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HomeMy WebLinkAbout12/03/1997 Council Minutesi COUNCIL WORK SESSION DECEMBER 3,1997 CITY OF LINO LAKES MINUTES DATE December 3, 1997 TIME STARTED 5:00 p.m. TIME ENDED 7:13 p.m. MEMBERS PRESENT Council Members Bergeson, Kuether, Lyden and Neal and Mayor Landers MEMBERS ABSENT None Staff members present: City Engineer, David Ahrens; City Administrator, Randy Schumacher; Assistant to the City Administrator, Dan Tesch; Planning Coordinator, Mary Kay Wyland; Community Development Coordinator, Mary Alice Divine; Finance Director, Mary Vaske; Chief of Police, David Pecchia and Clerk -Treasurer Marilyn Anderson. LIVABLE COMMUNITIES UPDATE, MARY ALICE The City applied for a $220,000 Livable Communit fr etropolitan Council. It appears that Lino Lakes will receive approv. z ,- g n December 18th. This grant will be used to cover costs of plannin _ t To enter. Staff noted that Lino Lakes and th cities who received funding. ury were the only two (2) developing This item is informatio '. an oes not require Council approval. HEALTH INSU '+ ��. DGE, DAN TESCH The Council was gi a "handout" describing a Health Insurance Continuation Program for some employees who are retiring. Mr. Tesch outlined the program and noted that it is a voluntary program offered to employees who have devoted a large amount of their career to the City. The program allows the retiring person to use up to 100% of their accumulated sickleave to pay their health insurance coverage after retirement. This option would be available to employees who retire between the ages of 59 and 62. Council noted that this program would be available to non-union employees and would be part of the bargaining strategy during union contract negotiations. Mr. Tesch was instructed to determine what the cost would be to continue health insurance for the retiring person until they reach age 65 and are eligible for Medicare. PAGE 1 COUNCIL WORK SESSION DECEMBER 3,1997 This matter will be brought back to the next Council work session. CONSIDERATION OF CONSTRUCTION MANAGEMENT COMPANY FOR PUBLIC FACILITIES, RANDY SCHUMACHER The City has solicited proposals from construction management companies for the construction of the civic complex. Three (3) proposals were received. A committee consisting of Mr. Schumacher, Chief Pecchia and Mr. Wessel reviewed the three (3) proposals with each company representative. Staff is looking for a company with a significant amount of experience. Council noted that one of the proposals was from Mortenson and asked if there is any association between Mortenson and any Council Member or staff member. Mr. Wessel explained his past association with Mortenson and that there is no financial association at this time. Council Member Lyden asked why a construction managemen 'TIR needed. Council Member Bergeson explained that Bethel College cction projects with and without a construction manager. Experience wo . t a construction management company is needed. Council Member Lyden asked why construct]. ement could not be a part of the construction contract. He was told tha t of get a quality project. Council Member Lyden expl 1t at the City should be managing its own project to minimize expe oul.`not be done, he would not support the project. Staff will bring atrue management company recommendation to the next Council meeting. CONSIDERATIO F A SIGN ORDINANCE AMENDMENT, MARILYN ANDERSON Ms. Anderson explained that a request to revise the campaign sign portion of the Sign was brought before the Council at the last work session. She was directed to draft a revision of that section of the Sign Ordinance. Council Members were also asked to outline their concerns and suggestions and give them to Ms. Anderson. Ms. Anderson presented a draft of the campaign sign portion of the Sign Ordinance to the Council and asked that Council review the draft. Staff will bring this matter back to the next work session. AMENDMENT TO THE EMPLOYEE PERSONAL COMPUTER PURCHASE PLAN, RANDY SCHUMACHER PAGE 2 • • COUNCIL WORK SESSION DECEMBER 3, 1997 A copy of the proposal to modify the City's Computer Purchase Plan was given to each Council Member. The modification includes an option for the employee, upon his retirement or resignation from City employment, to make arrangements to fully pay for his computer or return the computer to the City. This matter will be placed on the December 8th Council agenda. REGULAR AGENDA (DECEMBER 8,1997) Agenda 6A, Consideration of Resolution No. 97 -170, Consider Revision to State Aid Street System - A map of the Lino Lakes state aid street system was display. This map indicates streets that are currently considered City state aid streets. Staff discussed the need to update this map. The revision would have no impact on what is happening at this time. Staff was directed to determine if Elm Street and West Shadow Lwere designated as state aid streets. This information will be brough t �a > ork session meeting. Agenda Item No. 5, Consideration of Hiring Poli Replace an Officer who Retired - Chief Pec the Council meeting for replacement of the of also noted that he has one more vacan for that position to the Council in Chief Pecchia was asked that he did have a femal consideration. n Johnson to ging a recommendation to recently retired. Chief Pecchia e will bring a recommendation e no iinority candidates to consider. He explained owever she withdrew her application from 1998 GENERAL ' s UDGET REVIEW, RANDY SCHUMACHER City staff met and prepared suggested budget cuts which were outlined in the handout just given to Council. Council was asked to determine which items they wanted cut. A $100,000 contingency fund is proposed to handle personnel changes and unforeseen expenses. Mayor Landers objected to the large amount for this fund. Council Member Kuether felt the Council should accept the staff budget proposal. Council Member Bergeson referred to the reduction in building permit fees and asked staff to prepare a list of available lots and estimate the number of those lots that will be developed in 1998 based on recent history. Mayor Landers and Council Member Lyden suggested cutting the contingency fund to $50,000. They also suggested that $90,000 be cut from building permit fees. PAGE 3 COUNCIL WORK SESSION DECEMBER 3, 1997 Council Member Bergeson suggested that the 1998 General Fund Budget be set at $4,816,000 which includes a reduction in the contingency fund to $50,000. The 1998 Certificates of Indebtedness were discussed. It was decided to set the dollar amount at $287,734 and let staff decide where the dollars should be spent. Staff will bring a final budget proposal to the next work session. There being no further business, the meeting was adjourned at 7:13 p.m. These minutes were considered, corrected and approved at a reg �� ouncil meeting held on August 23, 1999. I)i1yn G. Anderson, Clerk -Treasurer August 2, 1999 2:50 p.m. Sept. 9, 1999, 12:30 p.m. PAGE 4