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Home My WebLink About03/05/1997 Council Minutes• • COUNCIL WORK SESSION MARCH 5, 1997 CITY OF LINO LAKES MINUTES DATE March 5, 1997 TIME STARTED 5:00 p.m. TIME ENDED 8:05 p.m. MEMBERS PRESENT Council Members Bergeson, Kuether, Neal and Mayor Landers MEMBERS ABSENT Council Member Lyden Staff members present: City Engineer, David Ahrens; Finance Director, Mary Vaske; Assistant to the City Administrator, Dan Tesch; Parks and Recreation Director, Marty Asleson, Parks and Recreation Coordinator, Barry Bernstein; Community Development Director, Brian Wessel and Clerk -Treasurer Marilyn Anderson. INTERVIEW CANDIDATES FOR VARIOUS CITY BO COMMITTEES The Council interviewed three (3) candidates, t and one for the Park Board. DISCUSSION OF A WELLNES t 1" g and Zoning Board Y BERNSTEIN A questionnaire was sent t h ty : oyees and 23 responses were received. Twenty-two (22) empl. e me ed in joining the program and one employee was not intereste i f the program and its four (4) components was presented to the Council. The next st cil approves the wellness plan, is to have all interested employees € s us evaluated. North Fitness Center will come to city hall and perform the uations. Council directed staff to contact both the City Attorney and the insurance agency to determine if the City will incur any liability with the establishment of the program. Staff explained one purpose of the program is to catch or prevent an accident or illness before it prevents an employee from performing their job duties. DISCUSSION OF FINANCE DEPARTMENT RE -ORGANIZATION AND THE STATUS OF THE ACCOUNTANT, PAULA SCHLOER, MARY VASKE Ms. Schloer has expressed the desire to work part-time. Staff is recommending that she become a part-time employee as she requested and that another part-time person be hired at a lower salary to perform specific duties that will be described when the department is reorganized. PAGE 1 COUNCIL WORK SESSION MARCH 5, 1997 After further discussion Council decided that they were comfortable with the recommendation but would, if needed, return to a full-time accountant in the future. This item was added to the March 10th regular agenda. EXPANDED HARASSMENT POLICY, DAN TESCH Staff explained that although the current Harassment Policy contains all of the information needed to address a harassment problem an expanded Harassment Policy was prepared by Ms. Goering. The expanded Policy will be discussed at the March 10th Council meeting. Mr. Tesch gave the Council a packet containing the necessary information for creating a personnel handbook. He asked Council to review the information. He Y nging this issue to the next Council work session. PARK BOARD GOALS, GEORGE LINDY Park Board Chairman, George Lindy attended t outlined the proposed 1997 goals for the Par estimates have been prepared for each of th further Council questions on this referendum. Mr. Lindy explained t grading and deve north/south trail h side of the purse grant referendum 19 ork session and ce that time, cost Liny was present to address any a proposed $6,000,000 park nd proceeds would finance land acquisition, athletic complex and complete some of the east/west and tranks would connect to the Hugo trail system on the east Blaine trail system on the west side of the City. Staff would also 1 links. Staff explained that the proceeds from the bond completely spent in a two (2) year time period as required by law. Council discussed the timing of a referendum, possible sites for the athletic complex and if the school districts would also be placing a referendum on the ballot this fall. There was also a suggestion of placing several park development options on the referendum rather than one large project. Mr. Lindy was opposed to having the citizens pick and choose the projects. He felt that the biggest concern is obtaining land for the athletic complex before all the large parcels disappear. After further discussion, staff was directed to continue planning for a referendum and determine if the public will support it. Staff will keep Council updated on this matter. The Park Goals for 1997 was placed on the March 10th agenda. PAGE 2 • • COUNCIL WORK SESSION MARCH 5,1997 • SCHEDULE FOR CONSTRUCTION OF POLICE DEPARTMENT BUILDING, BRIAN WESSEL • Mr. Wessel gave Council a proposed schedule for the construction of a new Police Department building in The Village. Mr. Schumacher is preparing a schedule of funding sources and will have this information for the March 19th work session. SENIOR UTILITY RATES, DAVID AHRENS In response to the concerns raised by the developer of the Cottage Homesteads west of St. Joseph Catholic Church, staff was directed to prepare a proposal for sewer and water utility rates for senior citizens. Staff consulted the City Attorney to determine if there would be any legal consequences for enacting special rates for senior citizens. A proposal was then prepared. Council was given a copy of the proposal. Council discussed this matter for some time. The consensus was er did not do his homework before starting his project therefor, his ci p'o'did not adequately address the costs of sewer and water billings ouncil felt the City should not feel obligated to "bail" him out • his 6 e 'n. Council decided to place a resolution on the March 10th e current utility rates. STATUS OF WARE ROAD RE , DAVID AHRENS Staff was directed to prep. o ° ` reconstruction of Ware Road. The schedule has been pre • c . s g to the Council. This project will be funded almost entirely . The developer of Miller's South Glen on 62nd Street has consented to • 10 • gid= ach lot he is creating in his new development. A total of $98,000's� ass d against his project. A proposal ".m° eting the construction in two (2) phases in two (2) different years was discusse N °: Staff recommended that sewer and water utility services be installed with the new road construction avoiding the need to tear up the street in the future. Since the southern portion of Ware Road is not in the MUSA, staff was directed to determine a plan for extending those services. Staff was directed to consult with the City Administrator and the City Attorney to determine if there are any legal issued involved with a staged reconstruction plan. This information will be brought to the Council on March 24th. ROAD IMPROVEMENT PLAN, DAVID AHRENS Staff has requested proposals from consultants to prepare a road improvement plan. Staff is still waiting for some proposals. This matter will be placed on the March 19th work session agenda. PAGE 3 COUNCIL WORK SESSION MARCH 5,1997 MARVY STREET UTILITIES, DAVID AHRENS This matter was discussed at the last work session. Since that time, staff has contacted Metropolitan Council and discussed the need for MUSA designation for this area. Metropolitan Council asked that the City complete the Comprehensive Plan update for this area. They would be receptive to a lot by lot MUSA designation if the trunk lines were constructed and the need for service was demonstrated. The problem is that the City would have to fund the construction and then collect assessments as each lot was connected. Staff was directed to prepare a "ghost plat" for the area which will show how each of the current lots can be divided. This information will be presented at the next work session. SPRING FLOODING ACTION PLAN, DAVID AHRENS Staff met this morning and discussed an action plan to addre some policies in place such as homeowners can get a wat sign a waiver of liability form. Staff was directed to contact the County to s homeowners and to determine what other ci emergency plan will be prepared to business hours such as weekends here are ty if they ps available to t flooding on private property. An calls from residents after normal LEAGUE OF MINN S I QUEST FOR A HISTORY OF LINO LAKES, MAYO Council di s M derson and Ms. Divine to begin research on this project. REMINDE 0 ' REHENSIVE PLAN FORUM, THURSDAY, MARCH 13, 1997, 6:00 Council was told that at the last Task Force meeting, final plans for Districts I and II were approved. The City is required to hold public meetings on the final draft. The first meeting is scheduled for March 13th. Mr. Don Dunn will chair this meeting. ATTORNEY ANN GOERING BILLING STATEMENT, MAYOR LANDERS Ms. Goering was retained by the City to provide legal advice regarding a recent employee harassment issue. The City has received a final billing statement from Ms. Goering requesting payment at $140.00 per hour. Staff was directed to pay the billing statement at $135.00 per as outlined in Ms. Goering's proposal along with a letter from Mayor Landers explaining the payment. PAGE 4 • • COUNCIL WORK SESSION MARCH 5, 1997 REGULAR AGENDA Agenda Item 3A. Staff is meeting with the Taggs and the City Assessor tomorrow to discuss the classification of their land. Since the commercial designated land is wetland, there should be no noticeable change in the property taxes. Staff will meet with Mr. Rehbein on Friday. Staff reviewed the remaining items on the regular agenda. The meeting was adjourned at 8:05 p.m. These minutes were considered, corrected d ap i oved a gular meeting of the City Council on May 24, 1999. M ilyn G. Anderson, Clerk -Treasurer Ki PAGE 5