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Home My WebLink About01/07/1998 Council Minutes• COUNCIL WORK SESSION JANUARY 7,1998 CITY OF LINO LAKES MINUTES DATE : January 7, 1998 TIME STARTED : 5:08 p.m. TIME ENDED : 7:30 p.m. MEMBERS PRESENT : Bergeson, Dahl, Lyden, Neal, Mayor Sullivan MEMBERS ABSENT : None Staff members present: City Engineer, David Ahrens; City Administrator, Randy Schumacher; Parks and Recreation Director, Rick DeGardner; Assistant to he City Administrator, Dan Tesch; Community Development Director, Brian ess uilding Official, Pete Kluegel; Fire Chief, Milo Bennett; Police Chief, David" Accountant, Paula Schloer and Clerk -Treasurer, Marilyn An o INTRODUCTORY REMARKS Mayor Sullivan welcomed staff and audience members andexplained that she is looking forward to a productive two (2) years. She noted that there would be few changes but she would be implementing some customerWservices.issues. A letter is being drafted to the City Administrator on this subject Mayor Sullivan explained that would like to implement an "intervener process" and explained what this pro e s would entail. She felt this process would allow the citizens to be heard on issue where them' input was not gained previously. Mayor Sullivan said that she would be brining more details on this matter before the end of the first quarter of the year. Mayor Sullivan indicated that regular Council meetings may be run a little differently than in the past. She passed out a copy of guidelines -that the City of Shoreview uses at their meetings. Mayor Sullivan reaffirmed that legal consul would be present at all Council meetings. She indicated that how staff relates to Council will be outlined more clearly and asked the Council to review Section 202 of the City Code. CIVIC CAMPUS PROJECT UPDATE, BRIAN WESSEL The City Council approved a schematic design of the civic campus in December, 1997. A schedule for the construction is being finalized and will be presented to the Council at the January 21, 1998 work session. Included with the schedule will be a complete package of the project from start to finish. PAGE 1 COUNCIL WORK SESSION JANUARY 7, 1998 At this time the assumption is that all three (3) of the civic buildings will be constructed at the same time. Occupancy of the early childhood center is planned for November, 1998 and occupancy for the police department and the city hall is planned for early 1999. LAND EXCHANGE STATUS, BRIAN WESSEL The land trade with Metropolitan Council/Anoka County Parks is on schedule. The City should take title to the land traded to the City by March, 1998. Meetings have been scheduled with the Metropolitan Council for January 8, February 2, and February 12, 1998 to finalize the sale of the park property to the City. Staff will be asking Council for a MUSA exchange so that the civic complex can be served by sanitary sewer. In addition, a public hearing is scheduled for February 23, 1998 to take citizen comments regarding the extension of utility services to the complex. 1998 COMPREHENSIVE PLANNING (COMP PLAN) STATUS, $RIA VESSEL The Comp Plan Task Force (Task Force) will be reconvening shortly. Staff requested that Council appoint additional members to this group. A schedule of meetings to complete the Coinp Plan, `hefinalized shortly. The Task Force plans a "kick off' meeting for January 19, 1998 The January 20, 1997 Task Force meeting produced a proposal for moderategrowth in the City. It is planned to bring this forward to the Council for approvals ® ere are i number of neighborhood meetings planned before the Council schedules •ubllic hearing on the Plan. Council Member 1, who also a member of the Task Force, explained that the Task Force did not reco ' end mo rate growth. Mayor Sullivan explained that the Task Force reque d that r. David Licht prepare a scenario of moderate growth. Council Member Lyden far the criteria for moderate growth. He also asked that staff provide info ion regarding the number of acres currently in MUSA. Council Member Bergeson asked if the Task Force membership will change at the time the Council makes the annual appointments. Staff requested that the current members be re -appointed and other members added. The final act of the Task Force will be to pass the completed draft of the Comp Plan on to the Council. PRELIMINARY DISCUSSION REGARDING APPOINTMENTS, DAN TESCH The Council was given an informational packet on this matter. The packet provided information about each board or commission and outlined their authority. Mr. Tesch review the information and answered questions from the Council. Appointments that should be considered by Council at their January 12, 1998 regular meeting were outlined. PAGE 2 • • COUNCIL WORK SESSION JANUARY 7, 1998 Mayor Sullivan suggested the following procedure for board and commission appointment: 1. The Council passes a motion at the January 12, 1998 Council meeting to extend the terms of the current board and commission members for 90 days. 2. Advertise the open positions in the Quad Press and on Cable Channel 16. 3. Interview all candidates including current board members re -applying for a position. Pat Rickaby, North Road expressed concern about the Quad Press. She does not always get that paper. Sometimes the paper is delivered after action has been taken on various items. Council Member Bergeson noted that every local newspaper is given the opportunity to apply for the position of legal newspaper. The Qu d Press is the only local newspaper that provides coverage to the entire City. Mayor Sullivan will work with Ms. Rickaby and therQuad Press. She will provide a report on this matter at the next work session. The connects of the Council is that the following appointments will be made at the January 12, 1998 Council meeting: North Central Suburban Cable Legal Newspaper Acting Mayor 800 Megahertz, omrittttee Council Liaio Council Member Lyden/Dan Tesch - '`Both the Quad Press and the Forest Lake Times will make presentations. Council decision - Council Member Lyden - Council Member Dahl and Fire Chief Bennett - Mayor Sullivan, Administration - Council Member Neal, Police Department - Mayor Sullivan, Engineering/Public Works - Mayor and Council, Community Development - Council Member Bergeson, Finance Department - Council Member Lyden, Building Inspections - Council Member Neal, Parks and Recreation Department - Council Member Lyden, Environmental Advisory Committee - Council Member Dahl, Charter Commission - Council Member Dahl, Planning and Zoning Board - Council Member Dahl, Park and Recreation Board - Council Member Bergeson, Economic Development Authority Advisory Board PAGE 3 COUNCIL WORK SESSION JANUARY 7,1998 - Council Member Lyden, Environmental Affairs Committee Council discussed the process of annual appointments to the boards and commissions. Mayor Sullivan suggested that a rating process be initiated. She also asked the Council to be open about who they wish to appoint. She asked that persons appointed not only have experience but have the willingness to serve. Mayor Sullivan asked that the work session meeting time be changed to 5:30 p.m. She also asked that the entire packets be available at the work session. It was noted that the Circle -Lex Police Department and the Mayor of Centerville have asked that all four (4) Mayors of the Quad Cities meet later this week to discuss options for police protections. Council Member Dahl noted that Ms. Rosemary Storberg call city ha meeting tape from the December 8th Council meeting. She was tol available at the time she wanted it. When she again called city ha Mr. Schumacher will follow-up on this matter. REGULAR AGENDA Item #4 Tested the e was not was missing. Community Develolinent Block Funds, Ms. Schloer presented a packet which included funding requests from all the agencies who have applied. These agencies will be appear before the City Council and give a brief outrne of their activities and the reason for their requests. Mayor Slhv' requested that a time limit be placed on each presentation. All other it on the Benda for January 12, 1998 were briefly reviewed. Mayor Sullivan requested a public forum be held on what has happened to the Comp Plan. The form can be held on a Saturday or a week day evening. The citizens group will help with the presentation. The meeting was adjourned at 7:30 p.m. These minutes were considered, corrected and approved at a 10, 1999. Jean er, Deputy Cler ILI�� ►� I ly A.`' u ivan, Mayor ular meeting held on May PAGE 4 • • •