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HomeMy WebLinkAbout03/19/1997 Council Minutes• • • COUNCIL WORK SESSION MARCH 19,1997 CITY OF LINO LAKES MINUTES DATE March 19, 1997 TIME STARTED 5:00 p.m. TIME ENDED 9:37 p.m. MEMBERS PRESENT Council Members Bergeson, Kuether, Lyden and Neal and Mayor Landers MEMBERS ABSENT None Staff members present: City Administrator, Randy Schumacher; City Engineer, David Ahrens; Chief of Police, David Pecchia; Community Development Coordinator, Mary Alice Divine; Community Development Director, Brian Wessel; Planning Coordinator, Mary Kay Wyland; Solid Waste Coordinator, Jackie Constant; Finance D'rector, Mary Vaske; Accountant, Paula Schloer and Clerk -Treasurer Marilyn An CONSIDER HIRING A PART-TIME POLICE DEP • '�` 1 G ' OYEE, DAVID PECCHIA Chief Pecchia explained that a part-time r- or position was advertised in the Quad P recommended that Ms. Jacquet' This item will be on t ;a ' • nday evening. ne d in his office. The ations were received. He SCHEDULE F 1 as RUCTION OF POLICE DEPARTMENT BUILDING RANDY SC Staff explained that if this building is to be under construction before the first frost, a fast paced program and schedule must be implemented. An architect and a general contractor should be hired as soon as possible. A design for the building based on the department needs should be completed by July. Council discussed whether the Police Department building should be a "free-standing" building or part of a complex. The general consensus was that a complex would better promote community. Other uses considered for this complex was a new city hall, a building to be leased by the Centennial School District and possibly something for Anoka County. Mr. Wessel will prepare an implementation procedure including hiring a construction manager and requesting bids. The procedure is on the March 24, 1997 Council agenda. PAGE 1 COUNCIL WORK SESSION MARCH 19, 1997 PRELIMINARY FINANCING FOR CONSTRUCTION OF POLICE DEPARTMENT BUILDING, RANDY SCHUMACHER/MARY VASKE Staff is working with Springsted, Inc. to prepare a finance proposal for the new Police Department building. Staff recommended that the Council hold a special meeting to discuss the financing proposal with Springsted. Springsted, Inc. is recommending that the City finance this building with a lease/purchase plan as was done with the Centennial Fire District building. Staff noted that the economy is slowing and interest rates are falling. This would be a good time to borrow money. Staff discussed the possibility of constructing a new city hall along with the new Police Department building. Estimated costs would be $4,000,000 for both buildings. These buildings could be financed with a combination of existing cash reserves and lease/revenue bonds. Staff was directed to prepare a funding proposal that includes the impact on taxes and the tax levy. Council Member Bergeson explained that Council cannot consider t '_ • • ::'sal without considering the impact it would have on the park referendum. ci ou „ not lose sight of the park issues. He asked that the funding propos 1 ity obligations. Council will decide whether to fund the c building or both of the Police Depart the funding proposal. ju e Police Department building after they have reviewed This matter will be on , g'1 work session agenda. 1997/1998 CO EVELOPMENT BLOCK GRANT (CDBG) RE- ALLOCATIONSCHUMACHER/PAULA SCHLOER Staff explained that only 15% of the entire CDBG funding designed for municipalities within Anoka County can be used to fund public services. Now that all municipalities have submitted their allocation proposals to the County for their portion of the CDBG funds, it has been determined that allocations to public services far exceeds the 15% limit. Therefore, municipalities have been requested to re -allocate their portion of the CDBG funds. Staff explained that normally CDBG funds support the entire Senior Center budget for this City. Staff is now recommending that the budget be amended to indicate that the Senior Center budget is supported by the General Fund and the trail system is supported with the CDBG funds. This change will not affect the bottom line of the budget. This matter is on the March 24, 1997 Council agenda. PAGE 2 COUNCIL WORK SESSION MARCH 19,1997 • ANOKA COUNTY COMMUNITY ACTION PROGRAM (ACCAP), MOVE HOUSE INTO CITY ON LOT LOCATED ON SUNSET ROAD, STEVE KLEIN/MARY KAY WYLAND • • Ms. Wyland introduced Mr. Klein from ACCAP and Mr. and Ms. Vaneske who own a house in Shoreview near Turtle Lake. Mr. and Mrs. Vaneske wish to donate their house to ACCAP to moved to a lot on Sunset Avenue currently owned by the City. ACCAP. They would like to create an affordable house to assist a first-time homebuyer. ACCAP would not make any money on the proposal. The Vaneske's also wish to aid a first-time homebuyer. ACCAP asked the City to donate the lot on Sunset Avenue making the home more affordable. Council expressed concern about giving City owned land away, if this is something the City should be involved in and if the City should sell the lot at market price and use the money to implement another program. After further discussion, Council asked that Mr. Klein and staff prepare selling the land to ACCAP at a specific dollar figure to cover the co other costs related to selling the lot. This matter will be on the agenda. VIDEO EQUIPMENT UPDATE, DAN TES roposal for sments and rk session Mr. Schumacher explained that Ma proposal for needed video equipment. He has put this pro s • n e Council decides whether a new city hall will be constructs This matter will th work session agenda. SOLID WASTE NCE, JACKIE CONSTANT The Solid Waste Committee is in the process of preparing an ordinance for organized solid waste and plan to present it to the Council at their April 14th meeting. Ms. Constant noted that this ordinance only addresses residential solid waste haulers. The Committee would address commercial and industrial haulers at a later date. She also recommended that the ordinance currently being prepared include provisions for building debris created at new home construction or home remodeling sites. Council directed the Committee to work with the builders to draft this portion of the ordinance. Council also directed the Committee to make this portion of the ordinance effective after the current building season to allow the builders to change their process. After further discussion, staff was directed to include condominiums, town homes and mobile home parks in the proposed ordinance. The term of the license was proposed to be PAGE 3 COUNCIL WORK SESSION MARCH 19, 1997 three (3) years for the first term and five (5) years for each term thereafter. Council felt that longer license terms may give the customers more favorable rates. Staff was also directed to include a cancellation clause in the proposed draft, provide for a means to assess unpaid customer bills and extend the current license period for the current haulers to December 31, 1997. Haulers will bill the customers thereby eliminating the need for additional City staff. The matter will be brought back to the Council at a future work session. ENVIRONMENT AFFAIRS COMMITTEE (EAC)UPDATE, RANDY SCHUMACHER Council discussed the process of making the EAC a permanent body similar to the Park Board and the Planning and Zoning Board. Mr. Tesch will meet with Ms. Maurine Davidson, a member of the EAC o outline Council directives which include organizing this committee as the o ending boards; by-laws, and preparation of an ordinance establishing Council will receive an update on the matter in about EMERGENCY ORDINANCE, LAND CO RAG F PHASE I, TOWN CENTER, BRIAN WESSEL Staff recommended an em • • m e be adopted to purchase land to be included in the Town Center de. n e same process used in the purchase of the Apollo Business Park w . be , , for d s purchase. The purpose for this recommendation is the City would h ntrol of the development as well as the timing of the development. Mr. Wessel used the overhead projector and provided the background on this matter. He is proposing to purchase the Glenn Rehbein property former owned by the Methodist Church. Originally Mr. Rehbein wanted to be a partner in the Village development but now is directing all his resources to a development in Wisconsin. In addition, originally Mortenson Development was backing this project but now Kraus/Anderson will be the developer. Mr. Wessel outlined a proposal for acquiring the Rehbein property. Ownership of the land will remain with Mr. Rehbein until each parcel is sold. If there is no development within five (5) years, the land reverts back to Mr. Rehbein. The City has no other obligation. Mr. Rehbein will be motivated to go along with this proposal because he is facing trunk utility assessments. Mr. Wessel also recommended purchasing the Funkhauser's property. This property almost separates the Rehbein property from the property the City is obtaining via the land swap with Anoka County. PAGE 4 s COUNCIL WORK SESSION MARCH 19, 1997 Rezoning of the property was discussed and several other town center developments were noted. Staff noted that this matter will be discussed at 6:00 p.m. on March 24, 1997 by the EDA. Also on that agenda is the sale of a lot in the Apollo Business park. STATUS OF WARE ROAD RECONSTRUCTION, DAVID AHRENS Mr. Ahrens presented a schedule for the reconstruction of Ware Road. He was directed to proceed with the schedule including the public hearing. If the benefited property owners reject the assessments, a referendum will be placed on the November election ballot. If the referendum is defeated, the Charter Commission will be asked for assistance in determining a plan for the reconstruction of City streets. Mr. Schumacher will draft a letter to the Charter Commission and place a copy of the letter in the Council packets. Mr. Ahrens noted that with the large amount of development reconstruction of Ware Road is a high priority project. He proceed with the project even if the referendum is de area, the the Council A resolution ordering the preparation of a a' ility ;r ori Ware Road is on the March 24th agenda. ROAD IMPROVEMEN Mr. Ahrens expl preparation of a resolution will be project. The proje RENS as epared a "green sheet" and a resolution ordering the port for the Lakes Addition street reconstruction project. The arch 24th agenda. Mr. Ahrens presented a schedule for this ill be a test of the Charter requirements for reconstructing the roads in the Lakes Addition area. MARVY STREET UTILITIES, DAVID AHRENS Mr. Ahrens prepared a summary of the proposed utility improvements in the Marvy Street area. He noted that the project will cost about $560,000. The City would be responsible for approximately $250,000 of the costs and the balance would be paid by assessments to the benefited property. There are 35 lots affected by the project. Some of the lots can be divided. The per lot assessment would be approximately $12,600. Since this area is not in MUSA, only lots with failing septic systems could hook to the sanitary sewer line. The entire project would be financed by a bond issue. Council discussion followed. A 20 year assessment period was suggested rather than the normal 15 year assessment period. PAGE 5 COUNCIL WORK SESSION MARCH 19, 1997 Staff was directed to schedule neighborhood meetings and set the public hearing for the project. Council asked that staff prepare a per year assessment figure for the affected property owners. A resolution setting the public hearing was added to the March 24th agenda. NIGHT RECORDING, UTILITY EMERGENCIES, DAVID AHRENS Mr. Ahrens explained that back-up controls for the water tower on Apollo Drive are installed and will be tested tomorrow. Recently an emergency occurred at this tower on a weekend. Residents affected by the emergency tried to alert the City but were unable to reach anyone. Ms. Jean Viger, secretary for the Public Works Department, Mr. DeWolfe and Mr. Ahrens have now prepared a plan to be used in similar situations. The plan outlines who gets the emergency call and what is to be done so that the public will know that a problem has been reported and is in the process of being resolved. COUNCIL COMPENSATION, RANDY SCHUMACHER Mr. Schumacher distributed a Council salary increase pro r s r includes a cost of living increase. Council suggested that Coun et 4) meetings each month. The four (4) meetings are the two (2) reme ngs and the two (2) regular work sessions. If a Council memb of eyM work sessions, the salary for that meeting is deducted. This matter will be on a fu REGULAR AG Agenda Item 11 ppointments - Mr. Schumacher outlined the proposed appointments sch-; le. He suggested that Mr. Pat Huleman be appointed to the Friends of the Parks Foundation board. Council Member Kuether suggested posting signs in new subdivisions where new parks and trails will be developed. This would eliminate citizen concerns when park or trail development occurs. This matter was referred to the Park Board. The meeting was adjourned at 9:37 p.m. These minutes were considered, corrected and approved at a regular meeting held on May 24, 1999. PAGE 6 • • COUNCIL WORK SESSION MARCH 19, 1997 et.ti.LIA, - C64L-14-eui61-\, Marilyn G. Anderson, Clerk -Treasurer PAGE 7 Council Member Lyden introduced the following resolution and moved its adoption. City of Lino Lakes Resolution No. 97 - 30 PARK AND RECREATION BOARD GOALS/REFERENDUM WHEREAS the City of Lino Lakes Park and Recreation Board each year has reviewed the status of Parks and Recreation through work sessions called goal -setting meetings WHEREAS each year the Park and Recreation Board has reviewed the needs of leisure services at these meetings and placed priorities for projects based on the Parks and Recreation Comprehensive Plan, changing demographics, and funding mechanisms available WHEREAS the Goals for 1997 are completed and before the City Council for consideration WHEREAS one of these goals is consideration in concept to pursue a Park and Recreation Bond Referendum for the residents of Lino Lakes to consider WHEREAS the funds from this referendum could be used to build and enhance the City of Lino Lakes leisure opportunity for residents such as trails, neighborhood parks, and athletic complex. WHEREAS the citizens have recognized this need in the 20/20 vision exercise and through our most recent resident quality of life survey NOW BE IT RESOLVED that the City of Lino Lakes supports the Park Boards wish to pursue a Referendum for financing Parks and Recreation. I CERTIFY THAT the above resolution was adopted by the City Council of Lino Lakes on March 10, 1997. Mayor 3/10/97 (Title) WITNESSED: (Signature) Clerk -Treasurer (Date) (Title) 3/10/97 (Date) The motion for the adoption of the foregoing resolution was duly and upon vote being taken thereon, the following voted in favor thereof: Bergeson, Kuether, Lyden, Neal, Landers. The following voted against the same: None. seconded by Council MemberNeal