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HomeMy WebLinkAbout11/18/1997 Council Minutese • SPECIAL COUNCIL MEETING NOVEMBER 18, 1997 CITY OF LINO LAKES MINUTES DATE November 18, 1997 TIME STARTED 5:12 p.m. TIME ENDED 7:50 p.m. MEMBERS PRESENT Council Members Bergeson, Kuether, Neal and Mayor Landers MEMBERS ABSENT Council Member Lyden Staff members present: City Administrator, Randy Schumacher; Finance Director, Mary Vaske; Police Department Office Manager, Renee Kaulfuss; Chief of Police, David Pecchia and Clerk -Treasurer Marilyn Anderson. Caroline Dahl, Council Member elect was also present. REVIEW OF PROPOSED 1998 GENERAL FUND BUDGET, RANDY SCHUMACHER/MARY VASKE S ' Staff gave the Council written information including: - An outline of the changes to the budget follo a us get meeting. - List of items to be included in the 1998�e �:cater;� f In tedness - 1998 General Fund Revenue Su - 1998 Estimated Property T - 1998 Budget New Re - 1998 General Fund : t ummary The purpose of t Budget and to ge is to review the changes staff has made to the proposed 1998 feedback on the changes. The changes include the following: - New Position, Engineering/Inspections Secretary (the position salary would be $20,000 plus benefits - Administrative Capital Outlay which is included in the Certificate of Indebtedness (staff car, lap top computer, scanner, human resources technician) - Elections Capital Outlay (replace acu-vote computer) - Refunds and Reimbursement are reduced for the Work Comp reimbursement ($20,000 reduction) - Administrative Charges are increased for prospective bond issues ($50,000) • Staff outlined proposed Certificates of Indebtedness purchases which totaled PAGE 1 SPECIAL COUNCIL MEETING NOVEMBER 18, 1997 $457,140.00. Council directed staff to prioritize the list and cut the list between one-half and three-quarters. Staff outlined projected 1998 General Fund revenues totaling $4,564,310.00. Each item was discussed. Staff noted that the SCORE grant is not included in revenues and neither is the revenue from the City of Lexington building inspections contract. It is expected that growth will be limited by the new Council. A reduction in building permit revenues is expected and reflected in the 1998 Budget. Although the City is currently negotiating gas franchises with both Minnegasco and NSP, franchise revenue is not expected in 1998 and is, therefore, not budgeted. Council discussed how the 1998 proposed levy and budget could be reduced. Council Member Kuether stated that she would not support more than a 3% increase in the budget. She suggested that department heads review their budgets and make their cuts. Staff explained that there would be significant adjustments and possible staff cuts would have to be discussed. Council Member Bergeson noted that staff cuts could result in some ts. He suggested that a legal or personnel contingency fund be establi Mayor Landers noted that the new Council has made will need funding. This budget may be significantly adju e ew +uncil Members take office. Council Member Neal referred e Council may cut three (3) staff positions. These cuts cou •e 1 °_: B fidget by almost $170,000. Council Membe . _ ge oted ''' at there are no contingency funds in this budget. He felt that the conti E.�� should be $50,000 to $100,000. He also asked that the building permit r u reduced by $50,000 to reflect the new Council's election promise to reduce `'ew housing starts in the City. Staff noted that an Environmental Department position has been added to the staff structure. This position must be funded. Council noted that at a previous work session, a $250,000 problem was noted. Staff explained that this item would be the payment on bonds if Council elects to fund the civic complex with bond proceeds. Council Member Bergeson noted that the Lakes Addition street reconstruction projected was approved by the voters. This item has to be funded. Staff explained that the City will bond for this project. There will be some funding through assessments to the property owners as well as some funding by the City's Area and Unit fund and the Surface Water Management fund. Staff explained that the Lakes Addition street project is expected to PAGE 2 • • SPECIAL COUNCIL MEETING NOVEMBER 18,1997 begin in July and staff will prepare to bond the project in September. The first payment on this bond will be due in 1999. Council Member Bergeson noted that the Early Childhood Center is proposed to be funded internally. He noted funding will be needed in 1998 for the new City Hall if it is also constructed. Staff was directed to prepare some scenarios addressing the questions and comments made by the Council this evening. This information will be given to the Council as soon as possible and another budget work session will be scheduled before the Truth in Taxation public hearing in December. Staff noted that property owners in the Centennial School District will see a reduction of their property taxes due to an education homestead credit. This credit will not affect the City portion of the property taxes. UPDATE AND DIRECTION FOR CIVIC BUILDING CONSTRUCTION (THE VILLAGE), RANDY SCHUMACHER Staff gave the Council a summary - Senior Center - Common Areas - Administrative Offices - Public Works - Storage TOTAL FOR - Police Depart ding - Park Building TOTAL EXISTING SPACE of the existing civic bui ' ws: 2047 squ 246 q e et are feet 15866 square feet 2233 square feet 1672 square feet 19,771 SQUARE FEET Staff reminded Council that at the meeting held a week ago Chief Pecchia presented his building needs to Council and Mr. Wessel presented the City Hall and Early Childhood Center buildings needs. Staff is requesting Council direction regarding building space square footage. This information is needed so that the architect can prepare a proposal for all three (3) building which would be constructed at one time. Mr. Schumacher proposed that storage be located in the Early Childhood Center and the three (3) central systems for operation of the three (3) buildings be located in the PAGE 3 SPECIAL COUNCIL MEETING NOVEMBER 18, 1997 basement of the Early Childhood Center. He noted the concerns regarding just one building at this time. Council Member Neal explained that he was still in favor of building the new Police Department building next to the Centennial Fire District building. He also is in favor of waiting two (2) before constructing the building. He suggested that the Early Childhood Center be constructed now and the current City Hall be remodeled. Council Member Lyden was unable to attend the meeting this evening. However, he did contact City Hall and asked that the following comments be given to the Council: - The existing Police Department building not be sold until a satisfactory Police Department plan has been approved for construction in the Town Center - Supportive of the plan presented by the Chief of Police (21,388 square feet) If funds for all three (3) buildings are not there, City Hall will have to wait. - Council should plan the civic center site based on the needs in the this site cannot demonstrate the ability to expand by 30%, m Funkhauser property - There must be proof that the land is available 0. If the hase more Council Member Kuether noted that sted that the cost of the entire � �� would be left after the Early complex would be $7,011 � -� Childhood Center is cons ained $5,000,000 which would be divided equally between the C �� g; .� e Po ice Department building. She suggested that a budget be prep eci what can be constructed for that amount of money. Mayor Landers n current plan indicates a 17,000 square foot Police Department building and Chie "'ecchia wants a 21,500 square foot building. This situation has to be resolved. Staff was asked if the Early Childhood Center has been approved by the Centennial School District. If the School District decides to locate the Early Childhood Center somewhere else, there will be no space for expansion. Council Member Bergeson suggested that the City Hall and the Police Department building should be equal in terms of square footage. Mayor Landers felt that both buildings be close in size. He asked if it appeared likely that there would be a tax increase in two (2) or three (3) years because of these buildings? Mr. Schumacher said no because some of the tax increment districts will be running out causing an increase in tax revenues. PAGE 4 • SPECIAL COUNCIL MEETING NOVEMBER 18, 1997 Council Member Bergeson noted that the payments on the bonds for these buildings would be approximately $87,000 for every million dollars that are bonded. He noted that this is not in the budget. Staff explained that the payment would be approximately $250,000 which would be added to the bonded debt payment in the tax levy. Staff proposed the following budget for the new civic buildings: - Centennial Early Childhood Center $1,200,000 - City Hall and Police Department buildings $5,800,000 (divided equally) Staff was asked if this would include furnishings? Staff explained that this will not be know until the design is further along. Council asked if other cities are constructing jails? Chief Pecchia explained that jails are very expensive to build and staff. Council Member Bergeson suggested that the budget include $6,000,000 for the City Hall and the Police Department building. The space should be approxim ame for each building. He also suggested that the garages be a part of t ment building which allow for expansion into the garages if nee Staff noted that the civic buildings will be cons Metropolitan Council Parks Commission Parking is planned on the property th aded with the parking areas on the site. d from the Funkhausers. Officer Mortenson asked int will have input into the design of the Police Department buiit indicated that they would determine the cost of the building and the e ar•' tect would determine what could be constructed for that amount. The meeting was journed at 7:50 p.m. These minutes were considered, corrected and approved at a regular Council meeting held on July 12, 1999. 'NI Marilyn G. Anderson, Clerk -Treasurer 7/7/99 (4:26 p.m.) 7/13/99 (3:54 p.m.) KiiV_y ul ivan, Mayor PAGE 5