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HomeMy WebLinkAbout02/18/1998 Council Minutes• • • LINO LAKES CITY COUNCIL WORK SESSION MINUTES DATE February 18, 1998 TIME STARTED : 5:00 P.M. TIME ENDED 9:20 P.M. MEMBERS PRESENT Sullivan, Neal, Bergeson, Dahl MEMBERS ABSENT: : Lyden Staff members present: Assistant to the City Administrator, Dan Tesch, City Engineer/Public Works Director, Dave Ahrens, Community Development Director, Brian Wessel, Interim City Administrator, Dave Pecchia, Finance Director, Mary Vaske, Deputy Clerk, Jean Viger 1. Review of Council Chambers within the New City Hall, Brian Wessel (Brian presented a sketch drawing of the Civic Campus. He explained the layout of the public portion (council chambers, lounge, restrooms, edit room etc.) of the New City Hall and asked Council for input or comments. Mayor Sullivan asked if there was seating for 200 anywhere. Leonard Parker said "no" but the council chambers seats approximately 100 and with TV cameras in the lounge area any overflow would be able to see and hear the meeting without a problem. Mayor Sullivan also had a concern with the size of the council workroom. Mr. Parker replied that the room would seat 18 comfortably but that the exterior wall of the room could be extended if necessary. 2. Civic Campus Update -Interior Design Contract, Brian Wessel (Brian introduced Sarah Weiner, a member of TLPA interior design team, and explained that Sarah has been part of the team from the beginning. She is familiar with the entire project and with her commitment, the experience of TLPA Interior Design Team and the competitive fee, Brian recommends we contract with The Leonard Parker Associates for the interior design services. The contract would include the New City Hall and the Police Department. 3. 21st Avenue Street and Utility Improvements, Dave Ahrens, (Mr. Ahrens presented a map showing the project location and explained that the project would be phased. He indicated that the first phase would begin at Main Street and extend south approximately 800 feet. He stated that John Powell, TKDA, would update and answer any questions at the Council Meeting on Monday, February 23, 1998.) 4. Town Center Parkway, Dave Ahrens (Mr. Ahrens explained that the proposed street will be 26 feet wide with 24 inch gutters to give the parkway a more urban feel. Council Member Bergeson stated two reasons for his concern with the narrow street; the Police Department and walkers, pedestrians who may want to walk to the bank, City Hall etc.. Mr. Ahrens reminded council that there would be pedestrian paths throughout the complex.) 5. Ware Road Reconstruction, Dave Ahrens (Mr. Ahrens presented the proposed project to the Council explaining that the street would be 32 feet wide from Arrowhead to Ash St. and 36 feet wide from Arrowhead to Birch. The Council was concerned that 32 feet was inadequate for a busy street like Ware Road. Mayor Sullivan asked if it would be possible to acquire easements from the residents along Ware Road. Council asked Dave to bring to Monday night's council meeting illustrations showing wider streets and how wider streets would impact the residents.) 6. Lakes Addition Sanitary Sewer Rehabilitation, Dave Ahrens (Mr. Ahrens explained that repairs must be done to many of the sanitary sewer lines and that it is specialized work not performed by street reconstruction contractors. This work should be done before the street construction. This would allow for fewer conflicts between the two contractors. Mayor Sullivan inquired about the soil in that area. Mr. Ahrens said the soil was poor and there may always be a problem in that area.) 7. 1997 Annual Report - Police Department, Dave Pecchia (Mr. Pecchia distributed the Annual Report to the council and read the Police Department's Mission Statement. He then introduced Sgt. Kent Strege who did an overhead presentation of the contents of the report which is available in the City Library. 8. Comprehensive Plan Update, Brian Wessel (Mr. Wessel reviewed the agenda for the February 19, 1998 meeting.) 9. Hot Air Balloon Contract, Brian Wessel (As requested by Mayor Sullivan, Mr. Wessel presented council with bids from two local companies to compare with Mary Alice's contract fee. Mary Alice's prices were far more reasonable. A decision will be made at Monday's council meeting.) 10. Promotional Expense Account Policy, Dan Tesch (Mr. Tesch explained that the city has an expense policy but that it mainly addresses conventions and conferences, not promotional expenses. This resolution, Res. 98-25, will address such expenses.) • • • 11. Consideration of Work Session Minutes Format, Dan Tesch (Mr. Tesch showed the city council a copy of the February 4th Work Session minutes. The format is the same as the City Council Expanded Agenda with more detail. Mr. Tesch asked for their approval to continue using this format as Work Session Minutes. The council approved the format) 12. Update on City Administrator Search, Dan Tesch (Dan distributed a copy of the City Administrator's job description and asked council to make any changes or additions they may feel necessary to qualify an applicant for the position. He also presented them with a list of consultants and options as to how they could proceed with the search. Mayor Sullivan asked what would be the first step. Dan suggested they start by interviewing three firms to determine which search firm would be used and also determine to what portion of the search the firm would conduct.) 13. Set Deadline for Advisory Board Appointments, Dan Tesch (Council discussed a deadline for Advisory Board applications. They decided that a deadline of March 4th would give them some time to review all applications before the interviews which are scheduled for 9:00 a.m. Saturday, March 7, 1998.) 14. SAC Refund, Mary Vaske (Ms. Vaske explained the City has two options; refund monies collected or pay fees at the time of hook-up. Council asked our City Engineer, Dave Ahrens, to compile a list of possible hookups in the next 10 years. When completed bring back to council.) 15. Consideration of Accounting Software and Hardware, Mary Vaske (As of January 1st, 1999 Tautges, Redpath Systems, our software support, is eliminating Fundworks, our accounting software program and the city must look for another company. Mary has done some research and found CMS, Computer Management Services, Inc., to be the best value. The price of the software will run about $35,000 - with hardware, approximately $70,000. The Mayor asked for bids from other software companies and Mary will bring those to a future meeting.) 16. Same as Number 7. 17. F.B.I. Academy Update, Dave Pecchia (Steve Mortenson has been selected to attend the F.B.I. Academy for 3 months beginning June 28, 1998. The only cost to the city would be uniforms and one flight back home during the three month period. Mr. Pecchia did notify the council that money was in the budget for the schooling.) 18. Department Priorities - Present to Council, Dave Pecchia (Mr. Pecchia notified council that he has received the list of priorities from each department head. He will have them typed and in their mail boxes by Monday.) 19. Compensation for Interim City Administrator, Mayor Sullivan (No discussion) 20. Regular Agenda (Reviewed) 21. Adjourn (9:20 p.m.) These minutes were considered and approved at the regul ouncil Meeting, March 9,1998. M. Viger, Deputy Cl ullivan, Mayor • • •