka County regarding the construction of a by-pass lane on Birch Street. ii. The City will design and bid the by-pass lane. iii. Construction will occur in 2015 which will coincide with home construction. b. Old Birch Street i. A cul de sac on the north end of Old Birch Street will be constructed in conjunction with the by-pass lane project on Birch Street. ii. The east -west section of Old Birch Street will be reconstructed. iii. The north -south section of Old Birch Street will be reconstructed in conjunction with the by-pass lane on Birch Street. c. Future Fox Road and Public Utilities Connection i. The City and developer will continue to work with the Comcast property owner to obtain land or easement in order to extend Fox Road and public utilities to Foxborough. ii. This connection shall be required for Phase Two development. d. Connection to Pheasant Run South -Preserve at Lino Lakes i. Pheasant Run South will be extended west from the Preserve at Lino Lakes to Old Birch Street in Phase One. e. Trail Construction i. The existing trail will be extended north from Foxborough to the Saddle Club property in Phase One. ii. Trail directional signs shall be installed at the connections points at Blackberry Court and Pheasant Run South. iii. The trail will make a full connection to Fox Road, Blackberry Court and the Preserve at Lino Lakes in Phase II. 8. Comments/Revisions to Preliminary Plat, Sheets 5 & 6: a. Under Development Data, the Net Density shall be revised to 2.63 units per acre to reflect the reduced in conservation easement area. b. Lot 1, Block 3 shall be revised so the retaining wall is located entirely within the lot and outside of the standard drainage and utility easement. 9. Comments/Revisions to Landscape and Planting Plan, Sheets 1-3: a. Planting schedule (symbols, quantities, common and botanical names and sizes of plant materials) and Planting Detail shall be included for all tree and shrub plantings. b. On Sheet 3, rename schedule from "Additional Trees" to "Tree Mitigation Trees". 3 10. Comments/Revisions to Final Plat, Sheets 1-3: a. City of Lino Lakes shall be properly spelled. b. A roadway easement connecting Pheasant Run South from the Saddle Club plat to the Preserve at Lino Lakes plat shall be recorded and the recording document number shall be shown on the final plat. c. The reference to "easement by prescription" on Old Birch Street shall be revised to "traveled centerline of Old Birch Street 66 foot public right of way" as shown on the Sketch and Description exhibit dated July 8, 2014. 11. One full size set of all revised plans shall be submitted to the City. 12. One electronic copy of all revised plans shall be submitted to the City. Adopted by the Council of the City of Lino Lakes this 25th day of August, 2014. The motion for the adoption of the foregoing resolution was introduced by Council Member and was duly seconded by Council Member upon vote being taken thereon, the following voted in favor thereof: The following voted against same: ATTEST: Julianne Bartell, City Clerk 4 and Jeff Reinert, Mayor 1 / YA• r ` -I• •r Cs, c,;.\> ' 66 FOOT PUBLIC R/W EASEMENT BY PRESCRIPTION- ' ‘N89°57'11 "V \ co 66 4 98.80 \236.90 tS1eO�'T I- DRAIN N ROADWAY EASEMENT ,/ 60 r-- PER DOC. NO.144111 -0- DENOTES ANOKA COUNTY CAST IRON MONUMENT O DENOTES Y2 INCH BY 14 INCH IRON PIPE MARKED BY RLS NO. 25341. • DENOTES FOUND IRON MONUMENT FOR THE PURPOSES OF THIS PLAT THE SOUTH LINE OF THE SOUTHEAST QUARTER OF THE SOUTHWEST QUARTER OF SECTION 31, TOWNSHIP 31, RANGE 22, IS ASSUMED TO HAVE A BEARING OF SOUTH 89 DEGREES 50 MINUTES 40 SECONDS EAST. (NOT TO SCALE) DRAINAGE AND UTILITY EASEMENTS ARE SHOWN THUS: 0 5 5 0 BEING 5 FEET IN WIDTH, AND ADJOINING SIDE LOT LINES, AND 10 FEET IN WIDTH AND ADJOINING RIGHT OF WAY LINES, AND REAR LOT LINES, UNLESS OTHERWISE SHOWN ON THIS PLAT. • • P7 X54) 10 j%C D00 •v ti1�� \ 0056.6 ATeo s WET- s6 s2 yd. �°• \ LAND ,'�6 O' X)91 (0Jh > r ^ 1 (5 \oo \�6 N 10�' °O a E D N co cNiO 05, N W N zz 0 I- 1 W1.1 U A G E 0 • DRAINAGE AND UTILITY EASEMENT -4- _ IWET ,' LAND- • 1 F 1t) s4\ 6 • 4 9\SO , 03� 2 • 710 1 o\' v 57.14 •:k_° o0 72'52",V O ¢`3,18 25 25 I ro o p=70°31'" ut R=30.0044�18�• W d 36.93 �- J Q • d til\ -620 Q o 25 to cy)A6, oO NO \ 60 s1e z• Ov •oo F, '25.00- S89°57'11 "E u J � S85°00'13"W o o _ _ 15 '�\� 95.27 �\ -r-�oRgi ��\T� 0 0) i DTIC/Ty E ANo 6'c•I•62 115 '144-/v 7- Os' - 1//, 2 7,0 • O;, 73., NiF 0 111, " � y /// i N86°10'10"W / /03. 57.64 - 03. S) 81 25.44/ \\ 038'16"e • 0 • • • to N u) N v> (V 0 O 10 SA 10 0 85.00 A N D 2 85.00 0 SOO°02'49"W LE CLUB FI WET 85 00/ \LANDS/ o U T I L J 0 85.00 6f89°57'11"W 85.00 LITY 4 X10 L J 85.00 ST A 111.89 / E A SEM E N T 0 10� OO 44- to iV p sg O — 1010 PHEASANT S89°57'1 1 "E 105.00 5 p=27°15'58" R=30.00 -14.28 �---A=30°01'54" vi\ 0 95.07 NOO°02'49"E J • O • 338.63 336.38 85.00 6 NOO°02'49"E L_ J 85.00 O • J S89°57'11 "E v. 0• ,I 180.077 / 1\43c) �/o 0)/ 4 4141/ 51.35 - • 39.44 85.00 7 3 NOO°02'49"E S89°57'11 "E_ J 85.00 0 co co oy • • 5 / L p=13°09'02) 26.49• 51.64 - 48.79 R=200.0 / 4=1 3°55:38 1. • 36.38 42.69 n 4=1 3°58'3 44 50 -7 • 7 3/ !n/ a=/ / co 8j 42 \ 55.08_-� 58-2-.4-709"E Ng- �\ /" 6 81.46- to j4p N 69'50 N75°58'36"w N N 1' ITIO /`25.0p 85.00 WET LAND sok S75° / /0 3 / 7 /^ N/ / Lt ' r 85760- 500 — /456 ----- co _ • Sj5oS8,36E 45.56 _ S / 8 / / / • 25 / 25 f\ , o/ o / N / / N A 1 / / / - \ 1 \ S / ,- NORTH LINE OF SE1 /4-SW1 /4 / SECTION 28, TWP. 31, RGE 22 85.00 ` \ 25.00,/ 8 287.59 ,Q 218.Og Li 1309.28 8 \ \JI. �-WET 705.49 LAND 6 11906 oR• 4/Nqc Ngs 3 's \ quo `� 9 °e_/70 � a cl L 4=1 vo 36,1g\64 .___2'43. 0 • 3 i UT/4/7, 1 / 6/o6SS/ F i� sg !v \ 4,/4,'T �\ S Teo // L _ \I 1 V \ I \I 135 00 o/ 310 Nth Qe 4 25 N/ 0/ -61 N72°9; _- j-1132 co OUTLOT A DRAINAGE AND UTILITY EASEMENT OVER ALL OF OUTLOT A 12 ch 55 co 0 co -MATCH LINE A KNOW ALL PERSONS BY THESE PRESENTS: That Dupont Holdings, LLC, a Minnesota limited liability company, owner of the following described property. Southeast Quarter of Southwest Quarter of Section 28, Township 31, Range 22, Anoka County, Minnesota, together with an easement for roadway purposes over the Northerly 60 feet of the Easterly 60 feet of the East 330 feet of the Southwest Quarter of the Southwest Quarter of Section 28, Township 31, Range 22, as contained in Document No. 144111. Has caused the same to be surveyed and platted as SADDLE CLUB FIRST ADDITION and do use the public ways and the drainage and utility easements as shown by this plat. hereby dedicate to the public for public In witness whereof said Dupont Holdings, LLC, a Minnesota limited liability company, has caused these presents to be signed by its proper officer this day of , 20___. Dupont Holdings, LLC President and Chief Manager Ronald E. Eibensteiner STATE OF MINNESOTA COUNTY OF This instrument was acknowledged before me this day of , 20___ by Ronald E. Eibensteiner, its President and Chief Manager of Dupont Holdings, LLC, a Minnesota limited liability company. Notary Public, County, Minnesota My Commission Expires I Daniel W. Obermiller do hereby certify that this plat was prepared by me or under my direct supervision; that I am a duly Licensed Land Surveyor in the State of Minnesota; that this plat is a correct representation of the boundary survey, that all mathematical data and labels are correctly designated on this plat; that all monuments depicted on this plat have been, or will be correctly set within one year; that all water boundaries and wet lands, as defined in Minnesota Statutes, Section 505.01, Subd. 3, as of the date of this certificate are shown and labeled on this plat; and all public ways are shown and labeled on this plat. Daniel W. Obermiller, Licensed Land Surveyor Minnesota License No. 25341 (SEE SHEET 2 OF 2 SHEETS) 4 STATE OF MINNESOTA COUNTY OF • 25 /441 cvf1 401 co 4* (71.€4 OUTLOT 13 co • 2.5 This instrument was acknowledged before me this Notary Public, County, Minnesota My Commission Expires City Council, City of Lino Lake, Minnesota day of , 20___ by Daniel W. Obermiller. This plat of SADDLE CLUB FIRST ADDITION was approved and accepted by the City Council of the City of Lino Lake, Minnesota at a regular meeting thereof held this day of 20___, and said plat is in compliance with the provisions of Minnesota Statutes, Section 505.03, Subd. 2. City Council, City of Lino Lake, Minnesota By Mayor By Clerk County Surveyor I hereby certify that in accordance with Minnesota Statutes, Section 505.021, Subd. 11, this plat has been Larry D. Hoium Anoka County Surveyor reviewed and approved '5J1 CP Li 0 0 • 1 NORTH GRAPHIC SCALE 60 0 30 60 120 1 inch = 60 feet ET LAND rlf 240 City of Lino Lake County of Anoka Sec. 28, T31, R22 r � I I L 1, 1 / I\I L _ 1 00 OZ • 00. eltp- \E.G. RUB a SONS, INC. "Tim Professional Land Surveyors SHEET 1 OF 2 SHEETS 1 NORTH GRAPHIC SCALE 60 0 30 60 120 240 ( SCALE IN FEET ) 1 inch = 60 feet DENOTES ANOKA COUNTY CAST IRON MONUMENT O DENOTES Y2 INCH BY 14 INCH IRON PIPE MARKED BY RLS NO. 25341. • DENOTES FOUND IRON MONUMENT FOR THE PURPOSES OF THIS PLAT THE SOUTH LINE OF THE SOUTHEAST QUARTER OF THE SOUTHWEST QUARTER OF SECTION 31, TOWNSHIP 31, RANGE 22, IS ASSUMED TO HAVE A BEARING OF SOUTH 89 DEGREES 50 MINUTES 40 SECONDS EAST. (NOT TO SCALE) DRAINAGE AND UTILITY EASEMENTS ARE SHOWN THUS: O 5 5 O BEING 5 FEET IN WIDTH, AND ADJOINING SIDE LOT LINES, AND 10 FEET IN WIDTH AND ADJOINING RIGHT OF WAY LINES, AND REAR LOT LINES, UNLESS OTHERWISE SHOWN ON THIS PLAT. • LAND 1306.93 S89°50'40"E SOUTHWEST CORNER OF SECTION 28, TWP. 31, RGE. 22 B�lQ a SONS, INC. EST.,9" Professional Land Surveyors • 1 SA MATCH LINE A (SEE SHEET 1 OF 2 SHEETS) 5762' 47 / "w r `1!', \ g 5B WET • 9 LAND ?—,� / N S89°38'35"W 103.78 O O O 0) v�' / '4' / _ ,n1, / r / OUTLOT G / DRAINAGE AND UTILITY EASEMENT OVER ALL OF OUTLOT G / $.c.\ - / • i, • / 0 o- N O • LE CLUB FI S89°57'11''E • • ST ADDITIO N MATCH LINE II - (SEE SHEET 1 OF 2 SHEETS) • • • • • chi • /4'. q:,. • • co M / • /\0 0O \fib i'�� 14).cj0 / \ ,\I1, • • • • POINT NOT TANGENT -' 0 z / cf) 0 91 /S89°0.138'35"W rs / / • `-- SOUTHWEST CORNER OF THE SE 1/4 OF THE SW 1/4 SECTION 28, TWP. 31, RGE. 22 • • • .n1 be \O r 5 S89°38'35"W 1j • � ET 171.59 S89°38'35"W 217.82 • � ET rn M N00°51'25"W 4, co • • • N83°38'47" W 63.86 • / z O en "0 J r- /N \ / r -, / • r , , \ 1 1 H- 1 1 X -< I 1 1- A" 1 1 1 1 1 —0 1— —1 1 \ / / \ L / \ / 1 \ \ / \ / \ ./ I), 825.90 \ S89°50 '90"E OUTLOT E DRAINAGE AND UTILITY EASEMENT OVER ALL OF OUTLOT E hI, 7, ( NOO°02'49"E N 0 O tri %ET LAND OUTLOT C • -POINT NOT \\TANGENT 7\o522 ` 71 I S89°57'11"E • 59N L - ' Now o IIdi 98.01 •= Q `O o� Wrn �&rn o s •CA0S6'' m Lo OD st�1 --- POINTS NOT TANGENT--' • 15,1(521 o0 ET I- W ILAND `I "w • • 200.00 • 1306.93 `- SOUTH LINE OF SE1/4-SW1/4 SECTION 28, TWP. 31, RGE 22 WITNESS CORNER,-' OF SECTION 33, TWP. 31, RGE. 22. / S00°09'07"W • • • • • Ln N • OUTLOT D DRAINAGE AND UTILITY EASEMENT OVER ALL OF OUTLOT D 281.03 o 0 310.91 City of Lino Lake County of Anoka Sec. 28, T31, R22 „Iv cs — 1 1 L I J L 1 _ L I J , i 1 / L 1 J L 1 _ r\ L 1 _ r \ / SHEET 2 OF 2 SHEETS 1 PRELIMINARY PLAT �of� SADDLE CLUB PUD ftifor� DuPont Holdings LLC 1000 County Road E. West Suite 150 Shoreview, MN 55126 Phone: (651) 483-558 66 FOOT PUBLIC R/W /7 EASEMENT BY PRESCRIPTION __/I NO DEVELOPMENT DATA TOTAL BOUNDARY AREA TOTAL UPLAND AREA TOTAL WETLAND AREA TOTAL R/W AREA PROPOSED PUD LOTS PUD LOTS AREA PROPOSED OUTLOTS TOTAL OUTLOT AREA AVERAGE LOT SIZE DENSITY TOTAL AREA WETLANDS AND CONSERVATION EASEMENT NET DENSITY PROPOSED R/W EASEMENT DEDICATED TO THE PUBLIC VIA SEPERATE DOC. TO BE COORDINATED BY DEVELOPER 0) rn = 1,733,617 S.F. (39.80 ACRES) = 1,329,457 S.F. (30.52 ACRES) [77%1 - 404,160 S.F. (9.28 ACRES) [23%1 - 189,491 S.F. (4.35 ACRES) [11%1 - 55 LOTS - 780,301 S.F. (17.91 ACRES) [45%1 - 4 (TO BE DEEDED TO THE CITY) - 763,825 S.F. (17.54 ACRES) [44%1 - 14,192 S.F. (0.33 ACRES) - 1.38 LOTS PER ACRE = 822,637 S.F. (18.88 ACRES) [47.5%1 = 2.72 LOTS PER ACRE Zoned R-1 50 28-31-22-31-0011 Owner: Gary & Sharia Foster 882 Old Birch St LOT Si ANDARDS MINIMUM LOT WIDTH 80 FT MINIMUM LOT DEPTH 135 FT MINIMUM LOT SIZE 10,800 S.F. BUILDING SETBACKS FRONT YARD SETBACK 25 FEET REAR YARD SETBACK 25 FEET SIDE YARD GARAGE SETBACK 5 FEET SIDE YARD HOUSE SETBACK 10 FEET GRAPHIC SCALE LEGEND • DENOTES IRON MONUMENT FOUND AS LABELED O DENOTES IRON MONUMENT SET, MARKED RLS# 25341 DENOTES ANOKA COUNTY CAST IRON MONUMENT DENOTES HYDRANT `ri, DENOTES POWER POLE X 952.36 DENOTES EXISTING SPOT ELEVATION ❑r DENOTES TELEPHONE PEDESTAL © DENOTES CABLE PEDESTAL ❑E DENOTES ELECTRICAL BOX DENOTES GUY WIRE (NON wT4c) DENOTES NON WETLAND CORRIDOR 25 50 100 200 869.................................... WETLAND -A2 ( IN FEET 1 inch = 50 ft. ROADWAY EASEMENT PER DOC. NO.144111 -- �x c x 2 GRASS=21,705 S.F. `° 1 GROSS=11,943 S.F. :'NET=17,020 S.F. I NET=11,339 S.F. ...696•...... ........... x I x�x x x -J VICINITY MAP PART OF SEC. 28, TWP. 31, RNG. 22 Park Birch SI Stw1h Reshanau Lake Estates . Park ok- rr bIng Red Me, C Birch Ln // z Pheasane Ru n 5 Berea Part Birc While Hadly Et E 0201) rn�rasrn cerporx an e0 2013 Holly ANOKA COUNTY, MINNESOTA (NO SCALE) 0_ 0 EASEMENT DETAIL 28-31-22-33-0003 m 0 0 E 0 0 00 3 O 876 Old Birch DRAINAGE AND UTILITY EASEMENTS ARE SHOWN THUS: 0 55 (NOT TO SCALE) 0 BEING 5 FEET IN WIDTH AND ADJOINING SIDE LOT LINES AND 10 FEET IN WIDTH AND ADJOINING STREET LINES AND REAR LOT LINES, UNLESS OTHERWISE SHOWN ON THIS PLAT. o I\ ' J W U I - Z W 00 00 39.9':-y cow d N U 9 W W Up Wm 0 Ow Z W WW BLAS 85.0 ''• J BLDSB - I1 0 esa1�4.9 •i t N N N SCS• •@• • 155.7 PROPOSED 15 FOO; LANDSCAPE BUFFVR . 1 9) •GROSS=27,55A S.F. NET=25,320 S.F. • FFNZ DIP#9 .. N89°57 '11"117 •18.99.28 OH W 1 I I r- J I I L J X 952.36 921 DENOTES STORM SEWER APRON DENOTES WET LAND TO REMAIN DENOTES FENCE DENOTES EXISTING 2 FOOT CONTOURS DENOTES BRUSH LINE DENOTES EXISTING STORM SEWER DENOTES OVERHEAD WIRE DENOTES BITUMINOUS SURFACE DENOTES GRAVEL SURFACE DENOTES TREE ELEVATION & TREE NUMBER - DENOTES PROPOSED CONSERVATION EASEMENT NET= DENOTES CONSERVATION AREA AND/OR AREA BELOW THE 100YR HWL SUBTRACTED FROM THE GROSS AREA NORTH Zoned R-1 28-.33-22-31-0028 Owner::' Jess & Rebecca Roering 992 Aspen Lane • • NORTH5bL▪ INE OF SE1 /4-SW1 /4 S•ECTI.ON 28, TWP. 31, RGE 22 WETLAND A5 9°(?) NON WMC • L _ NOTES - Site Address is 1403 Birch Street, Lino Lakes, MN. - Pin. No. 28-31-22-34-0001 Fee owner is First Western Bank & Trust. a Minnesota Corporation. Field survey was completed by E.G. Rud and Sons, Inc. Bearings shown are on an assumed datum. on 4/19/2013 Benchmark: TNH in the plat of FOXBOROUGH. Hydrant located at the SE corner of Red Fox Road and Fox Road. Elevation is 904.61 feet. (NAVD88) Wetland shown was delineated by Earth Science Associates, Inc. on 10/29/12. Property falls within 2 FEMA Flood Zones: - Zone A: Area of 100yr flooding. Base flood elevation to be determined. - Zone C: Area of minimal flooding. Zoned R-1 I A 28-31-22-31-0028 I e�' Owner: Susan M. Schmitz Revocable Trust 1 " - 998 Aspen Lane .V / 1. /.......� Li_ - _%. 898 .... ••••-.7=0-6 8• • ' ......7 11 /�•y\....' 1• • r•H• LI.....1 I\I I I •............... i I A••i., �.... .9oa I1111 III IIID I1i IIII � AI II i40 ,4 g I IIID•I'IIII 1111111 III111 X111 II 1111111 1 4 " • •I+ ♦♦111 •�11 GROI SEST=.191t•;797705 / `•. ? I•��r., I 11 111 lu„ilu♦♦♦♦ ®►♦ ♦♦♦♦♦♦♦♦ '' 1pir#4 S.* • '-4' 44 • • 4+ •• 9 • • • 4, 444 • 1IIII 404 • 11 11 44$11;,,..7..t.44:� `►® 'IIII 44,* 4 ♦ ♦ ♦ rift • ` :. .40.4V .... 44* • 4. '1pl1„ .� 4. r 11;41 I � I *4 8 ( /4 -\ lI•,�\ ♦♦♦♦♦♦♦♦♦♦®I♦ORoss=11,900 S.F. /is 4 . " • 4 I :4 ok• ••• • / NET 10 013 S.F. --,... . i. 'V /. / ; Soo s ® / )• • GROSS=13, \ \ / 1 0' •.. / hi?. :NET=11,010 S.%��/ \40.i* :;* 81.4 �l ac°sa l : l / ••. /1 1 /... O/ / / / / '\ / /^Oj. /'\ '• o 15L �Ioasya:a--9-P-I-3 2� : � Q � /• • • . J10 , \• 15 I 'se •'006R�60.00 ��;' � _._.5t,.,.,___, A /b;' 2.......... / - / ,� °o e� - fir; GROSS=16,561 S.F. ' �' 84.8........ \ •X•• _....47.0_,_ : ��_________ � \ 18 01 rn 5 N 105.0 BLDSB BILDSB i 85.0 r------ 1 BLDSB - -, 85036.4 r 1 • BLDSB - BLDSB i 42.7' f -- - -- BLDSB 04-10-14 5 ................. •• ' 0 6 05-20-14 0 7• JEN 0 8 DATE GROSS=13,91'6 S.F. S.F. BY .6 GROSS=11,475 S.F. I; NET=11,475 S.F. Tri GROSS=11,475 S.F. �' NET=1:1,475 S.F. L.6NET=13,916 n GROSS=15,15' NET=15,151 W BLDSB BLOCK BLDSB BLDSB 6 BLDSB BLDSB v\ •-4,L _J L ,�; : _ ..t•- ' ,, i L - -1-4.1 - - - 1 L alDsa� 95.1• _ 85.0 • 06•' Q 85.0 toorP 40, ♦.III11.. .IIII a II Iul1„., ♦♦ � �® I111� 111 • II!I'IIIIII °IIII Iiill� �Iilill II�!I I�IIi I`IIIII,�IiII Illiill*V s 4A a u�� a. • 4/5.60 •. / A4%:L / m T=10,9 40 .• $ 4 404 ..* de O m + wAto At Vott=4" NteAtwiv "0" 4 4410.4. 410 40# r i 1 II I i IIII I . 1` �'•1 ., _ • r ° � r SW, .4044+:4444/ • 10 / GROSS=11,900 S.F. NET=11,050 S.F. / m /// \. �/ 0 h' / / / a 11 7 A cti / :.??2\.41"41.....v.... ♦ii• •��•+ 44 s, ••/GROSS=15,372.;5:F. /••. NET=12,087 S.F. �1.0 m\\TH#2 e 4 f 4 f * • 4-6-='4:•.* "44 \••006 .: � • ♦♦♦♦♦♦♦♦♦♦ - i • 4, /1 gir 44 til 4 $ 4 4 0 ••• * GROSS=13,633 S.F. ' ii :44+4 7:4410#4 '4* * * 4 . f et4444 . * . . `r NET=10 303 S.F: 8 \ • • / - _4*_41h,r lip .• IIII�I III Ali :._ 44.:,..4,44,4.74•44.04:# 4:: II IIII 111111 VIII II' I ♦ p IIII I! PII III iIIII II';� • it Ir . *••••• 4 A y 4 44" 11 . . . . • . \ - ' \ c , , ...... . ..... .. i ' \ '` " ' • ° . \ \ . .4044 14 *144 ,4141•419.4 frittitiz • ..... ....... .......i"......... ....... .,:.. ..... c . . . .:1441r4prso;"r kr; 4 . * A 0 , # 4 4 ' 44 0 • • \ GRONSE==191,350"S..•.. 'I *4 Se$4:.* 4 • e + CD , * *** #• ..41 1 N 444 44 ‘. 4 04 "41"; 4,14.444144 #4:+.4),*•: " # 4 .4 444 . .• 4+ . 4,40:44:•• V* 4•44: It . t i g •• •• 4' *4 44+ s, es .4 4 * 4 to• a; tik... .414. **SS. ♦♦ PT , IIu IrIT #9 0 0 *S*. 41•40,......• *lik # I \ NET=10,561 V.\ %GROSS 13 632 S:F\••. \\ 11 *144 - v * * 4 tfr4 4+1 14*. * �,,,\ \• 119 lip. 41•se A" . 4 W. ft t - 4 4 P*.N INt 8 . 4. 6 . . . 4#4444 V40W4 ,%%V i 0 ••• ••• 41.•• • .#4, 4 f/ / (','Ross=11,90 / / m NET=10,625 S.F. piT 5 • : / /.• \\ \ 746-5..„._ o /m/ •- '• / �: / m• •12 / / %' GROSS=11,900 S.F. , / 7 / / • NET=10,370 S.F.- // : // ) / o v�v / /° 5 /`° 0 • lu!�4 a III TVI II III II .�1111 elks .4". 44. .4.4 Ai.♦4., 4, iitkott .... , i 44$4 • * 44 * . 4 Y 4 0 - ' 4* . 4 :••• *4 If •• • A* 4 r "11 �, ..**4,404 ,♦�/ , 4 4 + .. 4 01"+ j0 41l III,.. e t t •• • ** -444.4V •• **SU :04 444* ' - )04 ,••• • • 0 • IP 40 4 0) MM a SONS INC • "II" Professional Land Surveyors 6776 Lake Drive NE, Suite 110 Lino Lakes, MN 55014 Tel. (651)361-8200 Fax (651)361-8701 IF \irk S:\rud\CAD\12pro j\12589\12539PRELIM-PLATAwg 05/20/2014 10:12:56 AM CST 44/ 47-1 •\ 13 // GROSS=12,021 / / .NET=10,411 / \• • / 7.. v v/ / m •. - o / oI. c/./ 00 ; / C //I ( / /r 13 GROSS=11,475 S. • NET=10,572 S. • / / v v v v / / 135.0 \ �/ o m S 0 ••1.4 <v= \\ GROSS=11,588 S.F.�<v� // NET=10167 S.F. 6' 'I' GROSS=13,746 S.F. •,• AJT=11,552 S.F. //; o� ' `;BLOCK '.4• • 7 :r•• / \ \\ \ a GROSS=11,270 S.F. /PT i co o \ `, NET=11,270 S.F. 4 i#3 \ \ _ GROS:6:1271S.F.: )\\ \ 44040:07i NE5S.F. II III :**••••• :#1;ti • :4i 74 :4 + 41444 + # v 44;#41 4>ii ' 100 \\ \ NET=16,516 r -s I I L/ L _ r- r- I /\ 1 / I-- Ft" I I K 1 1 L _ I \ I \ / 1 \ / \ / A I r I \ I I I I 4L/ A 1\ / \ Zoned R-1 r I L/ r� I L/ 28-31-22-42-0026 A 1 I \ I I '1 r Owner: Mark D & Kelly B Farr 6503 Killdeer Dr 899.77 FNDIP1/2 PT320 M L00 W p Z O z J J W f- W J 2 W W W W Z U .0 ,_ W 1- oww 00w ZW 0w W W Z W ILII W LL • -tel/ S.F. S.F. .1 • EXISTING PROPERTY DESCRIPTION (PER SCHEDULE A OF ALL AMERICAN COMMERCIAL TITLE, INC. ISSUING AGENTS FOR OLD REPUBLIC NATIONAL TITLE INSURANCE COMPANY COMMITMENT NO. 101286) Southeast Quarter of Southwest Quarter of Section 28, Township 31, Range 22, Anoka County, Minnesota, together with an easement for roadway purposes over the Northerly 60 feet of the Easterly 60 feet of the East 330 feet of the Southwest Quarter of the Southwest Quarter of Section 28, Township 31, Range 22, as contained in Document N o. 144111. SEE SHEET 6 OF 10 SHEETS GUIDING EXISTING GUIDANCE: LOW DENSITY SEWERED RESIDENTIAL PROPOSED GUIDANCE: NO CHANGE /GROSS=11,896 S.F. ZONING EXISTING: R-1 AND RURAL PROPOSED: PUD - PLANNED UNIT DEVELOPMENT MUSA PROPERTY IS IN THE MUSA DISTRICT. N I hereby certify that this survey, plan or report was prepared by me or under my direct supervision and that am a duly Registered Land Surveyor under the laws of the State of Minnesota. 40111-uu...-/ DA IEL W. OBERMILLER Date: 05/20/14 License No. 25541 11 CI: Tit Z • • • • • • / Ll - (Ord. 08-06, Resolution 06-137) Zoned PUD 1 sl / _7,0, ):DD 25 DRAWN BY: JEN JOB NO: 12589PP DATE: 10/14/13 CHECK BY: dwo SCANNED 2 04-10-14 Revised Conservation Ease JEN 3 05-20-14 Revised Lot lines JEN NO. DATE DESCRIPTION BY SHEET 5 OF 10 SHEETS •-of� SADDLE CLUB PUD ftiforft- DuPont Holdings LLC 1000 County Road E. West Suite 150 Shoreview, MN 55126 Phone: (651) 483-558 DENOTES IRON MONUMENT FOUND AS LABELED DENOTES IRON MONUMENT SET, MARKED RLS# 25341 DENOTES ANOKA COUNTY CAST IRON MONUMENT DENOTES HYDRANT DENOTES POWER POLE DENOTES EXISTING SPOT ELEVATION DENOTES TELEPHONE PEDESTAL DENOTES CABLE PEDESTAL DENOTES ELECTRICAL BOX DENOTES GUY WIRE DENOTES NON WETLAND CORRIDOR DENOTES STORM SEWER APRON DENOTES WET LAND TO REMAIN DENOTES FENCE DENOTES EXISTING 2 FOOT CONTOURS DENOTES BRUSH LINE DENOTES EXISTING STORM SEWER DENOTES OVERHEAD WIRE DENOTES BITUMINOUS SURFACE DENOTES GRAVEL SURFACE — Site Address is 1403 Birch Street, Lino Lakes, MN. DENOTES TREE ELEVATION & TREE NUMBER DENOTES PROPOSED CONSERVATION EASEMENT DENOTES CONSERVATION AREA AND/OR AREA BELOW THE 100YR HWL SUBTRACTED FROM THE / / / ▪ \ ,4 o/ -..7" _ — / mom GROSS=11,900 S.F. // O / / NET=10,967:S.F.$ / $1.4, /// O / ct 4U "s1 CC)/) / mR 0 / Q 'Q \• �• Q / � Q� / / / --/ ' 1.--- '1(6.) / , / • `� 1 o/ ,R /lb -y..... GROSS=17,322 NET=16,516 S.F. Fee owner is First Western Bank & Trust. a Minnesota Corporation. Field survey was completed by E.G. Rud and Sons, Inc. on 4/19/2013 Bearings shown are on an assumed datum. Benchmark: TNH in the plat of FOXBOROUGH. Hydrant located at the Red Fox Road and Fox Road. Elevation is 904.61 feet. (NAVD88) Wetland shown was delineated by Earth Science Associates, Inc. on 10 Property falls within 2 FEMA Flood Zones: — Zone A: Area of 100yr flooding. Base flood elevation to be determined. — Zone C: Area of minimal flooding. S6 . / \ 'S / N r O<o/ e \ 72 \ �� XGROSS=14,553•. S.F. \\ '••.NET=14,553`: S.F. ==-PROPOSED R/W EASEMENT DEDICATED TO THE PUBLIC VIA SEDERATE DOC. TO BE C00C;lNATED BY DEVELOPER GROSS=15,181 S.F. NET=14,631 S.F. GROSS=35,965 S.F. NET=17,900 S.F. GROSS=0, 080 : S. F. NET17,946:• S.F. :100.0 SOUTHWEST CORNER OF THE SE 1/4 OF THE SW 1/4 ---- SECTION 28, TWP. 31, RGE. 22 • .bb FND IP -FND IP 0.46 FEET NORTH AND 0.71 FEET EAST OEN LOT CORNER � 1 r- • i r- i\ r`s ,- 1 I i\ 1-- 1 1 X 1-' 1 1 F! I 1 1 1 1 1 / \ L. \. 1 ' ♦i \i ♦i Zoned PUD (Ord. 26-04) 1- SOUTH LINE OF SE1/4-SW1/4 SECTION 28, TWP. 31, RGE 22 33-31-22-21-0004 FOXBOROUGH HOMEOWNERS ASSOC. Unassigned r� 33-31-22-22-0013 Amy M & Randal R Graczyk 886 Fox Road Zoned Rural 33-31-22-21-0003 Owner: Encompass Digital Media LLC 6221 Holly Drive N WITNESS CORNER, SECTION 33, TWP. 31, RGE 22 E. G. RUD &l SONS Professional Land Surveyors 6 776 Lake Drive NE, Suite 110 Lino Lakes, MN 55014 Tel. (651) 361-8200 Fax (651) 361-8701 S:\rud\CAD\12pro j\12589\12589PRELIM-PLAT.dwg 05/20/2014 9:12:56 I hereby certify that this survey, plan or report was prepared by me or under my direct supervision and that I am a duly Registered Land Surveyor under the laws of the State of Minnesota. DRAWN BY: JEN JOB N0: 12589PP DATE: 10/14/13 CHECK BY: dwo SCANNED ❑ 1 12-12-13 Prep/at Resubmittal JEN 2 04-10-14 Revised Conservation Ease JEN 3 05-20-14 Revised Lot lines JEN N0. DATE DESCRIPTION BY 12589PP SADDLE CLUB P.U.D. TITLE SHEET, NOTES & LEGEND LINO LAKES, MN CURB & BITUMINOUS NOTES REMOVAL AND DISPOSAL OF EXISTING STREET MATERIALS AS REQUIRED FOR CONSTRUCTION IS CONSIDERED INCIDENTAL. SAW -CUT EXISTING BITUMINOUS AND CONCRETE CURB TO PROVIDE BUTT -JOINT. RESTORE DISTURBED STREET TO EXISTING OR BETTER SECTION. BACKFILLING OF CURB IS INCIDENTAL TO CURB INSTALLATION. FOUR INCHES OF CLASS 5 UNDER CURB IS INCIDENTAL TO CURB INSTALLATION. CURB ENDS SHALL TERMINATE IN A THREE-FOOT BEAVER TAIL. STORM SEWER NOTES FIELD VERIFY SIZE, ELEVATION, AND LOCATION OF EXISTING STORM SEWER AND NOTIFY ENGINEER OF ANY DISCREPANCIES PRIOR TO ANY INSTALLATIONS. WHEN CALLED OUT AS PIPE, STORM SEWER SHALL BE REINFORCED CONCRETE PIPE (RCP) ANSI C76 WITH R-4 GASKETS OR, IF ALLOWED BY CITY, HDPE PIPE MAY BE USED. (SEE PLAN FOR LOCATIONS WHERE RCP IS REQUIRED.) HDPE PIPE SHALL MEET THE REQUIREMENTS OF AASHTO M294, TYPE S WITH WATERTIGHT CONNECTIONS. USE SAND/GRANULAR MATERIAL FOR BACKFILLING AND COMPACTION OF HDPE/PVC PIPE IN ACCORDANCE WITH THE REQUIREMENTS OF ASTM 2321. STORM SEWER LENGTHS INCLUDE THE LAYING LENGTH OF THE FLARED -END SECTION. LAYING LENGTH OF APRON TO BE DEDUCTED FROM PAYMENT LENGTH OF PIPE. STORM SEWER PIPES TO BE JOINED TO THE CATCH BASIN MANHOLES W/ APPROVED RESILIENT RUBBER JOINTS TO MAKE THEM GASTIGHT OR WATERTIGHT. CEMENT MORTAR JOINTS ARE PERMITTED ONLY FOR REPAIRS AND CONNECTIONS OF EXISTING LINES CONSTRUCTED WITH SUCH JOINTS. SHEET INDEX CO C1-1 C1-2 C2 C3.1 C3.2 C3.3 C4-1 C4-2 TITLE SHEET, NOTES & LEGEND GRADING, DRAINAGE & EROSION CONTROL PLAN GRADING, DRAINAGE & EROSION CONTROL PLAN PHASING PLAN DETAILS DETAILS DETAILS STORMWATER POLLUTION PREVENTION PLAN STORMWATER POLLUTION PREVENTION PLAN STREET & STORM SEWER PLAN/PROFILE C5.1 C5.2 C5.3 C5.4 PHEASANT RUN S - STA 0+00 TO 8+50 PHEASANT RUN S - STA 8+50 TO 17+32.96 FOX ROAD - STA 0+00 TO 11+56.62 SADDLE CLUB COURT - STA 0+00 TO 2+7.70 BLACK BERRY COURT - STA 0+00 TO 5+4.55 SANITARY SEWER & WATER PLAN/PROFILES C6.1 BIRCH ST & OLD BIRCH ST - STA -15+01 TO -6+00 C6.2 OLD BIRCH ST - STA -6+00 TO 0+00 C6.3 PHEASANT RUN S - STA 0+00 TO 9+00 C6.4 PHEASANT RUN S - STA 9+00 TO 17+32.96 C6.5 FOX ROAD - STA 0+00 TO 11+56.62 C6.6 SADDLE CLUB COURT - STA 0+00 TO 2+7.70 BLACK BERRY COURT - STA 0+00 TO 5+4.55 .. • erzcy4 STREET GENERAL NOTES THE INFORMATION SHOWN ON THESE DRAWINGS CONCERNING TYPE AND LOCATION OF EXISTING UTILITIES IS NOT GUARANTEED TO BE ACCURATE OR ALL INCLUSIVE. THE CONTRACTOR IS RESPONSIBLE FOR MAKING HIS OWN DETERMINATION AS TO TYPE AND LOCATION OF UTILITIES AS NECESSARY TO AVOID DAMAGE TO THESE UTILITIES. CALL "811" FOR EXISTING UTILITIES LOCATIONS PRIOR TO ANY EXCAVATIONS. INSTALLATIONS SHALL CONFORM TO THE CITY STANDARD SPECIFICATIONS AND DETAIL PLATES. THE CONTRACTOR SHALL NOTIFY CITY PUBLIC WORKS DEPARTMENT A MINIMUM OF 24 HOURS PRIOR TO THE INTERRUPTION OF ANY SEWER OR WATER SERVICES TO EXISTING HOMES OR BUSINESSES. STORAGE OF MATERIALS OR EQUIPMENT SHALL NOT BE ALLOWED ON PUBLIC STREETS OR WITHIN PUBLIC RIGHT-OF-WAY. NOTIFY CITY A MINIMUM OF 48 HOURS PRIOR TO THE COMMENCEMENT OF CONSTRUCTION. VICINITY MAP © Country 5 Lakes Park 3 vows 4, CN" Reshatrou Lake 347 'Birch Lc /wood in Birch 5t ad 8irrh SI g n Ln Birch S S White Od Way Or I.T.S. LEGEND OH W TEL CBL 4 3Yo 930 928 x 920.99 cC x wet TH#2 EXISTING EXISTING EXISTING EXISTING EXISTING EXISTING EXISTING EXISTING EXISTING EXISTING EXISTING OVERHEAD ELECTRIC UNDERGROUND TELEPHONE UNDERGROUND CABLE TELEPHONE PEDESTAL ELECTRICAL PEDESTAL CABLE PEDESTAL UTILITY POLE LIGHT POLE STORM SEWER WATER MAIN SANITARY SEWER EXISTING STORM MANHOLE EXISTING FLARED -END SECTION EXISTING GATE VALVE EXISTING HYDRANT EXISTING SANITARY SEWER MANHOLE EXISTING CONTOUR EXISTING SPOT ELEVATION NAVD88 DATUM EXISTING FENCE DELINEATED WETLAND EDGE DELINEATION BY "EARTH SCIENCE ASSOCIATES, INC." ON 10-29-12 TEST PITS/BORINGS PERFORMED BY "NORTHERN TECHNOLOGIES, INC." EXISTING WELL AND SEPTIC SYSTEM TO BE FIELD LOCATED. WELL TO BE CAPPED PER ALL LOCAL AND STATE REQUIREMENTS. SEPTIC SYSTEM TO BE REMOVED PER ALL LOCAL AND STATE REQUIREMENTS. -(«<- 0 A -928- -930- X 920.60 s • ss • ♦•••••♦ t + t + ttttt 0 PROPOSED WATER PIPE PROPOSED SANITARY SEWER PIPE PROPOSED STORM SEWER PIPE PROPOSED DRAINTILE AND CLEAN-OUT PROPOSED STORM MANHOLE PROPOSED CATCH BASIN PROPOSED FLARED -END SECTION PROPOSED GATE VALVE PROPOSED HYDRANT PROPOSED SANITARY SEWER MANHOLE PROPOSED CONTOUR PROPOSED SPOT ELEVATION NAVD88 DATUM (GUTTERLINE, BITUMINOUS SURFACE, OR GROUND SURFACE UNLESS OTHERWISE INDICATED) PROPOSED SILT FENCE PROPOSED DIRECTION OF DRAINAGE PROPOSED RIP -RAP WETLAND FILL (SEE WETLAND REPLACEMENT PLAN FOR QUANTIFICATION OF FILL AREAS) WETLAND RESTORATION AREA (SEE WETLAND REPLACEMENT PLAN FOR DETAILS) WETLAND CREATION AREA (SEE WETLAND REPLACEMENT PLAN FOR DETAILS) PROPOSED INLET PROTECTION PROPOSED WETLAND BUFFER SIGNAGE -- - - - - / I / CI WATER MAIN NOTES EXISTING WATER MAIN LOCATION AND SIZE SHALL BE VERIFIED IN THE FIELD PRIOR TO CONSTRUCTION. NOTIFY ENGINEER OF ANY DISCREPANCIES PRIOR TO ANY INSTALLATIONS. PROVIDE PIPE INSULATION WHERE SEWER (SANITARY OR STORM) CROSSES WITHIN 18" OF WATER MAIN. PROPOSED WATER MAIN SHALL BE PVC (PRESSURE CLASS AWWA C900 WITH DR RATING OF 18). PROPOSED WATER SERVICE PIPE SHALL BE 1" COPPER TYPE K. TRACER WIRE WILL BE LAID WITH ALL PVC WATER MAINS, VALVE BOXES, AND HYDRANTS. MAINTAIN MINIMUM 7.5 -FT COVER TO TOP OF ALL WATER MAIN PIPE. Zoned R-1 28-31-22-31-0011 Owner. Gary & Sharia Foster SANITARY SEWER NOTES EXISTING SANITARY SEWER LOCATION, SIZE, AND ELEVATION SHALL BE VERIFIED IN THE FIELD PRIOR TO CONSTRUCTION. NOTIFY ENGINEER OF ANY DISCREPANCIES PRIOR TO ANY INSTALLATIONS. PROPOSED SANITARY SEWER MAIN SHALL BE PVC SDR 35 AND SDR 26. PROPOSED SANITARY SEWER SERVICES SHALL BE 4" PVC SDR 26. Zoned R-1 28-31-22-31-0028 Owner. Jess & Rebecca Roering 992 Aspen Lane 1 I1-_ 1 1'Y;I I;• I I L; ._1 1 Zoned R-1 A •-I 28-31-22-31-0028 i Owner. Susan M. Schmitz Revocable Trust 998 Aspen Lane 1 1 Know what's below. Call before you dig. 8-4 r- r. Li L.1%I•`N •iII 1\11 iiiiLi Li Li i . Zoned R-1 J sig u 25 25 !Y_ 12 / BLOCK 4 + f•YA*sl.++ + LA 1 J i it K '5 --R \ G Osvo N SOUTHWEST CORNER OF THE iE 1/4 OF THE SW 1/4 --- SECTION 28, TVA.. 31, RGE. 22 A Zoned PUD (Ord. 26-04) / 2 BLO 1: J u 1 3 L P,POpOSF��r`O%' COQ SF RV4T1O N,y,p Fry \ _ i \ F- `I,Y F4 NQ -• . c v IOU , , \ 1 \\ \ \ \N N N N N OUTLOT E3 Zoned PUD (Ord. 28-04) 564 ttp P° Zoned Rural 0 WITNESS CORNER, SECTION 33, ' TWP. 31, RGE 22 TITLE SHEET, NOTES & LEGEND SADDLE CLUB P.U.D. DRAWN BY: C.M. DESIGN BY: C.W.P. CHCKD BY: C.W.P. PROJ. NO. 13-1414 ORIGINAL DATE: OCTOBER 14, 2013 REVISION DESCRIPTION 0 w 0 0 J J 0 0 z 0 w 0 z w J J Ll 0 z J 1- RCWD RE -SUBMITTAL 0 N CD L.11 1- 1 - UJ J 1- z w 2 2 0 0 0 0 FINAL PLAT SUBMITTAL w 1- 0 M M M N N sr N N sr N LC) CI) E �E� as L CO ami AaAr� L "0 C c CO CO c C .2 w cn c• c -m 0 U � U O co a) >* CD E c >•.. D •U C 0) >, N s_ 5 -c cd 0 to 0) c c 0 a) co 0) 4) E) to (0 05.21.2014 w 0 SADDLE CLUB P.U.D. E cog r TITLE SHEET, NOTES & LEGEND PREPARED FOR: DUPONT HOLDINGS, LLC 1101)0 SITE PLANNING & ENGINEERING PLOWE ENGINEERING, INC. 6776 LAKE DRIVE SUITE 110 LINO LAKES, MN 55014 PHONE: (651) 361-8210 FAX: (651) 361-8701 NORTH 1► 0 50 100 1 INCH =100 FEET CO BENCHMARK: TNH IN THE PLAT OF FOXBOROUGH. HYDRANT LOCATED AT THE SE CORNER OF RED FOX ROAD AND FOX ROAD. ELEVATION IS 904.61 FEET. Front property Typical Section Controlled Fill: WO WO denotes 12 course basement walkout lot I � -25---E---25----{----35---i I I lc,�• 1 4G •sG 0 QF, oc I Finish Grade 69-1" IN Top of controlled I F•��v fill & subgrade CONTROLLED FIL Existing ground �- i Bottom of Subcut Finish Grade Top of controlled fill &.subgrade Width determined by depth of subcut. NOTE: DURING ROUGH GRADING THE TOP OF BLACK AT REAR OF PAD SHALL BE 0.5' BELOW REAR PAD FINISHED GRADE ELEVATION. rE DETAIL - SHEET C3.3 89 T9 1 1 8893.05 PP fta 56894 895.3 EBIT 84* 895.82 'EBIT"' s 892.75 TOE X 51 cb- 8• :0 73: IUL T 92.58 171 ROCK CONSTRUCT! N ENTRANCE (DETA1 GEN -17) 893.45 89351 GUYWIRE GUYWI E 894.79 '_GUYWIRE `. 93.53 1 892.32 893.42 GUYWIRE GUYWIRE GUYWIRE 893.10 89 910E 892.92 F-0_,PP Co co GUYWIRE WETLAND FILL #2 1480 SF Zoned R-1 28-31-22-31-0011 Owner: Gary & Sharla Foster 898.27 x.895.91 '• XGE OE 899.60 GE 897.93 898.............1. ................. XGE 897.14 o, GE896.89 X 896.55 GE 897.33 XGE 896.64 GE XGE 896.76 GRADING, DRAINAGE & EROSION CONTROL NOTES 1) PRIOR TO ANY GRADING OPERATIONS, THE CONTRACTOR SHALL INSTALL ROCK CONSTRUCTION ENTRANCE (LOCATIONS TO BE DETERMINED - COORDINATE WITH OWNER) AND PERIMETER SILT FENCE AS SHOWN ON PLAN. (CONTACT CITY TO INSPECT EROSION CONTROL MEASURES PRIOR TO GRADING OPERATIONS, IF NECESSARY.) ADDITIONAL SILT FENCE MAY BE NECESSARY IF LOCAL CONDITIONS REQUIRE. 2) THE CONTRACTOR SHALL PERFORM SITE GRADING ON AN AREA -BY -AREA BASIS TO MINIMIZE UNSTABILIZED AREAS. AS EACH AREA IS COMPLETED, ALL EXPOSED SOILS MUST HAVE TEMPORARY EROSION CONTROL PROTECTION OR PERMANENT COVER WITHIN SEVEN (7) DAYS. 3) SEE SHEET C4.1 AND C4.2, STORM WATER POLLUTION PREVENTION PLAN (SWPPP) FOR ADDITIONAL EROSION CONTROL NOTES AND SITE SEQUENCING. 4) EXISTING WELL AND SEPTIC SYSTEM TO BE FIELD LOCATED. WELL TO BE CAPPED PER ALL LOCAL AND STATE REQUIREMENTS. SEPTIC SYSTEM TO BE REMOVED PER ALL LOCAL AND STATE REQUIREMENTS. 5) SEE "SADDLE CLUB FLOODPLAIN EXHIBIT" DATED DECEMBER 23, 2013 FOR FLOODPLAIN FILL AND COMPENSATORY STORAGE. 896.93 GE x897 59 GE "GE 895.18 896.47 XGE ,45 89525 GE 895.36 896.02 GE XGE 897.20 896.55 . '5.895.92 895.61 FENCE ri' FENCE EWET 892.44 89211 EDITCH TOP X 895.11 EDITCH 891 89 TOP 895.46 CLDITCH :f Boo 892.72 EDITCH 891.72 CLDITCH ' 892.65 ED1T0P 895.04 895.00 109 FEN LOT NO. DRAINAGE & UTILITY EASEMENT SURFACE DRAINAGE FINISHED GRADE AT REAR OF HOUSE RECOMMENDED HOUSE TYPE 894.44 GE 894.22 GE S.E.W.O. - SPLIT -ENTRY WALK -OUT W.O. - SPLIT ENTRY PROPOSED ELEVATION AT GARAGE DOOR (FRONT) 895.96 EWET 896.41 i 099.8 W.O. - LOW FL -900.0 DROP 1 FT L 1 PROPERTY LINE INDICATES PROPOSED LOWEST FLOOR ELEV. INDICATES DROPPED GARAGE 906.3 GAR GARAGE SUGGESTED DOOR GARAGE LOCATION J R/W x 895-63 GE STREET TYPICAL LOT LAYOUT 895.70 GE • GE896.46 Zoned R-1 28-.3.1-22-31-0028 Owner:: Jess & Rebecca Roering G95 s4 C992 Aspen Lane om. 896.50 896.52 EWET EWE_ /- A 1 / I I / \ K 1 \ •./ 895.17 ''POND L 897.88. GE x \� 89 894.94 i�: / ON- EPOND, 8'........PND 89828......�X � E GE50..."".XGE.............. 894'.84 . .894. 94 H2OELE 896.93 CMP18INV 898.28 CMPTOP 7/ ..Eppg'U.'26.........-.890..N&... GE .90211 891.60 TOE 1 1 1 1 1 8 195 TOE 95.82 EDRIVE 895.94 EDRIVEX 8 EDRIVE 896.34 EDRIVE 897.74 894.65 (-� 896.76 -. 555050OR EDRIVE X -X X X 898.56 BLDG - 8 ggi ,50 EOF -0 903-32 901 17 1'05.55182" 050 AT 5155••' 02 900 898 896 892.5 894 0227 WATER LEVEL MEASUREMENTS LOCATION WATER ELEVATION READINGS 8/9/13 8/16/2013 8/23/2013 9/13/2013 AVERAGE PIT 1 893.37 893.24 892.57 892.53 892.92 PIT 2 895.30 894.26 893.89 893.84 894.32 PIT 3 896.57 895.74 895.40 895.40 895.78 PIT 4 896.71 896.38 896.30 896.21 896.40 PIT 5 894.74 893.99 893.65 893.53 893.98 PIT 6 893.39 893.05 892.30 892.18 892.73 PIT 7 892.01 891.55 891.51 891.34 891.60 PIT 8 889.83 889.54 889.54 889.46 889.59 PIT 9 893.75 892.09 891.84 891.92 892.40 PIT 10 892.77 892.15 892.19 892.27 892.34 TH 1 893.99 893.45 892.70 891.28 892.49 TH 2 893.46 893.12 892.62 891.87 892.55 TH 3 893.54 893.04 892.12 890.96 892.09 TH 4 892.72 892.09 891.34 889.93 891.10 TH 5 890.50 889.96 889.50 888.33 890.00 NOTE REGARDING DITCH GRADING AND STABILIZATION: THE LAST 200 FEET OF NORMAL WETTED PERIMETERS OF DITCHES OR SWALES MUST BE STABILIZED WITHIN 24 HOURS OF CONNECTING TO A PROPERTY EDGE OR POINT OF DISCHARGE. THE REMAINDER OF THE DITCH OR SWALE MUST BE STABILIZED WITHIN 7 DAYS. ACCEPTABLE METHODS FOR STABILIZING DITCHES AND SWALES INCLUDE THE FOLLOWING EROSION CONTROL BLANKETS OR MATS, RIP RAP, OTHER MATERIAL SUITABLE FOR CONCENTRATED FLOW AREAS AS APPROVED BY ENGINEER. MULCH, HYDROMULCH, TACKIFIER, POLYACRYLAMIDE OR SIMILAR EROSION PREVENTION PRACTICE IS NOT AN ACCEPTABLE STABILIZATION METHOD IN THESE AREAS. 1 11. I / I 1 I\ 1 I I L _ 1 1 V \ / Zoned R-1 Ll28-31-22-31-0028 1 ka,'Lvowner: Susan M. Schmitz Revocable 998 Aspen Lane/94 .96 XS181-.31.3 .33 848_e v 20ELEV GE �%5 16 EPOND 89 -969-...... EPQND X �� .....BPONG.... x 899 X93 895 22'" "8A6' "'89.. 98 V ,..... EP'014 99..37.... _EMT] ........X 898.82 000.03 GE p6 GE........ GE ............ 02 50 901.79 901.45 ...""""....FENCE FENCE FENCE Trust Ey 15 895.88 EDRIVE tETLAND- WETLAND FILL. #1 2,915 SF E 6iv2�mommin 894.18 EWE_ ...868" .. 896 X33 EDRIVE EDRIVE x 895.20 FENCECOR X� Zoned R-1 X 28-31-22-33-0003 Owner: Comcast X 898.34 BLDG 896 90 OFFSET BLDG- NDFENCE 893.50 EWET 892.55 EWET 892.92 EWET 144? 893.051 _ EWET 892.73 EWET 892.43 EWET 893.56 EWET 893.10 EWET 893.23 EWET RO`1DE I NEW ST HbUR L C04 -.-D cAR DROP 1 DF OP • FT 1 W.O. o� 904- LOW FL=E 9 E 798. GAR DROP 1 FT 902LOW FL=899.5 Cg -06 =ED GAR FT DROP 1 W.O. 8 LOW rL-900.5 904- U UU.2 TOP OF BERM ELEV 896.5 (TYP) co co ccococco oDCOOCco CO 4.0)OD0 PROP POND 1 NWL 893.0 HIM_ 896.0 co O cn 896.77 EWE_ 896.49 6.497 ET 895 46 894.36 GE 9 GE i r i i 4. (MIN. 2 FEET ABOVE DITCH BOTTOM) r� 1 I L / \ A 1 / I \ I L _ 1 V r- 1 -- L - r� I I L r/� F< 1 I 1 \ 1 \ 1 / VC 1 • • /• • I•/ A r\ r\ A 1 /_\ 1 1 1 1 1\ / \ L/ L J 1 V. Zoned R-1 CONTRACTOR TO PROVIDE EROSION L CONTROL BLANKET IN DITCH AND BANKS 899 92 6(5060OR 10' WIDE SODDED EOF ELEV-896.0 • 901 23 GE X 901.69 RIP -RAP (TYP (SEE DETAIL) 900.72 GE 900.79 GE 9p0:C1 898.03 GE,....X 897.6'4- . ........ GE 895-64 WETLAND -B3/4.. Y 894.46 93 4.2 GE 8 895.27 GE "" 893 86.• XGE."..... 896.10 EWE_ 894.9 EWE_ 893.69 FINE t d. O 1 K 893.66 -WET 92. TO O 8g6 .. 901.85 X(7E- i'CN XE6V81,79 GE; )•• 899.22 • 899.96 GE 0 0 X898x 9E0.63 XGE .67 GE A 901.57 9097.87 XGF GE X 910.63 GE GE 901.18 y 900.59 x 901.16 900.45 GE GE 901.43 // L_ 901-34 899.2 GE XGE 898.14 x89'8 67 GF 899.67 XGE. 900.72 GE • • •. X 900.53 • 899.03: GE 897:30 '6E GE: < S.1 896.42 X 899.2 GE GE X8L687 895.86:: GE • O . o 36N • N 896.18 ..GE 895.04 GE X (0. O' col O X894.51 GE O 894.88-/ GE X0 693.80 ROCK CHECK': DAM (SEE DOTAL) 24 891.92 [DITCH 893.57 6'8E2 .9' APPROXIMATE PHASE ONE GRADING LIMITS WE A (SEE WETLAND V \ WETLAND..FILL # 11,021. SF WETLAND CREATION AREA B' - 36,229 SF ND`RELACEMENT PLAN - .' DET C r "'. + + + + + + + + + t WE + X1&94 OB + + + WEA + + + + + + + + + + + + + + +894+8 + +894 + XXcr.ERF+OW + .8954 + + E4ET *5.Of +EW.' + + + + G + + 1946 yRFOW E950+ EW51J � `' 898. . 95.00 " I 85'..8g8........... OCULV 0_ • 893.44 XGE•. 900.49 XGE 898 30 .V900 .04 GE • Xtt7 74 f�L • X 896:76 GE • 899, 88 GE \ • 899.47 GE 897.00 899.88 GE : XGE 895:.01 X896.86 900.02 GE : GE GE '_ /\ X 8.5.25 1 897185 10' WIDE SOWED EUF _ ELEV96.0 , 886'7 893.80 GE 901.22 X"GE . GE TOP OF BERM ELEV 896.5 (TYP) 89'4.58 DITCH TOP OF BERM 898.5 (SE 893 13 EWET 891 64 x WET X891 68 WET Know what's below. Call before you dig. EOF 893.00 892 894.32 EWET X 89 WE 891 58 WET o o 890 82 891 24 EWET 890 28 X WET WET 889 70 x898.5.5 /9c VVET 890 25 X WET 890 8 • • fDITCH 890 86 H2OELE 889.01 CLDITCH GRADING, DRAINAGE, & EROSION CONTROL PLAN SADDLE CLUB 13.U.D. DRAWN BY: C.M. DESIGN BY: CHCKD BY: PROJ. NO. 13-1414 ORIGINAL DATE: OCTOBER 14, 2013 REVISION DESCRIPTION 0 Lu 0 0 0 0 0 0 Lu 0 Lu RCWD RE -SUBMITTAL RCWD COMMENT LETTER 1-16-2014 RCWD COMMENT LETTER 2-19-2014 BIT. TRAIL ADDED TO PLANS FINAL PLAT SUBMITTAL Lu 1- 0 cys 0,5 Cij E co 2 t5 0 o cti co co OD 05.21.2014 0 SADDLE CLUB P.U.D. cog ma 0 0 LJJ LJJ zt z 0 PREPARED FOR: DUPONT HOLDINGS, LLC 4111 SITE PLANNING & ENGINEERING PLOWE ENGINEERING, INC. 6776 LAKE DRIVE SUITE 110 LINO LAKES, MN 55014 PHONE: (651) 361-8210 FAX: (651) 361-8701 NORTH 50 0 1 INCH = 50 FEET C1-1 Know what's below. Call before you dig. OLD BIRCH ST L L T 1 -END IP 0.46 FEET NORtli AND 0.71 FEET EAST OF LOT CORNER / / / / Ci — Ca LU J 1 L_ SUMMARY PHASE ONE 28 LOTS PHASE TWO 27 LOTS TOTAL 55 LOTS PHASING PLAN SADDLE CLUB P.U.D. DRAWN BY: DESIGN BY: C.M. C.W.P. CHCKD BY: C.W.P. PROJ. NO. 13-1414 ORIGINAL DATE: MAY 21, 2014 REVISION DESCRIPTION FINAL PLAT SUBMITTAL w 1- 0 N co 2 �E czs L CC .0 L L1 C6 2 a 0 o ( N .) O >,� D >, N L E L >,� V c o L O 0 0 c c O 0 co 0 -c O N N CO 0 z J 05.21.2014 W 0 SADDLE CLUB P.U.D. E r PHASING PLAN PREPARED FOR: DUPONT HOLDINGS, LLC ;r0 SITE PLANNING & ENGINEERING PLOWE ENGINEERING, INC. 6776 LAKE DRIVE SUITE 110 LINO LAKES, MN 55014 PHONE: (651) 361-8210 FAX: (651)361-8701 NORTH 0 40 80 1 INCH = 80 FEET C2 LANDSCAPE/PLANTING PLAN �of� SADDLE CLUB PUD for DuPont Holdings LLC 1000 County Road E. West Suite 150 Shoreview, MN 55126 Phone: (651) 483-558 NORTH 50 0 25 GRAPHIC SCALE 50 100 ( IN FEET ) 1 inch = 50 ft. LEGEND DENOTES HYDRANT DENOTES POWER POLE DENOTES TELEPHONE PEDESTAL DENOTES CABLE PEDESTAL DENOTES ELECTRICAL BOX DENOTES GUY WIRE DENOTES STORM SEWER APRON DENOTES WET LAND TO REMAIN 200 OHW ✓ G • • DENOTES BRUSH LINE DENOTES EXISTING STORM SEWER DENOTES OVERHEAD WIRE DENOTES BITUMINOUS SURFACE DENOTES GRAVEL SURFACE DENOTES APPROXIMATE LOCATION OF PROPOSED BOULEVARD TREE (64 TREES) DENOTES APPROXIMATE LOCATION OF PROPOSED ADDITIONAL TREE (125 TREES) DENOTES APPROXIMATE LOCATION OF PROPOSED LARGE SHRUBS (227 LARGE SHRUBS) DENOTES OPEN AREA LANDSCAPE NOTES — Site Address is 1403 Birch Street, Lino Lakes, MN. — Pin. No. 28-31-22-34-0001 Field survey was completed by E.G. Rud and Sons, Inc. Bearings shown are on an assumed datum. on 4/19/2013 Benchmark: TNH in the plat of FOXBOROUGH. Hydrant located at the SE corner of Red Fox Road and Fox Road. Elevation is 904.61 feet. (NAVD88) Wetland shown was delineated by Earth Science Associates, Inc. on 10/29/12. \v L/ ROADWAY EASEMENT PER DOC. NO.144111 x x OPEN AREA LANDSCAPE STANDARDS FOR EVERY 2,000 S.F., 1 LARGE TREE AND 3 LARGE SHRUBS ARE REQUIRED. RUD • 1 t x r 7 1 2 3 4 sov BLOC K 5 / \e am. BLDSB JI BLDSB BLAS L_ BLDSB L L- BLDSB t BL05r / / PHEASANT RUN SOUTH PROPOSED 15 FOOT LANDSCAPE BUFFER BLDSB BLDSB BLDSB BLDSB BLDSB BLDSB BLDSB BLDSB 12 mm � BLOCK 4 5"n Professional Land Surveyors 6 776 Lake Drive NE, Suite 110 Lino Lakes, MN 55014 Tel. (651) 361-8200 Fax (651) 361-8701 www.egrud.com S:Arud\CAD\l9pro j\12589\12589PRELIM-PLAT,dwg 5/20/2014 9 15:56 AM CST wet dam / 14 Wet 4:" wet ‘<eP BJ fD WeO) P � 2474 OQ �eti Q% TREE PRESERVATION AND MITIGATION ST / / // // // // // 13 / / / 0 O / 7 ANDARD S ENVIRONMENTALLY SENSITIVE AREA (ESA) CATEGORY SQUARE FOOTAGE LARGE TREES REQUIRED LARGE SHRUBS REQUIRED OUTLOT A 98,906 49 148 OUTLOT B 18,902 9 28 OUTLOT C 12,388 6 18 OUTLOT D 21,441 11 33 TOTAL 75 227 FOR EVERY 2,000 S.F., 1 LARGE TREE AND 3 LARGE SHRUBS ARE REQUIRED. RUD • 1 t x r 7 1 2 3 4 sov BLOC K 5 / \e am. BLDSB JI BLDSB BLAS L_ BLDSB L L- BLDSB t BL05r / / PHEASANT RUN SOUTH PROPOSED 15 FOOT LANDSCAPE BUFFER BLDSB BLDSB BLDSB BLDSB BLDSB BLDSB BLDSB BLDSB 12 mm � BLOCK 4 5"n Professional Land Surveyors 6 776 Lake Drive NE, Suite 110 Lino Lakes, MN 55014 Tel. (651) 361-8200 Fax (651) 361-8701 www.egrud.com S:Arud\CAD\l9pro j\12589\12589PRELIM-PLAT,dwg 5/20/2014 9 15:56 AM CST wet dam / 14 Wet 4:" wet ‘<eP BJ fD WeO) P � 2474 OQ �eti Q% TREE PRESERVATION AND MITIGATION ST / / // // // // // 13 / / / 0 O / 7 ANDARD S ENVIRONMENTALLY SENSITIVE AREA (ESA) CATEGORY TREE LOCATION WITHIN BASE USE AREA TREE LOCATION NOT WITHIN BASIC USE AREA DECIDUOUS TREES 6" DBH AND OVER OR EVERGREEN TREES BETWEEN 12'-20' TALL DECIDUOUS TREES 6-12" DBH OR EVERGREEN TREES BETWEEN 12-20' TALL DECIDUOUS TREES OVER 12" DBH OR EVERGREEN TREES OVER 20' TALL NON—ESA NO MITIGATION REQUIRED PROVIDE ONE TREE PER TREE REMOVED PROVIDE TWO TREES PER TREE REMOVED NATURAL RESOURCE CONSERVATION AREA OR NATURAL RESOURCE CORRIDOR ENHANCEMENT AREA PROVIDE ONE TREE PER FOUR TREES REMOVED PROVIDE TWO TREES PER TREE REMOVED PROVIDE THREE TREES PER TREE REMOVED NATURAL RESOURCE PROTECTED AREA PROVIDE ONE TREE PER TWO TREES REMOVED PROVIDE TWO TREES PER TREE REMOVED PROVIDE THREE TREES PER TREE REMOVED 15 SEE SHEET 2 OF 3 SHEETS EXISTING PROPERTY DESCRIPTION (PER SCHEDULE A OF ALL AMERICAN COMMERCIAL TITLE, INC. ISSUING AGENTS FOR OLD REPUBLIC NATIONAL TITLE INSURANCE COMPANY COMMITMENT NO. 101286) Southeast Quarter of Southwest Quarter of Section 28, Township 31, Range 22, Anoka County, Minnesota, together with an easement for roadway purposes over the Northerly 60 feet of the Easterly 60 feet of the East 330 feet of the Southwest Quarter of the Southwest Quarter of Section 28, Township 31, Range 22, as contained in Document No. 144111. / 0 / \ 0° / N,/ / LANDSCAPING NOTES TREES ARE TO BE 1-1/2"-2" AT 4' BH WITH 1 YEAR GUARANTY. 1 TREE PER LOT, 2 TREES PER CORNER LOT ARE REQUIRED FOR BOULEVARD TREES. TREES ARE TO BE IN ACCORDANCE WITH CITY'S ORDINANCE. TOTAL NUMBER OF PROPOSED TREES SHOWN 189. DRAWN BY: JEN JOB NO: 12589PP DATE: 10/14/13 CHECK BY: dwo SCANNED ❑ 1 12-12-13 Preplat Resubmittal JEN 2 5-09-14 Final Landscape Plan JEN 3 05-20-14 Revised Lot lines JEN NO. DATE DESCRIPTION BY SHEET 1 OF 3 SHEETS 12589PP i N LANA SCAPE/PLANTING PLA �of•- SADDLE CLUB PUD �forft• DuPont Holdings LLC 1000 County Road E. West Suite 150 Shoreview, MN 55126 Phone: (651) 483-558 OPEN AREA LANDSCAPE STANDARDS FOR EVERY 2,000 S.F., 1 LARGE TREE AND 3 LARGE SHRUBS ARE REQUIRED. EST. 1977 www.egrud.com 50 0 25 GRAPHIC SCALE 50 100 200 ( IN FEET ) 1 inch = 50 ft. NORTH LEGEND DENOTES HYDRANT DENOTES POWER POLE DENOTES TELEPHONE PEDESTAL DENOTES CABLE PEDESTAL DENOTES ELECTRICAL BOX DENOTES GUY WIRE DENOTES STORM SEWER APRON DENOTES WET LAND TO REMAIN SEE SHEET 1 OF 3 SHEETS DENOTES BRUSH LINE DENOTES EXISTING STORM SEWER OHW DENOTES OVERHEAD WIRE T 1 DENOTES BITUMINOUS SURFACE DENOTES GRAVEL SURFACE L G 40 PROPOSED LARGE SHRUBS (227 LARGE SHRUBS) DENOTES APPROXIMATE LOCATION OF PROPOSED BOULEVARD TREE (64 TREES) DENOTES APPROXIMATE LOCATION OF PROPOSED ADDITIONAL TREE (125 TREES) DENOTES APPROXIMATE LOCATION OF DENOTES OPEN AREA LANDSCAPE NOTES — Site Address is 1403 Birch Street, Lino Lakes, MN. — Pin. No. 28-31-22-34-0001 Field survey was completed by E.G. Rud and Sons, Inc. on 4/19/2013 Bearings shown are on an assumed datum. Benchmark: TNH in the plat of FOXBOROUGH. Hydrant located at the SE corner of Red Fox Road and Fox Road. Elevation is 904.61 feet. (NAVD88) Wetland shown was delineated by Earth Science Associates, Inc. on 10/29/12. rAIF • '4 411 BLOCK 2 L- J E. G. RUD a SONS, INC Professional Land Surveyors 6 776 Lake Drive NE, Suite 110 Lino Lakes, MN 55014 Tel. (651) 361-8200 Fax (651) 361-8701 S:Arud\CAD\19pro j\12589\12589PRELIM-PLAT,dwg 5/20/2014 9:15:56 AM CST 5 ;am \aM #aM BLse. 1 _E3lnSR — — _ erose • 41 IP • we 3� / .111, TREE PRESERVATION AND MITIGATION STANDARDS A, ENVIRONMENTALLY SENSITIVE AREA (ESA) CATEGORY SQUARE FOOTAGE LARGE TREES REQUIRED LARGE SHRUBS REQUIRED OUTLOT A 98,906 49 148 OUTLOT B 18,902 9 28 OUTLOT C 12,388 6 18 OUTLOT D 21,441 11 33 TOTAL 75 227 FOR EVERY 2,000 S.F., 1 LARGE TREE AND 3 LARGE SHRUBS ARE REQUIRED. EST. 1977 www.egrud.com 50 0 25 GRAPHIC SCALE 50 100 200 ( IN FEET ) 1 inch = 50 ft. NORTH LEGEND DENOTES HYDRANT DENOTES POWER POLE DENOTES TELEPHONE PEDESTAL DENOTES CABLE PEDESTAL DENOTES ELECTRICAL BOX DENOTES GUY WIRE DENOTES STORM SEWER APRON DENOTES WET LAND TO REMAIN SEE SHEET 1 OF 3 SHEETS DENOTES BRUSH LINE DENOTES EXISTING STORM SEWER OHW DENOTES OVERHEAD WIRE T 1 DENOTES BITUMINOUS SURFACE DENOTES GRAVEL SURFACE L G 40 PROPOSED LARGE SHRUBS (227 LARGE SHRUBS) DENOTES APPROXIMATE LOCATION OF PROPOSED BOULEVARD TREE (64 TREES) DENOTES APPROXIMATE LOCATION OF PROPOSED ADDITIONAL TREE (125 TREES) DENOTES APPROXIMATE LOCATION OF DENOTES OPEN AREA LANDSCAPE NOTES — Site Address is 1403 Birch Street, Lino Lakes, MN. — Pin. No. 28-31-22-34-0001 Field survey was completed by E.G. Rud and Sons, Inc. on 4/19/2013 Bearings shown are on an assumed datum. Benchmark: TNH in the plat of FOXBOROUGH. Hydrant located at the SE corner of Red Fox Road and Fox Road. Elevation is 904.61 feet. (NAVD88) Wetland shown was delineated by Earth Science Associates, Inc. on 10/29/12. rAIF • '4 411 BLOCK 2 L- J E. G. RUD a SONS, INC Professional Land Surveyors 6 776 Lake Drive NE, Suite 110 Lino Lakes, MN 55014 Tel. (651) 361-8200 Fax (651) 361-8701 S:Arud\CAD\19pro j\12589\12589PRELIM-PLAT,dwg 5/20/2014 9:15:56 AM CST 5 ;am \aM #aM BLse. 1 _E3lnSR — — _ erose • 41 IP • we 3� / .111, TREE PRESERVATION AND MITIGATION STANDARDS A, ENVIRONMENTALLY SENSITIVE AREA (ESA) CATEGORY TREE LOCATION WITHIN BASE USE AREA TREE LOCATION NOT WITHIN BASIC USE AREA DECIDUOUS TREES 6" DBH AND OVER OR EVERGREEN TREES BETWEEN 12'-20' TALL DECIDUOUS TREES 6-12" DBH OR EVERGREEN TREES BETWEEN 12-20' TALL DECIDUOUS TREES OVER 12" DBH OR EVERGREEN TREES OVER 20' TALL NON -ESA NO MITIGATION REQUIRED PROVIDE ONE TREE PER TREE REMOVED PROVIDE TWO TREES PER TREE REMOVED NATURAL RESOURCE CONSERVATION AREA OR NATURAL RESOURCE CORRIDOR ENHANCEMENT AREA PROVIDE ONE TREE PER FOUR TREES REMOVED PROVIDE TWO TREES PER TREE REMOVED PROVIDE THREE TREES PER TREE REMOVED NATURAL RESOURCE PROTECTED AREA PROVIDE ONE TREE PER TWO TREES REMOVED PROVIDE TWO TREES PER TREE REMOVED PROVIDE THREE TREES PER TREE REMOVED wet �O� Ove OStO CO Wet • EXISTING PROPERTY DESORIPTION (PER SCHEDULE A OF ALL AMERICAN COMMERCIAL TITLE, INC. ISSUING AGENTS FOR OLD REPUBLIC NATIONAL TITLE INSURANCE COMPANY COMMITMENT NO. 101286) Southeast Quarter of Southwest Quarter of Section 28, Township 31, Range 22, Anoka County, Minnesota, together with an easement for roadway purposes over the Northerly 60 feet of the Easterly 60 feet of the East 330 feet of the Southwest Quarter of the Southwest Quarter of Section 28, Township 31, Range 22, as contained in Document No. 144111. LANDSCAPING NOTES TREES ARE TO BE 1-1/2"-2" AT 4' BH WITH 1 YEAR GUARANTY. 1 TREE PER LOT, 2 TREES PER CORNER LOT ARE REQUIRED FOR BOULEVARD TREES. TREES ARE TO BE IN ACCORDANCE WITH CITY'S ORDINANCE. TOTAL NUMBER OF PROPOSED TREES SHOWN 189. DRAWN BY: JEN JOB NO: 12589PP DATE: 10/14/13 CHECK BY: dwo SCANNED ❑ 1 12-12-13 Preplat Resubmittal JEN 2 5-09-14 Final Landscape Plan JEN 3 05-20-14 Revised Lot lines JEN NO. DATE DESCRIPTION BY SHEET 2 OF 3 SHEETS 12589PP N LANDSCAPE/PLANTING PLA �offti SADDLE CLUB PUD ftafor� DuPont Holdings LLC 1000 County Road E. West Suite 150 Shoreview, MN 55126 Phone: (651) 483-558 4C( I//"nllllhi\\\11 l� ado NihispageU 'aai u�f1; 1 PLAN 8" 2 -PLY NYLON STRAPS DOUBLE STRAND 12 GAUGE WIRE PAINTED FLUORESCENT ORANGE WHITE FLAGGING (TYP) TREE WRAP 4 INCHES MULCH 4 INCH DEEP SAUCER 8' STEEL TEE POST- 3 REQUIRED AT 120° BACKFILL MIX UNDISTURBED SUBSOIL REMOVE BURLAP & ROPE FROM TOP 1/3 OF THE BALL 0DECIDUOUS TREE PLANTING DETAIL \ N.T.S. BOULEVARD TREES - PLANT SCHEDULE SYMBOL QUANTITY SIZE ROOT TYPE COMMON NAME BOTANICAL NAME COMMON NAME BOTANICAL NAME SEESWAMP NOTES 1.5-2" CAL. B&B WHITE OAK Quercus bicolor SEEAUTUMN NOTES 1.5-2" CAL. B&B GOLD GINKGO Ginkgo biloba 'Autumn Gold' (male only) SEEFALL NOTES 1.5-2" CAL. B&B FIESTA SUGAR MAPLE Acer saccharum "Balista" SEENORTHWOOD NOTES 1.5-2" CAL. B&B MAPLE Acer rubrum 'Northwood' SEEHACKBERRY NOTES 1.5-2" CAL. B&B FIR Caltis accidentalis SEEBUR NOTES 1.5-2" CAL, B&B OAK Quercus macrocarpa SEENORTHERN NOTES 1.5-2" CAL. B&B RED OAK Quercus rubra SEEAMERICAN NOTES 1.5-2" CAL. B&B LINDEN Tilia Americana SEERIVER NOTES 1.5-2" CAL. B&B BIRCH Betula Nigra SEERED NOTES 1.5-2" CAL. B&B SUNSET MAPLE Acer rubrum 'Franksred' 64 PROPOSED BOULEVARD TREES SHOWN NOTES: 1) EXAMPLE SPECIES SHOWN - VERIFY SPECIES REQUIREMENTS WITH CITY'S ENVIRONMENTAL COORDINATOR PRIOR TO ANY INSTALLATIONS 2) VERIFY TREE LOCATIONS WITHIN BOULEVARD WITH CITY'S ENVIRONMENTAL COORDINATOR PRIOR TO ANY INSTALLATIONS 3) NO MORE THAN 30% OF BOULEVARD TREES CAN BE OF ONE SPECIES (*E.G. RUD 8 SONS, INC. Professional Land Surveyors Professional Land Surveyors www.egrud.com 6 776 Lake Drive NE, Suite 110 Lino Lakes, MN 55014 Tel. (651) 361-8200 Fax (651) 361-8701 S:\rud\CAD\19pro j\12589\12589PRELIM-PLS- I 1 f 4 9:15:56 AM CST 1. SCARIFY BOTTOM AND SIDES OF HOLE PRIOR TO PLANTING 2. TRIM OUT DEAD WOOD AND WEAK AND/OR DEFORMED TWIGS. DO NOT CUT A LEADER. DO NOT PAINT CUTS. 3. SET PLANT ON UNDISTURBED NATIVE SOIL OR THOROUGHLY COMPACTED BACKFILL SOIL. INSTALL PLANT SO THE ROOT FLARE IS AT OR UP TO 2" ABOVE THE FINISHED GRADE. 4. PLACE PLANT IN PLANTING HOLE WITH BURLAP AND WIRE BASKET, (IF USED), INTACT. BACKFILL WITHIN APPROX. 12" OF THE TOP OF ROOTBALL, WATER PLANT. REMOVE TOP 1/3 OF THE BASKET OR THE TOP TWO HORIZONTAL RINGS, WHICHEVER IS GREATER. REMOVE ALL BURLAP AND NAILS FROM TOP 1/3 OF THE BALL. REMOVE ALL TWINE. 5. 6. 7. 8. PLUMB AND BACKFILL WITH BACKFILL SOIL. WATER TO SETTLE PLANTS AND FILL VOIDS. WATER WITHIN TWO HOURS OF INSTALLATION. WATERING MUST BE SUFFICIENT TO THOROUGHLY SATURATE ROOT BALL AND PLANTING HOLE. PLACE MULCH WITHIN 48 HOURS OF THE SECOND WATERING UNLESS SOIL MOISTURE IS EXCESSIVE. z c 14IP NOTE: GUY ASSEMBLY OPTIONAL BUT CONTRACTOR ASSUMES FULL RESPONSIBILITY FOR MAINTAINING TREE IN A PLUMB POSITION FOR THE DURATION OF THE GUARANTEE PERIOD GUY ASSEMBLY- 16" POLYPROPYLENE OR POLYETHYLENE (40 MIL) 1-1/2" WIDE STRAP (TYP) DOUBLE STRAND 10 GA. WIRE, 2-7" ROLLED STEEL POSTS (MnDOT 3401) ® 180° 0.0. (SEE STAKING DIAGRAM) COORDINATE STAKING TO INSURE UNIFORM ORIENTATION OF GUY LINES AND STAKES STAKING DIAGRAM GUY WIRE WITH WEBBING FLAGGING - ONE PER WIRE 4 INCHES MULCH m'E--EXISTING GRADE -III MINIMUM 1/2 WIDTH OF ROOT BALL 11111M110VIII- 1111=1111 =II II VIII I IIIIIIII 11111 111111 11111E11111E1111 J11 PLANTING SOIL MIXTURE (SEE SPEC.) UNDISTURBED OR STABILIZED SUBSOILS CONIFEROUS TREE PLANTING DETAIL \ / N.T.S. ADDITIONAL TREES - PLANT SCHEDULE SYMBOL QUANTITY SIZE ROOT TYPE COMMON NAME BOTANICAL NAME COMMON NAME BOTANICAL NAME SEEBLACK NOTES 1.5 2" CAL. B&B HILLS SPRUCE Picea glauca SEESCOTS NOTES 1.5-2" CAL. B&B PINE Pinus sylvestris SEERED NOTES 1.5-2" CAL. B&B NORWAY PINE Pinus resinosa SEENORWAY NOTES 1.5-2" CAL. B&B SPRUCE Picea abies SEEBALSAM NOTES 1.5-2" CAL. B&B FIR Abies balsamea SEEFALL NOTES 1.5-2" CAL. B&B FIESTA SUGAR MAPLE Acer saccharum "Balista" SEENORTHWOOD NOTES 1.5-2" CAL. B&B MAPLE Acer rubrum 'Northwood' SEEHACKBERRY NOTES 1.5-2" CAL. B&B LINDEN Caltis accidentalis SEEBUR NOTES 1.5-2" CAL. B&B OAK Quercus macrocarpa SEENORTHERN NOTES 1.5-2" CAL. B&B RED OAK Quercus rubra SEEAMERICAN NOTES 1.5-2" CAL. B&B LINDEN Tilia Americana SEE,RIVER NOTES 1.5-2CAL. B&B BIRCH Betula Nigra SEERED NOTES 1.5-2" CAL. B&B SUNSET MAPLE Acer rubrum 'Franksred' 125 PROPOSED ADDITIONAL TREES SHOWN NOTES: 1) EXAMPLE SPECIES SHOWN - VERIFY SPECIES REQUIREMENTS WITH CITY'S ENVIRONMENTAL COORDINATOR PRIOR TO ANY INSTALLATIONS 2) NO MORE THAN 30% OF ADDITIONAL TREES CAN BE OF ONE SPECIES 4 INCHES MULCH ( SEE LANDSCAPE NOTES FOR TYPE OF MULCH ) IF SHRUB IS B & B, THEN REMOVE BURLAP & ROPE FROM TOP 1/3 OF BALL BACKFILL MIX UNDISTURBED SUBSOIL C SHRUB & CONTAINER PLANTING DETAIL N.T.S. OPEN AREAS - PLANT SCHEDULE TREES SYMBOL QUANTITY SIZE ROOT TYPE COMMON NAME BOTANICAL NAME SEESWAMP NOTES .5-2" CAL. B&B WHITE OAK Quercus bicolor SEEAUTUMN NOTES 1.5-2" CAL. B&B GOLD GINKGO Ginkgo biloba 'Autumn Gold' (male only) SEEFALL NOTES 5-2" CAL. B&B FIESTA SUGAR MAPLE Acer saccharum "Balista" SEENORTHWOOD NOTES 1.5-2" CAL. B&B MAPLE Acer rubrum 'Northwood' SEEHACKBERRY NOTES .5-2" CAL. B&B Caltis accidentalis SEEBUR NOTES '5-2" CAL. B&B OAK Quercus macrocarpa SEENORTHERN NOTES 1.5-2" CAL. B&B RED OAK Quercus rubra SEEAMERICAN NOTES .5-2" CAL. B&B LINDEN Tilia Americana SEERIVER NOTES .5-2" CAL. B&B BIRCH Betula Nigra SEERED NOTES '5-2" CAL. B&B SUNSET MAPLE Acer rubrum 'Franksred' 75 PROPOSED OPEN AREA TREES SHOWN SHRUBS SYMBOL QUANTITY SIZE ROOT TYPE COMMON NAME BOTANICAL NAME SEE NOTES #5 POT NANNYBERRY VIBURNUM Viburnum lentago SEE NOTES #5 POT CARDINAL DOGWOOD Carnus sericea 'Cardinal' SEEBLACK NOTES 36" HT. POT CHOKECHERRY Aronia melanocarpa elata 227 PROPOSED OPEN AREA SHRUBS SHOWN NOTES: 1) EXAMPLE SPECIES SHOWN - VERIFY SPECIES REQUIREMENTS WITH CITY'S ENVIRONMENTAL COORDINATOR PRIOR TO ANY INSTALLATIONS 2) VERIFY TREE AND SHRUB LOCATIONS WITHIN OPEN AREAS WITH CITY'S ENVIRONMENTAL COORDINATOR PRIOR TO ANY INSTALLATIONS 3) NO MORE THAN 30% OF OPEN AREA TREES OR SHRUBS CAN BE OF ONE SPECIES LANDSCAPING NOTES PLANTING SOIL SHALL HAVE A pH RANGE OF 5.00 TO 8.00. SOIL SHALL BE DECOMPACTED AND FREE OF STICKS, STONES, AND OTHER DEBRIS. SOIL SHALL CONTAIN NO LESS THAN 5% ORGANIC COMPOST AND 25% SAND. FOR PLANTING OF SHRUBS, PERENNIALS, AND ORNAMENTAL GRASS, A MINIMUM OF 6" OF TOPSOIL SHALL BE PLACED ON THE AFFECTED AREAS BEFORE INSTALLATION. FOR ESTABLISHMENT OF TURF, A MINIMUM OF DEPTH OF 4" OF TOPSOIL SHALL BE PLACED ON THE AFFECTED AREAS BEFORE INSTALLATION OF SOD OR SEED. STAKE AND/OR MARK ALL PLAN PLANTING LOCATIONS PRIOR TO INSTALLATION. OWNER TO APPROVE ALL LOCATIONS PRIOR TO INSTALLATION. ALL PLANTS INSTALLED SHALL BE NURSERY GROWN AND IDENTIFIED AS HARDY PLANTS WHICH ARE APPROPRIATE FOR ALL SEASONAL CONDITIONS. PLANTS MUST BE SOUND, HEALTHY, VIGOROUS, AND FREE OF DISEASE, INSECTS EGGS, AND LARVAE. MULCH: SHREDDED HARDWOOD MULCH, CLEAN AND FREE OF NOXIOUS WEEDS OR OTHER DELETERIOUS MATERIAL, IN ALL MASS PLANTING BEDS AND FOR TREES, UNLESS INDICATED AS ROCK MULCH ON DRAWINGS. USE 4" FOR TREES, SHRUB BEDS, AND 3" FOR PERENNIAL/GROUND COVER BEDS, UNLESS OTHERWISE DIRECTED. THE CONTRACTOR SHALL BE RESPONSIBLE FOR COMPLYING WITH ALL APPLICABLE CODES, REGULATIONS, AND PERMITS GOVERNING THE WORK. MAINTENANCE SHALL BEGIN IMMEDIATELY AFTER EACH PORTION OF THE WORK IS IN PLACE. PLANT MATERIAL SHALL BE PROTECTED AND MAINTAINED UNTIL THE INSTALLATION OF THE PLANTS IS COMPLETE, INSPECTION HAS BEEN MADE, AND PLANTINGS ARE ACCEPTED EXCLUSIVE OF THE GUARANTEE. MAINTENANCE SHALL INCLUDE WATERING, CULTIVATING, MULCHING, REMOVAL OF DEAD MATERIALS, RE -SETTING PLANTS TO PROPER GRADE AND KEEPING PLANTS IN A PLUMB POSITION. AFTER ACCEPTANCE, THE OWNER SHALL ASSUME MAINTENANCE RESPONSIBILITIES. HOWEVER, THE CONTRACTOR SHALL CONTINUE TO BE RESPONSIBLE FOR KEEPING THE TREES PLUMB THROUGHOUT THE GUARANTEE PERIOD. INSTALL 4"-6" DEPTH SHREDDED WOOD MULCH AROUND ROOT SAUCER OF ALL TREES ISOLATED FROM PLANT BEDS. ALL WORK TO BE GUARANTEED FOR A PERIOD OF ONE YEAR BEGINNING AT TIME OF ACCEPTANCE BY OWNER. CONTRACTOR TO MAKE ALL REPLACEMENTS IN A TIMELY MANNER. ALL MATERIALS SHALL COMPLY WITH THE LATEST EDITION OF THE AMERICAN STANDARD FOR NURSERY STOCK, AMERICAN ASSOCIATION OF NURSERYMEN. WHEN STAKING OR GUYING OF TREES IS REQUIRED, IT SHALL OCCUR SO AS NOT TO CREATE ANY HAZARDS OR UNSIGHTLY OBSTACLES. ALL WIRES SHALL BE ENCASED IN HOSE TO PREVENT TREE DAMAGE. ALL DISTURBED AREAS TO BE TURF SEEDED, ARE TO RECEIVE 4" TOP SOIL, SEED, MULCH, AND WATER UNTIL A HEALTHY STAND OF GRASS IS OBTAINED. APPLY CHEMICAL WEED CONTROL TO ALL LANDSCAPE AREAS PRIOR TO ANY INSTALLATION. ALL MATERIALS SHALL COMPLY WITH THE LATEST EDITION OF THE AMERICAN STANDARD FOR NURSERY STOCK, AMERICAN ASSOCIATION OF NURSERYMEN. WHEN STAKING OR GUYING OF TREES IS REQUIRED, IT SHALL OCCUR SO AS NOT TO CREATE ANY HAZARDS OR UNSIGHTLY OBSTACLES. ALL WIRES SHALL BE ENCASED IN HOSE TO PREVENT TREE DAMAGE. DRAWN BY: JEN JOB NO: 12589PP DATE: 10/14/13 CHECK BY: dwo SCANNED ❑ 1 12-12-13 Preplat Resubmittal JEN 2 5-09-14 Final Landscape Plan JEN 3 05-20-14 Revised Lot lines JEN NO. DATE DESCRIPTION BY SHEET 3 OF 3 SHEETS 12589PP CITY OF LINO LAKES RESOLUTION NO. 14-64 RESOLUTION APPROVING DEVELOPMENT CONTRACT & PLANNED UNIT DEVELOPMENT AGREEMENT FOR SADDLE CLUB WHEREAS, the City Council approved the PUD Final Plan/Final Plat for Saddle Club with Resolution No. 14-63 on August 25, 2014; and WHEREAS, the City's subdivision ordinance and conditions of approval require the execution of a development agreement between the Developer and the City of Lino Lakes. NOW, THEREFORE BE IT RESOLVED by The City Council of The City of Lino Lakes hereby approves the Development Contract & Planned Unit Development Agreement between DuPont Holdings, LLC and the City of Lino Lakes for Saddle Club and authorizes the Mayor and City Clerk to execute such agreement on behalf of the City. Adopted by the Council of the City of Lino Lakes this 25t1i day of August, 2014. The motion for the adoption of the foregoing resolution was introduced by Council Member and was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: Jeff Reinert, Mayor ATTEST: Julianne Bartell, City Clerk DRAFT DEVELOPMENT CONTRACT & PLANNED UNIT DEVELOPMENT AGREEMENT Saddle Club THIS AGREEMENT made this day of , 2014, is by and between the City of Lino Lakes, whose address is 600 Town Center Parkway, Lino Lakes, Minnesota, 55014, a municipal corporation organized under the laws of the State of Minnesota, hereinafter referred to as the "City," and DuPont Holdings, LLC whose address is 1000 County Road E West, Suite 150, Shoreview, MN 55126, hereinafter referred to as the "Developer." WHEREAS, the Developer has received preliminary plat approval from the City Council by Resolution No. 14-15 for a plat of land within the corporate limits of the City known as Saddle Club, hereinafter called "Subdivision," as legally described in Attachment A; and WHEREAS, the development stage is Saddle Club First Addition. WHEREAS, the Developer requested a Site Grading Development Contract to complete site grading prior to the Final Plat of Saddle Club First Addition; and WHEREAS, the City Council approved the Site Grading Development Contract by Resolution No. 14-74; and WHEREAS, the Developer is to be responsible for the installation and financing of certain private improvements within the Subdivision; and WHEREAS, the City Subdivision Ordinance and Minnesota Statute sections 462.358 authorize the City to enter into a performance contract secured by cash escrow or other security to guarantee completion and payment of such improvements following final approval and recording of the final plat. NOW, THEREFORE, in consideration of the mutual promises of the parties made herein, IT IS AGREED BY AND BETWEEN THE PARTIES AS FOLLOWS: I. DEVELOPER IMPROVEMENTS a. Improvements to be installed by the Developer and financed by the Developer are hereinafter referred to as "Developer Improvements." Saddle Club Development Contract August 25, 2014 b. Improvements to be installed by the City and financed by the Developer are hereinafter referred to as "City Improvements." II. DEVELOPER PLANS a. The subject property shall be developed in accordance with the following Developer Plans, original copies of which are on file with the City Engineer. The Developer Plans may be prepared after entering this Agreement but must be completed and approved by the City before commencement of any work on the Subject Property. If the plans vary from the written terms of this Agreement, the written terms shall control. b. The Developer Plans are: i. Saddle Club First Addition, dated May 21, 2014, prepared by Plowe Engineering Inc.: a. Sheet CO-, Title Sheet b. Sheet C1-1 & C1-2, Grading Drainage & Erosion Control Plan c. Sheet C2, Phasing Plan d. Sheet C3-1 C3-3, Details e. Sheet C4-1 & C4-2, Stormwater Pollution & Prevention Plan f. Sheet C5-1 — C5-4, Street & Storm Sewer Plan & Profile g. Sheet C6-1 — C6-6, Sanitary Sewer & Watermain Plan & Profile ii. Saddle Club PUD Preliminary Plat, dated May 20, 2014, prepared by E.G. Rud & Sons, Inc. iii. Saddle Club First Addition Conditional Letter of Map Revision Exhibit, dated May 20, 2014, prepared by E.G. Rud & Sons, Inc. iv. Saddle Club Landscape & Planting Plan & Tree Removal Worksheet, dated May 20, 2014, prepared by E.G. Rud & Sons, Inc. c. The Developer Plans shall be approved by the City. The Developer shall secure a contractor to install these improvements, which contractor shall be approved by the City in its absolute discretion. All Developer Improvements shall require City inspection and approval and, where appropriate, the approval of any other governmental agency having jurisdiction. The Developer shall construct and install at the Developer's expense the improvements according to the following terms and conditions: page 2 Saddle Club Development Contract August 25, 2014 i. Erosion Control Construction & Maintenance a. Prior to the commencement of construction the Developer shall schedule a preconstruction meeting with the contractor, developer and city, and submit an erosion control plan. b. The Developer shall obtain an NPDES Stormwater Permit prior to construction. All terms and conditions of the NPDES permit must be adhered to by the Developer throughout the duration of construction of the Subdivision from start to finish. c. The conservation areas and wetland buffer areas shall be protected as detailed in the approved plans. d. The Developer shall install four (4) inches of topsoil on all boulevards and seed or sod as approved by the City. e. All disturbed areas shall be restored immediately upon completion of construction. f. The street right-of-way, storm water storage ponds, and surface water drainage ways shall be graded prior to commencement of utility construction. g. Drainage swales, ditches, storm water storage ponds and other high risk erosion areas shall be protected from erosion. h. All grading must be completed prior to issuance of building permits. i. All streets shall be protected from erosion deposits. This should include a combination of roadside silt fences, roadside sod strips, catch basin inlet protection, rock construction entrances, erosion control blanket, mulch, and/or street sweeping. J• The Developer's engineer shall certify, in writing with an as -built survey, that all grading complies with the approved grading plan prior to issuance of any building permits. k. The Developer shall be responsible for ascertaining that site geotechnical and groundwater conditions are adequate and conforming with the grading and site improvement as proposed. page 3 Saddle Club Development Contract August 25, 2014 1. The Developer shall provide financial security and/or cash escrow to assure completion of the construction and restoration, in the event that the work is not completed by the Developer. ii. Final street grading, subbase, gravel base, concrete curb and gutter, and bituminous base course and wear course shall be furnished and installed. iii. All homeowners association declarations, covenants, and property and legal requirements as required in the Agreement shall be submitted to the City Attorney for review as required by the City's final plat requirements. iv. Storm sewers, when determined to be necessary by the City Engineer, including all necessary laterals, catch basins, inlets and other appurtenances, shall be furnished and installed. v. Sanitary sewer mains, laterals or extensions, including all necessary building services and other appurtenances, shall be furnished and installed. vi. Water mains, laterals or extensions, including all necessary building services, hydrants, valves and other appurtenances, shall be furnished and installed. vii. The Developer shall place iron monuments at all lot and block corners and at all other angle points on boundary lines. Iron monuments shall be placed after all street and lawn grading has been completed in order to preserve the lot markers for future property owners. Lot corner irons on the back property line shall be installed so that the top of the iron corresponds to the finished ground elevation in accordance with the approved grading plan. Guard stakes shall be appropriately installed to mark these irons. viii. The Developer shall promptly clear dirt and debris within public right-of- ways and drainage and utility easements resulting from construction by the Developer, its purchasers, builders and contractors within five (5) days after notification by the City. The Developer or its assigns shall be responsible for all necessary street and storm sewer maintenance, including street sweeping, prior to issuance of any Certificates of Occupancy. Warning signs shall be placed when hazards develop in streets to prevent the public from traveling on same and directing attention to detours. If and when the streets become impassable, such streets shall be barricaded and closed. The Developer shall maintain a smooth, hard driving surface and adequate drainage on all temporary streets. ix. Landscape & Planting Plan & Tree Removal Worksheet page 4 Saddle Club Development Contract August 25, 2014 a) The Developer shall implement tree preservation in accordance with the approved Landscape & Planting Plan & Tree Removal Worksheet prior to any site grading. Said plan includes a delineated preservation area, which shall be in accordance with the City Tree Preservation requirements. The Developer shall provide a cash escrow as security, in the amount specified in Attachment B, to insure implementation of the Tree Preservation requirements. Site grading shall not commence until review of the plan and site has been completed and approved by the City Environmental Coordinator, and any other governing agency with jurisdiction as required. b) The Developer shall remove, dispose of, or treat all dead and diseased trees in accordance with the City Forester's recommendation before building permits will be issued x. Street Lighting: a. Residential street lighting shall be owned by the City. Such street lighting system shall be installed, operated, and maintained by the electric company. City and electric utility company may enter into a contractual agreement on the rate and maintenance of the street lighting system. City shall use escrow funds to pay for street light installation. b. It shall be the responsibility of the Developer to pay for street lighting operation charges for the initial 15 months of operation of the system. xi. The Developer shall dedicate to the City, prior to approval of the final plat, at no cost to the City, any permanent or temporary easements that may be necessary for the construction and installation of the Developer Improvements. All such easements required by the City shall be in writing, in recordable form, containing such terms and conditions as the City shall determine. xii. The Developer shall be responsible for securing a Conditional Letter of Map Revision from the Federal Emergency Management Agency CLOMAR-F for the change in base flood elevations within the development. xiii. The Developer shall be responsible for obtaining wetland banking credits for the development project in coordination with the watershed and city. page 5 Saddle Club Development Contract August 25, 2014 xiv. The Developer shall submit all gas, telephone, cable TV and electric utility designs to the City for review and approval prior to construction of the improvements. Following review and approval by the City, the Developer shall insure that all installations comply with applicable City, County and State design standards and show proof of security arrangements with said utility companies. xv. Cost of Developer Improvements and description are as shown on Attachment B. xvi. Construction of Developer's Improvements: a. The construction, installation, materials and equipment shall be in accordance with the Developer Plans and specifications approved by the City. Payment of Developer's Improvements will conform to the Public Improvement Surety Agreement entered into between the Developer and the City. b. All of the work shall be under and subject to the inspection and approval of the City and, where appropriate, any other governmental agency having jurisdiction. c. Prior to the acceptance of Developer Improvements by the City, the Developer shall obtain final plat approval and record the final plat which will dedicate all permanent easements necessary for the construction and installation of the Developer and City Improvements as determined by the City. d. All construction debris and trash shall be properly disposed of at the Developer's expense and in a timely manner as determined by the City. xvii. The Developer shall construct and pay for all improvements as described in the approved landscape and planting plan. xviii. Record Drawings a. Upon completion of construction of streets, sanitary sewer, watermain, storm sewer, facilities, and grading, the developer shall submit two (2) sets of record Developer Plans, two (2) electronic copies of record Developer Plans in Anoka County NAD 83 Coordinates compatible with the City's computer system, including accurate locations, dimensions, elevations, grades, slopes and all other pertinent information concerning the completed work. page 6 Saddle Club Development Contract August 25, 2014 b. A storm sewer, watermain, and sanitary sewer Excel Spreadsheet must be submitted, which includes all the as -built data such as utility elevations and stationing. xix. Faithful Performance of Construction Contracts and Surety a. The Developer will fully and faithfully comply with all terms and conditions of any and all contracts entered into by the Developer for the installation and construction of all Developer Improvements. Concurrent with the execution hereof by the Developer, the Developer will enter into the Public Improvement Surety Agreement in Attachment D. III. RECORDING AND RELEASE a. The Developer agrees that the terms of this Development Contract shall be a covenant on any and all property included in the Subdivision. The Developer agrees that the City shall have the right to record a copy of this Development Contract with the Anoka County Recorder to give notice to future purchasers and owners. This shall be recorded against the Subdivision described on Page 1 hereof. City shall provide to Developer upon payment of all the special assessments levied against a parcel, a release of such parcel from the terms and conditions of this Development Contract subject to provisions contained in this contract. IV. REIMBURSEMENT OF COSTS a. The Developer agrees to establish a non-interest bearing escrow account with the City in an amount determined by the City Administrator or his designee for the payment of all costs incurred by the City related to the development of the Subdivision and the Developer Improvements including, but not limited to, the following (See Attachment C for breakdown of costs): i. Plat Review ii. Planner Review iii. Administration - 3% Construction Cost iv. Engineering v. Legal vi. Publications vii. Street Lighting — Installation Escrow page 7 Saddle Club Development Contract August 25, 2014 viii. Traffic Signing Improvements ix. Boulevard Tree Planting x. Street - Storm Sewer - Pond Maintenance b. If the above escrow amounts are insufficient, the Developer shall make such additional deposits as required by the City. The City shall have a right to reimburse itself from the Escrow upon notice to the Developer, with suitable documentation supporting charge. c. The Developer agrees to pay the following fees related to the development of the Subdivision and the Developer Improvements including, but not limited to, the following (See Attachment C for breakdown of costs): i. Park Dedication ii. Street Lighting -Operation iii. Sealcoating iv. Aerial Photo V. TRUNK UTILITY & SURFACE WATER MANAGEMENT CHARGES a. Trunk Sewer Unit Charges. i. The City established trunk unit charges to uniformly distribute the costs of public trunk sanitary sewer infrastructure. Each individual connection to the sanitary sewer system shall be charged a unit charge per SAC unit (currently at $2,975 per SAC unit). The unit charge shall be based on the procedure outlined in the Metropolitan Environmental Services Service Availability Charge Procedure Manual. Trunk sewer unit charges addressed under this paragraph are in addition to any SAC charges imposed by Metropolitan Council Environmental Services. An estimate of the total charge and the trunk utility credit for developer installed trunk oversizing is specified in Attachment B. b. Trunk Water Unit Charges. i. The City established trunk unit charges to uniformly distribute the costs of public trunk water infrastructure. Each individual connection to the water system shall be charged a unit charge per SAC unit (currently at $3,939 per SAC unit). The unit charge shall be based on the procedure outlined in the Metropolitan Environmental Services Service Availability Charge Procedure Manual. An estimate of the total charge and the trunk utility page 8 Saddle Club Development Contract August 25, 2014 credit for developer installed trunk oversizing is specified in Attachment B. c. Surface Water Management Area Charges. i. The City established a trunk area charge to uniformly distribute the costs of public trunk surface water infrastructure and water quality improvements. The Surface Water Management Charge shall be based on developable acreage, in the amount specified in Attachment B. d. Assessment of Charges and Waiver of Rights. i. In consideration of the provision of sewer, water and storm water services, the Developer agrees that the Trunk Sewer Unit Charge, Trunk Water Unit Charge and the Surface Water Management Area Charge (collectively, "the Charges") may be assessed against the Subdivision parcels. The Developer hereby waives any and all procedural and substantive objections to the special assessments, including notice and hearing requirements, any claim that the assessments exceed the benefit to the properties, and any right to appeal. ii. Unless the Developer pays the entire balance owed for the Charges contemporaneously with the execution of the Agreement, the Developer shall provide to the City a cash escrow or irrevocable letter of credit in an amount equal to 35% of the total assessments as estimated by the City Engineer (see Attachment B). The letter of credit shall be in a form, and from a bank, as approved by the City. The letter of credit or cash escrow may be used by the City upon default by Developer in the payment of special assessments. The cash escrow or letter of credit shall remain in place throughout the term of the special assessments. iii. All special assessments shall be payable to the City Clerk in semi-annual installments over 15 years commencing on April 15th of the year after the levy of such assessment and on each September 15th and April 15th thereafter until the entire balance plus accrued interest is paid in full. In the alternative, the City may, at its option, certify the entire assessment roll to the Anoka County Auditor for collection with real estate taxes. iv. Developer, its heirs, successors or assigns, agrees that within 30 days after the issuance of a certificate of occupancy for a residence on a lot located within the Subdivision that is assessed for the cost of the Charges, the Developer, its heirs, successors or assigns, agrees, at its own cost and expense, to pay the entire unpaid Charges assessed or to be assessed under this agreement against such property. page 9 Saddle Club Development Contract August 25, 2014 v. If a certificate of occupancy is issued before the special assessments have been levied, the Developer, its heirs, successors or assigns shall pay the City the sum of cash equal to 120% of the Engineer's estimate of the special assessments for such City Improvements that would be levied against the property. Upon such payment the City shall issue a certificate showing the assessments are paid in full. Notwithstanding the issuance of said certificate, the Developer shall be liable to the City for any deficiency and the City shall pay the Developer any surplus arising from the payment based upon such estimate. Developer will be paid interest on all assessments paid before the levy of such assessments by the City at the bond interest rates paid by the City. e. Acceleration upon Default. i. In the event the Developer violates any of the covenants, conditions or agreements herein, violates any ordinance, rule or regulation of the City, County of Anoka, State of Minnesota or other governmental entity having jurisdiction over the plat, or fails to pay when due any installment of any special assessment levied pursuant to this agreement, or any interest thereon, the City at its option, in addition to its rights and remedies hereunder, after 10 days written notice to the Developer, may declare all of the unpaid special assessments which are then estimated or levied pursuant to this agreement due and payable in full, with interest. The City may seek recovery of such special assessments due and payable from the security provided herein. In the event that such security is insufficient to pay the outstanding amount of such special assessments plus accrued interest the City may certify such outstanding special assessments in full to the County Auditor pursuant to Minnesota Statutes section 429.061, subdivision 3, for collection the following year. The City, at its option, may commence legal action against the Developer to collect the entire unpaid balance of the special assessments then estimated or levied pursuant hereto, with interest, including reasonable attorney's fees, and Developer shall be liable for such special assessments and, if more than one, such liability shall be joint and several. Also, if Developer violates any term or condition of this agreement, or if any payment is not made by Developer pursuant to this agreement the City, at its option, may refuse to issue building permits to any of the properties within the Subdivision on which the assessments have not been paid. VI. BUILDING PERMITS a. Subject to any other requirements in this Agreement, building permits may be issued upon approval of the Final Plat by the City Council at which time all required Financial Security must be in place with the City. page 10 Saddle Club Development Contract August 25, 2014 b. City Sewer, Water, Storm Sewer, and Bituminous Base Construction of the Streets, temporary street signs, gas, electric, and telephone must be completed prior to issuance of building permits. c. An as -built survey certifying that all the grading complies with the grading plan must be submitted to and approved by the City prior to issuance of building permits. d. A Letter of Map Revision from the Federal Emergency Management Agency , and wetland banking credits shall be obtained prior to the issuance of building permits. VII. HOURS OF CONSTRUCTION ACTIVITY a. All construction activity shall be limited to the hours as follows: i. Monday through Friday 7:00 a.m. to 7:00 p.m. ii. Saturday 9:00 a.m. to 5:00 p.m. iii. Sunday and Holidays No working hours allowed VIII. OWNERSHIP OF IMPROVEMENTS a. Upon completion and City acceptance of the work and construction required by this agreement, the Public Improvements lying within public rights of way or easements shall become City property. IX. INSURANCE a. Developer or its general contractor shall take out and maintain until one (1) year after the City has accepted the Developer Improvements, public liability and property damage insurance covering personal injury, including death, and claims for property damage which may arise out of the Developer's work or the work of his subcontractors or by one directly or indirectly employed by any of them. Limits for bodily injury and death shall be not less than Five Hundred Thousand and no/100 ($500,000.00) Dollars for one person and One Million and no/100 ($1,000,000.00) Dollars for each occurrence; limits for property damage shall be not less then Two Hundred Thousand and no/100 ($200,000.00) Dollars for each occurrence; or a combination single limit policy of One Million and no/100 ($1,000,000.00) Dollars or more. The City, its employees, its agents and assigns shall be named as an additional insured on the policy, and the Developer or its general contractor shall file with the City a certificate evidencing coverage prior to the City signing the plat. The certificate shall provide that the City must be given ten (10) days advance written notice of the cancellation of the insurance. The certificate may not contain any disclaimer for failure to give the required notice. page 11 Saddle Club Development Contract August 25, 2014 X. REIMBURSEMENT OF COSTS FOR DEFENSE a. The Developer agrees to reimburse the City for all costs incurred by the City in defense of enforcement of this contract, or any portion thereof, including court costs and reasonable engineering and attorneys' fees if the City prevails in such action. XI. VALIDITY a. If a portion, section, subsection, sentence, clause, paragraph or phrase in this contract is for any reason held to be invalid by a court of competent jurisdiction, such decision shall not affect or void any of the other provisions of the Development Contract. XII. GENERAL a. Binding Effect i. The terms and provisions hereof shall be binding upon and inure to the benefit of the heirs, representatives, successors and assigns of the parties hereto and shall be binding upon all future owners of all or any part of the Subdivision and shall be deemed covenants running with the land. b. Notices i. Whenever in this agreement it shall be required or permitted that notice or demand be given or served by either party to this agreement to or on the other party, such notice or demand shall be delivered personally or mailed by United States mail to the addresses hereinbefore set forth on Page 1 by certified mail (return receipt requested). Such notice or demand shall be deemed timely given when delivered personally or when deposited in the mail in accordance with the above. The addresses of the parties hereto are as set forth on Page 1 until changed by notice given as above. c. Final Plat Approval i. The City agrees to give final approval to the plat of the Subdivision upon execution and delivery of this agreement and all required petitions, bonds, security, and documents including the following: a. Public Improvement Surety Agreement must be executed between the Developer and the City. b. Homeowners Association documents shall be submitted to the City in recordable format including Bylaws and Articles of Incorporation. page 12 Saddle Club Development Contract August 25, 2014 c. A Grading Permit application shall be submitted and approved by City Staff prior to any grading or site work. d. The Rice Creek Watershed District must review and issue a permit for the project prior to building permits being issued by the city for any new construction. e. Conservation easements dedicated over wetland protection areas via an Easement agreement. This document shall be approved by RCWD and the City and recorded against the property and recorded. XIII. LAND USE CONTROLS -PLANNED UNIT DEVELOPMENT a. Saddle Club is a Planned Unit Development (PUD) as approved by the City Council by Ordinance No. 02-14 and Resolution No. 14-15. b. The PUD provides the following flexibilities: i. Minimum lot size (contiguous buildable area) of less than standard 10,800 square feet, ii. Reduced front and rear yard setback from 30 feet to 25 feet, iii. Reduced road right of way from 60 feet to 50 feet, iv. Reduced street width from 32 feet to 28 feet; and XIV. VIOLATIONSBUILDING PERMITS a. In the event that Developer violates any of the covenants and agreements contained in this Development Contract and to be performed by the Developer, the City, at its option, in addition to the rights and remedies as set out hereunder may refuse to issue building permits and/or Certificate of Occupancies to any property within the Subdivision until such time as such default has been corrected to the satisfaction of the City. XV. PARK DEDICATION a. The City will require a combination of park improvements and cash in lieu of land dedication. b. The cost of the park improvements to be installed by the developer for a boardwalk and trail is $50,436. c. The Park Dedication fee for phase one of Saddle Club development is calculated as follows: page 13 Saddle Club Development Contract August 25, 2014 28 units x $2,500 = $70,000 $70,000 - $50,436 = $19,564 (cash escrow) XVI. PROPERTY TAXES a. Should the recording of the Final Plat occur after July 1, any and all property taxes on any public property dedicated as a part of this plat shall be the responsibility of the Developer. Dollars shall be incorporated into the escrow agreement to cover the cost of said property taxes. page 14 Saddle Club Development Contract August 25, 2014 DEVELOPER CITY OF LINO LAKES Developer STATE OF MINNESOTA ) ) ss. COUNTY OF ANOKA ) By Mayor ATTEST: By City Clerk On this day of , 2014, before me, a Notary Public within and for said County, personally appeared (Mayor) and (City Clerk), to me known to be respectively the Mayor and Clerk of the City of Lino Lakes, and who executed the foregoing instrument and acknowledge that they executed the same on behalf of said City. �. Notary Public STATE OF MINNESOTA COUNTY OF ANOKA ) ss. On this day of for said County, personally appeared (Developer), who executed the foregoing instrument. , 2014, before me, a Notary Public within and Notary Public This instrument was drafted by: City of Lino Lakes 600 Town Center Parkway Lino Lakes, Minnesota 55014 page 15 ATTACHMENT A Legal Description for Saddle Club Southeast Quarter of Southwest Quarter of Section 28, Township 31, Range 22, Anoka County, Minnesota, together with an easement for roadway purposes over the Northerly 60 feet of the Easterly 60 feet of the East 330 feet of the Southwest Quarter of the Southwest Quarter of Section 28, Township 31, Range 22, as contained in Document No. 144111. ATTACHMENT B SUMMARY OF IMPROVEMENT COSTS 8/19/2014 DEVELOPER INSTALLED IMPROVEMENTS PROJECT NAME: Saddle Club Phase I NUMBER OF REU's: 28 APPLICANT: DuPont Holdings, LLC ASSESSED AREA (ac.): 7.84 BUDGET DEVELOPER CITY ESCROW ITEM NECESSARY IMPROVEMENTS COST NOTE IMP. (X) IMP. (Y) AMOUNT (Z) 1 SITE GRADING Estimate c PER GRADING CONTRACT 2 EROSION CONTROL Estimate b $3,000 3 SITE ENGINEERING & SURVEYING Estimate b $20,000 4 LANDSCAPING Estimate A. Seeding and Sod Estimate b $8,483 B. Wetland Delination-Fox Road Estimate e $4,600 C. Tree and Shrub Plantings Estimate b $10,935 5 STREETS A. Subgrade/Base Course Estimate e $198,601 B. Wear Course Estimate e $48,750 6 STORM SEWER CONST. A. Trunk Estimate e $0 B. Lateral Estimate e $148,167 C. Surface Water Mgmt. $0.075/sf a $25,613 7 SANITARY SEWER CONST. A. Trunk Unit Charge (REU) $2,975/unit a $83,300 B. Lateral Estimate e $219,875 C. Trunk Credit Estimate e 8 WATERMAIN CONST. A. Trunk Unit Charge (REU) $3,939/unit a $110,292 B. Lateral Estimate e $126,811 C. Trunk Credit Estimate e NOTE: TOTALS: See Attachment C for security amounts to be posted a: Cost by City policy b: Estimated Cost or Budget by City c: Previously Assessed d: Cash Requirement per Agreement with Park Board e: Provided by Developer f: Estimate by Feasibility Study $784,622 $219,205 $4,600 ATTACHMENT C CITY FEES DEVELOPER INSTALLED IMPROVEMENTS PROJECT NAME: Saddle Club NUMBER OF REU's: 28 APPLICANT: DuPont Holdings, LLC ASSESSED AREA (ac.): 7.84 8/19/2014 BUDGET DEVELOPER CITY ESCROW ITEM NECESSARY IMPROVEMENTS COST NOTE IMP. (X) AMOUNT (Y) AMOUNT (Z) 1 PLANNING/REVIEW B. Planner Review Fee $1,500 b $1,500 2 ADMINISTRATION A. Administration/Legal/Publications 3% of const. b $30,100 3 ENGINEERING A. Plan/Plat/Grading Review $5,000 b $5,000 B. Construction Services $15,000 b $15,000 C. Construction Staking $0 b $0 D. City Engineering $12,500 b $12,500 4 DEVELOPMENT FEES A. Park Dedication Fee $2500/unit d $70,000 B. Park Dedication Credit ($50,436) C. Sealcoating Fee $0.30/SF b $21,034 D. Aerial Photo Fee $90/unit b $2,520 5 BOULEVARD TREE PLANTING $465/tree b $13,020 6 DEVLOPMENT SECURITIES A. Tree Preservation $95/unit b $2,660 B. Street Lighting - installation $2,500 a $10,000 C. Street Lighting - operation $265 $1,060 D. Traffic Signing $500 a $3,000 E. Street, Storm Sewer, Pond Maint. b $2,000 SUBTOTAL: $0 $0 $138,958 Grading Only Escrow Credit $301,133 $0 $0 TOTALS: $0 $138,958 SECURITY AMOUNTS TO BE POSTED Att. B Att. C Total X = DEVELOPMENT IMPROVEMENT COSTS X 1.25 (PUBLIC SURETY) $980,800 $0 $980,800 Y = CITY IMPROVEMENT COSTS X 0.35 (LETTER OF CREDIT) $76,800 $0 $76,800 Z = CITY FEES X 1.0 (CASH ESCROW) $4,600 $138,958 $143,558 NOTE a: Cost by City policy b: Estimated Cost or Budget by City c: Previously Assessed d: Cash Requirement per Agreement with Park Board e: Provided by Developer f: Estimate by Feasibility Study ATTACHMENT D PUBLIC IMPROVEMENT SURETY AGREEMENT Saddle Club THIS AGREEMENT is entered into on , 2014, by (hereinafter "Escrow Agent"), City of Lino Lakes (hereinafter "City"), and DuPont Holdings, LLC (hereinafter "Developer"). RECITALS WHEREAS, City and Developer have entered into a Development Contract and Planned Unit Development Agreement dated pursuant to which Developer has agreed to deposit certain funds as identified in Paragraph 2 below in escrow in lieu of a letter of credit; and WHEREAS, Developer agrees to privately construct improvements serving the property legally described on attached Exhibit A; and WHEREAS, City and Developer desire that Escrow Agent disburse the advances and Escrow Agent is willing to do so on the terms and conditions hereinafter set forth yet not providing any title or mechanic lien clearance services; and, WHEREAS, capitalized terms used, and not otherwise defined herein, shall have the meanings set forth in the Development Contract & Planned Unit Development Agreement; and NOW THEREFORE, in consideration of the foregoing recitals and other good and valuable consideration, it is agreed between the parties as follows: 1. Developer will deposit escrowed funds in the amount of $980,800.00 with Escrow Agent. 2. The Escrow Agent is authorized and directed to disburse the funds deposited hereunder to Developer to pay the costs of construction of the identified improvements (See Exhibit B) to be constructed on the described real property as such property is identified in the Development Contract & Planned Unit Development Agreement. The number of permissible draws and the fees to be charged therefore is as is set forth herein. 3. Prior to each disbursement of funds by the Escrow Agent to the Developer, the City and Escrow Agent must be furnished with the following items: a. Sworn Construction Statement, setting forth all contractors and material suppliers with whom the Developer has contracted, the amounts of each contract, the amounts paid -to -date, the amounts being requested, and the balances due. b. The draw request by the Developer for the requested disbursement. 1 c. Written Approval by the City of the disbursement request, which approval shall (i) not be unreasonably withheld or delayed, and (ii) be provided within ten (10) business days following the date submitted by the Escrow Agent [in accordance with Paragraph 7 below] with confirmation from the Escrow Agent that Developer has provided all of the items required to be submitted under this Paragraph 3. Failure by the City to respond to such request within such 10 business day approval period shall automatically be deemed to be City's approval to same. Escrow Agent may communicate with City electronically relative to these requests. d. Full or partial, up-to-date lien waivers; plus affidavits supporting lien waivers and releases of lien if necessary, in a form satisfactory to Escrow Agent and City. e. A list showing each Contractor/Vendor to be paid from the current Draw Request, the amount of payment, and the category of cost as shown on the Sworn Construction Statement for which such payment are to be made. f. Such other supporting evidence as may be reasonably requested by the City or Escrow Agent to substantiate all payments that are to be made out of the relevant Draw Request and/or to substantiate all payments, then made with respect to the Project. 4. Escrow Agent's charges for all of the escrow services to be provided for pursuant to this Agreement are $150.00 per draw. 5. No draw requests shall be made by Developer while another is pending or in the event the City has declared default under the Development Contract & Planned Unit Development Agreement. 6. At the time of submission of the final Draw Request, which shall not be submitted before completion of the Project, including all landscape requirements, Developer shall submit to City and Escrow Agent, in addition to the requirements listed in Paragraph 3 above the following: a. A written lien waiver from all Contractors for work done and materials furnished for the Project. b. Such other supporting evidence as may be reasonably requested by the City or Escrow Agent to substantiate all payments, which are to be made out of the final Draw Request and/or to substantiate all payments, then made with respect to the Project. c. Satisfactory evidence that all work requiring inspection by Governmental Authorities having jurisdiction, including the City, has been duly inspected and 2 approved by such authorities and that all requisite certificates of occupancy, if applicable, and other approvals have been issued. d. Final Sworn Construction Statement. e. The Developer's general contractor shall submit a 1 year warranty bond, in a form satisfactory to the City Attorney, from the date of Project acceptance and all required IC -134 documents. 7. Not later than five business days following receipt of the documents delivered to it pursuant to the above paragraphs, the Escrow Agent will notify in writing the City as to whether the delivered documents are satisfactory to it. If documents are missing, the Escrow Agent will advise City and Developer. If the documents are supplied to the satisfaction of the City and Escrow Agent, Escrow Agent will within 3 business days transmit to the Developer the amount applied for in the relevant draw request. 8. Developer will pay parties identified in the relevant draw request, the amounts shown therein. Payment will only be made upon receipt of signed lien waivers for the amount requested. 9. The Escrow Agent will keep and maintain books and records in sufficient detail to reflect the disbursements made by it hereunder. City and Developer may, during normal business hours, examine the books and records of Escrow Agent pertaining to the disbursements made by it hereunder. The Escrow Agent shall notify the City and Developer when fund balance is less than $25,000. 10. No liability is assumed by Escrow Agent or City to the Developer or contractors as regards protection against mechanic's lien or title claims. 11. Functions and duties assumed by the Escrow Agent include only those described in this Agreement, and the Escrow Agent is not obligated to act except in accordance with the terms and conditions of this Agreement. Escrow Agent does not insure that the building or construction will be completed, or that the building when completed will be in accordance with the plans and specifications, or that sufficient funds will be available for completion. The funds placed in escrow shall be maintained in a non-interest bearing account 12. Escrow Agent acknowledges receipt of escrowed funds upon execution of this document. 13. This Agreement shall be binding upon the parties hereto and their respective successors and assigns. 14. This Agreement can be amended or modified only by a written Amendment, written and signed by all of the parties hereto. 15. Escrow Agent shall place all received funds in a FDIC insured account. 3 16. Prior to the execution of this Agreement, the Escrow Agent shall submit financial statements to the City Attorney for review and approval. 17. If directed by the City in its reasonable business judgment, the Developer shall submit additional security to address change orders or unanticipated Project costs which costs will be reasonably agreed upon by the City and Developer. 18. The parties hereto, agree that each party's legal cost incurred to draft and / or negotiate this Agreement on behalf of such party shall be the sole responsibility of the party incurring same. 19. Time is of the essence as to each provision of this Agreement. 20. All notices required or permitted under this Agreement shall be (i) delivered to the addresses set forth below, and (ii) mailed, delivered or transmitted by one party to the other(s) and such notice shall be deemed given and effective: upon receipt if personally delivered; upon receipt if sent by telecopy or electronic mail; upon receipt or upon the date of first attempted delivery, if sent by certified or registered mail with postage prepaid, return receipt requested, or if sent by Federal Express or other nationally recognized carrier service; or upon receipt if sent in any other way. Any party hereto may from time to time, by written notice to the other parties, designate a different address which shall be substituted for the one specified below. 21. In the event the City declares default under the Development Contract & Planned Unit Development Agreement this Escrow agreement shall terminate and all funds held in escrow shall be remitted to the City for application to obligations specified under the Development Contract & Planned Unit Development Agreement Escrow Agent: City: Developer: City of Lino Lakes Attn: Michael Grochala 600 Town Center Parkway Lino Lakes, Minnesota 55014 DuPont Holdings, LLC Attn: Marcel Eibensteiner 1000 County Road E West, Suite 150 Shoreview, MN 55126 4 22. This Agreement may be executed in any number of counterparts, each of which shall be an original but all of which shall constitute one and the same instrument. The delivery of an executed counterpart of this Agreement by facsimile or PDF or similar attachment to an email in accordance with Paragraph 21 above shall constitute effective delivery of such counterpart for all purposes with the same force and effect as the delivery of an original, executed counterpart. 23. All remaining funds, following City review and approval, shall be sent to the Developer in a timely manner. 5 ESCROW AGENT Escrow Agent STATE OF MINNESOTA ) ) ss. COUNTY OF ANOKA ) On this day of for said County, personally appeared executed the foregoing instrument. Notary Public 6 , 20014, before me, a Notary Public within and (Escrow Agent), who DEVELOPER CITY OF LINO LAKES Developer STATE OF MINNESOTA ) ) ss. COUNTY OF ANOKA ) By Mayor ATTEST: By City Clerk On this day of , 2014, before me, a Notary Public within and for said County, personally appeared (Mayor) and (City Clerk), to me known to be respectively the Mayor and Clerk of the City of Lino Lakes, and who executed the foregoing instrument and acknowledge that they executed the same on behalf of said City. Notary Public STATE OF MINNESOTA ) ) ss. COUNTY OF ANOKA ) On this day of for said County, personally appeared executed the foregoing instrument. Notary Public This instrument was drafted by: City of Lino Lakes 600 Town Center Parkway Lino Lakes, Minnesota 55014 7 , 20014, before me, a Notary Public within and (Developer), who CITY OF LINO LAKES RESOLUTION NO. 14-92 RESOLUTION AUTHORIZING EXECUTION OF MAINTENANCE AGREEMENT STORMWATER MANAGEMENT FACILITIES BETWEEN RICE CREEK WATERSHED DISTRICT AND CITY OF LINO LAKES WHEREAS, the Saddle Club project includes the construction of stormwater facilities such as catch basins, pipe, and ponds to convey street surface water and provide water treatment prior to entering public waters; and WHEREAS, such stormwater facilities are subject to the requirements of the Rice Creek Watershed District; and WHEREAS, the Rice Creek Watershed District Board of Managers conditionally approved permit no. 13-088 for the project subject to the execution a maintenance agreement between the City and the Watershed District. NOW, THEREFORE BE IT RESOLVED by The City Council of The City of Lino Lakes executes the Maintenance Agreement Stormwater Management Facilities between the Rice Creek Watershed District and City of Lino Lakes. Adopted by the Council of the City of Lino Lakes this 25th day of August, 2014. The motion for the adoption of the foregoing resolution was introduced by Council Member and was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: Jeff Reinert, Mayor ATTEST: Julianne Bartell, City Clerk MAINTENANCE AGREEMENT Stormwater Management Facilities Between the Rice Creek Watershed District and City of Lino Lakes This Maintenance Agreement ("Agreement") is made by and between the Rice Creek Watershed District, a watershed district with purposes and powers set forth at Minnesota Statutes Chapters 1038 and 103D and a drainage authority pursuant to chapter 103E of the laws of the State of Minnesota, (RCWD), and the City of Lino Lakes, a municipal corporation ("Permittee"). Recitals and Statement of Purpose WHEREAS pursuant to Minnesota Statutes § 1 03D.345, the RCWD has adopted and implements Rule C, Stormwater Management Plans; WHEREAS Rule C imposes certain requirements, which the Permittee will meet in this case by constructing and maintaining stormwater management facilities as identified on the site plan incorporated into this Agreement as Exhibit A; WHEREAS in accordance with Rule C and as a condition of Permit 1 3-094, the Permittee's obligation to maintain these stormwater facilities must be memorialized by a recorded maintenance declaration or, alternatively, a maintenance agreement establishing the Permittee's perpetual maintenance obligation; WHEREAS the Permittee and the RCWD execute this Agreement to fulfill the condition of Permit 13-094, and concur that it is binding and rests on mutual valuable consideration; THEREFORE: 1. The Permittee, at its cost, will inspect and maintain the stormwater management facilities delineated and labeled on Exhibit A as follows: • XXXXXX 1 The Permittee will: a. Obtain certified as -built contours for all ponds and inspect the ponds, and associated outlet structures, culverts and outfall structures one year and two years after the completion of as-builts, including measuring sediment accumulation by a method accurate to within one vertical foot. Thereafter, the Permittee will perform inspections in the fifth year after pond completion and every five years thereafter. If inspections show that sediment may accumulate to 50 percent of wet storage volume, or 25 percent of dry detention volume, within less than five years, the Permittee will inspect more frequently. Pond function will be considered inadequate if sediment accumulation has decreased the wet storage volume by 50 percent or dry detention volume by 25 percent, and the Permittee will restore the basin to its original design elevations and dimensions and restore vegetation in disturbed areas within one year of the inspection date. b. Inspect stormwater infiltration and filtration basins, including rain gardens, annually, to preserve live storage capacity at or above the design volume. Remove vegetation, maintain healthy plant growth and remove excess sediment and debris to ensure that the facilities continue to perform per design. d. Inspect conveyances and other structures annually. Ensure preservation of designed hydraulic capacity. 2. If the Permittee conveys into private ownership a fee interest in all or any portion of the public property that is subject to this Agreement, it must require as a condition of sale, and enforce: (a) that the purchaser record a declaration on the property incorporating the stormwater management facility maintenance requirements of this Agreement; and (b) that recordation occur either before any encumbrance is recorded on the property or, if after, only as accompanied by a subordination and consent executed by the encumbrance holder ensuring that the declaration will run with the land in perpetuity. If the Permittee conveys into public ownership a fee interest in all or any portion of the property that is subject to this Agreement, it must require as a condition of the purchase and sale agreement that the purchaser accept an assignment of all obligations vested under this Agreement. 2 3. This Agreement is in force for five years from the date on which it is fully executed and will renew automatically for five-year terms unless terminated by the parties. This Agreement may be amended only in a writing signed by the parties. 4. The recitals are incorporated as a part of this Agreement. IN WITNESS WHEREOF, the parties hereto have executed this Agreement. RICE CREEK WATERSHED DISTRICT By Date: Phil Belfiori, RCWD Administrator CITY OF LINO LAKES By: Michael Grochala, Community Development Director Date: CITY COUNCIL AGENDA ITEM 6B STAFF ORIGINATOR: Diane Hankee, City Engineer MEETING DATE: August 25, 2014 TOPIC: Resolution No. 14-93, Accepting bids and Awarding a Construction Contract, 2014 Mill and Overlay Project VOTE REQUIRED: 3/5 Vote Required INTRODUCTION Staff is requesting authorization to accept bids and award bids for the 2014 Mill and Overlay Project contract. BACKGROUND Bids were received for the above -referenced project on Wednesday, August 13, 2014, and were opened and read aloud. Seven bids were received. The bids were checked for mathematical accuracy and tabulated. Contractor Amount of bid Rum River Contracting $518,700.60 Hardrives, Inc. $534,624.07 T.A. Schifsky & Sons, Inc. $541,500.85 North Valley, Inc. $542,111.63 Park Construction Company $544,621.80 Valley Paving, Inc. $555,912.60 Midwest Asphalt Corporation $600,280.40 Engineer's Opinion of Cost $565,650.00 The low bid as submitted by Rum River Contracting, Princeton, Minnesota, in the amount of $518,700.60. The completion date for this project is October 15, 2014. RECOMMENDATION Staff recommends adoption of Resolution No. 14-93 Accepting bids and Awarding a Construction Contract for the 2014 Mill and Overlay Project, in the amount of $518,700.60 to Rum River Contracting. ATTACHMENTS 1. Resolution No. 14-93 2. Project Map CITY OF LINO LAKES RESOLUTION NO. 14-93 RESOLUTION ACCEPTING BIDS AND AWARDING A CONSTRUCTION CONTRACT, 2014 MILL AND OVERLAY WHEREAS, pursuant to an advertisement for bids for the construction of the 2014 Mill and Overlay Project, bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement: Contractor Amount of bid Rum River Contracting $518,700.60 Hardrives, Inc. $534,624.07 T.A. Schifsky & Sons, Inc. $541,500.85 North Valley, Inc. $542,111.63 Park Construction Company $544,621.80 Valley Paving, Inc. $555,912.60 Midwest Asphalt Corporation $600,280.40 Engineer's Opinion of Cost $565,650.00 AND WHEREAS, it appears that Rum River Contracting is the lowest responsible bidder; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Lino Lakes 1. The Mayor and Clerk are hereby authorized and directed to enter into a contract with Rum River Contracting, in the name of the City of Lino Lakes for the construction of the 2014 Mill and Overlay Project according to the plans and specifications approved by the City Council and on file in the office of the City Clerk. 2. The City Clerk is hereby authorized and directed to return forthwith to all bidder the Bid Bonds made with their bids, except that the deposits of the successful bidder and the next two lowest bidders shall be retained until a contract has been signed. Adopted by the Council of the City of Lino Lakes this day of , 2014. The motion for the adoption of the foregoing resolution was introduced by Council Member and was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: Jeff Reinert, Mayor ATTEST: Julianne Bartell, City Clerk Kamm �uu `-� - ,''/■+.111 ;::::■ •... 11111611 .'1111111` ' - IPI , 11[021/11[51 ■ II!I Rondeau Lake JIPMFAA 1 alallIli iporAgrmoiram ...,I, A„..p.m., ..... - ...... ..... q,„ ..R1111 „„ „,. l` tr— I/ 1 � muumulu�`=��PIIIIM q, 11 r ■1111111�I1 ll35w Id 0 =■IL!IIPII__ w, it p -IL I I I I I I I I I 4r. 0 1 1 1 ppm". 111111111111' ' 35W Fs-- ly �1/ �Ilrmnmu ��• ��• rek A illo1P11 PeltiergPG Lake Center 11 °Lake �aiu��"rWIIMI: - x.:111:rii :,4f,,,,,,011. ,ram ' 41 12j,. --..4 Ind t)zitsio Ertorm• NIPPY ". a'fitatIM .Illu_,._ Ell i RA— memo ,..■ ii,ra,m BM P -F Date Saved: 5/27/2014 5:12:28 PM 2014 Overlay Projects Legend 2014 Overlay Projects CITY �F LLNQL\r\ES 1 inch = 3,200 feet N A S:\Community Development\Projects\Capital Improvement Projects\2014 Mill & Overlay Project\GIS-Maps-Cad\2014 Overlay Project.mxd