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HomeMy WebLinkAbout05/12/1997 Council Minutes (2)• • • COUNCIL MINUTES MAY 12, 1997 CITY OF LINO LAKES MINUTES DATE : May 12, 1997 TIME STARTED : 6:32 P.M. TIME ENDED : 8:43 P.M. MEMBERS PRESENT : Bergeson, Kuether, Landers, Lyden, Neal MEMBERS ABSENT : None. Staff members present: City Administrator, Randy Schumacher; City Attorney, Bill Hawkins; Community Development Director, Brian Wessel; City Engineer, David Ahrens; Planning Coordinator, Mary Kay Wyland; Finance Director, Mary Vaske; Recreation Program Supervisor, Barry Bernstein; and Clerk -Treasurer, Marilyn Anderson. Mayor Landers explained the May 26th Council meeting will be rescheduled to May 27th due to Memorial Day. Mayor Landers advised that Agenda Item 6, Consideration of Emergency Ordinance No. 11 - 97 Incorporating an Administrative Exemption Policy for Septic System Failures, and Agenda Item 7C, Resolution No. 97 - 65, Final Payment, 49/23 Intersection Improvement, have been removed from the agenda. He also advised that Agenda Item 9B, Consider Authorizing Police Officer to Volunteer at East Grand Forks, will be added to the agenda. The agenda was approved as revised. CONSENT AGENDA Council Member Kuether asked about invoices charged to the Finance Department, the Council Budget, the Parks Department, and the Solid Waste Department. Ms. Vaske and Mr. Bernstein provided explanations for each. Council Member Kuether moved to approve the consent agenda. Council Member Neal seconded the motion. Motion carried unanimously. ITEM ACTION MINUTES, April 28, 1997 Approved PAGE 1 • • COUNCIL MINUTES MAY 12, 1997 DISBURSEMENTS: April 30, 1997 ($19,378.60) Approved May 12, 1997 ($436,845.93, Check Nos. 47537 to 47635) Approved Centennial Fire District, April 17, 1997 Approved RESOLUTIONS: Resolution No. 97 - 50, Approving Annual Transfers from TIF Fund 1-7 to Area & Unit Fund, Closed Bond Fund & Surface Water Management Fund for Assessment Payments for Mag -Con. Resolution No. 97 - 51, Approving Annual Transfers from TIF Fund 1-7 to Area & Unit Fund, Closed Bond Fund & Surface Water Management Fund for Assessment Payments for Nol-Tec. Resolution No. 97 - 52, Approving Annual Transfers from TIF Fund 1-6 to Area & Unit Fund, Closed Bond Fund & Surface Water Management Fund for Assessment Payments for U -DOR. Resolution No. 97 - 53, Approving Annual Transfers from TIF Fund 1-7 to Area & Unit Fund, Closed Bond Fund & Surface Water Management Fund for Assessment Payments for Custom Remodelers. Resolution No. 97 - 54, Approving Annual Transfers from TIF District No. 1-7 to Area & Unit Fund, Closed Bond Fund & Surface Water Management Fund for Assessment Payments for Progressive Engineering. PAGE Approved Approved Approved Approved Approved COUNCIL MINUTES MAY 12, 1997 Resolution No. 97 - 55, Approving Annual Transfers from TIF Fund 1-7 to Area & Unit Fund, Closed Bond Fund & Surface Water Management Fund for Assessment Payments for Emergency Apparatus Maintenance. Resolution No. 97 - 56, Approving Annual Transfers from TIF Fund 3-1 to Area & Unit Fund, Closed Bond Fund & Surface Water Management Fund for Assessment Payments for Adgraphics. Resolution No. 97 - 57, Approving Annual Transfers from TIF Fund 3-1 to Area & Unit Fund, Closed Bond Fund & Surface Water Management Fund for Assessment Payments for Northern Wholesale. Resolution No. 97 - 58, Transferring Funds from TIF District 1-4 to the Escrow Fund for Administrative Expenses. Resolution No. 97 - 59, Transferring Funds from TIF District 3-1 to the Escrow Fund for Administrative Expenses and Up -Front Assistance. Resolution No. 97 - 60, Transferring Funds from TIF District 1-7 to the Escrow Fund for Administrative Expenses and Up -Front Assistance. Resolution No. 97 - 61, Transferring Funds from TIF District 3-1 to the Escrow Fund for Administrative Expenses. 1997 Capital Improvement Plan OPEN MIKE No one appeared under Open Mike. PAGE 3 Approved Approved Approved Approved Approved Approved Approved Adopted • COUNCIL MINUTES MAY 12, 1997 • PRESENTATION OF THE 1996 ANNUAL AUDIT, FRED ESPE In the absence of Fred Espe, Rob Tautges, Tautges, Redpath, Inc., presented the 1996 Annual Audit and explained the City received an unqualified opinion which is the highest opinion given. He reviewed components of the budget and advised there were no findings made, which is favorable. He noted the favorable recognition given to Lino Lakes in receiving a national award, the Certificate of Achievement in Financial Reporting, which is awarded by the National Government Finance Officer's Association and the Minnesota Government Finance Officer's Association. Mr. Tautges presented the Manager's Report which analyzes various funds of the City and provides recommendations. He noted several highlights including the general fund balance increase in 1996 and total fund balance being designated, mostly for cash reserves. He noted 74% of the general fund revenues are received from state aids and property taxes, which are not received until the second quarter of the year. Mr. Tautges explained the City needs an adequate fund balance so that the City will have enough reserves to operate the City until the state aid and property tax levy is received. He also noted the change in financial reporting with regard to investment reporting at market value rather than historical costs. Mayor Landers thanked Mr. Tautges for his report. Council Member Neal moved to accept the 1996 Annual Audit as presented. Council Member 1111 Lyden seconded the motion. Motion carried unanimously. • CONSIDERATION OF ADOPTING A POLICY FOR PETTY CASH REIMBURSEMENT, MARY VASKE Ms. Vaske explained the City currently has no written policy for using petty cash. The Police Department is allotted $100 which is reimbursed at each Council meeting. City Hall has $190 and the Parks Department has $50. Ms. Vaske noted the proposed policy would increase the Police and City Hall Petty cash to $300 each and the Parks Department to $100. She advised the new policy limits access but allows employees to receive their personal money on a more timely basis. Council Member Neal asked if the petty cash is ever audited. Ms. Vaske advised staff does audit it periodically and an outside auditor audits the report once per year. Council Member Neal requested staff submit a report on their periodic audit findings. Council Member Kuether stated she believes employees should be paid from reimbursements, not petty cash. Council Member Neal noted how long it is taking for employees to be reimbursed as it is. PAGE 4 COUNCIL MINUTES MAY 12, 1997 Council Member Kuether stated she understands the need to purchase since there are no charge accounts, but she believes the rest can wait for disbursements. Council Member Neal presented a scenario whereby staff may need to purchase critical supplies before receiving Council authorization and stated he believes a petty cash should be made available to staff. Mayor Landers stated he supports a petty cash fund as long as staff audits the fund periodically and submits reports. Council Member Lyden moved to adopt the a Policy for Petty Cash Reimbursement as recommended by staff. Council Member Neal seconded the motion. Motion carried with Council Member Kuether voting no. CONSIDERATION OF CONTRACT FOR SERVICES FOR PROVIDING RECREATIONAL SERVICE FOR THE CITY OF CIRCLE PINES, BARRY BERNSTEIN Mr. Bernstein explained the City of Circle Pines has inquired regarding the possibility of contracting for service with the Lino Lakes Parks and Recreation Department. He explained a meeting was held with Circle Pines City Administrator Jim Keinath, Circle Pines Superintendent of Parks Dave Phipps, and Lino Lakes City Administrator Randy Schumacher to lay the ground work for a possible agreement. Mr. Bernstein distributed a letter received from the City of Circle Pines indicating they desire recreational programs on a short-term basis, until the end of the year. He outlined the proposal indicating what programs are being requested and the fees to be paid. Mr. Bernstein said he felt that entering into such an agreement will result in a benefit to all. He noted Lino Lakes will also benefit in receiving more facilities to use in return for allowing residents of Circle Pines to participate. Mr. Bernstein reviewed the Circle Pines newsletter (monthly publication) which will advertise such an arrangement, if approved. He requested Council direction. Mr. Schumacher reiterated the need for a timely decision to assure adequate time for advertisement. He suggested if the Council is supportive of such an arrangement, staff and the City Attorney will finalize the agreement document and submit it for Council consideration at the next meeting. Council Member Kuether stated her support for a joint program. Council Member Lyden requested a legal opinion. Mr. Hawkins advised more cities are going in this direction (shared services) and his preliminary review found nothing objectionable in the proposed agreement. Mayor Landers asked Mr. Bernstein if he will be able to manage this expanded program alone, or if additional staff or equipment will be needed. Mr. Bernstein explained that the City's PAGE 5 • • COUNCIL MINUTES MAY 12, 1997 recreational program is growing, even without Circle Pines. He stated he would like to enter into this agreement for a short period of time and then reexamine what has happened to determine potential problems. He declared this is a great testament to what Lino Lakes has achieved in that other cities are asking Lino Lakes to handle their recreational program. He reported on his conversation with Jim Keinath, Circle Pines City Administrator, where he asked if there would be any assistance with capability, if needed, and Mr. Keinath's response that he was open to considering this, should the need arise. Council Member Kuether moved to approve a Contract for Service for Providing Recreational Services for the City of Circle Pines. Council Member Neal seconded the motion. Motion carried unanimously. CONSIDERATION OF EMERGENCY ORDINANCE NO. 11- 97 INCORPORATING AN ADMINISTRATIVE EXCEPTION POLICY FOR SEPTIC SYSTEM FAILURES, PETER KLUEGEL This item was removed from the agenda upon adoption. CITY ENGINEER'S REPORT, DAVID AHRENS Resolution No. 97 - 63, Receive Report and Call Hearing on Improvement Project, Ware Road Reconstruction - Mr. Ahrens explained at the March 24, 1997, Council meeting, the Council ordered preparation of a report for the reconstruction of Ware Road. In accordance with Minnesota State Statutes 429 and the Lino Lakes City Charter, the feasibility report is to be received by the Council and a hearing called. He advised the public hearing is scheduled for 6:30 p.m. on Monday, June 23, 1997. Mr. Ahrens reviewed highlights from the feasibility report and the engineer's indication this project is feasible. He noted the width of the roadway and possible interest in a parking lane north of Coyote Trail or Arrowhead Drive. The grand total, including easement costs and overhead, is $1.9 million. Of that, the street cost is $863,000; removal cost is $190,000; and storm sewer cost is $310,000 which are all state eligible. The cost for sanitary sewer is $255,000 and watermain is $304,000. Mr. Ahrens recommended the project be financed through state aid funds, assessments, and the City utility funds. He reported two neighborhood meetings were held which went well. The street improvement is proposed to be assessed at $2,000 per lot for 51 lots or $102,000. He advised the developer of Miller South Glen has indicated he would contribute $2,000 per lot at 49 lots or $98,000. Mr. Ahrens explained 100% of the utility cost would be assessed, on a per unit basis, with an existing home considered as one unit plus an additional unit assessment if the property can be subdivided. Mr. Ahrens advised the total assessment cost per lot is estimated at $16,114. He then reviewed the project schedule indicating a third neighborhood meeting will be held on June 5, 1997, the public hearing held on June 23, 1997, and start of construction in May of 1998. He advised these issues will be thoroughly discussed by property owners at the upcoming neighborhood meeting. PAGE 6 COUNCIL MINUTES MAY 12, 1997 Council Member Bergeson asked about the status of the assessment if the property owner does not connect. Mr. Ahrens explained the portion of the project outside of the MUSA and explained those properties cannot receive sanitary sewer improvement unless their system is failing. He reported he spoke with the Met Council staff about this and they indicated their understanding of the need to install utilities due to the road reconstruction. Since property owners can only connect if their septic system is failing, Mr. Ahrens stated he does not believe the cost for sanitary sewer can be assessed and suggested it be deferred (until connection is made). He noted that per City Charter, residents who do not want the project can petition against it. If that happens, it will be up to the Council to determine if the project should proceed. Council Member Lyden asked if the trail on the east side is included. Mr. Ahrens stated it is and reviewed resident's preference for an easterly location. He advised there is adequate right-of-way for this alignment. Council Member Kuether expressed concern with regard to the August 25th ordering of bids and noted the Council had discussed waiting until a November date, after the election. Mr. Ahrens stated this could be delayed. Council Member Kuether noted the ballot may result in changing the general policy for how street assessments are handled. Mr. Schumacher explained this is a State Aid roadway where State Aid pays for a majority of the cost. He clarified that with the Charter amendment, the question is about an assessment between the property owner and City (not State Aid). Therefore, the referendum will not have an impact on this particular project. Council Member Kuether indicated support to delay all street projects until after the election. Council Member Bergeson moved to adopt Resolution No. 97 - 63 as presented. Council Member Neal seconded the motion. Motion carried unanimously. Resolution No. 97 - 63 can be found at the end of these minutes. Consideration of Resolution No. 97 - 64, Order Preparation of Report on Improvement, Lilac Street Utility Extension - Mr. Ahrens explained a property owner on Lilac Street is planning an addition onto their business that will require sanitary sewer and water to be extended to serve their property. He advised that to properly investigate the extension of utilities along Lilac Street from Fourth Avenue to Apollo Drive, it is necessary to order the preparation of a feasibility study to investigate estimated costs, assessments, and other issues related to a possible project. It was noted the properties on the south side of Lilac Street are located in the "Charter exemption" areas of the City while the properties on the north side of the street are Charter areas. Mr. Ahrens recommended the proposed resolution be adopted. Council Member Kuether asked how the feasibility report would be paid for if the project does not proceed and whether an engineer's estimate should be considered. PAGE 7 COUNCIL MINUTES MAY 12, 1997 • Mr. Schumacher explained the Council would like an indication of neighborhood support along • with an engineer's estimated range of cost. Mr. Ahrens said this is a smaller project and the estimated feasibility report cost is $1,500, which is recoverable from the project, if ordered. He noted the south end of the project is under State Statute 429. Council Member Kuether supported the City Engineer holding a neighborhood meeting to first determine the level of support. Council Member Kuether moved to direct the City Engineer to provide an engineer's estimate range for the feasibility report and to hold a neighborhood meeting to determine the level of property owner support. Council Member Lyden seconded the motion. Motion carried unanimously. Consideration of Resolution No. 97 - 65, Final Payment, 49/23 Intersection Improvement - This item was removed from the agenda upon adoption. Consideration of Resolution No. 97 - 66, Accepting Bid for the Installation of the Traffic Control Signal, Lake Drive (County Road #23)/Elm Street (County Road #12) Intersection - Mr. Ahrens reported that sealed bids were received and opened on Wednesday, May 7, 1997, for the Elm Street and Lake Drive Signal System. Now, Council action is required to award a construction contract to the lowest responsible bidder. Mr. Ahrens reviewed the four sealed bids which were received and noted the recommendation of the City's consulting engineer, OSM, Inc.., to award the bid to Peoples Electric Company, Inc. in the amount of $59,207. He recommended adoption of the proposed resolution. Mr. Ahrens advised this project involves a temporary installation of signals because Lake Drive will be reconstructed in the future (to 7 years). This type of installation will allow the County to widen the roadway without the need to move permanent wiring and posts. Mr. Schumacher asked if the utility poles are of an upscale design. Mr. Ahrens stated they are not but the signal does include the emergency vehicle preemption. A discussion occurred regarding the option of requiring a permanent installation and the high cost to do so in addition to the cost of relocating in the future, all of which would be borne by the City. Council Member Kuether moved to adopt Resolution No. 97 - 66. Council Member Neal seconded the motion. Motion carried unanimously. Resolution No. 97 - 66 can be found at the end of these minutes. PAGE 8 COUNCIL MINUTES MAY 12, 1997 PLANNING AND ZONING BOARD REPORT, MARY KAY WYLAND 6:30 P.M., PUBLIC HEARING, Preliminary Plat and Final Plat for Apollo Meadows Town Houses - Ms. Wyland explained this item was originally published and notice supplied to adjoining property owners in September of 1996. A PDO and site plan were subsequently approved by the Council in December of 1996. She explained the public hearing tonight is being held to review and approve the final plat document for this development. A final plat of the subject project was not originally reviewed with the PDO and was not required as per the City's Zoning Ordinance (similar to the Marshan Condo Development). However, due to the applicant's financing of the project, they would now like to final plat the property. Ms. Wyland advised staff has reviewed this request and recommends approval subject to the following conditions: 1. The City Council grant flexibility under the PDO to allow a reduced lot width and area for Lot 1 and a reduced lot width for Lots 2 and 5. 2. All prior conditions of approval regarding the development of Apollo Meadows Town House are satisfied. 3. The applicant shall pay all applicable park dedication fees at the time of development contract approval. 4. The applicant enter into a development contract with the City. 5. Comments of other City Staff. It was noted the City Attorney has reviewed the Final Plat documents and title insurance commitment and found them to be in order. A development agreement and financial guarantees, including park dedication, have been completed. Council Member Lyden noted the adult recreational leisure areas and asked about the need for a recreational area for children. Ms. Wyland advised the adult recreational areas are still included and the applicant has indicated the vast majority of purchasers have no children. Council Member Lyden reiterated the importance of providing a safe recreational area for children. Mr. Wessel recommended the applicant be allowed to directly respond to this question. Patrick Simmons, Twin City Town House, stated this issue has been discussed a number of times and it is statistically proven that the majority of buyers for this type of unit are adults with no children. However, there is no guarantee and there may be a few children. He suggested since the majority will be adults, it makes sense to dedicate the majority of recreational space to adults. Mr. Simmons reviewed their project in Blaine where that city ultimately required them to place a tot lot in the center of the complex but after every unit was sold, they conducted a survey of every single home owner and every one responded they did not want the tot lot and would prefer an open area. Mr. Simmons stated for this type of development it does not make sense to provide a recreational area for children and this has been proven. Council Member Kuether asked what is the distance to the nearest park. Ms. Wyland used an overhead to identify the closest location indicating an equipped park is several blocks away. PAGE 9 • • • COUNCIL MINUTES MAY 12, 1997 Mr. Simmons stated the reason most often cited by Blaine residents is they did not want their tot lot to become a "magnet" for other neighborhood children. Mayor Landers opened the public hearing at 7:33 P.M. There being no public input, Mayor Landers requested a motion to close the public hearing. Council Member Kuether moved to close the public hearing at 7:33 P.M. Council Member Lyden seconded the motion. Motion carried unanimously. Council Member Kuether moved to approve the preliminary plat and final plat for Apollo Meadows Town Houses subject to five conditions as presented. Council Member Lyden seconded the motion. Council Member Bergeson asked why both preliminary and final plat approvals are being considered. Ms. Wyland explained both are being considered at this time because the preliminary plat was not considered during the PDO review. Motion carried unanimously. Consideration of Changing Council Conditions, Lot 19, Block 5, Behm's Century Farms, 256 Palomino Avenue - Ms. Wyland advised the plat for the Behm's Century Farms 1st Addition was approved by the Council in May of 1995. At that time, a condition of approval involved the orientation of three lots on Palomino Lane. These three lots were directed to face north. The reason for this orientation involved the concern that the middle lot (a butt lot) would not be as desirable with the homes on either side facing east and west. Ms. Wyland advised Lots 17 and 18 have been built on and these lots face north. Lot 19 is the last lot left in this addition. The potential purchaser is not able to locate their desired home in a northerly orientation and would like the Council to reconsider the original conditions placed on this plat. A problem contributing to the difficulty in facing the home in a northerly manner is the lot width (or depth) at 105 feet. She noted that as plated, the lot is more suited to a westerly facing dwelling. Council Member Kuether asked if the owners of Lot 18 were present or have been notified of this request. Ms. Wyland advised they are not present and have not been notified by the City. Steve Kelly, representing Olmstead Builders, thanked the Council for considering this request and offered to answer questions. Council Member Kuether noted this house will fit on the lot if facing north. Mr. Kelly stated this is correct; however, there would be less than 30 feet for a back yard. He noted this is the last lot in this addition and they are waiting for the moving of the MUSA line for approval of Phase II. PAGE 10 COUNCIL MINUTES MAY 12, 1997 Council Member Kuether expressed concern that the owner of Lot 18 was not notified. Mr. Kelly speculated they have no idea of the direction the house on Lot 19 was supposed to face. Council Member Bergeson asked why the south boundaries of these lots do not match up. Ms. Wyland explained this is how those lots were platted. Mr. Wessel noted staff has consistently indicated the Council set these conditions so the property owners have not been notified -- that would be the responsibility of the developer. Council Member Kuether moved to not reconsider Council conditions for Lot 19, Block 5, Behm's Century Farms, 256 Palomino Avenue, requiring Lot 19 to have a northerly orientation, thereby denying the proposed construction. Council Member Bergeson seconded the motion. Motion failed with Bergeson and Kuether voting aye and Landers, Lyden, and Neal voting nay. Council Member Lyden moved to reconsider Council conditions for Lot 19, Block 5, Behm's Century Farms, 256 Palomino Avenue, requiring Lot 19 to have a northerly orientation, thereby allowing the proposed construction conditioned upon written response of support from the owner of Lot 18. Council Member Neal seconded the motion. Motion carried with Landers, Lyden, and Neal voting aye and Bergeson and Kuether voting nay. Consideration of Preliminary Plat, Ordinance No. 02 - 97 Rezone, MUSA Designation, Miller's South Glen (4/5th Vote) - Ms. Wyland explained this item was tabled from the Council's February meeting. The 120 -day review time for this item expires on May 23, 1997. Therefore, action must be taken unless Mr. Carlson agrees to an extension of time. She advised Mr. Carlson would like the Council to approve his request and has agreed to provide $2,000 per lot to be used for the improvement of Ware Road. He has also agreed to phase his development as determined by the Council. Ms. Wyland reported the Planning and Zoning Board held a public hearing in February and recommend approval with the following conditions: 1. The City vacate the existing 20 -foot wide roadway easement which currently traverses the subject property. 2. The City Council approve the requested cul-de-sac length variance based on a finding that such variance will not affect the general intent of the City's street construction standards and that the Public Works Director, City Engineer, and City Administrator find such variance to be acceptable. 3. Meadow Lane is shifted eastward to align with Willow Court to eliminate a street jog and Lot 6 having direct access from 62nd Street. 4. All street names are subject to approval by the City. 5. All wetland mitigation plans are subject to review and recommendation of the Rice Creek Watershed District. 6. The submitted grading and drainage plan is subject to review and approval by the City Engineering. 7. A utility plan is submitted subject to review and approval of the City Engineer. PAGE 1 1 COUNCIL MINUTES MAY 12, 1997 • 8. The City Engineer provide comment and recommendation in regard to easement establishment. 9. A determination must be made that Ware Road can accommodate the proposed development. 10. Phasing for the development shall occur as follows: a. 1997 - 15 lots b. 1998 - 34 lots 11. Comments of other City staff. • Ms. Wyland noted the condition that Mr. Carlson participate in the cost to construct Ware Road of $2,000 per lot. She said the Council needs to act on this request unless Mr. Carlson requests to extend the time limit. Mayor Landers noted that by giving rezoning and MUSA expansion to Miller's South Glen, without knowing the Ware Road situation, is similar to putting the "cart before the horse." He noted Ware Road could be voted down on the November, 1997 election ballot. It may not be reconstructed for three to four years, so to consider approval of this plat at this time may be premature. Council Member Bergeson stated his support of the request. He stated the Council has already decided something must be done about Ware Road and this layout proposes a minimal impact with only 15 houses the first year. He pointed out this has the unanimous support of the Planning & Zoning Board and it is R -1X which tends to be houses with values in excess of $200,000, which is a nice addition to the City's tax base. Council Member Kuether stated this is a good point. The Council has already committed to the need to do something about Ware Road. She suggested it may be best to construct the homes prior to reconstruction of Ware Road to limit damage to the roadway. However, the Council has indicated no more access on Ware Road until it is reconstructed. Mr. Carlson, applicant, stated he intends to minimize the impact by dividing the plat into two phases. He advised he has started grading one-half of the project and would like to complete grading so growth can be established behind existing houses and ponds can be placed. He estimated it will take three months (September) before utility work can be constructed. He explained if it is not approved at this time and he is pushed into winter construction, he may need to reconsider whether he should contribute towards Ware Road (due to increased cost to construct during winter weather conditions). Mr. Carlson asserted no one objected to his proposed development at the public hearing, they just want him to contribute towards Ware Road. Jim Hughes, 6665 Ware Road, stated his concern is that the purpose of the road improvement is to make that site buildable. However two or three years ago, an easement was vacated that extended 62nd Street to Hodgson Road. If this had not been vacated, he asserted this Ware Road would not need to be improved. Mr. Hughes stated he believes an assessment of $2,000 is PAGE 12 COUNCIL MINUTES MAY 12, 1997 reasonable for the road but he does not believe $14,000 is reasonable for a sewer he cannot connect to. He stated he believes this consideration is putting the "cart before the horse" and asked if his property will be immediately assessed $14,000 if he is not able to connect at this time. Mr. Ahrens advised no utility assessments in that location are being proposed, only upon connection. Mr. Hughes stated the issues of cost were not discussed specifically at the neighborhood meetings. Ms. Ahrens stated they were discussed at the second neighborhood meeting and will be discussed again in detail at the public hearing. Mr. Hughes asked if the road will be constructed even if it is voted down by the property owners and whether $14,000 would still be assessed to the home owner. Mr. Ahrens stated if utilities are constructed, it will be assessed upon installation of the connections. Council Member Lyden noted the Ware Road traffic count study information and estimate of 500 cars with potential for 700 cars. Mr. Ahrens advised Mr. Hagen, SEH, who prepared this report is in attendance to answer questions. Mr. Ahrens explained these are peak hour counts and the current volume of Ware Road is 2,000 cars per day. It was noted that Miller's South Glen is estimated to generate an additional 500 cars per day. Mr. Carlson estimated it will take three to four years to complete this development. Council Member Lyden stated he also does not support putting the "cart -before -the -horse." Council Member Neal stated he supports the unanimous recommendation of the Planning & Zoning Board. Mayor Landers noted that denial of this request may eliminate the $98,000 Ware Road cost contribution from Mr. Carlson's project. He asked about the potential impact if this contribution is lost. Mr. Ahrens stated he would not recommend increasing the assessment to the residents but that the difference be funded from State Aid funds. Council Member Lyden asked if the Planning & Zoning Board approved this without a plan. Ms. Wyland read their unanimous (one member absent) motion of recommendation for approval. Council Member Lyden asked if the recommendation is contingent upon a plan for Ware Road. Mr. Ahrens stated they did discuss this and, usually, once the Council has ordered the project, it is constructed. It was noted the Council has not yet ordered the Ware Road project. Mr. Hawkins advised if this project is denied, Mr. Carlson is not able to resubmit an application for a period of 12 months. Mr. Wessel explained Mr. Carlson has the choice to request an extension. PAGE 13 • • • COUNCIL MINUTES MAY 12, 1997 Mayor Landers asked Mr. Carlson if he would like to request an extension. Mr. Carlson stated this is a financial decision since lenders are involved who may withdraw their commitment. He asked if this must be decided tonight. Mr. Wessel advised due to the time constraint, it must be considered tonight. Mr. Hawkins noted the reasons detailed by the Planning Commission to approve and advised that if denied, the Council will need to state rationale for denial. Mayor Landers declared a recess at 8:08 P.M. The meeting was reconvened at 8:17 P.M. Mr. Carlson explained in the phasing process, he would be willing to pay the $98,000 assessment on the front end (Phase I) which will provide the City with funds over a shorter period of time. Mayor Landers stated he still has concerns but believes the $98,000 would be lost which would impact the Ware Road project. Therefore, he will support approval of the request. Council Member Kuether moved to approve the FIRST READING of Ordinance No. 02 - 97, rezoning Miller's South Glen from R, Rural, to R -1X, Single Family Executive. Council Member Bergeson seconded the motion. Greg Harvey, 440 Coyote Trail, stated there is a specific issue not being addressed tonight and requested permission to address the Council. Mayor Landers consented. Mr. Harvey advised his property directly abuts the Miller's South Glen addition and there were two specific conditions addressed by the Planning and Zoning Board which have not been mentioned; going forward with the Ware Road improvements, and a drainage issue with the properties that adjoin Miller's South Glen on the north. Mr. Harvey explained that pursuant to that, Mr. Carlson had a survey conducted and a letter recently came out saying all but one lot is acceptable and he will work with the owner of that lot to bring it up to the minimum specifications of the development plan. He asserted a majority of the lots on that north side of Miller's South Glen are several inches off the bare minimum of the development plan and asked what will be done to resolve this problem prior to the development of the Miler's South Glen project. Mr. Ahrens stated he has copies from Mr. Carlson's engineer and residents, and he met with Mr. Brent regarding a drainage problem. He stated it is his understanding that Mr. Carlson's engineer has forwarded plans to correct that issue which was also approved by the property owner and will be completed shortly. Mr. Carlson confirmed his engineering firm surveyed each individual lot and has been approved according to the minimum development standards. He stated all lots are corrected to those minimum heights to the window levels and drainage ditch. He advised his engineer prepared and submitted a drainage plan and the new grading will improve that situation. PAGE 14 COUNCIL MINUTES MAY 12, 1997 Mr. Ahrens asked Mr. Harvey if his concern is that one of the conditions address the drainage requirement. Mr. Harvey stated this is correct. Mr. Ahrens stated this condition is included as an amendment to the Planning & Zoning Board's original motion. He recommended this be included in the Council's consideration. Ms. Wyland recommended it be included in the preliminary plat consideration, not the rezone. Mr. Harvey stated he does not oppose the development of Miller's South Glen but he does want all of the Planning & Zoning Board's conditions of approval to be included. Motion carried with Lyden voting nay. Council Member Kuether moved to approve the MUSA Designation of Miller's South Glen. Council Member Bergeson seconded the motion. Ms. Wyland explained this will bring the remaining MUSA allocation down to 114 acres. Motion carried with Lyden voting nay. Council Member Kuether moved to approve the preliminary plat of Miller's South Glen with conditions identified by the Planning & Zoning Board and adding the following conditions: 12. The developer shall correct any drainage deficiencies in Pine Ridge 2 and 3 off of Coyote Trail. 13. The developer shall assist with Ware Road improvement costs at the rate of $2,000 per lot for a total of $98,000 which shall be assessed entirely as part of Phase I. Council Member Bergeson seconded the motion. Council Member Lyden asserted the Council is in a "Catch-22" type of situation since it is considering approval of Miller's South Glen with all of the Planning & Zoning Board's conditions but Ware Road has not yet been ordered for reconstruction. Motion carried with Lyden voting nay. OLD BUSINESS Discussion of the $5,000.00 Donation to East Grand Forks, Randy Schumacher - Mr. Schumacher explained the Council approved a $5,000 donation to East Grand Forks, Minnesota, for flood relief. However, the League of MN Cities has set up a flood relief program so that cities can donate funds to a pool that will be distributed to Minnesota cities affected by the flood and the League will recognize contributing cities at a later point. He explained if the Council desires to use this program, they need to amend the original motion to send the check to the LMC Flood Recovery Fund rather than to the Crookston Bank. PAGE 15 • • • COUNCIL MINUTES MAY 12, 1997 Council Member Kuether suggested this donation be discussed in conjunction with the request for Lino Lakes to send an officer to assist at East Grand Forks. The Council agreed to do so. Consider Authorizing Police Officer to Volunteer at East Grand Forks - Mr. Schumacher explained that Police Chief Pecchia has indicated one individual in his department who has indicated a willingness to participate in the League program, to assist at East Grand Forks for six days. Council Member Kuether inquired regarding the cost of this participation. Mr. Schumacher explained it will be the officer's salary plus the cost of the squad car. He reported the City's insurance coverage does apply and noted the cost of the salary may be reimbursed. Council Member Kuether asked the cost for housing and meals and stated she would like to know what the full cost will be. Council Member Neal advised they will stay at the Air Force Base. Council Member Kuether stated she does not object to participation and believes the City does not need to be reimbursed but she would like to know the cost. Council Member Neal moved to amend the original motion approving a $5,000 donation to East Grand Forks and send the check to: LMC Flood Recovery Fund, 145 University Avenue W., St. Paul, MN 55102-2044. Council Member Lyden seconded the motion. Motion carried unanimously. Council Member Neal moved to authorize sending one police officer, or officers, as the Police Chief or Council designates, to volunteer at East Grand Forks. Council Member Lyden seconded the motion. Motion carried unanimously. Council Member Neal noted the City of Lino Lakes may experience a devastating storm and need this type of volunteer assistance. Letter of Commendation to the Lino Lakes Police Department - Diana Turner commented on the need to recognize Police Officers when credit is due. She advised that now something has happened and she would like to read a letter of commendation into the record. She read a letter detailing several situations in which she and her family were greatly supported by the Lino Lakes Police Department and commended the entire Police Department for their professionalism and leadership. The letter also addressed the location of the Police Department and need to assure a timely response. NEW BUSINESS REMINDER, Centennial School Board Election, Tuesday, May 20, 1997. No public meetings can be scheduled until after 8:00 P.M. PAGE 16 COUNCIL MINUTES ADJOURN MAY 12, 1997 Council Member Neal moved to adjourn at 8:43 P.M. Council Member Lyden seconded the motion. Aye. These minutes were considered, corrected, and approved at the regular Council Meeting, May 27, 1997. Marilyn G. Alderson, Clerk -Treasurer Transcribed by: Carla Wirth TimeSaver Off Site Secretarial PAGE 17 (L. Landers, Mayor • • Council member Kuether resolution and move its adoption: • • CITY OF LINO LAKES RESOLUTION NO. 97-50 introduced the following RESOLUTION APPROVING ANNUAL TRANSFERS FROM TAX INCREMENT FUND 1-7 TO AREA & UNIT FUND, CLOSED BOND FUND AND SURFACE WATER MANAGEMENT FUND FOR ASSESSMENT PAYMENTS FOR MAG -CON WHEREAS, T.I.F. assistance was given to Mag -Con for assessments, and WHEREAS, assessments owed to the City are to be paid with tax increments received, and WHEREAS, the City Tax Increment attorney has suggested an assessment schedule based on the estimated term of the district, and WHEREAS, the City has developed the assessment schedule with a 10% interest rate, and WHEREAS, the schedule may be altered as increment is received. NOW THEREFORE BE IT RESOLVED, that the attached assessment schedule transfer be approved. Adopted by the City Council of Lino Lakes this 12th day of May, 1997. on Landers - Mayor Marilyn G. Anderson, Clerk Treasurer The motion for the adoption of the foregoing resolution was duly seconded by Neal and upon vote being taken thereon, the following voted in favor thereof: Bergeson, Kuether, Lyden, Neal, Landers. The following voted against same: None. Where upon said resolution was declared duly passed and adopted: City of Lino Lakes Assessment Schedule MAG -CON Estimated End Date 2003 Principal 15,780 Interest rate 10% Number of Years 8 Area & Unit Principal Interest Principal Total Remaining 1996 1,973 1997 1,973 1998 1,973 1999 1,973 2000 1,973 2001 1,973 2002 1,973 2003 1,973 Total Principal Interest rate Number of Years 1,578 3,551 13,808 1,381 3,353 11,835 1,184 3,156 9,863 986 2,959 7,890 789 2,762 5,918 592 2,564 3,945 395 2,367 1,973 197 2,170 0 15,780 7,101 35,595 10% 8 Bond Fund Principal Interest 22,881 Principal Total Remaining 1996 4,449 1997 4,449 1998 4,449 1999 4,449 2000 4,449 2001 4,449 2002 4,449 2003 4,449 3,560 3,115 2,670 2,225 1,780 1,335 890 445 8,009 31,146 7,564 26,696 7,119 22,247 6,674 17,798 6,229 13,348 5,784 8,899 5,339 4,449 4,894 0 Total 35,595 Principal Interest rate Number of Years 16,018 8,386 10% 8 51,613 Principal Surface Water Principal Interest Total Remaining 1996 1,048 839 1,887 7,338 1997 1,048 734 1,782 6,290 1998 1,048 629 1,677 5,241 1999 1,048 524 1,572 4,193 2000 1,048 419 1,468 3,145 2001 1,048 314 1,363 2,097 2002 1,048 210 1,258 1,048 2003 1,048 105 1,153 0 Total 8,386 3,774 12,160 1996 7,470 5,976 13,446 52,291 1997 7,470 5,229 12,699 44,821 1998 7,470 4,482 11,952 37,351 1999 7,470 3,735 11,205 29,881 2000 7,470 2,988 10,458 22,410 2001 7,470 2,241 9,711 14,940 2002 7,470 1,494 8,964 7,470 2003 7,470 747 8,217 0 • Council member Kuether introduced the following resolution and move its adoption: • • CITY OF LINO LAKES RESOLUTION NO. 97-51 RESOLUTION APPROVING ANNUAL TRANSFERS FROM TAX INCREMENT FUND 1-7 TO AREA & UNIT FUND, CLOSED BOND FUND AND SURFACE WATER MANAGEMENT FUND FOR ASSESSMENT PAYMENTS FOR NOL -TEC WHEREAS, T.I.F. assistance was given to Nol-Tec for assessments, and WHEREAS, assessments owed to the City are to be paid with tax increments received, and WHEREAS, the City Tax Increment attorney has suggested an assessment schedule based on the estimated term of the district, and WHEREAS, the City has developed the assessment schedule with a 10% interest rate, and WHEREAS, the schedule may be altered as increment is received. NOW THEREFORE BE IT RESOLVED, that the attached assessment schedule transfer be approved. Adopted by the City Council of Lino Lakes this 12th day of May, 1997. Marilyn G. Anderson, Clerk Treasurer n Landers - Mayor The motion for the adoption of the foregoing resolution was duly seconded by Neal and upon vote being taken thereon, the following voted in favor thereof: Bergeson, Kuether, Neal, Lyden, Landers. The following voted against same: None. Where upon said resolution was declared duly passed and adopted: City of Lino Lakes Assessment Schedule NOL -TEC Estimated End Date 2002 Principal 34,190 Interest rate 10% Number of Years 7 Area & Unit Principal Interest Principal Total Remaining 1996 4,884 1997 4,884 1998 4,884 1999 4,884 2000 4,884 2001 4,884 2002 4,884 Total Principal Interest rate Number of Years 3,419 2,931 2,442 1,954 1,465 977 488 8,303 29,306 7,815 24,421 7,326 19,537 6,838 14,653 6,350 9,769 5,861 4,884 5,373 0 34,190 13,676 45,357 10% 7 Bond Fund Principal Interest Total 47,866 Principal Total Remaining 1996 6,480 1997 6,480 1998 6,480 1999 6,480 2000 6,480 2001 6,480 2002 6,480 Principal Interest rate Number of Years 4,536 11,015 38,877 3,888 10,367 32,398 3,240 9,719 25,918 2,592 9,071 19,439 1,944 8,423 12,959 1,296 7,775 6,480 648 7,128 0 45,357 18,143 10,703 10% 7 63,500 Principal Surface Water Principal Interest Total Remaining 1996 1,529 1,070 2,599 9,174 1997 1,529 917 2,446 7,645 1998 1,529 765 2,294 6,116 1999 1,529 612 2,141 4,587 2000 1,529 459 1,988 3,058 2001 1,529 306 1,835 1,529 2002 1,529 153 1,682 0 Total 10,703 4,281 14,984 1996 12,893 9,025 21,918 77,357 1997 12,893 7,736 20,629 64,464 1998 12,893 6,446 19,339 51,571 1999 12,893 5,157 18,050 38,679 2000 12,893 3,868 16,761 25,786 2001 12,893 2,579 15,471 12,893 2002 12,893 1,289 14,182 0 • • Council member Kuether introduced the following resolution and move its adoption: CITY OF LINO LAKES RESOLUTION NO. 97-52 RESOLUTION APPROVING ANNUAL TRANSFERS FROM TAX INCREMENT FUND 1-6 TO AREA & UNIT FUND, CLOSED BOND FUND AND SURFACE WATER MANAGEMENT FUND FOR ASSESSMENT PAYMENTS FOR UDOR WHEREAS, T.I.F. assistance was given to Udor for assessments, and WHEREAS, assessments owed to the City are to be paid with tax increments received, and WHEREAS, the City Tax Increment attorney has suggested an assessment schedule based on the estimated term of the district, and WHEREAS, the City has developed the assessment schedule with a 10% interest rate, and WHEREAS, the schedule may be altered as increment is received. NOW THEREFORE BE IT RESOLVED, that the attached assessment schedule transfer be approved. Adopted by the City Council of Lino Lakes this 12th day of May, 1997. Marilyn G. Anderson, Clerk Treasurer Landers - Mayor The motion for the adoption of the foregoing resolution was duly seconded by Neal and upon vote being taken thereon, the following voted in favor thereof: Bergeson, Kuether, Lyden, Neal, Landers. The following voted against same: None. Where upon said resolution was declared duly passed and adopted: City of Lino Lakes Assessment Schedule UDOR Estimated End Date 2001 Principal 8,160 Interest rate 10% Number of Years 6 Area & Unit Principal Interest Principal Total Remaining 1996 1,360 1997 1,360 1998 1,360 1999 1,360 2000 1,360 2001 1,360 Total Principal Interest rate Number of Years 816 2,176 6,800 680 2,040 5,440 544 1,904 4,080 408 1,768 2,720 272 1,632 1,360 136 1,496 0 8,160 2,856 19,886 10% 6 Bond Fund Principal Interest 11,017 Principal Total Remaining 1996 3,314 1997 3,314 1998 3,314 1999 3,314 2000 3,314 2001 3,314 1,989 1,657 1,326 994 663 331 5,303 16,572 4,972 13,257 4,640 9,943 4,309 6,629 3,977 3,314 3,646 (0) Total 19,886 Principal Interest rate Number of Years 6,960 4,416 10% 6 26,846 Principal Surface Water Principal Interest Total Remaining 1996 736 442 1,178 3,680 1997 736 368 1,104 2,944 1998 736 294 1,030 2,208 1999 736 221 957 1,472 2000 736 147 883 736 2001 736 74 810 0 Total 4,416 1,546 5,962 1996 5,410 3,246 8,657 27,052 1997 5,410 2,705 8,116 21,642 1998 5,410 2,164 7,575 16,231 1999 5,410 1,623 7,034 10,821 2000 5,410 1,082 6,492 5,410 2001 5,410 541 5,951 (0) • Council member Kuether introduced the following resolution and move its adoption: CITY OF LINO LAKES RESOLUTION NO. 97-53 RESOLUTION APPROVING ANNUAL TRANSFERS FROM TAX INCREMENT FUND 1-7 TO AREA & UNIT FUND, CLOSED BOND FUND AND SURFACE WATER MANAGEMENT FUND FOR ASSESSMENT PAYMENTS FOR CUSTOM REMODELERS WHEREAS, T.I.F. assistance was given to Custom Remodelers for assessments, and WHEREAS, assessments owed to the City are to be paid with tax increments received, and WHEREAS, the City Tax Increment attorney has suggested an assessment schedule based on the estimated term of the district, and WHEREAS, the City has developed the assessment schedule with a 10% interest rate, and WHEREAS, the schedule may be altered as increment is received. NOW THEREFORE BE IT RESOLVED, that the attached assessment schedule transfer be approved. Adopted by the City Council of Lino Lakes this 12th day of May, 1997. j37)n1,,, Marilyn G.!Anderson, Clerk Treasurer Landers - Mayor The motion for the adoption of the foregoing resolution was duly seconded by Neal and upon vote being taken thereon, the following voted in favor thereof: Bergeson, Kuether, Lyden, Neal, Landers. The following voted against same: None. Where upon said resolution was declared duly passed and adopted: City of Lino Lakes Assessment Schedule CUSTOM REMODELERS Estimated End Date 2001 Principal 50,240 Interest rate 10% Number of Years 6 Principal Area & Unit Principal Interest Total Remaining 1996 8,373 5,024 13,397 41,867 1997 8,373 4,187 12,560 33,494 1998 8,373 3,349 11,723 25,120 1999 8,373 2,512 10,885 16,747 2000 8,373 1,675 10,048 8,373 2001 8,373 837 9,211 0 Total 50,240 17,584 67,825 Principal 49,720 Interest rate 10% Number of Years 6 Principal Bond Fund Principal Interest Total Remaining Total 1996 8,287 4,972 13,259 41,433 1997 8,287 4,143 12,430 33,147 1998 8,287 3,315 11,601 24,860 1999 8,287 2,486 10,773 16,573 2000 8,287 1,657 9,944 8,287 2001 8,287 829 9,115 0 49,720 17,402 67,122 Principal 8,888 Interest rate 10% Number of Years 6 Principal Surface Water Principal Interest Total Remaining 1996 1,481 889 2,370 7,406 1997 1,481 741 2,222 5,925 1998 1,481 593 2,074 4,444 1999 1,481 444 1,926 2,963 2000 1,481 296 1,778 1,481 2001 1,481 148 1,629 0 Total 8,888 3,111 11,998 1996 18,141 10,885 29,026 90,707 1997 18,141 9,071 27,212 72,565 1998 18,141 7,257 25,398 54,424 1999 18,141 5,442 23,584 36,283 2000 18,141 3,628 21,770 18,141 2001 18,141 1,814 19,955 0 • Council member Kuether introduced the following resolution and move its adoption: CITY OF LINO LAKES RESOLUTION NO. 97-54 RESOLUTION APPROVING ANNUAL TRANSFERS FROM TAX INCREMENT FUND 1-7 TO AREA & UNIT FUND, CLOSED BOND FUND AND SURFACE WATER MANAGEMENT FUND FOR ASSESSMENT PAYMENTS FOR PROGRESSIVE ENGINEERING WHEREAS, T.I.F. assistance was given to Progressive Engineering for assessments, and WHEREAS, assessments owed to the City are to be paid with tax increments received, and WHEREAS, the City Tax Increment attorney has suggested an assessment schedule based on the estimated term of the district, and WHEREAS, the City has developed the assessment schedule with a 10% interest rate, and WHEREAS, the schedule may be altered as increment is received. NOW THEREFORE BE IT RESOLVED, that the attached assessment schedule transfer be approved. Adopted by the City Council of Lino Lakes this 12th da of May, 1997. Jo Landers - Mayor Marilyn G. Anderson, Clerk Treasurer The motion for the adoption of the foregoing resolution was duly seconded by Neal and upon vote being taken thereon, the following voted in favor thereof: Bergeson, Kuether, Lyden, Neal, Landers. The following voted against same: None. Where upon said resolution was declared duly passed and adopted: City of Lino Lakes Assessment Schedule PROGRESSIVE ENGINEERING Estimated End Date 2001 Principal 21,465 Interest rate 10% Number of Years 6 Principal Area & Unit Principal Interest Total Remaining 1997 3,578 2,147 5,724 17,888 1998 3,578 1,789 5,366 14,310 1999 3,578 1,431 5,009 10,733 2000 3,578 1,073 4,651 7,155 2001 3,578 716 4,293 3,578 2002 3,578 358 3,935 (0) Total 21,465 7,513 28,978 Principal 36,949 Interest rate 10% Number of Years 6 Principal Bond Fund Principal Interest Total Remaining 1997 6,158 3,695 9,853 30,791 1998 6,158 3,079 9,237 24,632 1999 6,158 2,463 8,621 18,474 2000 6,158 1,847 8,006 12,316 2001 6,158 1,232 7,390 6,158 2002 6,158 616 6,774 0 Total 36,949 12,932 49,881 Principal 6,848 Interest rate 10% Number of Years 6 Principal Surface Water Principal Interest Total Remaining 1997 1,141 685 1,826 5,707 1998 1,141 571 1,712 4,566 1999 1,141 457 1,598 3,424 2000 1,141 342 1,484 2,283 2001 1,141 228 1,370 1,141 2002 1,141 114 1,256 (0) Total 6,848 2,397 9,245 1997 10,877 6,526 17,403 54,385 1998 10,877 5,439 16,316 43,508 1999 10,877 4,351 15,228 32,631 2000 10,877 3,263 14,140 21,754 2001 10,877 2,175 13,052 10,877 2002 10,877 1,088 11,965 (0) • Council member Kuether resolution and move its adoption: • CITY OF LINO LAKES RESOLUTION NO. 97-55 introduced the following RESOLUTION APPROVING ANNUAL TRANSFERS FROM TAX INCREMENT FUND 1-7 TO AREA & UNIT FUND, CLOSED BOND FUND AND SURFACE WATER MANAGEMENT FUND FOR ASSESSMENT PAYMENTS FOR E.A.M WHEREAS, T.I.F. assistance was given to Emergency Apparatus Maintenance for assessments, and WHEREAS, assessments owed to the City are to be paid with tax increments received, and WHEREAS, the City Tax Increment attorney has suggested an assessment schedule based on the estimated term of the district, and WHEREAS, the City has developed the assessment schedule with a 10% interest rate, and WHEREAS, the schedule may be altered as increment is received. NOW THEREFORE BE IT RESOLVED, that the attached assessment schedule transfer be approved. Adopted by the City Council of Lino Lakes this 12th day of May, 1997. Joh S Landers - Mayor 'yj Mar ynaAG. J.�,nderson, Clerk Treasurer The motion for the adoption of the foregoing resolution was duly seconded by Neal and upon vote being taken thereon, the following voted in favor thereof: Bergeson, Kuether, Lyden, Neal, Landers. The following voted against same: None. Where upon said resolution was declared duly passed and adopted: City of Lino Lakes Assessment Schedule EMERGENCY APPARATUS MAINTENANCE Estimated End Date 2002 Principal 7,098 Interest rate 10% Number of Years 6 Area & Unit Principal Interest Principal Total Remaining 1997 1,183 1998 1,183 1999 1,183 2000 1,183 2001 1,183 2002 1,183 Total Principal Interest rate Number of Years 710 1,893 5,915 592 1,775 4,732 473 1,656 3,549 355 1,538 2,366 237 1,420 1,183 118 1,301 0 7,098 2,484 16,825 10% 6 9,582 Principal Bond Fund Principal Interest Total Remaining 1997 2,804 1,683 4,487 14,021 1998 2,804 1,402 4,206 11,217 1999 2,804 1,122 3,926 8,413 2000 2,804 841 3,645 5,608 2001 2,804 561 3,365 2,804 2002 2,804 280 3,085 (0) Total 16,825 5,889 22,714 Principal 3,673 Interest rate 10% Number of Years 6 Principal Surface Water Principal Interest Total Remaining 1997 612 367 980 3,061 1998 612 306 918 2,449 1999 612 245 857 1,837 2000 612 184 796 1,224 2001 612 122 735 612 2002 612 61 673 0 Total 3,673 1,286 4,959 1997 4,599 2,760 7,359 22,997 1998 4,599 2,300 6,899 18,398 1999 4,599 1,840 6,439 13,798 2000 4,599 1,380 5,979 9,199 2001 4,599 920 5,519 4,599 2002 4,599 460 5,059 (0) Council member Kuether resolution and move its adoption: CITY OF LINO LAKES RESOLUTION NO. 97-56 introduced the following RESOLUTION APPROVING ANNUAL TRANSFERS FROM TAX INCREMENT FUND 3-1 TO AREA & UNIT FUND, CLOSED BOND FUND AND SURFACE WATER MANAGEMENT FUND FOR ASSESSMENT PAYMENTS FOR ADGRAPHICS WHEREAS, T.I.F. assistance was given to AdGraphicsfor assessments, and WHEREAS, assessments owed to the City are to be paid with tax increments received, and WHEREAS, the City Tax Increment attorney has suggested an assessment schedule based on the estimated term of the district, and WHEREAS, the City has developed the assessment schedule with a 10% interest rate, and WHEREAS, the schedule may be altered as increment is received. NOW THEREFORE BE IT RESOLVED, that the attached assessment schedule transfer be approved. Adopted by the City Council of Lino Lakes this 12th d of May, 1997. Jo n Landers - Mayor �'%'/lug .✓ � � . Marilyn Anderson, Clerk Treasurer The motion for the adoption of the foregoing resolution was duly seconded by Neal and upon vote being taken thereon, the following voted in favor thereof: Bergeson, Kuether, Lyden, Neal, Landers. The following voted against same: None. • Where upon said resolution was declared duly passed and adopted: City of Lino Lakes Assessment Schedule ADGRAPHICS Estimated End Date 2002 Principal 145,576 Interest rate 10% Number of Years 6 Principal Area & Unit Principal Interest Total Remaining 1997 24,263 14,558 38,820 121,314 1998 24,263 12,131 36,394 97,051 1999 24,263 9,705 33,968 72,788 2000 24,263 7,279 31,542 48,525 2001 24,263 4,853 29,115 24,263 2002 24,263 2,426 26,689 0 Total Principal Interest rate Number of Years 145,576 50,952 137,394 10% 6 196,528 Principal Bond Fund Principal Interest Total Remaining 1997 22,899 13,739 36,638 114,495 1998 22,899 11,450 34,349 91,596 1999 22,899 9,160 32,059 68,697 2000 22,899 6,870 29,769 45,798 2001 22,899 4,580 27,479 22,899 2002 22,899 2,290 25,189 0 Total Principal Interest rate Number of Years 137,394 48,088 118,919 10% 6 185,482 Principal Surface Water Principal Interest Total Remaining 1997 19,820 11,892 31,712 99,099 1998 19,820 9,910 29,730 79,279 1999 19,820 7,928 27,748 59,459 2000 19,820 5,946 25,766 39,640 2001 19,820 3,964 23,784 19,820 2002 19,820 1,982 21,802 (0) Total 118,919 41,622 160,540 1997 66,982 40,189 107,170 334,908 1998 66,982 33,491 100,472 267,926 1999 66,982 26,793 93,774 200,945 2000 66,982 20,094 87,076 133,963 2001 66,982 13,396 80,378 66,982 2002 66,982 6,698 73,680 0 • Council member Kuether resolution and move its adoption: • CITY OF LINO LAKES RESOLUTION NO. 97-57 introduced the following RESOLUTION APPROVING ANNUAL TRANSFERS FROM TAX INCREMENT FUND 3-1 TO AREA & UNIT FUND, CLOSED BOND FUND AND SURFACE WATER MANAGEMENT FUND FOR ASSESSMENT PAYMENTS FOR NORTHERN WHOLESALE WHEREAS, T.I.F. assistance was given to Northern Wholesale for assessments, and WHEREAS, assessments owed to the City are to be paid with tax increments received, and WHEREAS, the City Tax Increment attorney has suggested an assessment schedule based on the estimated term of the district, and WHEREAS, the City has developed the assessment schedule with a 10% interest rate, and WHEREAS, the schedule may be altered as increment is received. NOW THEREFORE BE IT RESOLVED, that the attached assessment schedule transfer be approved. Adopted by the City Council of Lino Lakes this 12th day of May, 1997. Landers - Mayor ZIderson, G. Clerk Treasurer The motion for the adoption of the foregoing resolution was duly seconded by Neal and upon vote being taken thereon, the following voted in favor thereof: Bergeson, Kuether, Lyden, Neal, Landers. The following voted against same: None. 410 Where upon said resolution was declared duly passed and adopted: City of Lino Lakes Assessment Schedule NORTHERN WHOLESALE Estimated End Date 2002 Principal 84,313 Interest rate 10% Number of Years 6 Area & Unit Principal Interest Principal Total Remaining 1997 14,052 1998 14,052 1999 14,052 2000 14,052 2001 14,052 2002 14,052 Total Principal Interest rate Number of Years 8,431 22,483 70,261 7,026 21,078 56,208 5,621 19,673 42,156 4,216 18,268 28,104 2,810 16,863 14,052 1,405 15,457 0 84,313 29,509 99,281 10% 6 113,822 Principal Bond Fund Principal Interest Total Remaining Total 1997 16,547 9,928 26,475 82,734 1998 16,547 8,273 24,820 66,187 1999 16,547 6,619 23,166 49,641 2000 16,547 4,964 21,511 33,094 2001 16,547 3,309 19,856 16,547 2002 16,547 1,655 18,202 0 99,281 34,748 134,029 Principal 54,855 Interest rate 10% Number of Years 6 Principal Surface Water Principal Interest Total Remaining 1997 9,143 5,486 14,628 45,713 1998 9,143 4,571 13,714 36,570 1999 9,143 3,657 12,800 27,428 2000 9,143 2,743 11,885 18,285 2001 9,143 1,829 10,971 9,143 2002 9,143 914 10,057 0 Total 54,855 19,199 74,055 1997 39,741 23,845 63,586 198,707 1998 39,741 19,871 59,612 158,966 1999 39,741 15,897 55,638 119,224 2000 39,741 11,922 51,664 79,483 2001 39,741 7,948 47,690 39,741 2002 39,741 3,974 43,716 0 • • Council member Kuether introduced the following resolution and move its adoption: CITY OF LINO LAKES RESOLUTION NO. 97-58 RESOLUTION TRANSFERRING FUNDS FROM T.I.F. DISTRICT 1-4 TO THE ESCROW FUND FOR ADMINISTRATIVE EXPENSES WHEREAS, the Escrow fund has accounted for administrative costs that for Emtech , GM Development and Blue Heron, and WHEREAS, these accounts are closed, and WHEREAS, the total amount owing is $1,811. NOW THEREFORE BE IT RESOLVED, that the following transfer be authorized. Increase Decrease Escrow Fund (801) $1,811 T.I.F. 1-4 (410) ($1,811) Adopted by the City Council of Lino Lakes this 12th day of May, 1997. Landers - Mayor Marilyn G. An erson, Clerk Treasurer The motion for the adoption of the foregoing resolution was duly seconded by Neal and upon vote being taken thereon, the following voted in favor thereof: Bergeson, Kuether, Lyden, Neal, Landers. The following voted against same: None. Where upon said resolution was declared duly passed and adopted: Council member Kuether introduced the following resolution and move its adoption: 4111, CITY OF LINO LAKES RESOLUTION NO. 97-59 RESOLUTION TRANSFERRING FUNDS FROM T.I.F. DISTRICT 3-1 TO THE ESCROW FUND FOR ADMINISTRATIVE EXPENSES AND UP FRONT ASSISTANCE WHEREAS, the Escrow fund has accountedfor costs associated with Northern Wholesale, and WHEREAS, these account is closed, and WHEREAS, the total amount owing is $89,249.26. NOW THEREFORE BE IT RESOLVED, that the following transfer be authorized. Increase Decrease Escrow Fund (Assistance) (801) $85,000 Escrow Fund (Administrative Fees) (801) 4,249 T.I.F.3-1 (414) ($89,249) Adopted by the City Council of Lino Lakes this 12th day of May, 1997. Jo n Landers - Mayor Marilyn G. Anderson, Clerk Treasurer The motion for the adoption of the foregoing resolution was duly seconded by Neal and upon vote being taken thereon, the following voted in favor thereof: Bergeson, Kuether, Lyden, Neal, Landers. The following voted against same: None. Where upon said resolution was declared duly passed and adopted: • • • Council member Kuether resolution and move its adoption: CITY OF LINO LAKES RESOLUTION NO. 97-60 introduced the following RESOLUTION TRANSFERRING FUNDS FROM T.I.F. DISTRICT 1-7 TO THE ESCROW FUND FOR ADMINISTRATIVE EXPENSES AND UP FRONT ASSISTANCE WHEREAS, the Escrow fund has accounted for costs associated with Progressive Engineering, and WHEREAS, these account is closed, and WHEREAS, the total amount owing is $46,145. NOW THEREFORE BE IT RESOLVED, that the following transfer be authorized. Increase Decrease Escrow Fund (Assistance) (801) $36,540 Escrow Fund (Administrative Fees) (801) 9,605 T.I.F. 1-7 (413) ($46,145) Adopted by the City Council of Lino Lakes this 12th day of May, 1997. Marilyn G. nderson, Clerk Treasurer Landers - Mayor The motion for the adoption of the foregoing resolution was duly seconded by Neal and upon vote being taken thereon, the following voted in favor thereof: Bergeson, Kuethr, Lyden, Neal, Landers. The following voted against same: None. Where upon said resolution was declared duly passed and adopted: Council member Kuether introduced the following resolution and move its adoption: CITY OF LINO LAKES RESOLUTION NO. 97-61 RESOLUTION TRANSFERRING FUNDS FROM T.I.F. DISTRICT 3-1 TO THE ESCROW FUND FOR ADMINISTRATIVE EXPENSES WHEREAS, the Escrow fund has accounted for costs associated with Adgraphics, and WHEREAS, this account is closed, and WHEREAS, the total amount owing is $7,863. NOW THEREFORE BE IT RESOLVED, that the following transfer be authorized. Increase Decrease Escrow Fund (801) T.I.F. 3-1 (414) ($7,863) $7,863 Adopted by the City Council of Lino Lakes this 12th day of May, 1997. Marilyn G. Anderson, Clerk Treasurer o n Landers - Mayor The motion for the adoption of the foregoing resolution was duly seconded by Neal and upon vote being taken thereon, the following voted in favor thereof: Bergeson, Kuether, lyden, Neal, Landers. The following voted against same: None. Where upon said resolution was declared duly passed and adopted: • • • • Council Member Bergeson moved its adoption: introduced the following resolution and CITY OF LINO LAKES RESOLUTION NO. 97-63 RESOLUTION RECEIVING REPORT and CALLING HEARING ON IMPROVEMENT - WARE ROAD RECONSTRUCTION. WHEREAS, pursuant to resolution of the Council adopted March 24, 1997, a report has been prepared by OSM, Inc., with reference to the improvement of Ware Road between Ash Street an Birch Street by constructing water supply systems, sanitary sewer systems, storm sewer systems, installing curb and gutter and reconstructing street, and this report was received by the council on May 12, 1997, and WHEREAS, the report provides information regarding whether the proposed project is necessary, cost-effective, and feasible, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LINO LAKES, MINNESOTA: 1. The Council will consider the improvement of such street in accordance with the report and the assessment of abutting property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes, Chapter 429, and Lino Lakes Charter, Chapter 8, at an estimated total cost of the improvement of $1,857,613.75. 2. A public hearing shall be held on such proposed improvement on the 23`d day of June, 1997, in the council chambers of the city hall at 6:30 p.m. and the clerk shall give mailed and published notice of such hearing and improvement as required by law. Adopted by the City Council this 12th day of May, x,997. 3 Marilyn G. Anderson Clerk -Treasurer fs- Jon L. Landers, Mayor The motion for adoption of the foregoing resolution was duly seconded by Council Member Neal and upon vote being taken thereon, the following voted in favor thereof: Bergeson, Kuether, Lyden, Neal, Landers. The following voted against same: None. Whereupon said resolution was declared passed and adopted. Council Member Kuether introduced the following resolution and moved its adoption: CITY OF LINO LAKES RESOLUTION NO. 97 - 66 RESOLUTION ACCEPTING BIDS AND AWARDING A CONSTRUCTION CONTRACT - ELM STREET AND LAKE DRIVE SIGNAL SYSTEM. WHEREAS, pursuant to an advertisement for bids for the construction of the Elm Street and Lake Drive Signal System, bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement: Name Bid Amount Peoples Electric Killmer Electric Collins Electrical Polyphase Electric $59,207.00 $64,324.00 $67,700.00 $83,600.00 AND WHEREAS, it appears that Peoples Electric Co., Inc., 277 East Fillmore Avenue, St. Paul, MN 55107, is the lowest responsible bidder; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LINO LAKES, MINNESOTA: 1. The Mayor and Clerk are hereby authorized and directed to enter into a contract with Peoples Electric Co., Inc., 277 East Fillmore Avenue, St. Paul, MN 55107, in the name of the City of Lino Lakes for the construction of the Elm Street and Lake Drive Signal System according to the plans and specifications approved by the City Council and on file in the office of the City Clerk. 2. The City Clerk is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained until a contract has been signed. • • • • Adopted by the Lino Lakes City Council this 12th day of May, 1997. Marilyn G. Anderson, Clerk Treasurer /L. Landers, Mayor The motion for adoption of the foregoing resolution was duly seconded by Council Member Neal and upon vote being taken thereon, the following voted in favor thereof: Bergeson, Kuether, Neal, Lyden, Landers. The following voted against same: None. Whereupon said resolution was duly passed and adopted. CERTIFICATION I hereby certify that the above is a correct copy of a resolution duly passed, adopted and approved by the City Council on May 12, 1997. Marilyn G. Anderson, Clerk -Treasurer