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HomeMy WebLinkAbout12/09/1996 Council Minutes• • 0 COUNCIL MINUTES DECEMBER 9, 1996 DATE TIME STARTED TIME ENDED MEMBERS PRESENT MEMBERS ABSENT CITY OF LINO LAKES MINUTES : December 9, 1996 . 6:30 P.M. . 6:50 P.M. : Bergeson, Kuether, Lyden : Landers, Neal Staff members present: City Administrator, Randy Schumacher; Community Development Director, Brian Wessel; City Engineer, David Ahrens; City Attorney, Bill Hawkins and Clerk -Treasurer Marilyn Anderson. Council Member Bergeson explained that Mayor Landers and Council Member Neal were at a conference. He also stated that he would be acting mayor for this meeting. The agenda was approved as presented. CONSENT AGENDA Council Member Kuether asked about two (2) disbursements that involve the repair of a police squad. Mr. Schumacher explained that a squad car was involved in an accident with a deer. The City carries insurance with a $500.00 deductible. Both disbursements involve this vehicle. Council Member Kuether asked how are the expenses involved with the town center project being paid. Mr. Wessel explained that expenses are being paid from a project account and the project account will be reimbursed by the project proceeds. Mr. Schumacher explained that a sinking fund is established for each project. He also noted that the disbursement to Leonard, Street and Deinard is being held until all Council members are present. Council Member Kuether moved to approve the consent agenda with the exception of the disbursement to Leonard, Street and Deinard. OPEN MIKE No one appeared under open mike. PAGE 1 COUNCIL MINUTES DECEMBER 9, 1996 CITY ENGINEER'S REPORT, DAVID AHRENS Consider Bids for Building Janitorial Service - Mr. Ahrens explained that sealed bids were received and opened in November 1996 by staff for a two (2) year janitorial contract. Ten bids were opened ranging from a low of $24,509.52 to a high of $202,824.00. The low bidder is Diamond Cleaning Service. They have provided insurance coverage and their references and background check is satisfactory. Mr. Ahrens said that since the Diamond Cleaning Service bid was much lower that the second lowest bidder, he verified with them that they did understand the contract and also understood what supplies they would be supplying. Council Member Kuether moved to direct the Mayor and City Clerk to sign the standard service agreement with Diamond Cleaning Service. Council Member Lyden seconded the motion. Motion carried unanimously. Consider Approval of Entering into a Joint Powers Agreement, Wellhead Protection Plan - Mr. Ahrens explained that each water supplier in the State of Minnesota is required to prepare a Wellhead Protection Plan. This plan includes a determination of wellhead protection areas around the City's wells to allow the City to determine if there is potential for well contamination. Ten cities in Anoka County have tentatively agreed to enter into a Joint Powers Agreement to have one consulting firm work for the cities to prepare a common Wellhead Protection Plan. Considerable savings can be realized by each city having one consultant work for the ten cities as compared to each city hiring their own consultant. The agreement outlines that the cities will first meet and request proposals from firms capable of performing the required work. Upon receipt of the proposals the amount of Lino Lakes' share will be known. If the City feels that our portion of the work is too high, the City can withdraw from the agreement without incurring any cost. Lino Lakes share of the work is 5.2% of the total cost. Mr. Ahrens said that the City could save about half of what it would cost if the City hired their own consultant. Council Member Lyden moved to authorize and direct the Mayor and City Clerk to execute the Wellhead Protection Joint Powers Agreement. Council Member Kuether seconded the motion. Motion carried unanimously. Consideration of Resolution No. 96 - 154, Designation of Municipal State Aid Street, Fourth Avenue from Lilac Street to the Correctional Facility - Mr. Ahrens explained that on November 11, 1996, the City Council adopted Resolution No. 96 - 147 agreeing to the change in jurisdiction for a portion of Fourth Avenue from the State to the City. The change in jurisdiction allows the City to place this segment of street on the City Municipal State Aid System (MSAS). Per State Statute the mileage of this street segment is above the City's normal 20% cap on MSAS mileage. The attached resolution places PAGE 2 • COUNCIL MINUTES DECEMBER 9, 1996 the segment of Trunk Highway 49 from Lilac Street to the Correctional Facility entrance on the City's Municipal State Aid System. Council Member Lyden moved to adopt Resolution No. 96 - 154. Council Member Kuether seconded the motion. Motion carried unanimously. Resolution No. 96 - 154 can be found at the end of these minutes. Consider Resolution No. 96 - 155, Concurring with Anoka County Designation of County State Aid Highway, Highway 49, Ash Street to Fourth Avenue - Mr. Ahrens explained that recently the Anoka County Board accepted Trunk Highway 49 (from Ash Street to the intersection of Lilac and Fourth Avenue) from the State and designated the road as a County State Aid Highway (CSAH). The portion of Highway 49 from Ash Street to the new interchange at Lake Drive and Highway 49 will be designated as (CSAH) No. 49 and the section of highway from the new interchange to Lilac Street and Lake Drive will be designated as (CSAH) No. 23. The roadway from Lilac Street and Lake Drive west to Lilac Street and Fourth Avenue will be designated as CSAH No. 153. (This action will result in designating all of Lilac Street from Lake Drive to Sunset Road as CSAH No. 153) A supporting resolution from the City of Lino Lakes is required to designate Trunk Highway 49 as a County State Aid Highway. Council Member Kuether noted that a portion of Lilac Street west of Fourth Avenue is designated County Road No. 153. She asked if this is a new designation. Mr. Ahrens explained that currently the portion of Lilac Street from Fourth Avenue to Sunset Road is designated as a County Road No. 153. The changes in designation will allow the County to designate the mileage over their normal CSAH cap. Council Member Kuether asked when a sign will be placed on Lake Drive directing traffic to Apollo Drive. Mr. Ahrens said that he has directed Mr. DeWolfe to get this sign in place. Council Member Bergeson asked Mr. Ahrens what the difference is between MSA and CSAH. Mr. Ahrens explained that gas tax money designated as state aid goes into one big "pot". The State divides the dollars into various "pots". One "pot" is for municipalities (MSA) over 5,000 in populations and another "pot" is for counties (CSAH). The CSAH funds can be used for road reconstruction rather than taking the reconstruction dollars out of tax dollars. Council Member Kuether moved to adopt Resolution No. 96 - 155. Council Member Lyden seconded the motion. Motion carried unanimously. Resolution No. 96 - 155 can be found at the end of these minutes. OLD BUSINESS PAGE 3 COUNCIL MINUTES DECEMBER 9, 1996 There was no old business. NEW BUSINESS REMINDER, Last City Council work session is scheduled for Wednesday, December 11, 1996, 5:00 P.M. REMINDER, Last Council Meeting of 1996 is scheduled for Monday, December 16, 1996, 6:30 P.M. Mr. Wessel noted that there will be a town center planning meeting Thursday, December 12, 1996. All Council Members are invited to attend. He also noted that a joint meeting will be held Thursday, December 19, 1996. Council Member Kuether moved to adjourn at 6:50 P.M. Council Member Lyden seconded the motion. Aye. These minutes were considered, corrected and approved at a regular Council meeting, January 13, 1996. J . Mafilync�G. Anderson, Landers, Clerk -Treasurer Mayor PAGE 4 •