HomeMy WebLinkAbout12/15/1997 Council Minutes•
COUNCIL MINUTES DECEMBER 15, 1997
CITY OF LINO LAKES
MINUTES
DATE : December 15, 1997
TIME STARTED : 6:35 P.M.
TIME ENDED : 10:10 P.M.
MEMBERS PRESENT : Bergeson, Landers, Neal, Kuether and Lyden
MEMBERS ABSENT : None
Staff members present: Dan Tesch; City Attorney, Bill Hawkins; Community Development
Director, Brian Wessel; City Engineer, David Ahrens; Financial Director, Mary Vaske; Chief of
Police, David Pecchia; Planning Coordinator, Mary Kay Wyland; and Clerk -Treasurer, Marilyn
Anderson
SETTING THE AGENDA
The Agenda was approved as presented.
CONSENT AGENDA
Council Member Lyden moved to approve the Consent Agenda. Council Member Neal
seconded the motion. Motion carried unanimously.
ITEM ACTION
MINUTES, December 8, 1997
DISBURSEMENTS:
December 15, 1997
(Checks No. 49521 - 49601, $209,281.99)
OPEN MIKE
Approved
Approved
Donna Carlson, a member of the Citizens Advisory Group, requested that the following
memorandum be incorporated in the official record of this meeting:
Mayor: John Landers
Council Members: John Bergeson, Sally Kuether, Chris Lyden, Andy Neal
Administrator: Randy Schumacher
Thank you for allowing me to have the opportunity to speak to you and the
citizens of Lino Lakes at tonight's council meeting. I am here to address the right
of residents to be informed about zoning revisions. I refer to the active and
COUNCIL MINUTES DECEMBER 15, 1997
successful pursuit of a "plan with targets" for rental, starter and multifamily
housing in Lino Lakes and the direction being given that the such housing be built
"south and east of the chain of lakes."
I am drawing that information from the Citizens Advisory Group 1997 Growth
Plan Summary, which states:
"Long-range planning which addresses housing mixes. As the City's 5 -year plan,
Comprehensive Plan, and Zoning Ordinances are updated, the City needs to
address at least 2 specific housing issues:
"1. Establishing a plan with targets for desirable housing mixes
of owner occupied vs rental, single family vs multifamily, and a
range of housing costs."
"2. - Avoid creating economic divisions in residential
development. Development which has occurred south and east of
the chain of lakes is increasingly upscale single family. North and
west of the chain of lakes is starter and mid-level single family, as
well as all of the new multifamily development. Types and values
of housing should be distributed throughout the city."
I, as a citizen, do not oppose rental, multifamily or starter housing. And I have
faith in that the majority of citizens of our city would support diversified housing
if they are informed and are allowed to be involved in the decision making
process. As a member of the Citizens Advisory Group I do not believe that I, or
the other ten members have the right to direct zoning.
I have been advised by the chair of the Citizens Advisory Group that Lino Lakes
has been awarded funds from the Livable Communities Demonstration Account.
I refer the mayor and council members to the November 17, 1997 memorandum
that states this funding was requested for:
"Design of a Development Framework: This is a document that
would incorporate the architectural guidelines, plus zoning codes
and other regulations that are particular to the special zoning
district for The Village. This framework is intended to be used
within other areas of the city (to be designated) in the future to
promote more efficient land use, mixed use development and high
density housing."
I, as an individual, support this plan in the village, because the need for services,
transportation and jobs can be more readily met in that location. However, I am
concerned that it will not be built there because the city does not own the land and
the price set for the property is nearly three times market value. That statement is
2
COUNCIL MINUTES DECEMBER 15, 1997
based on what two property owners have sold land for the village to Lino Lakes
for in 1997. Also, whether the housing proposed for The Village is built there or
not, "the framework is intended to be used within other areas of the city."
How many citizens know this? Last fall, before I concluded that the zoning
language of the CAG was stronger and more divisive than that of the 20/20 Vision
document, I suggested that we (CAG) hold a citizens academy in order to involve
the community in what we were doing and to encourage greater participation and
communication. At the November 17, 1997 CAG meeting I again suggested a
citizens academy, this time for the purpose of informing the public about the
zoning revisions and housing targets of the CAG - about our language and the
actions we are taking. Perhaps the most significant disagreement I have with the
November 17, 1997 CAG minutes is the statement: "Kim had a suggestion for
developing a citizens academy for the comprehensive plan." I had asked for a
citizens academy to inform the citizens of zoning revisions and housing targets.
That is not to be found in the minutes.
What is found is that I am concerned with "zoning/growth" issues. I have not
offered an opinion in the group on growth. Though, I have wondered how the
growth scenarios of the Comprehensive Plan would be applied. For instance, if
the low growth scenario of the plan is adopted (I believe this called for a limit of
89 residences a year) and we built the 88 unit, owner/rental, $65,000 - $100,000
condominiums included in the village housing plan, does that mean we do not
allow single family homes to be built that year?
I think we (CAG) are moving the city into an area of great housing control at a
time when citizens have demonstrated an intense dislike of regulation. For
instance, the overwhelming vote against organized collection.
My two main concerns are (1) that the citizens are not being informed and (2)
why the emphasis on housing targets and zoning revisions is so intense. As
support that it is I offer the "Proposed 1998 CAG goals." The only goals recorded
in the minutes are:
"A) Diversified housing types within the community
B) Encourage development that avoids economic division in Lino
Lakes
C) City should consider alternative zoning to achieve appropriate
mix between residential, commercial, and industrial
development." (CAG - September 15, 1997 -
AGENDA/MINUTES)
•
COUNCIL MINUTES DECEMBER 15, 1997
The people have a right to know. The citizens have a right to a voice. The 20/20
Vision document calls three times for "Citizen input." I have come here tonight
to as a first step. I ask that this letter be incorporated into the minutes.
I thank you for your service to the City of Lino Lakes.
(signed by Donna Carlson)
Mayor Landers requested that Mr. Wessel comment regarding notification of meetings referred
to in Ms. Carlson's letter, and that Ms. Carlson then present her proposals for ways in which the
process can be improved. Mr. Wessel stated that the entire Comprehensive Plan process has
always been very open and participatory, with return to the affected neighborhoods following
each meeting. He added that diversified housing has always been a goal, and that as a
demonstration project the Village will be used as an example for future development in other
areas of the community. In any event, the entire process is very new; and, Mr. Wessel explained,
any way in which the task force groups can be more communicative is open to suggestion.
Ms. Carlson stated that unfortunately most citizens do not attend the Comprehensive Plan
meetings, due in part to the expectation that they would not have an opportunity to participate
and provide input. She indicated awareness that the Plan meetings have been sufficiently
advertised. She reiterated the need for a citizens academy, and that the CAG should take definite
steps to inform the community.
Ms. Carlson expressed concern over reference to "targets" for city growth. She repeated her goal
through CAG to bring citizens into the process.
Council Member Lyden recommended bringing this issue to a work session.
Council Member Neal requested clarification about low-income housing. Ms. Carlson indicated
that Mr. Wessel's explanation was that low-income housing was originally intended only for the
Village. However, she expressed concern about specific types of housing for specific areas of
the community, and that the public must be notified about plans for their neighborhoods.
Mr. Wessel explained that the CAG is represented on the Comprehensive Plan committee, and
invited participation by Ms. Carlson and any other CAG and/or community representatives.
FINANCE DEPARTMENT REPORT, MARY VASKE
Consideration of Resolution No. 97 - 171 Adopting the Final 1997 Tax Levy, Collectable in
1998
Ms. Vaske explained that following considerable review, the budget is being presented for
adoption. Resolution No. 97 - 171 represents consideration of adopting the final 1997 tax levy
collectable in 1998. Pursuant to State Statute this final levy, which includes total general
4
COUNCIL MINUTES DECEMBER 15, 1997
operating, certificates of indebtedness, and the Fire Station bond, must be adopted. The total net
levy certified to Anoka County is $3,167,823.
Council Member Bergeson asked if levy limits will continue beyond this year. Ms. Vaske
indicated that the limits are to be in effect for 1998 and 1999 only.
Council Member Bergeson moved to adopt Resolution No. 97 - 171, as presented. Council
Member Lyden seconded the motion. Motion carried unanimously.
Resolution No. 97 - 171 can be found at the end of these minutes.
Consideration of Resolution No. 97 -172 Adopting the Final 1998 General Fund Budget
and Water and Sewer Budgets
Ms. Vaske explained that pursuant to State Statute a final 1998 General Fund revenue and
expenditure budget must be adopted. Additionally, pursuant to the 1994 utility rate study, the
1998 budgets for the water and sewer operating funds should be adopted. Ms. Vaske explained
that at the last Council work session Staff was asked to cut requests by one-half, which has now
been accomplished. The sewer fund now represents a deficit of approximately $30,000 as
opposed to the original $100,000 deficit.
Council Member Bergeson requested that details of the water and sewer budgets be provided to
the entire Council. Ms. Vaske indicated that this information would be provided prior to the next
Council meeting.
Council Member Kuether moved to adopt Resolution No. 97 - 172, as presented. Council
Member Neal seconded the motion. Motion carried unanimously.
Resolution No. 97 - 172 can be found at the end of these minutes.
Consideration of Resolution No. 97 - 173 Adopting the Final 1998 Recreation Fund Budget
Ms. Vaske explained that the Recreation Fund is a special revenue fund which should have a
Council -approved budget for audit purposes as recommended in the 1995 audit management
report. The budget is divided into adult and youth programs, as well as miscellaneous for rental,
etc.
Council Member Kuether moved to adopt Resolution No. 97 - 173, as presented. Council
Member Neal seconded the motion. Motion carried unanimously.
Resolution No. 97 - 173 can be found at the end of these minutes.
5
COUNCIL MINUTES DECEMBER 15, 1997
Consideration of Resolutions for the Final 1997 Fund Transfers (All following resolutions
may be adopted by one motion)
Ms. Vaske explained that each year the Finance Department presents resolutions for various
financial corrections, reallocations, and fund closures. The following resolutions include
transfers to eliminate deficit in the 1992 bond fund from the Area and Unit Fund, to pay for
costs of EDA meetings from TIF 1-7, to pay costs associated with Centennial School
construction that was assessed, to close prior year escrow balances that are uncollectible, to
CDBG Fund for costs associated with the Senior Coordinator, to close Certificates of
Indebtedness 1994 and 1995 which have matured, to cover TIF expenses related to Emergency
Apparatus Maintenance, to cover TIF expenses related to Custom Remodelers, and amending the
1997 Budget for various costs.
Resolution No. 97 - 174 Transferring Funds from the Area and Unit Fund to the G.O.
Improvement Bond Fund
Resolution No. 97 - 175 Authorizing the Transfer of Moneys from TIF No. 1-7 to the
Economic Development Fund
Resolution No. 97 - 176 Authorizing the Transfer of Moneys from the Area and Unit Fund
to the Escrow Fund (Centennial Middle School)
Resolution No. 97 - 177 Authorizing the Transfer of Moneys from the General Fund to the
Escrow Fund (Write off old escrows)
Resolution No. 97 -178 Authorizing the Transfer of Moneys from the General Fund to the
Community Development Block Grant (CDBG) Fund
Resolution No. 97 - 179 Authorizing the Transfer of Moneys from the Certificates of
Indebtedness 1994 and 1995 to the Closed Bond Fund
Resolution No. 97 - 181 Transferring Funds from TIF 1-7 Escrow Fund (Emergency
Apparatus Maintenance, EAM)
Resolution No. 97 - 182 Transferring Funds from TIF 1-7 to the Escrow Fund (Custom
Remodelers)
Resolution No. 97 - 183 Amending the 1997 General Fund Budget
Council Member Bergeson moved to adopt Resolutions No. 97 - 174 through 97 - 183 (No. 97 -
180 omitted). Council Member Lyden seconded the motion. Motion carried unanimously.
Resolutions No. 97 - 174, 97 - 175, 97 - 176, 97 - 177, 97 - 178, 97 - 179, 97 - 181, 97 - 182, and
97 - 183 can be found at the end of these minutes.
6
•
COUNCIL MINUTES DECEMBER 15, 1997
POLICE DEPARTMENT REPORT, DAVID PECCHIA
Consideration of Sergeant's Promotion
Police Chief Pecchia requested that Council consider promotion of Officer Ken Strege to the
position of Sergeant. This additional sergeant would allow greater supervisory coverage for the
patrol shift with the sergeants working a combination night power shift (7:00 p.m. to 3:00 a.m.)
and a day power (11:00 a.m. to 7:00 p.m.) and a day power/night power variation. The
scheduling will be flexible to address the training needs of the sergeants as well as the needs of
the Department and the community.
Chief Pecchia explained that promotion examinations were conducted by Personnel Decisions
International (PDI), consisting of an "In -Basket", written multiple choice, and oral interview.
The top two candidates were interviewed by a psychologist. Officer Strege finished first on the
PDI portion of the testing and successfully completed the psychological interview and testing.
Chief Pecchia indicated that Officer Strege has demonstrated a commitment to the professional
and ethical future of the Lino Lakes Police Department and the City. He added that in his
opinion Officer Strege possesses the intelligence, ethics and skills necessary to serve the citizens
of Lino Lakes in a leadership position. Through his positive attitude and continual loyalty to the
City and its citizens, Chief Pecchia stated that he believes Officer Strege will meet and exceed
Lino Lakes' very high expectations. The recommended promotion would be effective December
16, 1997.
Council Member Kuether moved to approve promotion of Officer Strege to the position of
Sergeant, effective December 16, 1997. Council Member Neal seconded the motion. Motion
carried unanimously.
COMMUNITY DEVELOPMENT DEPARTMENT REPORT, BRIAN WESSEL
Consideration of Approval for the Schematic Design for Public Facilities Complex - Mr.
Wessel requested approval of the schematic design for the public facilities complex, which is the
culmination of the effort which began last February when Council approved the master plan for
The Village. The public facilities complex represents the core of the overall Village project. Mr.
Wessel indicated that Staff is comfortable with the conceptual design, acknowledging that details
remain to be considered further. He added that the Town Center Committee has played a large
roll in the development of this project, providing considerable input regarding architectural
guidelines. The overall effort to maintain a rural feeling has been maintained throughout the
planning stage, and Mr. Wessel expressed the hope that Mayor -elect Sullivan and another
Council member will maintain close contact with the project as it progresses into design
development.
Mr. Parker introduced Frances Bulbuuan, project manager; Amy Steffen, landscape architect;
• and, Mohammed Noahl, project architect. He echoed Mr. Wessel's reference to insistence on the
COUNCIL MINUTES DECEMBER 15, 1997
part of representatives of Lino Lakes on impeccable standards and environmental integrity. The
schematic design represents input from all user representatives.
Mr. Noahl, with the use of a revised master plan, site plan, schematic plan, and images of the
project, presented an extensive review of the various aspects of the complex according to the
schematic design. He stressed the importance of preservation of the existing environment,
including wetlands and wooded areas. The overall complex will consist of approximately 48,000
square feet, including the City Hall (17,000 square feet), the Police Station (17,000 square feet),
and the Early Childhood Learning Center (11,000 square feet). Additionally, there will be a
central boiler room and receiving structure consisting of approximately 2,000 square feet. There
are 130 parking spaces proposed for public use, with 20 for police secure parking.
Council Member Bergeson commented that the present plan reminded him of the Earl Brown
complex, which projects a pleasant country feeling.
Council Member Lyden stated that he disliked the overall orientation and lack of symmetry of
the complex. He added concern about the possibility for early obsolescence of the plan for the
police station, questioning its allowance for future growth.
Council Member Neal requested clarification as to proposed handicapped parking. Mr. Noahl
explained that handicapped stalls would be located near to the covered concourse connecting the
buildings. Council Member Neal expressed extreme concern that handicapped parking is
proposed to be located too far from the actual buildings.
Council Member Kuether pointed out an area that might be used for additional handicapped
parking on the north side of the proposed City Hall facility. Mr. Noahl indicated that
adjustments could be made, but that a trade for "people space" would be required.
Council Member Lyden pointed out that Council is seeing the plans for the first time, and that it
is not in the best interest of the City to decide on the complex design at this time without
additional discussion.
Mr. Wessel explained that revisions can be made during design development. The immediate
need is to agree to the overall concept so that the project can go forward.
Council Member Bergeson commented that the general layout is familiar, but that at this
conceptual state concerns such as handicapped parking should be articulated to the architect
without delaying the overall project.
Mayor Landers asked about the necessity for the smokestack, indicating that it is an outdated
concept. Council Member Kuether agreed.
Council Member Neal expressed concern about an operational clock tower. Mr. Wessel
explained that the clock tower is a part of the retail plaza, and is the responsibility of the
developer.
8
•
COUNCIL MINUTES DECEMBER 15, 1997
Council Member Neal asked about heating for the complex. Mr. Bulbuuan explained that the
central boiler plant will provide heat to all of the facilities.
Council Member Neal asked about an emergency generator. Mr. Bulbuuan explained that an
exterior emergency generator is proposed.
Council Member requested clarification that the complex will contain a sprinkler system for fire
protection. He then asked about the order in which the buildings would be constructed. Mr.
Wessel explained that need dictates construction of the Early Childhood Learning Center to meet
the previously agreed upon schedule. The Police Department would be next, followed by City
Hall.
Mr. Parker assured Council that all issues and concerns will be addressed.
Council Member Bergeson commented that certain grants are available with respect to
generators. Mr. Wessel indicated that this issue would be explored.
Mr. Bulbuuan stated that approval of the schematic design at this time is critical to the overall
schedule. Groundbreaking is planned for May of 1998, with the Early Childhood Learning
Center available for occupancy by November. He expressed confidence that all issues can be
addressed and the schedule met. Mr. Bulbuuan added that the cost estimate is currently below
the $5.8 million limit.
Council Member Neal asked if union workers would be employed on this project. Mr. Bulbuuan
stated that he did not know at this time. The construction manager will provide that information.
Council Member Neal expressed concern regarding the possibility of a worker strike. Mr.
Bulbuuan explained that the construction manager would also address that issue.
Council Member Bergeson asked if the purchase of the Funkhauser property provided for the
emergency police exit. Mr. Wessel indicated that it did.
Council Member Lyden requested clarification that the City did not yet actually own the
Funkhauser property referred to above. Mr. Wessel stated that title had not yet been transferred.
Council Member Neal requested clarification of the total square footage of the complex. Mr.
Bulbuuan explained that mechanical housing is included in that figure.
Council Member Neal pointed out that police garages had been eliminated from the plans.
Council Member Kuether stated that garages for police vehicles is imperative to this project.
Chief Pecchia explained that it would be more beneficial to add the garages at a later date in
order to allow for a 16,000+ square -foot facility at the onset, within budget.
COUNCIL MINUTES DECEMBER 15, 1997
Council Member Bergeson echoed Council Member Kuether's expression of citizen objection to
police squad vehicles being stored outdoors, and that large office space at the expense of garages
was not desirable.
Council Member Lyden asked about the original 21,000 -square -foot plan. Chief Pecchia
indicated that 21,000 square feet was based upon 50 personnel members included in the 20/20
Vision Statement.
Council Member Kuether questioned the need for space for that number of employees.
Council Member Lyden opined that the Police Department would be best housed within a single
building, not expanding into another facility at a future date.
Mayor Landers requested that Council come to agreement on 17,000 square feet for the subject
facilities.
Council Member Kuether pointed out that she had not agreed to a number of square feet, but to
division of the available funds among the facilities for construction of comparable buildings.
Mayor Landers reiterated his understanding of Council's agreement to 17,000 square feet for the
Police Department facility; however, he further indicated his understanding that garages would
be included in that figure. Chief Pecchia indicated that funds may be available to build the
garages, but at the time of design they were not anticipated. Mr. Wessel explained that the
current cost estimates are very preliminary.
Council Member Bergeson suggested that a list of priorities be compiled and presented to the
architects.
Council Member Lyden agreed with Council Member Kuether with respect to division of funds
vs. specific square footage per facility.
Council Member Kuether stressed the need for prudent expenditure of taxpayer money.
Council Member Bergeson moved to approve the schematic design for the public facilities
complex with the condition that remaining issues be addressed. Council Member Kuether
seconded the motion.
Council Member Lyden stated that all property be acquired before the project proceeds.
Motion carried, with Council Member Lyden voting no.
Consideration of Approval for the Construction Management Company - Mr. Wessel stated
that he and the City Attorney had developed a draft contract for Council consideration in
connection with engaging the services of Adolfson & Peterson as construction manager for the
public facilities complex. According to Mr. Wessel, having construction management in place is
10
•
COUNCIL MINUTES DECEMBER 15, 1997
critical to completion of the project on schedule, especially with regard to the Early Childhood
Learning Center. Mr. Wessel reminded Council of the process which resulted in selection of
Adolfson & Peterson as the preferred construction management team. In addition to
considerable experience, A&P's proposal was lowest among the three finalists at $310,847.
Council Member Lyden asked what percentage of the overall budget would be represented by
construction management cost. Mr. Wessel indicated approximately 7%.
Council Member Lyden asked about responsibility in the event the project cannot be completed
within the proposed budget. Mr. Wessel indicated that a guarantee would be sought which
would eliminate that possibility. Mr. Adolfson explained that as work on the project progresses
and bids are let, it will be certain that the project will be completed within the proposed budget.
He assured Council Member Lyden that a guarantee would be forthcoming.
Council Member Bergeson asked about the proposed interest rate.
Council Member Neal stated that a guarantee should specify that the City will not be responsible
for any overage.
Council Member Kuether moved to approve contracting with Adolfson & Peterson for
construction management of the public facilities complex, pursuant to the guarantee condition to
be agreed upon by Staff. Council Member Neal seconded the motion. Motion carried, with
Council Member Lyden voting no.
PLANNING AND ZONING DEPARTMENT REPORT, MARY KAY WYLAND
Consideration of a Minor Subdivision, North Suburban Development, 801 Main Street -
Ms. Wyland explained that North Suburban Development is requesting a minor subdivision that
would split an existing homestead and one acre of property from the balance of the parcel, which
consists of approximately 40 acres. The purpose of the proposed subdivision is to allow for the
sale of the existing home, holding the balance of the land for future development. The subject
property is zoned R-1 Residential, and is located within the MUSA boundary; however, utilities
are not available to serve this site.
Section 3, Subd. 3.A.2.b.2 of the City's Zoning Ordinance provides "Habitable single family
homes constructed prior to July 13, 1992 may reduce their lot size to a minimum of one (1) acre
if the balance of the property results in a parcel of ten (10) acres ..."
Ms. Wyland stated that North Suburban Development desires to develop the balance of the
property at a later date. Utilities are proposed to be extended to the Lino Elementary School in
mid 1998, although the project has not been ordered to date. The existing home is currently on a
well and septic system. Staff recommended that the applicant provide information to the City
indicating that there is an alternate site for a septic system should the existing system fail.
11
COUNCIL MINUTES DECEMBER 15, 1997
Access to the property is currently provided via a 33 -foot driveway easement from Main Street.
It is unlikely that this easement will ever become a full width roadway, as it accesses Main Street
too close to the Lake Drive Intersection. There was discussion concerning a 60 -foot road
easement along the south property line that could provide access to this parcel from the west
when and if the remainder of the site is developed. Staff was not receptive to that plan, as it
could suggest an extension to the 33 -foot driveway easement that may not be acceptable.
Therefore, no easement is shown.
The Planning and Zoning Board reviewed this item at its December 10, 1997 meeting and
recommended approval of the minor subdivision.
Council Member Lyden moved to approve the minor subdivision for North Suburban
Development, 801 Main Street. Council Member Neal seconded the motion.
Council Member Kuether asked about reference to an alternate septic system site. Ms. Wyland
explained that the alternate site is allowed for within the "minor subdivision" section of the
Code.
Council Member Bergeson pointed out that there had been concern expressed at a work session
about future septic problems in connection with a property split -off such as this; however, in this
instance, the majority of the land is relatively high, so there should be no problem.
Motion carried, with Council Member Kuether abstaining.
Mayor Landers called for a brief recess at 8:20 p.m.
The meeting was reconvened at 8:30 p.m.
Consideration of an Amended Conditional Use Permit to expand Incarnation Cemetery -
Ms. Wyland presented this request for expansion of the Incarnation Cemetery at 899 Ash Street
through the addition of 2.0 acres to the existing 1.49 -acre cemetery. The subject property is
zoned Rural and, according to the City Zoning Ordinance, qualifies as a permitted conditional
use provided it is located on a "major collector roadway" and screened according to Section 3,
Subd. 4S.
In addition to increasing the size of the cemetery by 2.0 acres, Ms. Wyland explained that the
Cemetery Association would like to relocate the existing storage building and expand their
driveway area. Staff recommended that the second driveway onto Ash Street be approved by
Anoka County prior to construction.
By way of background Ms. Wyland explained that the existing cemetery contains 550 platted
sites. The proposed expansion would allow for an additional 700 sites. Ms. Wyland added that
the wetland area would be protected by a drainage easement, as required in the previously
approved subdivision.
12
•
COUNCIL MINUTES DECEMBER 15, 1997
Ms. Wyland represented that the conditional use permit criteria can be met in this case and
following approval by the Planning and Zoning Board, Staff recommended approval subject to
the following conditions:
1. Drainage easements be provided over all wetlands.
2. The driveway and storage building location be subject to all applicable setbacks and
subject to review and approval by the City Engineer and Building Inspector.
3. Landscaping plans be reviewed and approved by the CPTED Officer and City
Forester.
4. A turnaround be provided for emergency vehicles, if required by the Fire Chief.
5. The second access be subject to approval by Anoka County.
Ms. Wyland pointed out that there is no immediate need for this expansion; therefore,
compliance with the necessary requirements is not urgent.
Mayor Landers asked if authorization for the additional property access would be required from
both Ramsey and Anoka counties. Ms. Wyland explained that the access would only apply to
Anoka County. Mr. Ahrens further explained that, upon request for approval from Anoka
County, any need for involvement of Ramsey County would surface and be addressed.
Council Member Kuether moved to approve the amended conditional use permit for Incarnation
Cemetery, 899 Ash Street. Council Member Neal seconded the motion. Motion carried
unanimously.
Consideration of a Preliminary Plat for Clearwater Creek Business Park at the Intersection
of Main Street and 21st Avenue, Gerald Rehbein - Ms. Wyland explained that T & G
Properties Inc. has requested preliminary plat approval for an eight -lot commercial subdivision
entitled Clearwater Creek Business Center. The subject 23.3 -acre site is located south of Main
Street between I -35E and the eastern boundary of the City of Centerville. The property is zoned
General Business (GB), and lies within the MUSA.
Generally, the proposed lots meet or exceed the minimum 20,000 -square -foot area requirement,
ranging in size from 1.4 to 2.5 acres. All proposed lots also exceed the minimum lot width
requirement with the exception of Lot 2, Block 1, which is recommended for expansion in order
to provide consistency throughout the subdivision.
The proposed subdivision project would include the upgrading of 21st Avenue to include
bituminous surfacing. The western one-half of this roadway lies within the jurisdiction of the
City of Centerville. The City Engineer is currently negotiating a joint powers agreement with
Centerville for the construction of 21st Avenue. From 21st Avenue the subdivision enters a cul-
de-sac that will be known as Northern Lights Boulevard. This roadway is currently shown as a
60 -foot right-of-way. According to the streets standards of the City code, there is a requirement
that commercial and industrial streets be 80 feet in width. Staff feels that 80 feet is somewhat
COUNCIL MINUTES DECEMBER 15, 1997
excessive, and hopes to bring to Council in January a revision to that standard as it pertains
arterial streets. Therefore, Staff suggests that a 60 -foot right-of-way is appropriate in this
instance.
All lots demonstrate compliance with applicable GB District setback requirements. There is a
number of wetlands located on the subject property, and a mitigation plan has been submitted to
and approved by the Rice Creek Watershed District. The grading and drainage plan remains
subject to approval by the City Engineer.
Ms. Wyland explained that plat approval would end at the southern boundary of Outlot A, and it
is recommended that the southern boundary be designated consistently on the plat. Easements
will be required over this drainage swale and ponding area. Additionally, utility and drainage
easements will be required along all lot lines. Utilities are subject to review by the City
Engineer.
The Park Board has reviewed this request, and no action has been taken as dedication is
applicable to buildings as they are constructed. The extreme northwest portion of the subject site
lies within the City's 100 -year flood plain, bringing into question the need for proper elevation of
the streets and building pads, as well as recognition of hydric soils with respect to possible
development limitations. A letter of map revision from FIMA will be a condition of approval of
this project.
The Planning and Zoning Board held a public hearing on this item, and Staff recommended
approval of the preliminary plat, based on the following conditions:
1. Consideration is given to expanding the width of Lot 2, Block 1 in a manner such that
it is consistent with other lot widths within the subdivision.
2. The right-of-way width of Northern Lights Boulevard is expanded from 60 feet to 80
feet in accordance with City subdivision standards for commercial/industrial streets.
(Staff intends to present a revision to this standard for Council consideration.)
3. A wetland mitigation plan is submitted and approved by the City Engineer.
4. Consideration is given to identifying full development of the property (future lot
configuration) on the preliminary plat and establishing an outlot (or outlots) on the
final plat to accommodate future development phases. Although Staff recommended
approval of the preliminary plat at this time, Ms. Wyland suggested that, in the event
there is a buyer for Lot 1 only, at the time of final platting consideration be given to
platting all but Lot 1 as an outlot allowing for flexibility in marketing the balance of
the site on a parcel by parcel basis with minor modification to the preliminary plat.
5. The preliminary plat and grading plan depictions of Outlot A are revised to be
graphically consistent.
6. Soil borings are taken which demonstrate the buildability of the subject property.
14
•
•
•
COUNCIL MINUTES DECEMBER 15, 1997
7. The 100 -year flood plain elevation, building pad elevations, and street elevations are
identified.
8. The Park Board provides recommendation regarding park dedication requirements.
(This recommendation has been obtained.)
9. The City Engineer provides comment and recommendation regarding:
a. City maintenance responsibilities associated with 21st Avenue.
b. Grading and drainage.
c. Easement establishment.
d. Utilities.
e. Flood plain containment.
f. Hydric soil limitations.
10. That there be a letter of map revision obtained by the applicant from FIMA relating
to the flood plain.
Mr. Wessel commented that engineering issues are paramount, and should be reviewed in detail.
He added that Mr. Rehbein and Economic Development have worked for the past two years to
make this quadrant commercially developable. This is important to the City in light of the status
of the commercial property opposite the I-35, which has not developed as anticipated.
Council Member Lyden recommended increasing the square footage of Lot No. 2 by moving the
south property line of Lot No. 4 to align with Lots No. 1 and 4. Mr. Wessel suggested that the
applicant provide input on that issue.
Mr. Ahrens explained that at a prior work session alignment of 21st Avenue was discussed. This
shared roadway will require a joint powers agreement. With respect to utilities, a feasibility
report is forthcoming which will provide Council with information regarding installation and
assessment. Soil borings are being conducted to provide building foundation and road design
requirements. Mr. Ahrens explained that the applicant has submitted information to FIMA with
respect to flood plain containment. He added that the flood plain is planned for containment
within a specific "floodway", similar to the manner in which Centerville dealt with Clearwater
Creek. With respect to the right-of-way issue, Mr. Ahrens explained that in this circumstance 80
feet would be excessive. A 60 -foot right-of-way would best accommodate the subject property
road design. The 21st Avenue/Main Street intersection will be addressed within the feasibility
report.
Mayor Landers asked if cutting back the easement to 60 feet would pose a problem for
Centerville, as this is a shared roadway. Mr. Ahrens explained that the 21st Avenue easement
would remain at 80 feet. The 60 -foot easement is proposed for Northern Lakes Boulevard.
15
COUNCIL MINUTES DECEMBER 15, 1997
Council Member Bergeson asked about the origin for utilities. Mr. Ahrens explained that water
main would come from Cedar Street alignment. A lift station at Cedar Street and Otter Lake
Road could provide sanitary sewer, which would require jacking under Cedar Street. However,
the Metropolitan Council has reviewed three alignments addressing capacity issues, and the
recommendation is to run a Met Council sewer line along Main Street. This would bring sanitary
service from the north. Additionally, Mr. Ahrens stated that he met recently with Centerville
engineers and public works personnel, and they are receptive to his suggestions.
Council Member Bergeson asked about timing. Mr. Ahrens explained that the Met Council's
plan is for design in 1998, construction in 2000. If the City of Lino Lakes initiates this project in
the Spring, it would go forward with a portion from 21st Avenue east to the new Otter Lake
Road alignment, -with reimbursement from Met Council when the project is completed. Another
joint powers agreement with Met Council would be required to cover this issue.
Council Member Lyden again asked about the reconfiguration of Lot No. 2 to conform with the
balance of the lots. Mr. Rehbein explained that only the first lot will be platted and, with the
balance remaining an outlot, each lot can be platted as proposed for development. Mr. Wessel
explained that the Apollo Business District was subdivided in this manner.
Council Member Lyden then asked about the location for the proposed off-site mitigation. Mr.
Rehbein explained that the mitigation is proposed for the area surrounding his office in
Centerville. Mr. Ahrens reviewed that he has reviewed the mitigation plans and Mr. Rehbein is
exceeding the 2 to 1 ratio.
Mayor Landers asked if the City of Lino Lakes should be concerned with mitigation going to
another city. Mr. Rehbein explained that the mitigation would remain within the same
watershed, and that the primary concern should be the benefit to Lino Lakes. Mr. Wessel echoed
that Lino Lakes will certainly benefit from this mitigation arrangement. Mr. Rehbein suggested
that the proposal represents a number of environmentally sound possibilities, including better
area for wildlife.
Mayor Landers asked about the status of this project should the proposed joint powers agreement
fail. Mr. Ahrens suggested that the roadway could be located entirely within Lino Lakes.
Council Member Kuether asked about Mr. Ahrens feelings with respect to the joint powers
agreement, to which Mr. Ahrens responded that he is confident agreement can be reached.
Mayor Landers pointed out that state aid was a component in previous discussions with
Centerville.
Council Member Lyden asked if the proposed development for Lot 1 would remain plausible
should the roadway be located within Lino Lakes. Mr. Ahrens indicated that the entire site
would then have to be shifted east approximately 40 feet, but that it could still be constructed.
Mayor Landers asked about the anticipated timeline with respect to the joint powers agreement.
Mr. Ahrens indicated that he hopes to have the agreement by the January, 1998 Council meeting.
16
•
•
COUNCIL MINUTES DECEMBER 15, 1997
Council Member Kuether moved to approve the preliminary plat for Clearwater Creek Business
Park, Main Street and 21st Avenue, pursuant to the conditions presented and contingent upon a
joint powers agreement with Centerville. Council Member Neal seconded the motion. Motion
carried unanimously.
Consideration of a Conditional Use Permit for C -Store on southeast corner of Main Street
and 21st Avenue, Joan Tschida - Ms. Wyland described this project as a request by DJT
Properties, LLC for approval of a conditional use permit which would allow for the
establishment of a convenience center on Lot 1 of the Clearwater Creek Business Center at
County Road 14 and 21st Avenue. The proposed facility would include gas sales, a 4,380 -
square -foot fast-food restaurant, a 2,026 -square -foot convenience store, and a car wash for
location on a 2.5 -acre parcel.
The subject site is properly zoned for the proposed use, and contains the requisite area and
setbacks. Motor fuel stations and accessory drive-through facilities are acceptable conditional
uses within the City's General Business District. Review by Staff has revealed that this project
meets the necessary requirements for a conditional use permit.
Ms. Wyland stated that the proposed convenience center will be located on Lot 1, Block of the
proposed Clearwater Creek Business Center subdivision, approved previously. Conditions with
respect to parking already in compliance according to the proposed project plans are a 15 -foot
setback along the south property line, parking location and angles, need for traffic signage,
number of parking stalls, parking surface, perimeter curbing, and site access. Two additional
parking stalls are required, for a total of 79. Surfacing of the parking lot with curbing will be
required. Access has been reviewed by SEH, and access is recommended in the form of one
access off of 21st Avenue. Proposed circulation patterns are adequate.
Loading areas are oriented toward Northern Lights Boulevard, which is desirable for security
reasons. The applicant has communicated to delivery and pick-up agents that scheduling must be
such as not to interfere with drive-through and car wash areas. An outline of such an agreement
is required as a condition of approval.
A more formal landscaping plan is required, and green space is compliant. A proper flood plain
map amendment is anticipated in conjunction with the plat; however, until the amendment is
approved, proper elevation is essential.
MPCA approval will be necessary for placement of underground fuel storage tanks. Although
there is no prohibition on such installation at this site, precautions must be made for proper
installation.
Following the public hearing on this matter held by the Planning and Zoning Board, approval
was recommended subject to the following conditions:
COUNCIL MINUTES DECEMBER 15, 1997
1. City approval of the proposed Clearwater Creek Business Center subdivision.
(Approval obtained by unanimous vote in Agenda Item V.B. above)
2. The following parking -related conditions are satisfied:
a. A minimum 15 -foot parking lot/driveway setback is provided along the
subject site's south lot line.
b. One-way vehicular circulation routes be specifically identified (i.e.,
pavement signs).
c. Two additional off-street parking stalls are provided.
d. The parking lot is surfaced in asphalt and provided a concrete perimeter
curb.
3. Additional green area be provided along the southern and western boundaries of the
site (via redistribution of eastern green area).
4. The site's two access points via 21st Avenue are consolidated into a single point of
entry.
5. The hours of loading and trash handling activities be established so as not to conflict
with restaurant and car wash drive through routes.
6. Building elevations are submitted and subject to City review and approval (including
canopy and car wash).
7. A landscape plan is submitted which identifies the location, size and variety of all site
plantings which meets with approval by the City Forester and CPTED Officer.
8. All trash handling equipment is screened from view of adjacent properties and public
rights-of-way by a fence or wall at least six feet in height with a minimum
opaqueness of 80 percent.
9. The grading and drainage plan is revised to identify the 100 -year flood plain elevation
as well as elevations of adjacent streets and the proposed buildings. Such plan shall
be subject to review and approval by the City Engineer.
10. The site plan is modified to identify exterior lighting locations. All exterior lighting
shall be hooded and directed such that the source of the light is not visible from any
adjacent residential properties or public rights-of-way.
11. All applicable MPCA and flood plain requirements are satisfied regarding location
and installation of bulk storage of fuel.
12. Detailed sign plans are submitted. All site signage shall comply with applicable
provisions of the City's Sign Ordinance.
13. The City Engineer provides comment and recommendation regarding grading and
drainage issues.
Council Member Bergeson asked about the designation of the police desk.
18
•
COUNCIL MINUTES DECEMBER 15, 1997
Mr. Wessel indicated the importance of Ms. Tschida explaining the proposed project.
Ms. Tschida addressed Council, explaining that this project has been an idea for over five years
with plans in development for over a year. She expressed delight in the opportunity to locate in
Lino Lakes. She described her proposed facility as quite innovative, including a delicatessen, a
bakery, and a sit-down restaurant in addition to a tunnel -style car wash and drive-through fast
food service. The building will be a two-story, glass front structure with a police desk marked
clearly as a police substation. A postal substation is also being considered. All conceivable
public safety and security issues have been addressed.
With respect to the police desk, Ms. Tschida expressed her enthusiasm for this aspect of the
project. A police substation lends additional security to the facility. The monument marker at
the front of the site will indicate that a police substation is located in the facility.
The car wash will be unique as automobiles will travel through an automated tunnel with an
attendant available to ensure proper alignment. The process is more rapid than the average car
wash, and waiting lines are not anticipated.
Ms. Tschida is working closely with all concerned to ensure that requirements and standards are
met.
• Mayor Landers asked about cost to the City for the police substation. Ms. Tschida indicated that
the details of the police desk have not been defined at this time.
Mayor Landers then asked about the effect Centerville's action could have on the project. Mr.
Ahrens repeated that the facility would have to be moved in the absence of Centerville's
agreement. Mr. Ahrens further indicated that eminent negotiation of an agreement with
Centerville is necessary. Ms. Tschida indicated that she would like to begin construction yet this
winter, making immediate approval of the project by Council imperative.
Council Member Kuether moved to approve the conditional use permit proposed by Joan
Tschida pursuant to the conditions outlined above. Council Member Neal seconded the motion.
Council Member Bergeson requested input from Chief Pecchia regarding the police substation
proposed for inclusion within this project. Chief Pecchia indicated that this opportunity is
unique and extremely convenient to the Police Department, listing a number of benefits to both
the community and the Department for location at this site.
Mayor Landers expressed concern regarding utilities being available in time to meet Ms.
Tschida's projected start-up date. Mr. Ahrens indicated that a temporary connection through
Centerville would provide this service in the interim until such time as the facility can be
connected to Lino Lakes utilities.
• Motion carried unanimously.
COUNCIL MINUTES DECEMBER 15, 1997
EMERGENCY ORDINANCE, No. 37 - 97, Extension of Emergency Telecommunications
Ordinance - Ms. Wyland explained that the Planning and Zoning Board continued its public
hearing regarding this matter to its January meeting. It is anticipated that following that meeting
a draft ordinance will be available for presentation to Council. However, in the meantime, the
moratorium established by Ordinance No. 10 - 97 and extended by Ordinance No. 28 - 97 must
be extended again by 90 days to allow for the first and second readings of the new ordinance as
well as its publication.
Council Member Kuether moved to approve Emergency Ordinance No. 37 - 97, as presented.
Council Member Lyden seconded the motion. Motion carried unanimously.
Emergency Ordinance No. 37 - 97 can be found at the end of these minutes.
CITY ENGINEER'S REPORT, DAVID AHRENS
Consideration of Resolution No. 97 - 180 Ordering Improvement and Preparation of Plans
and Specifications, Lilac Street Trunk Utilities - Mr. Ahrens explained that Staff is requesting
approval by Council to order plans and specifications for the Lilac Street trunk utility
improvements. The feasibility study for the Lilac Street trunk utility improvements was accepted
by Council at its November 24, 1997 meeting. Since the developer is the only property owner
subject to proposed assessment, the developer can waive his right to a public hearing and appeal
of assessment, and waive 50 of the normal 60 -day waiting period prior to ordering the project.
The developer has submitted these waivers to Staff.
Mr. Ahrens reminded Council that this project consists of construction of trunk utilities along
Lilac Street and Laurie Avenue to serve Behm's 4th, 5th and 6th Additions as well as property
between Lilac Street and Main Street. Pursuant to the City's Public Improvement Financing
Policy, it is responsible for oversizing of the utilities and construction of the proposed lift station.
The project schedule is as follows:
Order Improvements December 15, 1997
Approve Plans and Specifications February 9, 1998
Award Construction Contract March 23, 1998
Start Construction April, 1998
End Construction July, 1998
Council Member Kuether moved to adopt Resolution No. 97 - 180, as presented. Council
Member Neal seconded the motion. Motion carried, with Council Member Lyden voting no.
Resolution No. 97 - 180 can be found at the end of these minutes.
20
COUNCIL MINUTES DECEMBER 15, 1997
• CONSIDERATION OF THE CENTENNIAL MIDDLE SCHOOL SITE AGREEMENT
•
Mr. Tesch explained that the City of Lino Lakes and the Centennial School District entered into
their first site agreement for shared facilities in 1992. The subject agreement is the second of its
kind, the first being with the Centennial Elementary School. Through this arrangement the
District builds facilities on its property and the City maintains them. The facilities proposed in
connection with the subject agreement are three softball fields, four athletic fields, one baseball
field, eight tennis courts, and a gymnasium. The obvious advantage to this arrangement is that
the City is able to use these facilities on a priority basis without the capital expense, allowing for
expanded recreational opportunities to the community.
Council Member Lyden moved to approve the Centennial Middle School Site Agreement, as
presented. Council Member Bergeson seconded the motion. Motion carried unanimously.
ATTORNEY'S REPORT, BILL HAWKINS
Consideration of a Draft Sign Ordinance Amendment, No. 38 - 97 - Mr. Hawkins explained
that pursuant to Council direction a draft ordinance with respect to treatment of campaign signs
is presented for consideration.
The draft sign ordinance is based upon comments made in a previous meeting by Mr. DeMotts,
as well as on the suggestion by Council Member Neal that signs be posted no sooner than two (2)
weeks before election and the following suggestions by Council Member Bergeson:
1. Signs are limited in size to 24 inches by 48 inches or less
2. Only two (2) signs per candidate per residential lot are allowed
3. In rural and non-residential zones, signs are limited to one sign per candidate every 100 feet
4. No signs are allowed until 18 days prior to election
5. All signs must be retrieved within five (5) days following the election
Council Member Bergeson stated that one candidate had expressed concern that the proposed
posting of signs for not more than 18 days prior to election does not allow enough time. Mayor
Landers indicated that the suggested change is from 18 days to 30 days. Council Member
Kuether indicated that 18 days is sufficient.
Mayor Landers pointed out that review of the current sign ordinance violation allows for 10 days
to correct such a violation. He suggested that the "10 days" be reduced significantly, so long as
it would include a weekend.
Council Member Kuether recommended that the Police Department not be issued the
• responsibility of enforcing this ordinance through responding to complaints.
COUNCIL MINUTES DECEMBER 15, 1997
Council Member Lyden stated that he would reserve comment for the second reading.
Council Member Bergeson agreed that five days to remove signs is adequate. Council Member
Kuether agreed, so long as a weekend is included.
Mayor Landers requested input from Council regarding the 18 -day stipulation, as well as the
suggested length of time permitted for retrieving signs following election. Various comments
were made, with Mr. Hawkins suggesting that the draft ordinance be approved, allowing for
amendments prior to the second reading.
Council Member Kuether moved to approve the first reading of Sign Ordinance Amendment
No. 38 - 97 with amendments as discussed included prior to the second reading. Council
Member Neal seconded the motion. Motion carried, with Council Member Lyden voting no.
OLD BUSINESS
Consideration of Community Development Disbursement, Brian Wessel - Mr. Wessel
explained that this item is a legitimate reimbursable expense, and requested approval of his
October expense report. He added that a policy issue has been raised as to whether or not meals
shared by Staff members at which they discuss business matters are reimbursable as legitimate
business expenses, requesting direction by Council.
Council Member Lyden, who challenged Mr. Wessel's request for reimbursement, pointed out
that the policy suggests reimbursement should be for promotion.
Council Member Bergeson suggested that discussion of any policy change should take place at a
work session.
Council Member Kuether moved to approve Mr. Wessel's October expense report, as submitted.
Council Member Bergeson seconded the motion. Motion carried unanimously.
Consideration of Minutes, December 8, 1997 (Council Member Kuether was absent) -
Council Member Lyden moved to approve the December 8, 1997 Minutes, as submitted.
Council Member Neal seconded the motion. Motion carried with Council Member Kuether
abstaining.
NEW BUSINESS
REMINDER, Special Council Meeting, Monday, December 29, 1997, time to be determined.
Council Member Lyden requested an agenda for the special meeting. Mayor Landers indicated
that an agenda would be forthcoming.
22
•
•
•
COUNCIL MINUTES DECEMBER 15, 1997
REMINDER, Party for Mayor Landers and Council Member Kuether, Tuesday, December
30, 1997, 5:00 p.m. - Mayor Landers explained that this event will take place in the senior
center.
ADJOURN
Council Member Kuether moved to adjourn at 10:10 p.m. Council Member Lyden seconded the
motion. Motion carried unanimously.
These minutes were considered and approved at the regular Council Meeting, December 29,
1997.
Marilyn Anderson, Clerk -Treasurer John L. Landers, Mayor
Transcribed by:
Judy Pope
TimeSaver Off -Site Secretarial
Council Member Kuether
adoption:
introduced the following ordinance and moved its
CITY OF LINO LAKES
ORDINANCE NO. 37-97
EMERGENCY ORDINANCE EXTENDING THE MORATORIUM ON THE
ESTABLISHMENT, EXPANSION , MODIFICATION OR REBUILDING OF ANY
RADIO COMMON CARRIER FACILITY WITHIN THE CITY OF LINO LAKES AS
DEFINED IN ORDINANCE NO. 10-97 & MODIFIED IN ORDINANCE NO. 28-97
The City Council of the City of Lino Lakes ordains:
WHEREAS, the City Council has directed the City Staff to prepare an
ordinance regulating the establishment, expansion, modification or rebuilding of
any radio common carrier facility within the City of Lino Lakes, and
WHEREAS, the Planning and Zoning Board and City Council are in the
process of reviewing said ordinance, and
WHEREAS, an emergency ordinance was enacted and then extended to
December 31, 1997 to allow additional time in the review process, and
WHEREAS, the Planning and Zoning Board will be making a
recommendation on a draft ordinance in January of 1998,
NOW, THEREFORE, BE IT RESOLVED, that the City Council hereby
directs that the moratorium as established in Ordinance No. 10-97 and extended
by Ordinance No. 28-97 is hereby extended to March 31, 1998 by this
Emergency Ordinance No. 37-97.
This Ordinance shall become effective immediately upon its passage by
the City Council.
Passed by the City Council thi
ATTEST:
5th day of December, 1997.
n Landers, Mayor
Marilyn G. Anderson, Clerk/Treasurer
•
•
•
•
•
•
ORDINANCE NO. 37 - 97
Page -2-
The motion for the adoption of the foregoing ordinance was duly seconded by
Council Member Lyden and upon vote being taken thereon, the
following voted in favor thereof: Bergeson, Kuether, Lyden, Neal, Landers.
The following voted against same:
None.
Whereupon said ordinance was declared duly passed and adopted.
Council member Bergeson introduced the following resolution and moved its adoption:
CITY OF LINO LAKES
RESOLUTION NO. 97- 171
RESOLUTION CERTIFYING THE FINAL 1997 TAX LEVY, COLLECTABLE IN 1998.
WHEREAS, the City of Lino Lakes is in need of certain funds to pay expenditures for General Fund
operating costs anticipated in the year 1998, and
WHEREAS, the City of Lino Lakes is in need of certain funds to pay expenses towards Certificate of
Indebtedness obligations, and
WHEREAS, the City of Lino Lakes is in need of certain funds to pay expenses towards the Public Project
Revenue Bonds, and
WHEREAS, the City of Lino Lakes is restricted by levy limitations imposed by the State of Minnesota.
NOW THEREFORE BE IT RESOLVED, that the City of Lino Lakes, Anoka County, Minnesota, hereby does
levy on a final basis the following upon taxable property in said City of Lino Lakes, to -wit:
1. Total amount levied in the year 1997 to be spread for taxes due and payable in the year
1998 (without HACA) is $3,167,823.
2. The total amount above levied (without HACA) is for the following purposes:
GENERAL OPERATING $2,889,626
General Bonded Debt
Public Project Revenue Bonds
Equipment Certificates of 1996
Equipment Certificates of 1997
Total General Obligation Bonded Debt
TOTAL LEVIES
111,085
73,663
93,449
$ 278,197
$3,167,823
BE IT FURTHER RESOLVED by the Lino Lakes City Council that the general fund operating budget and
special levies for Equipment Certificates, Public Project Revenue Bonds as reviewed by the City Council
represents the basis for this levy. Individual department budgets are subject to preliminary approval by the
City Council and shall be authorized by separate action.
Adopted by the Lino Lakes City Council this 1 5th day of December, 1997
•
•
•
•
•
Page 2
n Landers, Mayor
Mariljrn G. Ahderson, Clerk -Treasurer
The motion for the adoption of the foregoing resolution was duly seconded by Council Member Lyden
and upon vote being taken thereon, the following voted in favor thereof: Bergeson, Kuether, Lyden,
Neal, Landers.
The following voted against same: none.
Where upon said resolution was declared duly passed and adopted:
Council member Kuether introduced the following resolution and moved its adoption:
CITY OF LINO LAKES
RESOLUTION NO. 97-172
RESOLUTION ADOPTING THE FINAL 1998 GENERAL OPERATING AND THE WATER
AND SEWER BUDGETS FOR THE CITY OF LINO LAKES
WHEREAS, Pursuant to State Statute, the Lino Lakes City Council is required to adopt a resolution
setting final General Fund revenues and expenditures for the upcoming fiscal year, and
WHEREAS, Based on the last utility rate study, the 1998 Sewer and Water Fund budgets have been
established by the Engineering Department and should be adopted through resolution.
NOW THEREFORE BE IT RESOLVED: That the following General Fund operating budget be adopted for
1998:
1998 FINAL GENERAL FUND BUDGET
REVENUES:
Property Taxes $2,914,630
Intergovernmental Revenue 850,710
Business Licenses and Permits 22,970
Non -Business Licenses and Permits 424,350
Charges for Services 22,900
Refunds and Reimbursements 50,000
Franchise Fees 55,590
Public Safety 65,950
Municipal Fines 100,000
Interest on Investments 65,000
Engineering/Planning Fees 90,000
Administrative Fees 183,000
Miscellaneous 21,000
TOTAL GENERAL FUND REVENUES $4,866,100
EXPENDITURES:
Mayor and Council 69,630
Elections 12,990
Administration 323,030
Cable TV 2,530
Finance 231,410
Legal Consultants 145,000
Community Development 294,260
Engineering 133,190
Planning and Zoning Board 9,940
Government Buildings 182,490
Charter Commission 6,710
Police 1,397,490
Fire 271,850
•
•
•
•
•
•
Page 2
Expenditures Continued
Building Inspections 162,140
Streets 519,460
Solid Waste Abatement 30,170
Fleet Management 190,320
Parks 481,270
Recreation 127,380
Park Board 9,620
Environmental Committee 69,360
Forestry 70,860
Contingency 50,000
Salary Reserve 75,000
TOTAL GENERAL FUND EXPENDITURES $4,866,100
LET IT BE FURTHER RESOLVED: That the following Water and Sewer Budgets be adopted for 1998:
1998 WATER FUND BUDGET
Revenues $ 712,960
Expenditures $ 692,380
Difference $ 20,580
1998 SEWER FUND BUDGET
Revenues $ 700,000
Expenditures $ 739,400
Difference $ (39,400)
Adopted by the Lino Lakes City Council this 15th day of December, 1997.
60L 614.(,(2",24a,
Mar yn G. Anderson, Clerk -Treasurer
n Landers, Mayor
The motion for the adoption of the foregoing resolution was duly seconded by Council Member Neal
and upon vote being taken thereon, the following voted in favor thereof: Bergeson, Kuether, Lyden,
Neal, Landers.
The following voted against same: None.
Where upon said resolution was declared duly passed and adopted:
Council member
adoption:
Kuether
introduced the following resolution and moved its
CITY OF LINO LAKES
RESOLUTION NO. 97- 173
RESOLUTION ADOPTING THE FINAL 1998 RECREATION FUND BUDGET
FOR THE CITY OF LINO LAKES.
WHEREAS, the Recreation Fund is a Special Revenue Fund, and
WHEREAS, all Special Revenue Funds are required to adopt a budget for the forthcoming year.
NOW THEREFORE BE IT RESOLVED: That the following Recreation Fund operating budget be
adopted for 1998:
1998 RECREATION FUND BUDGET
REVENUES:
Adult $38,275
Youth 29,746
Other 1,370
TOTAL RECREATION FUND REVENUES $69,391
EXPENDITURES:
Adult $30,763
Youth 23,640
Other 1,128
TOTAL RECREATION FUND EXPENDITURES $55,531
Adopted by the Lino Lakes City Council this 15th day of D ember, 1997.
n
Marilyn G. Anderson, Clerk -Treasurer
Landers -Mayor
ers-Mayor
•
•
The motion for the adoption of the foregoing resolution was duly seconded by Council Member Neal
and upon vote being taken thereon, the following voted in favor thereof: Bergeson, Kuether, Lydell ,
Neal, Landers.
The following voted against same: None .
Where Noon said resolution was declared duly passed and adopted:
•
•
•
•
Council member Bergeson introduced the following resolution and moved its
adoption:
CITY OF LINO LAKES
RESOLUTION NO. 97- 174
RESOLUTION TRANSFERRING FUNDS FROM THE AREA AND UNIT FUND
TO THE 1992 A G.O. IMPROVEMENT BOND FUND TO ELIMINATE
THE DEFICIT
WHEREAS, The 1992 Bond Fund has a deficit balance, and
WHEREAS, these bonds were originally sold to finance the West Central Trunk, and
WHEREAS, in 1995, funds were transferred to the Area and Unit Fund from TIF funds to defray
the cost of the trunk.
NOW THEREFORE BE IT RESOLVED: That the following transfer be adopted.
Increase Decrease
Imp. Bonds 1992A (309) $257,000
Area and Unit Fund (406)
($257,000)
Adopted by the Lino Lakes City Council this 15th day of D-cember, 1997.
l fj • � L,/r.'vl
Marilyn G. Anderson, Clerk -Treasurer
hn Landers -Mayor
The motion for the adoption of the foregoing resolution was duly seconded by Council Member Lyden
and upon vote being taken thereon, the following voted in favor thereof: Bergeson, Lyden, Neal,
Kuetiler , Landers.
The following voted against same: None .
Where upon said resolution was declared duly passed and adopted:
Council member Bergeson
move its adoption:
introduced the following resolution and
CITY OF LINO LAKES
RESOLUTION NO. 97-175
RESOLUTION AUTHORIZING THE TRANSFER OF MONIES FROM
TAX INCREMENT 1-7 FUND
TO THE ECONOMIC DEVELOPMENT FUND
WHEREAS, personnel costs have been charged to the Economic Development Fund, and
WHEREAS, these costs are T.I.F. related, and
WHEREAS, the City's audit firm has recommended this transfer on an annual basis, and
WHEREAS, the City's Tax Increment Districts are all pooled.
NOW THEREFORE BE IT RESOLVED, that the following transfer be authorized:
Increase Decrease
E.D.A. Fund (430)
T.I.F. District 1-7 (413) ($1,108)
$1,108
Adopted by the City Council of Lino Lakes this 15th day of December, 1997.
arilyn G. Anderscn, Clerk Treasurer
n Landers - Mayor
•
•
The motion for the adoption of the foregoing resolution was duly seconded by Council Member Lyden
and upon vote being taken thereon, the following voted in favor thereof: Bergeson, xuether, Lyden,
Neal, Landers.
The following voted against same: None.
Where upon said resolution was declared duly passed and adopted.
•
•
•
Council member Bergeson
move its adoption:
introduced the following resolution and
CITY OF LINO LAKES
RESOLUTION NO. 97-176
RESOLUTION AUTHORIZING THE TRANSFER OF MONIES FROM
THE AREA AND UNIT FUND TO THE ESCROW FUND
WHEREAS, City costs incurred on the Centennial School construction have been charged to the
escrow fund, and
WHEREAS, these costs have been assessed to the school and allocated to the Area and Unit
Fund.
NOW THEREFORE BE IT RESOLVED, that the following transfer be authorized:
Increase Decrease
Escrow Fund (801) $93,461
Area and Unit Fund (406) ($93,461)
Adopted by the City Council of Lino Lakes this 15th day of December, 1997.
L
Marilyn G. Anderson, Clerk Treasurer
n Landers - Mayor
The motion for the adoption of the foregoing resolution was duly seconded by Council Member Lyden
and upon vote being taken thereon, the following voted in favor thereof: Bergeson, Kuether, Lyden,
Neal, Landers.
The following voted against same: None.
Where upon said resolution was declared duly passed and adopted:
Council member Bergeson introduced the following resolution and
move its adoption:
CITY OF LINO LAKES
RESOLUTION NO. 97-177
RESOLUTION AUTHORIZING THE TRANSFER OF MONIES FROM
THE GENERAL FUND TO THE ESCROW FUND
WHEREAS, costs were charged to escrows that should not have been, and
WHEREAS, the escrows to be closed are Shores of Marshan and Anoka County Corrections, and
WHEREAS, these costs should be written off as they occurred in prior years.
NOW THEREFORE BE IT RESOLVED, that the following transfer be authorized:
Escrow Fund (801)
Escrow Fund (801)
Area and Unit Fund (406)
Increase Decrease
$ 81
$778
($859)
Adopted by the City Council of Lino Lakes this 15th day of December, 1997.
Marilyn G. Anderson, Clerk Treasurer
n Landers - Mayor
•
•
The motion for the adoption of the foregoing resolution was duly seconded by Council Member Lyden
and upon vote being taken thereon, the following voted in favor thereof: Bergeson, Kuether, Neal,
Lyden, Landers.
The following voted against same: None .
Where upon said resolution was declared duly passed and adopted:
•
•
Council member Bergeson
move its adoption:
introduced the following resolution and
CITY OF LINO LAKES
RESOLUTION NO. 97-178
RESOLUTION AUTHORIZING THE TRANSFER OF MONIES FROM
THE GENERAL FUND TO THE COMMUNITY DEVELOPMENT BLOCK GRANT FUND
WHEREAS, dollars were budgeted for trail improvements in 1997, and
WHEREAS, trail improvements were then done with Community Development Block Grant
dollars, and
WHEREAS, these costs were paid from the C.D.B.G. Fund.
NOW THEREFORE BE IT RESOLVED, that the following transfer be authorized:
Increase Decrease
• C.D.B.G. Fund (402) $15,000
General Fund (101) ($15,000)
•
Adopted by the City Council of Lino Lakes this 15th day of December, 1997.
t. i
Marilyn G. Anderson, Clerk Treasurer
�-L
n Landers - Mayor
The motion for the adoption of the foregoing resolution was duly seconded by Council Member Lyden
and upon vote being taken thereon, the following voted in favor thereof: Bergeson, Kuether, Lyden,
Neal, Landers.
The following voted against same: None.
Where upon said resolution was declared duly passed and adopted:
Council member Bergeson
move its adoption:
introduced the following resolution and
CITY OF LINO LAKES
RESOLUTION NO. 97-179
RESOLUTION AUTHORIZING THE TRANSFER OF MONIES FROM
THE CERTIFICATES OF INDEBTEDNESS 1994 AND 1995
TO THE CLOSED BOND FUND FOR CLOSURE
WHEREAS, the 1994 Certificates of Indebtedness matured in 1996, and
WHEREAS, the 1995 Certificates of Indebtedness mature in 1997, and
WHEREAS, there remains excess funds in both.
NOW THEREFORE BE IT RESOLVED, that the following transfer and fund closure be
authorized:
Closed Bond Fund (301)
Certificates of Indebtedness 94 (312)
Closed Bond Fund (301)
Certificates of Indebtedness 95 (313)
Increase
$10,537
$ 4,044
Decrease
($10,537)
($ 4,044)
Adopted by the City Council of Lino Lakes this 15th day of December, 1997.
o n Landers - Mayor
Marilyn G. Anderson, Clerk Treasurer
•
•
The motion for the adoption of the foregoing resolution was duly seconded by council Member Lyden
and upon vote being taken thereon, the following voted in favor thereof: Bergeson, xuether, Lyden,
Neal, Landers.
The following voted against same: None.
Where upon said resolution was declared duly passed and adopted:
•
•
•
Council Member Kuether
adoption:
introduced the following resolution and moved its
CITY OF LINO LAKES
RESOLUTION NO. 97-180
RESOLUTION ORDERING IMPROVEMENT AND PREPARATION OF PLANS AND
SPECIFICATIONS - LILAC STREET TRUNK UTILTY IMPROVEMENTS.
WHEREAS, pursuant to resolution of the City Council passed by the council on November 24,
1997, a report has been prepared by OSM, Inc., with reference to the Trunk Utility
Improvements along Lilac Street and into proposed Behm's Century Farm 4th, 5th and 6th
Additions, improvements consist of trunk watermain and sanitary sewer, and this report was
received by City Council on November 24, 1997, and
WHEREAS, a petition signed by 100% of the property owners proposed to be assessed for these
improvements has been received waiving their right to a public hearing, appeal of assessment
and 50 of the 60 waiting days per the Lino Lakes City Charter.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LINO
LAKES, MINNESOTA:
1. Such improvement is hereby ordered as proposed in the council resolution adopted the 24th
day of November, 1997.
2. TKDA, Inc. is hereby designated as the Engineer for these improvements. The engineer
shall prepare plans and specifications for the making of such improvements.
Adopted by the Lino Lakes City Council this 15th day of December, 1997.
Joh
Marilyn G. Anderson, Clerk -Treasurer
. Landers, Mayor
The notion for adoption of the foregoing resolution was duly seconded by Council Member
Neal and upon vote being taken thereon, the following voted in favor thereof: Bergeson,
Kuether, Neal, Landers.
The followin° voted aoainst same: Council Member Lyden.
Whereupon said resolution vvas duly passed and adopted.
•
•
Council member Bergeson
move its adoption:
introduced the following resolution and
CITY OF LINO LAKES
RESOLUTION NO. 97-181
RESOLUTION TRANSFERRING FUNDS FROM T.I.F. DISTRICT 1-7
TO THE ESCROW FUND FOR ADMINISTRATIVE EXPENSES
WHEREAS, the Escrow Fund has accounted for costs associated with Emergency Apparatus
Maintenance, and
WHEREAS, this account is closed, and
WHEREAS, the total amount owing is $6,328.
NOW THEREFORE BE IT RESOLVED, that the following transfer be authorized.
Increase Decrease
Escrow Fund (801) $6,328
T.I.F. 1-7 (413) ($6,328)
Adopted by the City Council of Lino Lakes this 15th day of December, 1997.
Marilyn G. An erson, Clerk Treasurer
o n Landers - Mayor
The motion for the adoption of the foregoing resolution was duly seconded by council Member Lyden
and upon vote being taken thereon, the following voted in favor thereof: Bergeson, Kuether,
Lyden, Neal, Landers.
The following voted against same: None.
Where upon said resolution was declared duly passed and adopted:
Council member Bergeson
move its adoption:
introduced the following resolution and •
CITY OF LINO LAKES
RESOLUTION NO. 97-182
RESOLUTION TRANSFERRING FUNDS FROM T.I.F. DISTRICT 1-7
TO THE ESCROW FUND FOR ADMINISTRATIVE EXPENSES
WHEREAS, the Escrow Fund has accounted for costs associated with Custom Remodelers, and
WHEREAS, this account is closed, and
WHEREAS, the total amount owing is $45,786.
NOW THEREFORE BE IT RESOLVED, that the following transfer be authorized.
Increase Decrease
Escrow Fund (801) $45,786
T.I.F. 1-7 (413)
($45,786)
Adopted by the City Council of Lino Lakes this 15th day of December, 1997.
Marilyn G. Alderson, Clerk Treasurer
n Landers - Mayor
The motion for the adoption of the foregoing resolution was duly seconded by Council Member
Lyden and upon vote being taken thereon, the following voted in favor thereof: Bergeson, Lyden,
Neal, Landers.
The following voted against same: None
Where upon said resolution was declared duly passed and adopted:
•
•
• Council member introduced the following
resolution and move its adoption:
•
•
CITY OF LINO LAKES
RESOLUTION NO. 97-183
RESOLUTION AMENDING THE 1997 GENERAL FUND BUDGET
WHEREAS, the 1997 budget has not been amended for personnel cost adjustments, and
WHEREAS, funds designated for trails are to be funded with C.D.B.G. funds, and
WHEREAS, the General Fund Budget Revenues should be amended for the increase in
electrical permits, Administrative Fees, COPS Grant funds, and
WHEREAS, the General Fund Budget Expenditures should be amended for the adoption
of the Wellness Program, increase in electrical inspections, completion of the City survey,
donation to MN. flood victims, non-use of Elections Capital Outlay, Transportation Plan,
Septic System Ordinance adoption, Organized Collection costs, Cable TV upgrades, and
City Hall ventilators.
NOW THEREFORE BE IT RESOLVED, that the following budget amendment be
authorized per the attached:
Adopted by the City Council of Lino Lakes this 15th day of December, 1997.
716:- LL 9• 7.,
Marilyn G. Anderson, Clerk Treasurer
n Landers - Mayor
The motion for the adoption of the foregoing resolution was duly seconded by
and upon vote being taken thereon, the following voted in favor thereof:
The following voted against same:
Where upon said resolution was declared duly passed and adopted:
City of Lino Lakes
1997 Budget Adjustments
Administration
0101-101-412 Salaries
0121-101-412 PERA
New
Adjustment Budget
6,300
410
6,710
207,610
9,480
Finance
0101-101-403 Salaries (8,710) 102,950
0122-101-403 FICA (300) 8,440
(9,010)
Engineering
0101-101-416 Salaries (2,000) 112,610
0122-101-416 FICA (700) 8,150
(2,700)
Police
0101-101-420 Salaries 2,500 834,170
0102-101-420 Overtime 11,000 39,000
0106-101-420 Temporaries 8,000 13,100
0107-101-420 ATAC 4,700 7,200
0121-101-420 PERA 1,600 93,020
0122-101-420 FICA 1,900 17,780
29,700
Building Inspections
0101-101-422 Salaries (4,400) 84,730
0121-101-422 PERA (500) 3,980
0122-101-422 FICA (400) 7,250
(5,300)
Streets
0101-101-430 Salaries (11,000) 164,500
0106-101-430 Temporaries 3,000 17,060
0121-101-430 PERA (600) 7,830
0122-101-430 FICA (900) 14,560
(9,500)
Solid Waste
0101-101-431 Salaries 500 22,030
0121-101-431 PERA 100 1,200
0122-101-431 FICA 300 2,180
900
•
•
•
•
•
•
City of Lino Lakes
1997 Budget Adjustments
0101-101-450
0108-101-450
0121-101-450
0122-101-450
0101-101-453
0121-101-453
0122-101-453
0500-101-450
0910-101
0108-101-450
0400-101-422
3244-101
3406-101
3418-101
0490-101-410
0500-101-411
0400-101-416
0500-101-422
0301-101-431
0500-101-401
3315-101
0500-101-418
Parks
Salaries
Wellness Program
PERA
FICA
Forestry
Salaries
PERA
FICA
Totals
Parks - Capital Outlay
Transfers
Parks - Wellness Program
Inspections - Electric Insp.
Electrical Permits
Bond Admin Fee
Admin Fees Escrow
Mayor/Council Other
Elections - Capital Outlay
Engineer - Contract Serv.
Inspections - Cap. Outlay
Solid Waste - Attorney
Cable TV - Capital Outlay
COPS Grant
Govt Bldg. - Capital Outlay
Contingency
New
Adjustment Budget
(18,000) 151,140
1,500 1,500
(700) 7,620
(1,000) 14,690
(18,200)
11,000
600
800
12,400
5,000
(15,000)
15,000
3,000
11,500
(11,500)
30,000
(30,000)
10,000
(7,000)
24,000
2,000
3,000
10,000
(50,000)
5,000
(5,000)
0
46,290
2,210
3,540
Trails funded by CDBG
Not budgeted
More permits than budgeted
More permits than budgeted
No bond issued
No bond issued
Survey & Funds to flood victims
Did not purchase
Transportation plan
Septic Systems tracking software
Organized Collection
Council Chambers updates
New grant award
Ventilators